Jun 02, 2020 Finance and Audit Meeting Agenda

[00:00:02]

>> WELCOME EVERYONE AND THANK YOU FOR YOUR PATIENCE AS WE GET STARTED A FEW MINUTES LATE. IT'S A LITTLE AFTER 3:05.

THIS IS THE FINANCE AND AUDIT COMMIT MEETING.

TODAY IS JUNE 2, 2020. WE'LL BEGIN WITH PUBLIC

[PUBLIC COMMENTS]

YOU. >> PLEASE PRESS STAR 6 TO UNMUTE

YOURSELF. >> WE CAN HEAR YOU.

>> >> GO AHEAD.

>> IT'S PUT ON THE WEBSITE -- [INDISCERNIBLE] I'M GETTING A LITTLE DELAY THERE.

I'M SORRY. I'M WATCHING IT ONLINE.

THERE ARE THINGS I WANTED TO SPEAK ON WAS -- LET ME TURN IT DOWN. CAN YOU HEAR ME MA'AM?

>> YES, WE CAN HEAR YOU. >> OK.

THANK YOU. ON BINDING PUT THAT OFF FOR THE THREE NEW COMMISSIONERS COMING ON.

IT IS THE FEW ROADS THEY ARE GOING TO BE DOING THIS ON.

WE GOT THE PANDEMIC. THEY ARE SAYING THEY ARE GOING TO GET 14 MILLION FOR THE PANDEMIC.

WE STILL GOT TO LOOK AT THE STORMS AND GOT A YEAR TO PAY THAT. I ASK TO YOU PUT OFF THAT 130 MILLION UNLESS YOU CAN DO IT IN ANOTHER WAY OTHER THAN WHAT YOU ARE PROPOSING TO DO. JUST PUT ON THE BRAKES FOR THAT.

GOT A LOT OF THINGS COMING UP. I APPRECIATE GOING ON THIS VIRTUAL. I THINK WE NEED TO KEEP DOING IT FOR THE CITIZENS. THE COMMISSIONERS SHOULD BE THERE FOR THE MEETING BUT THE CITIZENS SHOULD BE ABLE TO CALL IN WHETHER THEY ARE HANDICAPPED OR ILL OR WHATEVER THE CASE MAY BE. AND OF COURSE WHEN YOU SAY NO TO FOOTBALL AND YOU'VE PUT THE KIDS BACK IN, DON'T NEED SPORTS WITH ANY COUNTY MONEY. APPRECIATE THE SIDEWALKS THAT YOU ARE PUTTING IN. BUT THERE IS TOO MUCH BEING PUT THROUGH ON THE CONSENT AGENDA. WE NEED TO BE ABLE TO HEAR MORE ABOUT THAT AND TIMING ON THIS ONE 130 MILLION.

PRICES ARE JUST CRAZY RIGHT NOW. REALLY NEED TO HOLD BACK.

I KNOW YOU GOT THE 130 ACRUED BUT THAT DOESN'T MEAN WE NEED TO CONTRACT IT OUT. WE GOT TEACHING THE KIDS TO SWIM

[00:05:12]

THE BCC PUSHING WAY TOO MUCH STUFF THROUGH.

I APPRECIATE BEING ABLE TO SPEAK AT THE END OF THE MEETING TOO.

I'VE HAD SOME -- [INDISCERNIBLE] .

>> THANK YOU FOR CALLING IN. >> THANK YOU FOR YOUR TIME.

CAN YOU WRAP IT UP? YOUR THREE MINUTES ARE OVER.

>> OK. I'LL WAIT UNTIL THE LAST THREE

MINUTES AT THE END. >> THERE IS NO PUBLIC COMMENT ON

THE END. >> THERE IS NO PUBLIC COMMENT AT

THE END OF THE MEETING. >> OK.

THAT'S WHAT SHE SAID. SHE MAY HAVE GOT CONFUSED WITH THE BOARD OF COUNTY COMMISSIONERS.

THERE IS A LOT OF STUFF ON THE AGENDA I WANTED TO TALK ABOUT AT THE BCC. OK.

SO TONIGHT IS ANOTHER MEETING AND I HOPE CITIZENS TUNE INTO

THAT ONE AT 7:00. >> NUMBER ONE WHICH IS THE

[1.  FY 20/21 Nonprofit Grant Applicants]

THE FIRST IS COMMUNITY BAND THEY DON'T HAVE A PRESENTATION.

THE SECOND IS GULF COAST HIGH LANDERS.

WOULD YOU LIKE TO COME FORWARD TO MAKE A PRESENTATION?

>> I'M THE FOUNDER AND BAND MANAGER OF THE FIRST COAST HIGH LANDERS. THIS IS OUR 11TH ANNIVERSARY THIS PAST THURSDAY. WHEN I SUBMITTED THIS APPLICATION FOR THE GRANT, I REQUESTED $3,000 WHICH IS USUALLY IN THE PAST IT WAS ALWAYS 3,000.

BECAUSE OF MONEY ISSUES IT'S BEEN CUT OR MAYBE HIGHER.

I REQUEST THE FULL AMOUNT BECAUSE OUR BAND IN 11 YEARS WE'VE HAD THE SAME DRUMS. WE'RE LOOKING TO PURCHASE NEW DRUMS THIS YEAR BECAUSE OUR DRUMS ARE OLD.

WHEN WE BOUGHT THEM, WE BOUGHT SOME USED ONES.

AND WE HAVE PEOPLE WHO ARE NOT ABLE -- THEY HAVE A HARD TIME CARRYING THE DRUMS WE HAVE. OUR CURRENT DRUMS WEIGH 38 POUNDS EACH. PEOPLE HAVE BACK PROBLEMS, KNEE PROBLEMS, WE'VE GOT A YOUNG LADY AT THE AGE OF 12 WHO IS LEARNING TO PLAY SNARE DRUMS. PEARL CAME OUT WITH A NEW DRUM THIS PAST YEAR THAT WEIGHS 13 POUNDS.

IT'S A REALLY GOOD TRAM DRUM. THE COST IS A LITTLE OVER $1,000. WE'RE LOOKING TO PURCHASE THESE DRUMS TO REPLACE THE ONES WE HAVE.

WE HAVE SIX. WE WANT TO PURCHASE FOUR IN THE NEXT YEAR. SO THAT WE CAN REPLACE THE HEAVIER DRUMS FOR OUR DRUMMERS. RIGHT NOW WE CAN AFFORD TO BUY ONE. BUT THE GRANT WOULD HELP US TO BUY AT LEAST ANOTHER TWO. IN THE PAST AS I SAID WE'VE RECEIVED 50% OF WHATEVER PROCEEDS CAME IN FROM THE LICENSE PLATES. AND WE'RE REALLY PLEASED WITH THAT. WE'RE HAPPY WITH WHATEVER YOU DONATE OR GRANT TO US. SO WE DON'T WANT TO BE OVERBEARING AND WANT THE WHOLE THING ALL THE TIME.

BUT WE'RE ASKING FOR A LITTLE MORE HELP THIS YEAR.

THIS PANDEMIC HAS HURT US VERY BADLY WHEN IT COMES TO OUR PERFORMANCE FEES BECAUSE ALL OF OUR PERFORMANCES FROM THE SPRING WERE CANCELED. WE'VE LOST PROBABLY CLOSE TO $5,000 IN PERFORMANCE FEES AND DONATIONS.

WE DO NEED THE HELP. IT'S NOT SOMETHING THAT WE CAN'T DO IN THE FUTURE BUT WE'D LIKE TO TAKE CARE OF OUR PEOPLE NOW.

>> OK. THANK YOU.

THAT SOUNDS LIKE AN ADMIRAL EFFORT.

WE'LL TAKE THAT UNDER CONSIDERATION TO THE BOARD.

DID YOU HAVE ANY QUESTIONS? >> ONE MORE THING, WE DO PLAY A LOT IN CLAY COUNTY. LAST YEAR WE DID 49 PERFORMANCES

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WE ARE HERE FOR OUR COMMUNITY. >> MY HEART SKIPS A BEAT WHEN I

SEE YOU READY AT ANY EVENT. >> WE LOVE PERFORMING.

>> THANK YOU. >> NEXT UP WILL BE I'M GOING TO GO OUT OF ORDER ON THE GENERAL FUND.

THE WAY FREE MEDICAL CLINIC. >> THANK YOU SO MUCH.

I'M HAPPY TO SAY THAT MY SURGERY WAS DELAYED BUT I FINALLY GOT IT. SO THAT'S WHY I'M ASKING FOR AN EARLY SLOT. THANK YOU.

WAY FREE MEDICAL CLIN SICK THE ONLY FREE MEDICAL CLINIC IN CLAY COUNTY. WE'RE IN OUR 14TH YEAR.

WE CONTINUE TO BE OPEN THROUGH THE COVID 19 CRISIS.

AND WE ANTICIPATE PROBABLY BETWEEN THE RISE IN UNEMPLOYMENT AND THE NEW CENSUS DATA WHICH HOPEFULLY WON'T GET BUMMED OUT BECAUSE OF EVERYTHING THAT IS GOING ON WHERE WE WERE SEEING ELIGIBLE FOLKS AS ONE IN 7 IN THE COUNTY OR 35,000, IT'S PROBABLY GOING TO DOUBLE IS OUR BEST GUESS RIGHT NOW.

WE FEEL LIKE WE'RE PREPARED FOR THAT.

WE HAVE GROWN IN THE PAST TWO YEARS.

AND COUNTY GENEROUSLY PROVIDES 4% 4% WOULD BE 25.

I ALSO UNDERSTAND THAT YOU GOT A LOT OF MOUTHS TO FEED OUT HERE.

ALL OF THE NONPROFITS IN THIS ROOM THAT ARE REQUESTING FUNDS ARE ALL FANTASTIC NONPROFITS THAT WE SUPPORT AND WORK WITH.

I KNOW YOU HAVE A DIFFICULT TIME IN DETERMINING WHERE THAT MONEY SHOULD GO. SO I TRUST THAT YOU GUYS WILL MAKE THAT DECISION PROPERLY. ONE OTHER THING TELEMEDICINE HAS BECOME A PRETTY POPULAR THING THESE DAYS.

WE INSTITUTED TELEMEDICINE IN JANUARY BASED ON PART OF WHAT WE'RE CALLING ELIMINATING BARRIERS TO CARE INITIATIVE.

ONE OF THE MAIN BARRIERS TO CARE FOR A LOT OF FOLKS WAS TRANSPORTATION AS YOU MIGHT KNOW.

WE TOOK A TWO PRONG APPROACH. IF WE COULD DO TELEMEDICINE AND THEY DIDN'T HAVE TO COME THERE, THAT WOULD BE A GOOD THING SO WE RAMPED UP THAT PLATFORM RIGHT BEFORE THE VIRUS HIT.

AND THE OTHER PRONG WAS TO RUN PRIVATE TRANSPORTATION SYSTEM.

AND WE'RE PREPARED TO DO THAT AS SOON AS THINGS GET BACK TO SOME SENSE OF NORMALCY. WE'RE LUCKY IN THAT WE RAMPED THAT UP BEFORE WE NEEDED IT AND NOW WE'RE USING IT.

>> THE WORLD HAS CHANGED A LITTLE BIT.

>> YES, IT HAS. >> COMMISSIONER, DID YOU HAVE

ANY QUESTIONS? >> I DON'T.

THANKS FOR WHAT YOU GUYS DO. APPRECIATE THE SERVICE.

>> WE HOPE YOU GET FULL RECOVERY.

>> THANK YOU SO MUCH. >> THANK YOU FOR COMING IN.

>> ALL RIGHT. >> NEXT UP WILL BE BASCA, INC.

>> LET ME SAY A WORD FIRST. ARE YOU THE ONE THAT GETS THE SLIDE SHOW STARTED? I JUST WANT TO SAY HELLO AND THANK YOU FOR HAVING US HERE. REMINDING PEOPLE THAT BASCA STANDS FOR BUILDING ABILITIES OF SPECIAL CHILDREN AND ADULTS.

WE'VE BEEN SERVING PEOPLE WITH DISABILITIES IN CLAY COUNTY SINCE 194. I WANT TO THANK YOU FOR YOUR SUPPORT IN THE PAST. FOR YOUR CITIZENS WITH INTELLECTUAL AND DEVELOPMENTAL DIFFERENCES.

NOW WE CAN START THE POWER POINT.

WE ARE STILL OPEN AND PREPARED FOR COVID 19.

THIS IS OUR GROUP HOME AND WE'RE ABLE TO GET THE TECHNOLOGY TO SHOW YOU THE RESIDENTS IN THE GROUP HOME AND STAFF.

THEY ARE BASICALLY IN LOCKDOWN. THEY ARE NOT ALLOWED TO HAVE VISITORS OR GO OUT. IT'S BEEN TOUGH ON THEM.

MANY OF THEM DON'T UNDERSTAND TO BEGIN WITH.

THIS IS OUR PINE FOREST GROUP HOME.

[00:15:04]

THEY GO TO THE OTHER GROUP HOMES FOR BIRTHDAYS AND HAVE SIGNS.

THAT'S OLD GENERALLINGS RESIDENCE AND THEY ARE SHOWING OFF ART WORK. WE WERE ABLE TO HAVE ART HOMES VIRTUALLY BECAUSE FLORIDA BLUE PAYS FOR THE CLASSES.

WE WANTED TO CONTINUE THAT GRANT.

THEY ARE SHOWING YOU SOME OF THEIR ART WORK.

WE BROUGHT LAPTOPS FOR EACH GROUP HOME.

THIS IS LAKESIDE VILLA, THEY ARE DOING THEIR EXERCISE CLASS BY ZOOM WITH THE INSTRUCTOR. THEY ARE KEEPING INVOLVED.

BUT THEY ARE AT HOME. THIS IS THE SECRET HARBOR GROUP HOME AND THESE ARE THE MEN HAVING THEIR MUSIC CLASS.

MARK KNOWS WHERE THE MUSIC IS COMING FROM THERE.

THE DAY PROGRAM IS SHOWING SOME OF THE FACILITIES THAT WE HAVE THERE. IT'S CLOSED TO THE OUTSIDE COMMUNITY. WE HAVE ONLY THE RESIDENTS IN THE GROUP HOME HAVING THE DAY PROGRAM NOW BECAUSE THAT'S THE WAY THE STATE SET IT UP FOR US. WE'LL RESUME.

WE'LL GET THROUGH THIS AND HAVE IT GOING AGAIN.

WE HAVE OUR SUPPORT -- THERE IS THE MUSIC AND ART THERAPY CLASSES WHEN THEY ARE IN SESSION AT OUR DAY CENTER.

WE ARE STILL PROVIDING SUPPORT SERVICES IN THE HOMES BUT NOT TO ALL OF THEM. THAT IS UP TO THE FAMILIES IF THEY WANT THE EXPOSURE FOR STAFF TO COME IN OR NOT.

WE HAVE SEVERAL THAT LIVE ON THEIR OWN SUPPORTED LIVING SO THEY ARE STILL GETTING SUPPORT WITH STAFF TAKING TEMPERATURES, WEARING MASKS, DOING ALL THE CLEANING AND PRECAUTIONS THAT ARE REQUIRED. THE BARGAIN BOUTIQUE WAS -- [INAUDIBLE] THEY ARE OUT SHOPPING AND CLEANING OUT THEIR HOUSES AND GARAGES SO WE'VE BEEN REALLY BLESSED WITH DONATIONS. AND I THINK THE NEXT SLIDE IS THE NEIGHBORHOOD STABILIZATION PROGRAM.

I WON'T GO INTO THAT. THAT IS SOMETHING WE RUN FOR THE COUNTY. WE STARTED WITH ONE GROUP HOME AND THE COUNTY ASKED TO US TAKE MORE.

CAME OUT OF RECESSION WHEN THE HOUSES WERE UPSIDE DOWN AND IT'S A FEDERAL PROGRAM. IT'S SELF-SUFFICIENT BUT IT'S SOMETHING WE DO FOR THE COUNTY. IT'S ABOUT THE ONLY PLACE I MENTION I HAD. THIS IS OUR AGENCY REVENUES AND EXFENCES. WE'RE ABOUT A $3 MILLION ORGANIZATION FOR THE COUNTY. LIKE MOST PLACES THAT ARE SERVICE ORIENTED, YOU CAN SEE 2.6 IS PROGRAMS AND SERVICES AND 2 MILLION OF THAT IS PAYROLL. 88 EMPLOYEES.

AND ABOUT 55 OF THOSE ARE DIRECT CARE STAFF.

THAT'S OUR EXPENSES, ADMINISTRATIONS JUST UNDER 15%.

WE'RE IN LINE WITH WHERE WE NEED TO BE AND OUR AUDITORS ARE HAPPY WITH THAT EVERY YEAR. RESIDENTS AND INDIVIDUALS AT BASCA FOR INCLUDING THEM IN THE COUNTY.

THAT'S WHAT IT'S ALL ABOUT FOR US WHO PROVIDING SERVICES WITH DISABILITIES TO BE INCLUDED IN THE COMMUNITY.

THEY DIDN'T ALWAYS HAVE THAT RIGHT.

WE'RE PROUD TO BE DOING THAT HERE FOR BASCA.

WE COVER THE COUNTY VERY WELL FOR YOU.

I JUST WANTED TO SAY A COUPLE OF THINGS MORE.

THE COUNTY REQUEST THIS YEAR FOR $50,000 WHICH IS THE SAME WE'VE BEEN REQUESTING OTHER YEARS UP HERE.

THERE WAS A MISS PERCEPTION LAST YEAR WE APPLIED FOR MORE.

WE'VE BEEN APPLYING FOR THE SAME BUT YOU FUNDED IT AT 10,000.

WE FEEL THAT IS REASONABLE AND JUSTIFIABLE WITH OUR BUDGET AND WHAT WE HAVE FOR EXPENSES AND WHERE WE FIT IN THE MIX WITH THE OTHER NONPROFITS IN THE COUNTY. THE 50,000 IS FOR RESIDENTIAL SERVICES AND WE HOUSE UP TO 37 INDIVIDUALS.

ONE GROUP HOME IS IN FLEMING ISLAND AND THE OTHER IN ORANGE PARK. 40% OF THAT IS FOR DIRECT CARE STAFF AND $10,000 IS FOR OTHER ON THE APPLICATION BUT THAT IS OUR TRANSPORTATION, VANCE TO TAKE THEM TO AND FROM PROGRAMS, DOCTORS, OUTINGS, ETC. WE RECOGNIZE THAT YOU HAVE TOUGH DECISION THIS IS YEAR. I'VE BEEN AROUND PROBABLY LONGER THAN MOST OF YOU. I'VE DONE NONPROFIT MANAGEMENT THROUGH 9/11, THE RECESSION AND NOW THE PANDEMIC.

IT'S HARD. IT'S HARD ANYWAY.

BUT IT'S A LOT HARDER. WE KNOW YOU HAVE TOUGH DECISIONS TO MAKE. WE NEED TO REMIND YOU BASCA IS

[00:20:02]

THE STATE DOESN'T SAY YOU ARE NONESSENTIAL CLOSE DOWN AND RESIDENTS FIGURE OUT SOMETHING ELSE TO DO.

WE'RE HERE. WE KNOW WE'LL GET THROUGH THIS.

WHILE YOU ARE PREPARING YOUR BUDGET PLEASE REMEMBER WE'RE ALL IN THIS TOGETHER, NOT IN THE SAME BOAT BUT WE'RE IN THE SAME PANDEMIC AND APPRECIATE YOUR CONSIDERATION.

WE'RE JUST TRYING TO BE HERE FOR THE INDIVIDUALS THAT WE EVERYBODY IS. AND I'M GOING TO HAVE OUR BOARD CHAIR RAP UP. SHE'S REALLY SMART.

SHE HELPS ME A LOT. >> IT'S GOOD TO SEE YOU BETTY.

>> THANK YOU. I APPRECIATE IT.

I'VE BEEN ON THE BOARD FOR ABOUT 10 YEARS AND I HAVE A PERSONAL CONNECTION BECAUSE MY BROTHER-IN-LAW SCOTT LIVES IN ONE OF THE GROUP HOMES , THE ONE IN FLEMING ISLAND.

I JUST WANT TO WRAP UP READING FROM A LET THEY'RE MY HUSBAND WROTE ABOUT SCOTT THAT WAS PUBLISHED IN OUR ANNUAL REPORT.

I THINK IT SAYS A LOT. I GO TO BED AT NIGHT KNOWING MY BROTHER IS IN A SAFE LOVING ENVIRONMENT WHERE HIS NEEDS ARE BEING MET. AS A PINE FOREST GROUP HOME SCOTT HAS HIS OWN BEDROOM AND WHEN HE WANTS PRIVACY HE CAN CLOSE HIS DOOR, WATCH TV OR LISTEN TO THE RADIO.

WHEN PROBLEMS ARISE AND THEY DO, SCOTT HAS ISSUES AND CAN BE CHALLENGING, HE IS TREATED AS AN INDIVIDUAL.

FAMILY IS CONSULTED AND HE IS GIVEN SPACE AND TIME TO SELF-CORRECT. FOR SCOTT BASCA HAS BEEN A GIFT FROM GOD. I'M CERTAIN WITHOUT DOUBT OR RESERVATION THAT MANY OTHER PARENTS AND GUARDIANS WOULD READILY ECHO THIS SAME SENT MEANT.

SO JUST PLEASE REMEMBER -- [INAUDIBLE]

. >> THANK YOU.

WE APPRECIATE IT. OUR NEXT PRESENTER WILL BE

CHALLENGE ENTERPRISES. >> GOOD AFTERNOON.

MY NAME IS KATIE VINEYARDISM EVERYBODY IS AS THE C.E.O. AT CHALLENGE ENTERPRISES. I'VE BEEN ON STAFF FOR 29 YEARS.

MY BOSS HAS BEEN NANCY FOR 29 YEARS.

SHE CAN'T BE HERE TODAY SO I'M THE STAND IN.

CHALLENGE ENTERPRISES MISSION IS TO PROMOTE THE POWER OF PEOPLE AND POSSIBILITIES FOR INDIVIDUALS LIVING WITH DISABILITIES. WE DO THAT IN A VARIETY OF WAYS.

WE HAVE A RESIDENTIAL PROGRAM. WE HAVE ADULT DAY TRAINING PROGRAM HERE. AND ALSO HAVE RECREATION.

WE HAVE SUPPORTED LIVING, RESIDENTIAL GROUP HOMES.

WE ALSO WORK. CHALLENGE ENTERPRISES IS CLAY COUNTY'S OLDEST NONPROFIT SERVING INDIVIDUALS WITH DIFFERENT ABILITIES FOR 48 YEARS.

CHALLENGE ENTERPRISES THE SEEKING FUNDING FOR A PORTION OF SERVICES OFFERED TO CLAY COUNTY CITIZENS.

WE HAVE FACILITIES IN GREEN CO-SPRINGS AND PARK TO MEET THE NEEDS OF PERSONS SEEKING ASSISTANCE.

THIS IS A BOARD OF INDIVIDUALS ENJOYING CHALLENGE ENTERPRISES SERVICES. LORENZO IS INVITING TO YOU COME ON IN. HE'S ON THE TOP LEFT.

HE'S SAYING COME ON IN AND SEE ALL THERE IS TO OFFER.

CHALLENGE ENTERPRISES PROMOTES THE POWER OF WORK.

ON BEHALF OF THE BOARD OF DIRECTORS AND NANCY, I THANK YOU FOR YOUR TIME AND CONTINUED SUPPORT.

AS A PS, CHALLENGE ENTERPRISES HAS NOT ASKED FOR AN INCREASE IN SUPPORT FOR SIX OR SEVEN YEARS. I THINK NANCY WANTED KNOW NOTE

THAT. >> YOU TELL NANCY WE MISHER.

YOU DID A GREAT JOB. >> DID YOU HAVE ANY QUESTIONS?

>> WE APPRECIATE YOU. >> OUR NEXT PRESENTER WILL BE FOR EPISCOPAL CHILDREN'S SERVICES.

>> HI. FIRST THANK YOU SO MUCH FOR GIVING ME THE OPPORTUNITY TO COME AND SPEAK WITH YOU AND IT'S BEEN INSPIRING TO HEAR THE OTHER NONPROFITS AS WELL AND ALL THAT THEY ARE DOING. THE PROGRAM THAT YOU FUND FOR US IS THE MATCH PORTION OF SCHOOL READINESS.

SCHOOL READINESS IS WHAT FLORIDA CALLS SUBSIDIZED CHILD CARE.

[00:25:03]

WITHOUT CHILD CARE, THEY HAVE AN AWFUL CHOICE.

ARE THEY GOING TO PAY THE RENT, ARE THEY GOING TO BUY GROCERIES OR PAY FOR CHILD CARE AND IT'S THAT STARK.

LOTS OF TIMES THEY JUST GET WHAT THEY CAN TOGETHER AND TRY MAKE DO. IF SOMETHING FALLS THROUGH F THEIR FRIEND ISN'T AVAILABLE ON TUESDAY, THEN THEY CAN'T GO TO WORK. IF THAT HAPPENS SOMETIMES ONCE BUT CERTAINLY IF IT HAPPENS A LOT, THEY LOST THEIR JOB AND THEY'VE LOST ANY PROGRESS THEY'VE MADE AS FAR AS BEING SELF-SUFFICIENT. SO SUBSIDIZED CHILD CARE CAN HELP PREVENT THAT BECAUSE THEY KNOW I'VE GOT CHILD CARE.

THAT'S COVERED. MY CHILD IS IN A SAFE PLACE.

WE WORK WITH CHILD CARE PROVIDERS BECAUSE WE KNOW IT'S IMPORTANT CHILDREN START SCHOOL READY TO BE SUCCESSFUL.

OFTEN TIMES I'M SURE YOU'VE HEARD BUT BY THE TIME YOU'RE FIVE YEARS OLD YOUR ENTRAIN 90% DEVELOPED.

IF WE WAIT UNTIL THEY START SCHOOL WE'VE MISSED THE BOAT.

THROUGH SUBSIDIZED CHILD CARE, EVEN CHILDREN WHOSE PARENTS DON'T HAVE MUCH MONEY ARE ABLE TO ACCESS IF SAME KIND OF SERVICES THAT EVERYBODY ELSE DOES.

WHEN YOU GO INTO CHILD CARE YOU DON'T KNOW.

WE CONTRACT WITH ANY CHILD CARE. SO IT COULD BE CHILDREN THAT ARE RECEIVING SUBSIDY ALONG WITH THOSE THAT ARE NOT ALONG WITH WHOEVER. AND SO IT'S REALLY A GREAT EQUALIZER. I THINK THAT ONE OF THE THINGS I LIKE TO TALK ABOUT IS THE SUCCESS OF THE PROGRAM.

WE DO A SURVEY IT'S KIND OF ONGOING THROUGHOUT THE YEAR AND WE START IT OVER EACH YEAR. '6"% OF THE RESIDENTS COMPARED TO 57% OF THOSE THAT ARE ON THE WAITING LIST.

SO IT DOES MAKE A BIG DIFFERENCE HAVING THAT CHILD CARE.

I DON'T KNOW WHAT IT WILL LOOK LIKE NEXT YEAR WITH COVID.

OVER TIME THIS HAS BEEN CONSISTENT.

83% OF PARENTS TELL US THAT THEY FEEL THAT SCHOOL READINESS IS GIVING THEM THE STABILITY THEY NEED TO BE SUCCESSFUL AND 6% FEEL BECAUSE THEY'VE BEEN ABLE TO STAY MANY A JOB THAT THEY'VE MADE PROGRESS AND THEY ARE GETTING TO BE IN A POSITION TO MOVE FORWARD IN THEIR CAREERS. YOUR MATCH IS REALLY A ONE IN 16 SO LIKE FOR EVERY DOLLAR YOU GIVE, THAT BRINGS DOWN $16 OF FEDERAL FUND THAT IS GOES THROUGH STATE.

ON TOP OF THAT THE OFFICE OF EARLY LEARNING IN FLORIDA IS OFFERING TO MATCH YOUR MATCH. SO THAT'S TWICE AS MUCH.

SO YAY. WE'RE ASKING FOR THE SAME AMOUNT AS WE'VE ALWAYS ASKED FOR. WE HOPE YOU CAN CONTINUE TO DID THAT. THE NEED IS GREATER THAN EVER.

WE KNOW IT'S A TOUGH YEAR. ONE THING YOU SHOULD ALSO KNOW IS WE DON'T TAKE ANY ADMIN OUT. THIS GOES FOR DIRECT SERVICES ONLY. JUST A COUPLE OF THINGS THAT HAVE BEEN GOING ON SINCE COVID BECAUSE THINGS HAVE -- IT'S AFFECTED EVERYBODY. WE ARE SERVING 250 ADDITIONAL CHILDREN OF FIRST RESPONDERS THERE.

IS A SPECIAL PROGRAM THAT CAME OUT WHERE WE CAN EVERYBODY IS CHILDREN WITH A REFERRAL IF THEIR EMPLOYER FIRST RESPONDERS AND MEDICAL STAFF. THAT WILL BE AS LONG AS PROBABLY AT LEAST FOR SIX MONTHS TIME. THEN THOSE THAT WOULD HAVE QUALIFIED FOR INCOME REASONS ANY WAY AND MAYBE DIDN'T KNOW ABOUT IT, THEY CAN KEEP SERVICES. I THINK THAT IS REALLY IMPORTANT. IT'S HELPING THE PEOPLE THAT WE NEED TO BE ON THE JOB STAY ON THE JOB.

WE'VE BEEN TRYING TO KEEP THE INFRASTRUCTURE OF CHILD CARE VIABLE BECAUSE IT'S THEY ARE HAVING PROBLEMS. THEY CAN ONLY HAVE LIKE UP UNTIL RECENTLY HALF AS MANY CHILDREN SO LIKE IF WE HAD -- THEY COULD NOT HAVE MORE THAN 10 PEOPLE IN A CLASSROOM. AND THAT'S NOT THEIR BUSINESS MODEL. A LOT OF PARENTS HAVE PULLED OUT BECAUSE THEY ARE AFRAID. IT'S UNDERSTANDABLE WE'VE HEARD THAT PROBABLY THAT IT'S PREDICTED THAT UP TO 50% OF THE CHILD CARE WON'T COME BACK. THAT'S GOING TO CREATE A CAPACITY ISSUE. BECAUSE OF THAT THIS WAS NOT MY IDEA IT'S COMING FROM THE STATE DOLLARS BUT WE'RE ABLE TO OFFER

[00:30:02]

I GUESS THAT'S REALLY ALL. IF YOU HAVE QUESTIONS.

>> DO YOU HAVE ANY QUESTIONS? >> YOU'VE BEEN AROUND A LONG TIME AND YOU HAVE A GREAT TRACK RECORD AS DO MANY IN THE ROOM.

IT IT'S ALWAYS A PLEASURE WHEN YOU CAN MATCH MONEY ESPECIALLY AT A RATIO OF ONE TO 16. THAT'S SPECIAL.

>> I APPRECIATE THAT AND APPRECIATE ALL THE SUPPORT ALL

THESE YEARS. >> THANK YOU.

OUR NEXT KIDS FIRST OF FLORIDA. >> I JOIN MY FELLOW NONPROFIT COLLEAGUES IN EXPRESSING GRATITUDE AND THANKING YOU FOR YOUR SUPPORT. I'LL ASK FOR CONTINUED SUPPORT.

I THINK YOU GOT A HANDOUT. I DRAW YOUR ATTENTION TO PAGE FOUR WHICH GIVES YOU THE STATS. WE HAVE 531 CHILDREN IN CARE AT KIDS FIRST. WE DO CHILD WELFARE, ADOPTION AND FOSTER PARENTS ERE CARE SERVICES FOR THE COUNTY.

531 CLAY COUNTY CHILDREN CURRENTLY IF CARE.

THAT'S AN ALL TIME HIGH FOR US. WE'VE NEVER HAD THAT MANY CHILDREN IN OUR NETWORK. THAT'S A LITTLE CONCERNING BUT

WE CONTINUE TO MEET THE NEEDS. >>> WE HAVE 73 FOSTER HOMES.

THAT IS ALSO OUTLINED ON THERE. THAT IS ALSO AN ALL TIME HIGH.

WE'RE ADDING FOSTER HOMES. WE COULD USE 25 MORE TO MEET THE NEED. BUT WE'RE MOVING IN THE RIGHT DIRECTION. AND THEN I WOULD JUST MATCH FUNDING WE'VE TALKED ABOUT MATCH FUNDING.

ON PAGE 8 IT GIVES YOU A BREAK OF OUR MATCH.

WE GET $4 MILLION WHICH REQUIRES A LOCAL MATCH OF 107,000.

SO THE COUNTY FUNDING IS USED TO SUPPORT THAT LOCAL MATCH PARTIALLY. HE WANTED KNOW DRAW YOUR ATTENTION TO THE YEARS WE DID NOT UTILIZE ALL THE FUNDING AND WE RETURNED IT. WE APPRECIATE YOUR SUPPORT AND

THANK YOU. >> YOU BUILT A LOT OF CREDIBILITY THE TIMES THAT YOU'VE GIVEN IT BACK AND WE

APPRECIATE THAT. >> THANK YOU.

>> I WAS THINKING ABOUT YOU THE LAST FEW WEEKS WITH ALL THIS COVID GOING ON. I CAN IMAGINE THE INCREASE IN SERVICES. YOU ARE IN MY THOUGHTS.

>> I APPRECIATE THAT. IT'S BEEN A LITTLE CHALLENGING.

I'LL ADD A LITTLE BIT ABOUT THAT.

THE FOSTER PARENTS AND OUR FOSTER HOMES WERE RELUCTANT TO TAKE KIDS TO TAKE NEW FOLKS IN THEIR HOMES NOT KNOWING WHERE THEY CAME FROM OR WHAT THEY'VE BEEN EXPOSED TO.

THEY DID A GREAT JOB IN WORKING WITH US AND MAKING THAT HAPPEN.

AND THEY'VE BEEN VERY TOLERANT OF BEHAVIORS THAT OTHERWISE MIGHT HAVE CAUSED THEM CONCERN BUT THEY'VE WORKED HARD TO KEEP KIDS STABLE AND NOT ADDED ADDITIONAL STRESS TO THEM.

DONE A LOT OF VIRTUAL VISIT AND THE COURT SYSTEM WENT VIRTUAL SO WE'RE ALL LEARNING THIS. NONPROFITS ARE NOT KNOWN FOR THEIR HIGH-TECH KNOLLING AND UP TO DATE EQUIPMENT.

>> I'M RIGHT THERE WITH YOU. >> IT'S BEEN A LEARNING PROCESS.

DEFINITELY WE'VE LEARNED HOW TO DO THAT.

WHEN WE HAVE TO VISIT KIDS IN THE COMMUNITY AND MAKE SURE THEY ARE SAFE SO WE'VE DONE A LOT OF DRIVEWAY VISITS AND LOOKING AT BABIES THROUGH WINDOWS AND MAKING SURE THE EVERYTHING IS SAFE. SO FAR SO GOOD.

>> THANK YOU FOR EVERYTHING YOU DO.

>> APPRECIATE IT. >> OUR NEXT PRESENTER IS

SQUIGGLY HOUSE. >> HELLO.

I'VE BEEN THERE FOR 7 MONTHS NOW.

WITH IT SEEMS TO ME OUR BRAND NEW DEVELOPMENT DIRECTOR WHO PUT TOGETHER THE LOVELY POWER POINT FOR YOU.

WE'RE GRATEFUL YOU ARE HERE FOR US AND CONSIDERING US.

WE ARE THE ONLY DOMESTIC VIOLENCE SHELTER AND SEXUAL ASSAULT CENTER CLAY COUNTY SERVICING THE ENTIRE COUNTY.

MANY PEOPLE IN DOMESTIC VIOLENCE SITUATIONS ARE ALSO VICTIMS OF SEXUAL ASSAULT. WE ARE FOCUSED ON THE COUNSELING HOURS WE DO AND OUR RAPE CRISIS CENTER AS WELL AS CHILD ADVOCACY. OVER THE PAST YEAR WE'VE HAD 2,000 MORE THAN 2,000 HOURS OF COUNSELING WITH INDIVIDUALS.

9,000 NIGHTS AT SHELTER AND 1300 CALLS TO THE HOT LINE.

[00:35:06]

IT'S A VERY IMPORTANT PART OF IT.

WE BELIEVE THAT A CHILD THAT LIVES VIOLENCE WITHOUT INTERVENTION LIVES A LEGACY OF VIOLENCE.

SO WE'VE GONE VIRTUAL AS MUCH AS WE CAN WITH COUNSELING HOURS.

SOME ARE ONE ON ONE AND SOME ARE GROUP.

WE JUST NEXT WEEK WILL REOPEN OUR ADMIN BUILDING.

WE HAVE A PRESENCE AT THE COURTHOUSE FOR INJUNCTION FOR PROTECTION. AND ECONOMIC JUSTICE PROGRAM.

OUR FUNDING FROM YOU HELPS SUPPORT ALL OF THESE EFFORTS.

>> THANK YOU FOR EVERYTHING YOU DO IN OUR COMMUNITY.

IT'S NOT JUST FOR WOMEN. IT'S FOR EVERYBODY.

>> MEN, WOMEN, CHILDREN AND WE HAVE A SMALL KENNEL FOR DOGS AND

SMALLER ANIMALS AS WELL. >> I WANT TO THANK YOU GUYS FOR THE OPPORTUNITY TO BE HERE AND PRESENT TO YOU.

YOUR MONEY DOES HUGE AMOUNTS OF THINGS FOR THIS COMMUNITY.

WITHOUT YOU WE WOULDN'T APPROXIMATE HERE SO THANK YOU.

>> THANK YOU. >> ANY QUESTIONS? WE'LL TAKE THIS BEFORE THE BOARD.

THANK YOU. >> AND THE LAST ONE I HAVE IS

CLAY BEHAVIORAL HEALTH CENTER. >> SO THANK YOU ON BEHALF OF CLAY BEHAVIORAL HEALTH CENTER. ON YOUR FACT SHEET YOU'LL SEE ANOTHER RECORD YEAR. 6251 INDIVIDUALS SERVED IN 18-19 WHICH IS THE MOST WE'VE EVER SEEN BY A PRETTY SIGNIFICANT AMOUNT. WE HAVE THE GEOGRAPHIC DISTRIBUTION THERE SO YOU CAN SEE OUR CLIENTS COME FROM ALL PARTS OF THE COUNTY. JUST LISTED SOME OF OUR COLLABORATORS. SINCE THE LAST TIME -- IN NORMAL TIMES IT'S AVAILABLE FOR INDIVIDUALS FROM 0 TO 25 AT 60 MINUTES NOTICE. ANYONE IN THE COUNTY CAN CALL OUR MOBILE CRISIS TEAM AND WE'LL BE AT THEIR LOCATION WITHIN 60 MINTS TO HELP DIVERT THE CRISIS. DURING THE COVID 19 CRISIS WE TOOK AWAY THE AGE LIMIT SO IT'S OPEN NOW ANYONE 0 TO SENIORS, WE'VE BEEN BUSY WITH THAT TEAM AND FORTUNATELY THERE HAS BEEN A 66% DIVERSION RATE. IF WE GO OUT WE'RE ABLE TO DIVERT THE CRISIS AND THE PERSON HAS NOT HAD TO BE HOSPITALIZED.

PRETTY GOOD NUMBERS ON THAT. IN MID MARCH WE MOVED TO A LOT OF REMOTE WORK. WE SWITCHED TO TELEHEALTH AND TELEMEDICINE FROM PSYCHIATRIST TO COUNSELORS.

WE SAW A DECREASE IN CALLS FOR THE FIRST SIX WEEKS AND FOR THE LAST THREE TO FOUR WEEKS WE'VE SEEN AN INCREASE.

WE EXPECT NUMBERS WILL GO UP AS PEOPLE ARE UNEMPLOYED OR HAVING OTHER STRESS SOURCE. LAST YEAR WE DID $500,000 IN UNCOMPENSATED CARE. WE HAVE AWE MATCH REQUIREMENT AND THIS IS LISTED ON YOUR PAGE. IT'S 943,000.

THAT MATCH REQUIREMENT HAS GONE UP.

IF WE ARE ABLE TO MEET THAT MATCH, WE ARE ABLE TO BRING IN AN ADDITIONAL $3.4 MILLION IN FUNDING.

THAT'S A PRETTY GOOD RETURN ON INVESTMENT.

AND OBVIOUSLY THERE IS A RELATIONSHIP BETWEEN CHILD WELFARE AND BEHAVIORAL HEALTH. IN OUR SYSTEM WE'VE SEEN THAT 68% OF REMOVALS OVER THE LAST YEAR WHEN CHILDREN ARE REMOVED FROM HOME IS DUE TO SUBSTANCE ABUSE ON THE PART OF THE PARENT OR CARE GIVER. BIG CORRELATION BETWEEN SUBSTANCE ABUSE AND REMOVING CHILDREN.

>> I DON'T KNOW HOW YOU WEAR THOSE TWO HATS.

>> IT'S FUN. >> WE APPRECIATE YOU.

>> THANK YOU VERY MUCH. APPRECIATE YOU TOO.

>> WE'VE HAD ALL OF OUR PRESENTATION ON THE GRANT APPLICATIONS. AND WE'LL TAKE THESE BEFORE THE BOARD OF COUNTY COMMISSIONERS AT THE NEXT MEETING.

DID YOU HAVE ANY OTHER COMMENTS YOU WANTED TO MAKE ABOUT THIS?

>> I GUESS WE'RE GOING TO AT THE COMMISSION MEETING DISCUSS AND FIGURE OUT -- I DIDN'T KNOW IF WE HAD A STRATEGY OR WAY WE WANT

[00:40:01]

>> WE'LL P PUT IT ON THE REGULAR AGENDA.

[2.  SHIP Fund True-Up & Distribution of Additional SHIP Funds]

>> THANK YOU. SO I HAVE A COUPLE OF BUDGET AMENDMENTS I'M BRING TING YOUR ADENINES.

THE FIRST IS TO APPROPRIATE STATE HOUSING PARTNERSHIP FUNDS FROM FLORIDA FROM HOUSING FINANCE CORPORATION IN THE AMOUNT OF $46,973 THAT WAS DISTRIBUTED IN ADDITION TO OUR ANNUAL ALLOCATION. AND FROM PRIOR YEAR AND ALLOCATE ALL THE FUNDING TO ALLOW THE STAFF TO PROCEED WITH THE PROGRAM SERVICES TO OUR COUNTY RESIDENTS.

>> OK. >> CONSENT.

>> WE'LL MOVE THIS TO THE CONSENT AGENDA.

[3.  Budget True-Up - 911-Wireless Fund 133]

>> THAT'S THE SAME ONE. WE GETTING ADDITIONAL REVENUE FROM THE BOARD FOR 48,000, A SPECIAL DISTRIBUTION TO HELP US WITH THE PANDEMIC EXPENDITURES FROM THE TRUST FUND AND LOOKING AT EVERYTHING WE REVISED THE FUND BALANCE FOR THAT FUND AND THE EXPENDITURES TO ENSURE THAT WE CAN SET UP THE EXPENSE ACCOUNTS PROPERLY AND HAVE THE MONEY AVAILABLE FOR THE FUTURE

E911 CONSOLIDATION PROJECT. >> SO I'M SURE ABOUT THE 434,000, WHERE DID THAT COME FROM?

>> THAT'S A FUND BALANCE FROM PRIOR YEAR.

>> OK. >> THAT'S A NET BETWEEN ALL THE EXPENSES AND REVENUES. THE FUND BALANCE WAS 294,585.

>> OK. >> DID YOU HAVE ANY QUESTIONS?

>> I DON'T. I THINK CONSENT FOR THIS ONE

ALSO. >> OK.

WE'LL MOVE THIS TO THE CONSENT AGENDA.

WE'LL NOW HAVE TDC UPDATES. ITEM 4 IS GRANTS REVISED

[4.  TDC: Event Marketing Grants Revised Documents]

YOUR SCORE SHEET AND CHECKLIST. >> YES, MA'AM WE HAVE.

GOOD AFTERNOON COMMISSIONERS. THE FORMS THAT WE'RE PRESENTING ARE THE TDC IS RECOMMENDING TO JUST TIGHTEN UP OUR EVENT MARKETING GRANT PROCESS. THE FORMS ARE JUST AN UPDATED AFFIDAVIT TO TALK ABOUT NOT ONLY THE MAXIMUM GRANT AWARD BUT ALSO WHAT THEIR REIMBURSEMENTS TOTAL TO.

THAT'S THE DIFFERENCE IN THE AFFIDAVIT.

THE SCORE SHEET IS JUST A TOOL WE'RE USING TO IMPROVE APPLICATIONS. SO THEY CAN USE THAT AS A REVIEW SHEET TO CONTINOUSLY IMPROVE AND THE CHECKLIST IS JUST A TOOL, JUST A WAY FOR TO US PROVIDE CUSTOMER SERVICE SO THAT WE CAN GET THEIR REIMBURSEMENT PROCESS DONE MORE QUICKLY.

>> ANY QUESTIONS? WE CAN MOVE THIS TO CONSENT

AGENDA FOR THE NEXT MEETING. >> ITEM 5.

[5.  TDC: Strategic Plan Summary Review]

>> IN 2018 WE DID THE TDC PRESENTED A STRATEGIC PLAN FOR THE TOURISM DEPARTMENT TO FOLLOW.

ROADMAP FOR WHAT WE DO EVERY DAY.

AND SO EVERY YEAR THE TDC MAKES RECOMMENDATIONS TO JUST PRIORITIZE THOSE PRIORITIES AND INITIATIVES THAT WE'RE DOING.

THIS IS JUST A PRESENTATION OF THOSE PRIORITIES FOR BOARD

APPROVAL. >> IS THIS SOMETHING YOU'D LIKE TO PRESENT TO THE BOARD? DO YOU WANT TO US PUT THIS ON

THE REGULAR AGENDA? >> IT'S NOT NECESSARY.

WE CAN IF YOU LIKE. IT'S NOT NECESSARY.

WE'RE GOING TO HAVE A LOT MANY BIGGER THINGS COMING UP WE'D

LIKE TO PRESENT TO THE BOARD. >> WE'LL PUT THIS ON CONSENT.

>> THANK YOU. >> ITEM 6.

[6.  Tourism Division Agency of Record Agreement with EVOK Advertising & Design, Inc. d/b/a EVOK]

>> THIS IS THE CONTRACT FOR THE AGENCY OF RECORD THAT IS BOARD APPROVED AT THE LAST BOARD MEETING FOR MOVING FORWARD WITH

MARKETING AND ADVERTISING. >> WE WOULD LIKE TO POINT OUT

[00:45:03]

WE HAD SOME REVISIONS TO ARTICLE 1.2 SUBSECTION D.

ARTICLE 2.3 AND ARTICLE 3.3 IN CONNECTION WITH OUR EXCHANGE BACK AND FORTH WITH EVOK. THE REALLY ONLY CHANGE THAT WOULD BE REALLY CONSIDERED SUBSTANTIVE IS THE ARTICLE UNDER 2.3 THEY REQUESTED THE TERMINATION BE CHANGED FROM A 30 DAY TO 60 DAY AND WE CLARIFIED IN THAT WE'RE RESPONSIBLE FOR PAYMENT OF ANY SERVICES THAT WERE PERFORMED UP THROUGH ADATE OF TERMINATION. WE DIDN'T SEE A PROBLEM WITH THAT AND THOSE CHANGES WILL BE MADE IN THE VERSION THAT IS PRESENTED TO THE BOARD WHETHER CONSENT OR ON THE AJAPAN.

>> OK. THAT SOUNDS GOOD.

WITH THOSE -- DO YOU HAVE ANY QUESTIONS?

>> NO. >> WITH THOSEMENT AS IN MIND THAT WILL BE WHAT WE'LL SEND. YOU HAVE A CLEAN COPY TO PUT ON THE BOARD AGENDA. WE CAN PUT THAT ON THE CONSENT AGENDA SINCE THE BOARD HAS ALREADY BEEN BRIEFED ON IT.

[7.  FDEM Emergency Management Performance Grant-COVID-19 Supplement-No. G0124]

>> ALL RIGHT. WE'LL MOVE TO ITEM NUMBER 7 WHICH IS THE FDEM EMERGENCY MANAGEMENT PERFORMANCE GRANT FOR

COVID 19. >> GOOD AFTERNOON EVERYBODY.

DIRECTOR OF EMERGENCY MANAGEMENT.

WE HAVE THE EMERGENCY MANAGEMENT PERFORMANCE SUPPLEMENTAL GRANT.

THESE ARE FEDERAL GRANTS WE RECEIVE ANNUALLY.

THIS IS AN ADDITIONAL TO WHAT WE ALREADY RECEIVED.

THE FEMA DID NOT HAVE AN OPPORTUNITY TO EXPEND TRAINING FUNDS DUE TO COVID. THEY PUSHED IT DOWN TO THE STATES TO DISPERSE IT ACCORDEDLY.

THE AMOUNT OF THE GRANT IS 15844.

AND THEN THE STATE WILL PICK UP THE MATCH TO THE FEDERAL GOVERNMENT OUR INTENTION IS TO USE THIS FOR PPE FOR SHELTERING

PROGRAMS WE'RE GOING TO NEED. >> VERY GOOD.

>> AND THE RESOLUTION THAT IS ATTACHED.

AFTER WE HAD FURTHER CLARIFICATION FROM THE STATE.

IT'S BEEN REVISED TO MATCH THE NUMBERS THAT JOHN JUST

EXPLAINED. >> IT DOES SHOW A 50% MATCH.

THAT'S HOW NORMALLY THE FEDERAL GRANTS WORK.

IN THIS CASE THE STATE IS GOING OPAQUE THAT UP.

>> WE'LL PUT THAT ON CONSENT. >> NUMBER 8 WOULD BE JENNIFER.

[8.  Position Realignment - Volunteer Coordinator]

POSITION REALIGNMENT. >> WE ARE REQUESTING A POSITION REALIGNMENT. THE VOLUNTEER COORDINATOR'S POSITION CURRENTLY EXIST IN LIBRARY SERVICES DIVISIONND REQUESTING IT MAY CHANGE UNDER HUMAN RESOURCES UNIT.

ONE OF THE BENEFITS THAT THE VOLUNTEER SERVICES COORDINATOR HAS BROUGHT US OVER THE LAST COUPLE OF MONTHS IS THAT IT HAS EXPANDED SERVICES. THEY HAVE STARTED ASSISTING OTHER DEPARTMENTS OTHER THAN THE LIBRARY SERVICES UNIT.

JUST IN TERMS OF STATISTICS, IN 2019 WE HAD 148 VOLUNTEERS WHICH PROVIDED 4,615 HOURS AND THAT CAN BE AN EQUIVALENT OF $110,000 WORTH OF SERVICES. IN 2020 THE CURRENT VOLUNTEER SERVICES COORDINATOR SHE HAS BEEN VERY ACTIVE WITH COVID-19 RESPONSE. SHE WAS VERY ONE OF THE BIG PIECES OF THE HUMAN SERVICES BRANCH.

SO THAT WAS QUITE A HEAVY LIFT THIS YEAR.

AND THERE ARE A LOT OF BENEFITS TO EXPANDING THE PROGRAM BEYOND LIBRARY SERVICES. WE REQUEST THE REALIGNMENT AND WITH THAT COMES A BUDGET TRANSFER OF THE CURRENT BUDGET

FUNDS TO THE HR UNIT. >> IS THIS A FULL TIME OR PART

TIME POSITION IS THIS. >> FULL TIME.

>> OK. WELL SHE HAS DONE A GREAT JOB.

SHE'S REALLY DONE A GREAT JOB. I THINK THEY ARE WORTHWHILE.

[00:50:04]

>> ANY OPPORTUNITY I HAVE TO TALK.

BUT I WANT TO TALK FOR THAT STAFF VICTORIA.

WE IDENTIFIED HER. SHE WAS AN EMPLOYEE OF TROY'S AND I SAY PROBABLY ABOUT TWO WEEKS BEFORE HURRICANE MICHAEL, I HAD SPOKE TO HER ABOUT TAKING OVER THE VOLUNTEER COORDINATOR POSITION AT THE EOC. SHE AGREED TO.

TWO WEEKS LATER I WAS RUNNING OPERATIONS AT THE STATE OF FLORIDA FOR HURRICANE MICHAEL AND THEY NEED AID VOLUNTEER ASSISTANT. WE WERE ABLE TO PULL HER IN.

SHE DID A PHENOMENAL JOB AND NOW AS JENNIFER STATED SHE'S BEEN RUNNING ALL OUR HUMAN SERVICES AND THE HOURS SHE'S TRACKING THROUGH THAT SYSTEM WE'RE GOING TO BE ABLE TO UTILIZE OUR MATCH OF ALL OUR FUNDS WE'VE EXPENDED WE'LL BE ABLE TO UTILIZE A PORTION OF THOSE VOLUNTEER HOURS FOR SERVICES THAT WILL MAKE OUR

MATCH TO SAVE THE COUNTY MONEY. >> SHE'S EVERYBODY ISING THE CITIZENS OF CLAY COUNTY WELL. THANK YOU.

>> ANY QUESTIONS COMMISSION SENATOR MOVE THIS TO CONSENT.

>> YEAH. >> WE'LL MOVE THAT TO CONSENT AS WELL. COUNTY MANAGER.

DID YOU HAVE ANY COMMENTS? >> I'M GOING TO JUMP IN.

[9.  Future Committee Items]

WE WANTED TO LET YOU KNOW THAT. WITH RESPECT TO THE CAD, OUR ISSUE IS IT'S NOT A HUGE MONITORY AMOUNT IS IT'S TAKEN US A WHILE TO GET THE QUOTE FINALIZED AND THERE IS A SHORT WINDOW OF TIME FOR TRY TO GET THE MIGRATION DONE.

>> THIS IS THE LAST PIECE WE HAVE TO MOVE OFF OF OUR CURRENT EVERYBODY ISERS ON TO THE NEW DATA CENTER WE DEVELOPED.

IF WE DON'T HAVE IT MOVED OFF IN A CERTAIN POINT IN TIME WE HAVE TO PAY FOR NEW LICENSING ON THE OLD SYSTEM AND WE DON'T WANT TO DO THAT. BEEN TRYING TO WORK OUT THE

NUANCES. >> ALL RIGHT.

THAT MAKES SENSE TO EXPEDITE THAT.

>> AND THEN. >> THE HURRICANE PREP GENERATOR.

WE WANT THAT READY. IT'S RECEIVED 234 A SERIAL NUMBER ATTACHED IT TO. WE WANT TO BE ABLE TO EFFECTUATE THE MOA AND TRANSFER. WE WOULD LIKE TO BRING IT DIRECTLY TO THE BOARD FOR APPROVAL.

ONCE WE HAVE THE SERIAL NUMBER AUTHORIZE THE CHAIRMAN THE SIGN -T SO WE'RE READY FOR HURRICANE SEASON.

>> THAT SOUNDS GOOD. >> DON'T WANT TO NOT BE

PREPARED. >> YOU SAID THAT'S BEING

PROVIDED FULLY BY THE STATE? >> YES, THERE IS NO COST TO US.

>> THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT PURCHASED A LOT OF GENERATORS TO PREPARE FOR HURRICANE SEASON AND THEY LACK CAPACITY TO STORE THE ITEMS. THEY LOOK TO REALLOCATE THE ITEMS TO THE COUNTIES AS SPARE EQUIPMENT OR IF YOU NEED TO USE IT AS LONG AS YOU MAINTAIN IT. IF IT'S NEEDED AS A REGIONAL OR STATE ASSET THEY WOULD COME IN AND USE IT AND RETURN IT WHEN THEY ARE DONE. IT'S A STORAGE AREA FOR THEM.

>> OK. >> WE GET THE OPPORTUNITY TO USE

IT IN THE MEANTIME. >> SOUNDS GOOD.

>> WE HOPE THEY NEED IT SOMEWHERE ELSE AND WE DON'T NEED IT. ALL RIGHT.

>> MADAM CHAIR. JUST A COUPLE OF ITEMS. I ASKED TROY APPROXIMATE HE COULD BRING UP A SLIDE.

THIS IS THE LATEST INFORMATION WITH REGARDS TO COVID 19 IN CLAY COUNTY AS VERIFIED AT 10:00 THIS MORNING.

JUST SCROLL DOWN JUST A LITTLE BIT TO THE GRAPHICS.

AGAIN YOU CAN SEE THE POSITIVES DAY OVER DAY AND A PERCENTAGE OF POSITIVES OF THOSE TESTED AND A LITTLE BIT MORE.

IT'S TELLING WHEN YOU TAKE A LOOK AT EMISSIONS AND THE

[00:55:03]

I BELIEVE THAT TOWN OF ORANGE PARK IS STARTING TO PLAN FOR A PARADE. OTHERS THAT HAVE CANCELED HAVE A POSSIBILITY OF OPENING UP AND WE'LL WORK WITH THEM TO CONDUCT A SAFE EVENT. A LOT OF THE MUNICIPALITIES HAVE POSTPONED THEIRS UNTIL LABOR DAY SO THEY'LL HAVE FIREWORKS THEN.

I WANTED TO GIVE A QUICK BRIEF ON COVID-19.

JUST WANTED TO SEE IF ANYONE HAD ANY QUESTIONS ON THAT.

>> JUST IN TERMS OF THE REOPENING.

I KNOW WE HAD DISCUSSED TATTOO PARLORS.

WHAT IS TO PREVENT US AS A COUNTY IT SEEMS LIKE THERE IS UNCLEAR GUIDANCE WITHIN THE STATE ORDER FREER GIVING THE GO

AHEAD. >> JUST OVER THIS PAST WEEKEND WE'VE TALKED TO THOSE TATTOO PARLORS AND PIERCING SALONS THAT ARE OUT THERE. THEY ARE HIGHLY REGULATED THROUGH DEPARTMENT OF HEALTH. WE SPOKE WITH HEATHER HUFFMAN AND THE PPE THAT THEY ARE REQUIRED TO WEAR AND RIGHT NOW WE'VE TOLD THOSE THAT ARE HERE WITHIN THE COUNTY AND THE MUNICIPALITIES WE DON'T HAVE A PROBLEM WITH THEM OPENING.

THAT IS WHERE WE STAND ON THAT. THEY EMPLOYEE QUITE A NUMBER OF PEOPLE THERE. WE FELT STRONGLY ABOUT THAT THAT THIS WAS LIKE I MENTIONED EARLIER WE'RE WORKING WITH THE RETAIL BUSINESSES AND ORGANIZATIONS OUT THERE TO REOPEN. EVEN THOUGH WE'RE IN THIS AT 50% CAPACITY. WHICH RESTAURANTS ARE FULFILLING AND RETAIL BUSINESSES ARE FULFILLING ON KEEPING THE NUMBERS DOWN. I WANTED TO BRIEF YOU ON THAT.

WE'RE WORKING ON SOME OTHER THINGS THAT ARE OUT THERE.

ON A CASE BY CASE BASIS AS PEOPLE CALL US UP.

JOHN AND THE TEAM HAVE BEEN DOING AND HEATHER HAVE BEEN DOING A FANTASTIC JOB IN ADDRESSING THOSE CONCERNS.

THE NEXT TOPIC THAT I HAD TO BRIEF WAS HURRICANE SEASON.

JOHN HAS BEEN STRESSING THIS A LOT AND THEY ARE REQUIREMENTS AND NEW REQUIREMENTS FOR SHELTERING AND SHELTERING FOR THOSE AREAS THAT MAY HAVE TO EVACUATE.

JOHN HAS BEEN WORKING AND HIS TEAM WITH THE STATE ON ALL OF THOSE REQUIREMENTS. WE'VE ALSO BEEN WORKING WITH THE SCHOOL BOARD AND UTILIZING THEIR SCHOOLS THAT WE NORMALLY USE AND INCREASING THAT ALSO. Y'ALL NOAH CROSS THE BOARD WE'VE BEEN WORKING ON THINGS WITH THE STATE WITH REGARDS TO EQUIPMENT ALONG WITH MEALS AND THINGS LIKE THAT.

AND WE'VE BEEN VERY SUCCESSFUL ACROSS THE BOARD ON THE VOLUNTEER SIDE THAT VICTORIA HAS BEEN LEADING UP AND DISTRIBUTING THOSE MEALS ACROSS THE DONE COUNTY.

VERY SUCCESSFUL. WE'RE PROBABLY OVER 900,000 AT THIS POINT. I FORTH THE EXACT NUMBER.

VERY SUCCESSFUL. A MODEL FOR THE STATE.

TROY'S TEAM WAS INVOLVED IN THAT ON TRACKING.

IT'S JUST A NAME. THAT'S ALL THAT IS THERE.

BUT JUST TO ACCOUNT FOR THE MEALS BECAUSE WE RECEIVE FUNDING FOR THAT AND WE'VE RECEIVED DONATIONS.

DONE A GREAT JOB WITH THE APP AND MORE TO COME I BELIEVE IS WHAT I LIKE ABOUT THAT. WITH HURRICANE SEASON STARTED YESTERDAY JUNE 1. THEY PURCHASED THE ITEMS NEEDED AND REQUIRED. THERE ARE NO EXPECTED IMPACTS TO

[01:00:25]

I BELIEVE THE NEXT NAME FOR HA IS CREDITBALL.

WE ARE LOOKING AT THAT AND MOVING FORWARD.

IT LOOKS ACTIVE HERE. >> I WANTED TO MAKE A NOTE AND

MENTION WE'RE WORKING WITH. >> I APPRECIATE YOU STAYING ON TOP OF ALL OF THAT. SOUND LIKE THE RIGHT MEASURES ARE IN PLACE FOR COVID. WE'RE MOVING IN THE RIGHT DIRECTION THERE. EVERYBODY HAS DONE A GREAT JOB ON ALL OF THAT. IT'S NOT BEEN EASY.

I'M SURE FOR GENERATIONS TO COME THEY'LL HEAR ABOUT THE COVID

PANDEMIC. >> ESPECIALLY AS YOU SEE THE KIDS GRADUATING IN THE CLASS OF 2020 WHICH IS VERY SPECIAL.

>> ANYTHING ELSE

* This transcript was compiled from uncorrected Closed Captioning.