Aug 19, 2020 Finance and Audit Meeting Agenda

[2.  Second Renewal Agreement with Simplifile LC, LLC]

[00:01:00]

>> OUR BUSINESSES DOWN SOUTH OF TOWN HERE, THIS IS AN ECONOMIC DEVELOPMENT GRANT AGREEMENT WITH THEM. ANTICIPATED GRANT AMOUNT IS GOING TO BE ABOUT $13,000.

OR A LITTLE OVER 13. BUT JUST TO SHARE WITH YOU, THESE GUYS HAVE INCENTIVES THAT THEY HAVE TO MEET BEFORE THEY ARE GRANTED THOSE FUNDS. SO THEY'RE KIND OF, IT'S KIND OF A REFUND I GUESS IS A GOOD WAY TO SAY IT. THEY'VE GOT TO PERFORM FIRST

BEFORE THOSE INCENTIVES ARE GRANTED. >> PERFORMANCE ENTAILS THE

WAGES PAID. >> YES, MA'AM. >> JUST FOR THE BENEFIT OF THE PUBLIC. OKAY. I DON'T SEE ANY REASON WHY THIS CAN'T GO ON THE CONSENT AGENDA. ITEM NUMBER 2, I THINK YOU'RE UP AGAIN FOR ANOTHER RENEWAL.

>> THIS IS SIMPLIFILE. THIS IS WHAT WE USE TO HAVE IT VIRTUAL, WHAT IS THE WORD I'M LOOKING FOR TROY, WE SEND STUFF OVER TO THE CLERK'S OFFICE BY UTILIZING THIS SOFTWARE.

FOLKS DON'T HAVE TO COME HERE, DO PAPERWORK, WALK A BLOCK UP TO THE CLERK'S OFFICE AND THEN

COME BACK. >> JUST CURIOUS, IS IT ENCRYPTED.

>> YES, MA'AM. >> OKAY. ALL RIGHT.

SO WE'LL SEND THAT ON TO THE CONSENT AGENDA AS WELL. AND THEN ITEM NUMBER 3.

[3.  First Amendment to Agreement #2019/2020-59 with Health Planning Council of Northeast Florida, Inc.]

ED WILL REALLY GIVE YOU THE DETAILS >> OKAY.

>> THANK YOU. >> YOU'RE WELCOME. OKAY.

>> GOOD AFTERNOON. THIS IS A REQUEST TO AMEND WITH THE AGREEMENT FOR HEALTH PLANNING COUNCIL OF FLORIDA. OUR EFFECTIVE DATE WILL BE OCTOBER 1ST OF 2021.

WE ARE REQUESTING TO EXTEND IT THROUGH THE DEADLINE OF NEXT YEAR, SINCE THERE IS A LOT OF WORK INVOLVED, THEY ARE REQUESTING AN INCREASE FROM 70,000 TO 120,000.

BUT AGAIN, THIS IS WELL WITHIN THE HUD REIMBURSABLE TOTAL. >> SO JUST TO BE CLEAR, THIS

COMES OUT OF OUR FUNDING AND THEN WE'RE REIMBURSED BY HUD. >> EXACTLY.

>> WE THINK THEY'VE DONE SUCH A GOOD JOB THAT WE STRONGLY RECOMMEND.

>> VERY GOOD. ALL RIGHT. AND I'M ASSUMING THIS WILL BE

OKAY TO GO ON THE CONSENT AGENDA? >> YES.

>> ALL RIGHT. THANK YOU, ED. LOCAL AGENCY PROGRAM AGREEMENT

[4.  Local Agency Program Agreement with FDOT-Design for intersection improvements (CR220 from West of Lakeshore Drive West to East of Old Hard Road)]

WITH FDOT. MR. SMITH, YOU'RE UP. >> YES, MA'AM.

THIS IS THE FINAL START OF THE TRAFFIC LIGHT THAT WE ASKED FDOT, PROBABLY I GUESS WE BROUGHT IT TO YOU ALMOST TWO YEARS AGO. THIS IS THE LAP AGREEMENT, THIS IS THE FIRST PHASE OF IT. WHAT IT'S FOR IS FOR $35,000. IT COVERS OUR STAFF TIME, REVIEWING THE PLANS THAT DOT IS HAVING DEVELOPED HERE FOR THAT TRAFFIC SIGNAL.

>> THIS IS SOMETHING THAT THEY'RE GOING TO REIMBURSE US FOR OUR TIME.

>> WE'RE GOING TO CHARGE AND WE BILL THEM ACCORDINGLY. >> ALWAYS GOOD TO GET MONEY BACK. WE'LL PUT THIS ON THE CONSENT AGENDA FOR NEXT WEEK.

>> YES, MA'AM. >> ARE YOU UP FOR THE NEXT ONE, MR. SMITH?

>> NO. OKAY. ITEM NUMBER 5. >> YES, MA'AM.

[5.  Supplemental Agreement No. 3 to Masters Pit Maintenance Building Agreement #2018/19-70]

THE ORIGINAL CONTRACT DIDN'T CALL FOR PROVISIONS OF HVAC TO SUPPLY THE DATA AND ELECTRONICS AND STUFF IN THERE. THIS $3,964 WILL PAY FOR A MINI SPLIT SYSTEM SO WE CAN COOL

THAT ROOM >> I THINK GIVEN THE DOLLAR AMOUNT, WE'LL PUT THIS ON THE CONSENT AGENDA FOR NEXT WEEK. ALL RIGHT. THANK YOU.

[6.  Amendment to Budget Resolution #2019/2020-91]

N REVIEWING THE RESOLUTION WENT TO THE BOARD ON JULY 28TH,

[00:05:07]

A LITTLE HOUSEKEEPING, JUST TO GET THE ACCOUNTS READY FOR POSTING AND MAKE SURE

EVERYTHING IS IN ORDER >> READY TO GO FOR THE AUDIT. >> YES.

>> GOOD. ALL RIGHT. WE'LL PUT THIS ON THE -- I DON'T SEE A REASON WHY THIS CAN'T GO ON THE CONSENT AGENDA UNLESS YOU HAVE A REQUEST FOR

IT TO GO BEFORE THE BOARD. OKAY. >> NO.

>> ALL RIGHT. THANK YOU SO MUCH. WELCOME ABOARD AGAIN.

[7.  AK Associates Sole Source Purchase]

MR. NAGLE. >> 911 COORDINATOR, APPROVAL FOR SOLE SOURCE, AK ASSOCIATES, THEY PROVIDE OUR HARDWARE, WHILE THE HARDWARE IS AVAILABLE FROM OTHER VENDORS, YOU WOULD STILL HAVE TO HAVE IT CERTIFIED. IT'S IN THE BEST INTEREST OF THE COUNTY TO SOLE

SOURCE THIS ITEM BECAUSE IT WILL BE CERTIFIED. >> IT SAVES US MONEY?

>> IT SAVES US MONEY IN THE LONG RUN, YES, MA'AM. >> GOOD PLAN, THEN.

WE'LL PUT THIS ON THE AGENDA, GIVEN THE AMOUNT. WE'LL HAVE IT OUT THE DOOR NEXT

[PUBLIC COMMENTS]

WEEK. MR. COUNTY MANAGER. >> MADAM CHAIR, WE HAVE A NEW CALL-IN NUMBER, I BELIEVE. SO THERE MAY HAVE BEEN CONFUSION FOR THE PUBLIC COMMENT. MADAM CHAIR, IT'S UP TO YOU. I WOULD RECOMMEND PERHAPS WE

TAKE THIS PUBLIC COMMENT. >> ABSOLUTELY. YEAH.

I THINK THAT IS A GOOD IDEA. >> OKAY. >> MR. OTTO, YOU ARE NOW

RECOGNIZED. >> CAN YOU HEAR ME? >> YES, SIR, I CAN.

>> (INAUDIBLE) THIS IS JAMES OTTO (INAUDIBLE) CONGRATULATIONS TO YOU, MA'AM, FOR YOUR APPOINTMENT THERE. AND I'LL BE GLAD TO SEE DR. BURKS COMING IN AND WE'RE KEEPING DAVID BROSKI AND WE'VE GOT BETSEY COMING IN. SO I WOULD LIKE TO TALK ABOUT THE ECONOMIC DEVELOPMENT. THE PARK PLAN IS A GOOD THING THAT WE NEED TO KEEP GOING WITH THE NEW BOARD. THE PADS, YOU KNOW, THE TRAILS. WE NEED TO GET SOME MORE LIGHTING IN CLAY COUNTY IN CERTAIN AREAS. WE DEFINITELY NEED TO SAY NO TO CHILD ABUSE OF FOOTBALL. I KNOW Y'ALL JUST ADDED, LET THEM PUT THAT LA CROSSE THING IN THE MIDDLE OF OUR PARKS OUT THERE. WE NEED TO TRY AND GET THAT REMOVED. BUT I SENT A VIDEO TO GRIM AND TROY ABOUT LEGISLATURE TALKING ABOUT THE DEATHS OF CHILDREN IN FOOTBALL, YOUNG MEN. AND I REALLY APPRECIATE IT IF THE BOARD WOULD GET THAT TO START PLAYING AND OUR PICTURES UP FOR PUBLIC COMMENTS.

I NOTICED ON THE INTERNET IT'S SHOWING THAT THESE MEETING IS MONDAY.

AND THE TOURIST DEVELOPMENT MEETING IS MONDAY. AND I WAS WONDERING IF YOU FIXED THAT WHEN YOU PUT (INAUDIBLE) IN THE WEBSITE, UNDER THE SEARCH, IT WAS PULLING OUT SALA INSTEAD OF THE CHAI THAT IS THERE NOW, MR. HENRY.

SO IF CITIZENS ARE LOOKING FOR A NICE PLACE TO STAY, THEY SHOULD LOOK AT CENTRAL FLORIDA, THE VILLAGES, IT'S ONE HOUR FROM DISNEY WORLD. IT'S THE SAME AMOUNT OF TIME TO DRIVE TO JACKSONVILLE BASICALLY. SO YOU KNOW, IF YOU'RE LOOKING FOR A PLACE IN FLORIDA, CHECK OUT THE VILLAGES DOWN IN CENTRAL FLORIDA.

DOWN CLOSE TO DISNEY WORLD. AND THAT IS PROBABLY ABOUT THREE MINUTES, MA'AM.

SO THANK YOU AGAIN. AND CONGRATULATIONS AGAIN. >> THANK YOU MR. OTTO.

JUST FOR YOUR INFORMATION, WE DIDN'T WANT TO SKIP PUBLIC COMMENT AT THE BEGINNING.

WE HAD USED A NEW NUMBER AND HAD SOME DIFFICULTIES JUST TECHNICAL DIFFICULTIES, SO I APOLOGIZE THAT YOU WEREN'T ABLE TO SPEAK AT THE BEGINNING. BUT IT WAS JUST BECAUSE WE HAD A NEW NUMBER. ALL RIGHT. WE'LL MOVE ON.

AND BACK TO THE COUNTY MANAGER. DID YOU HAVE ANY COMMENT? >> MADAM CHAIR, THAT IS ALL I

HAVE. >> OUR ATTORNEY, ANYTHING? >> NOTHING.

[00:10:01]

NO. >> WELL, WE'RE FINISHED. IT'S 3:10,

* This transcript was compiled from uncorrected Closed Captioning.