[CALL TO ORDER]
[00:00:07]
>> CHAIRMAN HENDRY: WE WILL START OUT WITH COMMISSIONER HUTCHINGS GIVING OUR INVOCATION AND IF YOU WILL REMAIN STANDING
>> HEAVENLY FATHER WE COME BEFORE YOU THIS AFTERNOON WITH GRATEFUL HEARTS TO BE IN A NATION WHERE FREEDOM EXISTS. WE ASK, LORD, THAT YOU WOULD JUST PROTECT AND BLESS THOSE THAT HAVE GONE BEFORE US AND THOSE THAT SERVE TODAY TO PROTECT OUR FREEDOM. WE ASK FOR THIS BODY TO FOLLOW OUR BETTER INTENTIONS TO WALK IN WISDOM AND TO MAKE DECISIONS THAT WILL BEST BENEFIT THE CITIZENS OF CLAY COUNTY. WE ASK THIS IN YOUR HOLY NAME.
AMEN. >> CHAIRMAN HENDRY: AT THIS TIME I WOULD LIKE TO CALL FORWARD MS. PATRICIA BARTHLOW WHO IS A VETERAN OF THE UNITED STATES AIRFORCE. A RESIDENT OF CLAY COUNTY. SHE SERVED SIX YEARS IN THE DEFENSE OF OUR COUNTRY BEING DEPLOYED DURING COMBAT WITH DESERT STORM AND DESERT SHIELD.
SO, WE'RE SO THANKFUL TO HAVE HER HERE TONIGHT TO LEAD US IN THE PLEDGE OF ALLEGIANCE TO OUR GREAT FLAG. MA'AM?
>> SPEAKER: THANK YOU ALLEGIANCE] FEV
>> CHAIRMAN HENDRY: YOU MAY BE SEATED EXCEPT FOR MESS MS. BARTHLOW.
>> SPEAKER: IT'S AN HONOR TO SERVE THIS COUNTRY AND THIS COUNTY. THANK YOU SO MUCH FOR WHAT YOU DO.
>> CHAIRMAN HENDRY: YOU HAVE A COPY OF THE UNITED STATES
CONSTITUTION. THANK YOU. >> SPEAKER: THANK YOU SO MUCH.
>> CHAIRMAN HENDRY: WITH OUR ROLL CALL IT'S QUITE OBVIOUS THAT ALL COMMISSIONERS ARE PRESENT SO THAT WILL SUFFICE FOR THE ROLL CALL. MOMENT IN HISTORY. COMMISSIONER ROLLINS?
[A MOMENT IN HISTORY]
>> COMMISSIONER ROLLINS: SO THERE'S A COUPLE THINGS THAT HAPPENED BUT ONE THAT WAS PARTICULARLY OF NOTE IN AMERICAN HISTORY WAS PRESIDENT LINCOLN SIGNED ULYSSES S. GRANT'S COMMISSION TO THE COMMAND OF LIEUTENANT GENERAL AND PUT HIM IN CHARGE OF ALL UNION FORCES. BEFORE THERE HAD BEEN DIFFERENT GENERALS IN DIFFERENT THEATERS AND HE CONSOLIDATED THE COMMAND AND BROUGHT THEM UNDER ONE ROOF AND THEN GRANT WAS IN CHARGE OF OVERALL STRATEGY FOR THE REMAINDER OF THE CIVIL WAR.
>> CHAIRMAN HENDRY: IS THAT IT? NO TELEPHONE?
[LAUGHTER] >> COMMISSIONER ROLLINS: ALSO THE FIRST TELEPHONE COMMUNICATION OCCURRED. LIKE I SAID, THERE'S LOTS. THERE'S ALSO THE TIBETAN REVOLT. THE CHINESE COMMUNIST ATTACK. SO, THERE WAS QUITE A FEW. BUT THE FIRST TELEPHONE. I WAS TRYING TO FORGET THAT. BECAUSE MY TELEPHONE RINGS OFF THE HOOK EVERY DAY.
>> CHAIRMAN HENDRY: AND THAT WA. PHONE CONVERSATIONS HAVE
CERTAINLY TAKEN AN UPTICK. >> COMMISSIONER CELLA: I WOULD LIKE TO POINT OUT ALSO THERE WERE NO ANIMALS HURT IN THIS PARTICULAR DAY IN HISTORY [LAUGHTER]
>> CHAIRMAN HENDRY: VERY GOOD. ARTWORK?
>> SPEAKER: YES. TODAY'S ARTWORK IS FROM PATTERSON ELEMENTARY
[ARTWORK]
SCHOOL WHERE THE ART TEACHER IS DENISE MEDONA AND THE PRINCIAL IS JOHN O'BRIEN. THE FIRST PIECE OF ART IS CALLED FISHING. IT'S BY FOURTH GRADER WILL HUDGENS AND IT'S DONE IN WATER COLORS.NEXT PIECE IS PINKY WHICH SAYS MY ANIMAL LIKES TO PLAY AND BE WITH OTHERS AND CHASE MICE. THIS IS AN ANIMAL PORTRAIT BY CHARLIE GRANT WHO IS IN SECOND GRADE AND IT'S MIXED MEDIA. NEXT WE HAVE BIG HAT BY ELENA JOSEPH WHO IS IN KINDERGARTEN. IT IS MIXED MEDIA. NEXT, MY MANATEE BY HUDSON MCWILLIAMS, SECOND GRADER. MIXED MEDIA. AND OUR LAST PIECE IS FISHING BY RENO WHO IS IN FOURTH GRADE AND IT'S DONE WITH MARKERS. THANK YOU.
>> CHAIRMAN HENDRY: THANK YOU SO MUCH. WE'VE MISSED THOSE.
>> SPEAKER: WE'RE BACK ON TRACK. >> CHAIRMAN HENDRY: PET
[PET ADOPTIONS]
ADOPTIONS, MY FAVORITE PART. >> SPEAKER: WELL YOU ARE GOING
[00:05:03]
TO BE DISAPPOINTED. >> CHAIRMAN HENDRY: NO PET ADOPTIONS? I COULD SWEAR I SAW A DOG IN HERE. YOU WANT TO INTRODUCE THE DOG SINCE WE DON'T HAVE ANYONE FROM ANIMAL CONTROL HERE? WE'VE GOT A REAL LIVE ARSON DOG WITH US TONIGHT. AND I THINK IT'S JUST SOMETHING -- THIS IS DEFINITELY NOT FOR ADOPTION. NOT UNLESS YOU GOT BIG MONEY.
>> SHE IS AN ARSON DOG FOR THE STATE OF FLORIDA.
>> CHAIRMAN HENDRY: HOW OLD IS HE, SIR?
>> SPEAKER: SHE IS TWO YEARS OLD.
>> CHAIRMAN HENDRY: HOW MANY MONTHS OR YEARS DOES IT TAKE TO
TRAIN AN ARSON DOG >> SPEAKER: IT TOOK ME A MONTH IN NEW HAMPSHIRE TO TRAIN ME TO BE ABLE TO WORK WITH HER
[LAUGHTER] >> CHAIRMAN HENDRY: ALL RIGHT.
JUST NO ONE LIGHT UP BECAUSE IF WE DO WE GOT PROBLEMS. BEAUTIFUL ANIMAL. BEAUTIFUL ANIMAL. UNDER PRESENTATIONS I HAVE JUST A
[PRESENTATIONS]
COUPLE HERE THAT I'D LIKE TO GO AHEAD AND TAKE CARE OF. I'D LIKE TO ASK FROM OUR PUBLIC WORKS DEPARTMENT, STEPHEN TO COME FORWARD. THIS IS AB INFORMAL AWARD FOR A COUPLE OF OUR PUBLIC WORKS EMPLOYEES. REVEREND WRIGHT TOOK THE TIME OUT OF HIS SCHEDULE TO WRITE A LETTER COMMENDING THEM. IF THE GENTLEMAN IS A CITIZEN OF CLAY COUNTY IS GOING TO COME IN I THINK IT BEHOOVES US WE CAN RECOGNIZE THEM IN A PUBLIC FORUM. BECAUSE THAT LITTLE PAYCHECK THEY GET AIN'T NEARLY ENOUGH IS IT GENTLEMEN. TRY TO ADD SOMETHING TO IT EXTRA. IN PART REVEREND WRIGHT WANTED TO -- WELL IT WAS ACTUALLY SEVERAL OTHER PEOPLE THAT WE DON'T HAVE THEM HERE TONIGHT SO WE JUST DECIDED TO GO WITH WHAT WE HAD. AND IN PART HE SAID PLEASE ACCEPT THIS LETTER AS AN EXPRESSION OF ACCOMMODATION AND PRAISE FOR THE MEN AND WOMEN IN THE EMPLOYEE OF CLAY COUNTY.WHILE HAVING HAD CONTACT WITH A GREAT NUMBER OF THOSE THE ONES I HAVE SINCE MY RELOCATION TO CLAY SOME 21 MONTHS AGO HAS BEEN RATHER DELIGHTFUL. IN MY CONGREGATION IN ORANGE PARK SERVES AS THE CHAIRMAN OF OUR OPERATING COMMITTEE WHICH OVERSEES AND IMPLEMENTS ALL MAINTENANCE. IN THAT REGARD I DEALT WITH YOUR PUBLIC WORKS DEPARTMENT, STEVE HO HOLLAND WH CAME OUT TO ASSIST ME IN A SIDEWALK TRIP HAZARD MATTER AND MASTER DRAIN CONCERN. THOSE PROBLEMS AT OUR CHURCH WAS REMEDIED VERY QUICKLY AND VERY PROFE PROFESSIONALLY WITH THE ASSISTANCE OF THESE TWO GENTLEMEN. SO, I WOULD LIKE TO TONIGHT TO RECOGNIZE THESE TWO ON BEHALF OF THE CLAY COUNTY COMMISSION AND IN THE BEHEST OF REVEREND WRIGHT FROM THE CHURCH OF ROME NIGHT BOX. WITH THAT SAID, REVEREND WOULD YOU HOLD THIS PLEASE. YOU CAN'T GO OUT AND SPEND THIS, GENTLEMEN, BUT IT IS A COMMEMORATIVE COIN FROM THE COUNTY BCC. AND MAYBE YOU CAN PUT THAT ON YOUR WALL AND LOOK AT IT EVERY TIME YOU HAVE A BAD DAY. MAYBE THAT WILL HELP IN SOME WAY. ANYTHING YOU WOULD LIKE TO ADD TO WHAT I JUST SAID SIR? BEING A MINISTER I'M SURE HE'S GOT A LOT TO ADD.
>> AT THE RISK OF TALKING TOO MUCH I WOULD LIKE TO MENTION I DIDN'T KNOW THE OTHER NAMES. IN FACT I'M NOT EVEN SURE I SAW THESE TWO GUYS. THEY CAME UNDER THE COVER OF DARKNESS. I CALLED AND I CAME BACK AND IT WAS DONE. SO, I'M NOT SURE IF YOU -- DO YOU GUYS REMEMBER IF YOU SAW ME THERE?
>> I SAW YOU ONE TIME >> CHAIRMAN HENDRY: YOU GOT TO GIVE THEM BACK THEN [LAUGHTER] JUST RECENTLY IN A WATER LEAK AND I DON'T HAVE MY LETTER, THE GENTLEMAN'S NAME. I WAS INSIDE THE BUILDING AND I HAPPEN TO COME OUT AND A FELLOW WAS DRIVING AROUND IN A UTILITIES TRUCK. HE TOLD ME HE WAS LOOKING FOR A LEAK. AND I DIDN'T KNOW ANYTHING -- JUST ANOTHER POSITIVE EXPERIENCE. I JUST WANTED TO SAY IN THE WHOLE CLAY COUNTY NETWORK. BUT PROBABLY THE ONE OF GREATEST CONCERN WAS THE ONE AT RONNY VANZANT PARK IN
[00:10:03]
SEPTEMBER WHEN FIRE RESCUE CAME OUT TO TAKE CARE OF A FRIEND THE OURS AT A CONGREGATION PICNIC. I DID 45 YEARS I THE FIRE DEPARTMENT AND SPENT A LOT OF MY YEARS AS AN ADMINISTRATOR, DEPUTY CHIEF DOING STUFF LIKE THIS AND MAKING SURE THESE GUYS DID WHAT THEY WERE SUPPOSE TO DO. THEY COULD WORK TO EH ME ANY TIME. [APPLAUSE]>> CHAIRMAN HENDRY: WE'LL HAVE THE OTHER GENTLEMAN AT A FOLLOW ALONG MEETING. THANK YOU ALL SO MUCH. OKAY CONTINUING ON.
[Solite Update - Heather Huffman, Administrator, Florida Dept of Health in Clay County]
HEATHER HUFFMAN. ARE YOU HERE TONIGHT WITH US? YES, MA'AM.OKAY. HEATHER IS ADMINISTRATOR FROM FLORIDA DEPARTMENT OF HEALTH IN CLAY COUNTY AND SHE IS HERE TO GIVE US A BRIEF REPORT ON SOME RESEARCH SHE'S DONE IN REGARDS TO SOLITE. SO, HOWEVER YOU WOULD LIKE TO DO THIS, HEATHER, IT'S YOURS.
>> SPEAKER: FIRST OF ALL, I'D LIKE TO SAY I AM THE MOMMY OF SHALLEE. THAT'S MY HUSBAND AND THE ARSON DOG. SHE CAME FOR MORAL SUPPORT TODAY. I DO HAVE A PROFESSIONAL ADVANCE SLIDER OVER HERE THAT'S GOING TO ADVANCE MY SLIDES. JOHN, THANK YOU SO MUCH FOR DOING THAT. THEN DR. PRINCE DAY MY DISEASE CONTROL MANAGER WHO IS A PHYSICIAN AND A DOCTOR IN PUBLIC HEALTH IS HERE TO PRESENT WITH ME. HE IS THE EXPERT IN THIS AREA. DEFINITELY NOT MINE. SO WE JUST WANT TO PRESENT THE INFORMATION THAT WE HAVE ON THE CANCER THAT WE HAVE GOING ON IN CLAY COUNTY. SO, YOU KNOW, SPECIFICALLY WE WANT TO LOOK AT THE DATA LIMITATIONS. I ALWAYS WANT TO SAY THAT WHEN WE LOOK AT DATA. BECAUSE PEOPLE CAN SKEW AND A LOOK AT IT AND MAKE IT TO WHAT THEY WANT IT TO BE.
SO WE WANT TO BE CLEAR ON WHAT WE'RE TALKING ABOUT. THE LIMITATIONS OF THIS. MOST OF THE DATA YOU ARE GOING TO HEAR TODAY IS FROM THE FLORIDA CANCER REGISTRY. WHICH IS THE FLORIDA CANCER DATA SYSTEM. MOST OF THAT IS COLLECTING SPECIFIC OUTCOME DATA ONLY. NOT LOOKING AT THE CALL ATATIVE DATA. NOR CAN WE USE THAT DATA TO SAY WHY OR HOW -- WE CANNOT USE TO ANALYZE -- THAT DATA ALONE TO SAY WHY CANCER IS OCCURRING IN THAT AREA OR WITHIN A SPECIFIC POPULATION. I JUST WANT TO BE VERY CLEAR THIS IS NOT A RESEARCH PROJECT THAT I'M PRESENTING. I DID NOT DO A STUDY OF ANY SORTS AND THAT WE'RE JUST PROVIDING SIMPLY THE CANCER LEVEL -- COUNTY LEVEL CANCER DATA. AND WE'RE NOT GOING TO DRAW ANY CONCLUSIONS FROM THAT OR MAKE ANY ANALYSIS OR DO ANY INTERPRETATION AS FAR AS CALLS IN EF-- CAUSE AND EFFECT. IT'S IMPORTANT TO START OFF THIS KIND OF CONVERSATION SO THAT WE ALL HAVE THE SAME DEFINITION AND WE'RE ALL UNDERSTANDING WHAT THAT MEANS. SO, THIS IS FROM THE CDC, WHAT A CANCER CLUSTER DEFINITION IS. THAT'S GREATER AN EXPECTED NUMBER OF CANCER CASES WITHIN A SPECIFIC GROUP IN A SPECIFIC AREA OVER A PERIOD OF TIME. SO WE WILL LOOK AT THAT IN A SPECIFIED TIMEFRAME. SO, TO QUALIFY AS A CANCER CLUSTER THESE ARE THE THINGS THAT HAVE TO BE MET. A GREATER NUMBER OF EXPECTED THAT WE WOULD NORMALLY NOT, YOU KNOW, MORE THAN WHAT WE'RE TYPICALLY USED TO SEEING. THE SAME TYPE OF CANCER OCCURS WITHIN A GROUP OF PEOPLE IN A GEOGRAPHIC AREA WITHIN A CERTAIN TIMEFRAME. SO, IF YOUR CANCER RATE OVERALL GOES UP BUT IT'S NOT SPECIFIC IN ONE SPECIFIC TYPE OF CANCER THAT WOULD NOT BE CONSIDERED A CANCER CLUSTER. SO WE WANT TO BE VERY CLEAR THAT EVERYBODY HAS THAT SAME DEFINITION WHEN WE TALK ABOUT CANCER CLUSTERS. SO A FEW MORE DEFINITIONS. THIS GETS INTO THAT EPIDEMIOLOGICAL AREA. SO WE JUST WANT TO MAKE SURE EVERYBDY UNDERSTANDS INCIDENT RATES AND STATISTICAL SIGNIFICANCE.
INCIDENT RATE OR PREVALENCE RATE IS A MEASURE OF THE FREQUENCY THAT EVENT OR THAT DISEASE OR THAT CONDITION IS OCCURRING OVER A SPECIFIED TIMEFRAME. SO ON THE SLIDES YOU ARE GOING TO SEE, WHICH IS A LOT OF DATA, I'M TRYING TO GIVE YOU THE DATA, REALLY TO SHOW YOU WHAT THAT DATA IS AND TO SPECIFY WHAT THAT DATA IS REPRESENTING. IS IT REPRESENTING MALES, FEMALES, THE WHOLE POPULATION, IS IT AGE ADJUSTED, ALL OF THOSE. THEN SPECIFICALLY SIGNIFICANT IS, AGAIN, THE LIKELIHOOD THAT THE RELATIONSHIP BETWEEN THEOSE TWO OR MORE VARIABLES IS CAUSED BY SOMETHING OTHER THAN CHANCE. THAT'S THE CONFIDENCE INTERVAL THAT WE TALK ABOUT IN THE APP DEEM LOGICAL WORLD AND IS IT STATISTICALLY SIGNIFICANT. YOU MAY SEE AN INCREASE OR DECREASE IN SOMETHING BUT THAT DOES NOT MEAN IT'S STATISTICALLY SIGNIFICANT. SO, JUST TO TALK ABOUT A LITTLE BIT. WE WANTED TO GIVE YOU SOME FOUNDATIONS OF WHAT'S HAPPENING IN THE UNITED STATES SO THAT WE CAN USE THAT IN COMPARISON SITUATIONAL
[00:15:03]
AWARENESS OF WHAT'S HAPPENING HERE IN CLAY COUNTY. FROM '75-2009 CANCER DEATHS AMONG WHITE AND BLACK AMERICANS INCREASED. FROM 2007 TO 2020 THEY'RE PREDICTING THAT THE DEATH IN MEN ARE GOING TO INCREASE BY 15 PERCENT AND THE DEATHS IN WOMEN ARE GOING TO DECREASE BY TEN PERCENT. SO THE QUESTION IS WHEN I THINK ABOUT THAT WHY WOULD ONE GO UP AND ONE GO DOWN? AND I LIKE TO PUT THINGS IN PLAIN LANGUAGE.THERE'S A NUMBER OF FACTORS THAT ARE PREDICTED IN THERE. WE'RE BUYING TO TALK MORE ABOUT THOSE MORE IN THE SLIDES ABOUT OUR DENOMINATOR IS GROWING, OUR POPULATION AS WE ALL KNOW AS WE HAVE THE FIRST COAST EXPRESSWAY COMING THROUGH, PEOPLE ARE GETTING DETECTED EARLIER AND BEING ABLE TO LIVE. SO, WHEN PEOPLE LOOK AT THAT THEY'RE LIKE THAT DOESN'T MAKE SENSE BUT IT DOES IF YOU LOOK AT THE FACTORS REPRESENTING WHEN WE TALK ABOUT DEATHS. SO, THIS IS OUR GENERAL INCIDENT RATE. WHICH IS BASICALLY OUR REPORTED CASES. THIS IS HOW MANY CASES. THIS IS NOT DEATH JUST OVERALL CASES TOGETHER. THIS IS PER 100,000.
IT HELPS US PUT INTO RELATIONSHIP WHEN WE COMPARE A COUNTY TO ANOTHER COUNTY WHEN WE HAVE DIFFERENT POPULATIONS. PER 100,000. THESE ARE SINGLE YEAR NUMBERS. USUALLY WHEN WE REPRESENT DATA I WANTED TO SHOW THIS IN SINGLE NUMBERS THAT YOU CAN SEE YOU CAN GET BLIPS UP OR DOWN. TYPICALLY WHEN WE DO LOOKING AT LONG-TERM YOU ARE GOING TO SEE THREE YEAR ROLLING AVERAGES BECAUSE THAT TAKES IT WHEN YOU DON'T GET THOSE CRAZY BLIPS UP AND DOWN AND YOU ARE MORE TO SEE A TREND LINE AND WHAT THAT LOOKS LIKE FOR PLANNING AND LOOKING IS FOR PREDIC PREDICTABILITY. IN THE LAST FEW YEARS WE'VE CLOSED THAT GAP. ONE OF THE THINGS I LOOK AT IS NOT ONLY THE INCIDENT OF IT BUT WHAT'S THE GAP, WHAT GAP ARE WE DOING. IS THE GAP INCREASING OR CLOSING? YES WE'VE REMAINED ABOVE THE STATE AVERAGE PER 100,000 PER INCIDENT NUMBER OF CANCER CASES, BUT ARE WE CLOSING THAT GAP. AS YOU CAN SEE IN THE LAST 15, 16, 17, IT USUALLY TAKES A YEAR TO 18 MONTHS TO GET LAST YEAR'S DATA OUT, DEPENDING ON HOW LONG IT TAKES TO CLEAR THE DATA AND CLEAN IT UP, WE ARE CLOSING THE GAP. AND THAT'S A GOOD THING. WHILE WE'RE STILL ABOVE THAT LINE, WE ALWAYS WANT TO BE BELOW IT IF WE CAN, IT DOES GIVE ME A LITTLE BIT OF A TREND IN HOPEFULNESS IN THOSE LAST THREE YEARS BECAUSE WE ARE CLOSING THAT GAP. OKAY. SO, THIS IS A LITTLE BIT OF A BUSY SLIDE BUT I WANTED US TO BE ABLE TO DID A LITTLE BIT OF COMPARISON DATA. SO, THIS IS THE STATE OF FLORIDA. FLORIDA HAS 67 COUNTIESES. WE'RE IN THE YELLOW BOX SURROUNDED BY ST. JOHN'S, PUTNAM, DUVAL AND BRADFORD. THIS REPRESENTS NUMBER OF NEW CANCER CASES. THIS ALL TYPES OF CANCERS, ALL AGES, ALL RACES, BOTH GENDERS FROM 12-16 AND IT IS A RATE PER 100,000 PEOPLE. SO IT'S DOING SOME AGE ADJU ADJUSTMENTS IN THOSE FOR YOU. IN THE UNITED STATES IT'S 448 PER 100,000. IN FLORIDA IT'S 452. SO, IF WE COMPARE THE COUNTIES AND I PICKED US AND DUVAL AND ANOTHER COUNTY NEARBY, CLAY COUNTY 5.708. AND PUTNAM COUNTY AT 494.3. SO, I WANTED US TO GET THAT VISUAL WHERE WE ARE COMPARED TO OUR COUNTERPARTS OR IN COUNTIES THAT SIT BESIDE US KNOWING THEY'RE NOT EXACTLY THE SAME BUT THEY HAVE COMPARABILITY THEN LOOKING ACROSS THE STATE OF FLORIDA THEN THE UNITED STATES. SO IT GIVES US A SITUATIONAL AWARENESS OF HOW WE COMPARE. SO, THIS SPECIFICALLY IS THE RATE OF CANCER DEATH. SO THE FIRST SLIDE THAT YOU JUST SAW WITHIN BLUE WAS HOW MANY CANCER CASES WE HAVE ALTOGETHER. THIS IS ONES INDIVIDUALS HAVE PASSED AWAY FROM. ALL AGES, ALL RACES, BOTH GENDERS. THE SAME TIMEFRAME. IT IS A RATE PER 100,000 SO WE CAN DO IT COMPARISON TO OTHER COUNTIES. IF WE LOOK AT THIS DATA WE'RE HIGHLIGHTED IN BLUE ON THE MAP AND IF WE LOOK AT THE U.S. THE AGE ADJUSTED RATE IS 161 PER 100,000. IN FLORIDA IT'S 153. IF WE GET TO THE COUNTIES WERE WE'RE AT, WE'RE AT 177.7. DUVAL IS SLIGHTLY BELOW AT 173.4. BUT LOOK AT PUTNAM AT 209.1. SO, AGAIN THAT SITUATIONAL AWARENESS AND WHERE WE COMPARE TO OUR COUNTERPARTS. AND I COULD HAVE GIVEN ALL THE DATA TO ALL THE COUNTIES BUT I DIDN'T WANT TO OVERBURDEN YOU WITH DATA BUT REALLY TO COMPARISON WHERE WE SIT SITUATIONALLY. CENSUS TRACK MAP. THIS IS WHERE WE BRING BACK TO THE CONVERSATION THAT WE HAD AND HOW WE GOT TO THIS POINT TO PROVIDE YOU WITH SOME DATA. THIS IS CENSUS TRACKS FOR CLAY COUNTY. AND CENSUS TRACK IS MADE UP AND PROVIDED TO US BY THE
[00:20:01]
U.S. CENSUS. AND SO IF WE LOOK AT THOSE TWO CENSUS TRACKS YOU ARE GOING TO SEE THOSE ARE THE CENSUS TRACKS THAT ARE SURROUNDING THIS AREA, THAT AREA OF CONCERN. 313 IS WHERE IT SITS IN BUT IT'S VERY CLOSE TO 312 SO I THOUGHT I WOULD DO US A DISSERVICE BY NOT INCLUDING THAT DATA TOO. THE DARKER YOU GET, THE HIGHER YOU HAVE HIGHER DEATH RATES PER 100,000. THOSE AREAS WHILE THEY'RE NOT THE LIGHTEST, THEY'RE DEFINITELY NOT THE D DARKEST AREA OF THE COUNTY ALSO. SO, THIS IS DATA FROM 2014 TO 2018. IT'S ALWAYS A COUPLE YEARS BEHIND WHEN WE TALK ABOUT DATA. I JUST WANT TO STOP AND SEE IF WE HAVE ANY QUESTIONS THEN I AM GOING TO TURN IT OVER TO DR. PRINCE WHO IS GOING TO TAKE US ALONG THIS JOURNEY THEN AT THE END I WOULD BE REMISS NOT TO TALK ABOUT COVID-19. SO, QUESTIONS TO THIS POINT?>> CHAIRMAN HENDRY: I HAVE A QUESTION. THE MATERIAL THAT YOU RESEARCHED OR THE MATERIAL THAT YOU'VE COLLECTED DATA ON, IS THAT -- LET'S JUST TALK ABOUT CLAY COUNTY. HOW ACCURATE THAT IS REPORTING ALL CANCER DEATHS? OR IS IT DESIGNED TO CATCH THEM
ALL OR SOME THAT SLIP THROUGH? >> SPEAKER: SO WE ARE THE REPOSITORY FOR BIRTH AND DEATH CERTIFICATES. THE FLORIDA DEPARTMENT OF HEALTH IS. SO, WHEN YOUR PHYSICIAN, YOU PASS AWAY, WRITES THE CAUSE OF DEATH ON THERE, THOSE CAUSES OF DEATH ARE PUT INTO A REGISTRY AND WE'RE ABLE TO PULL THAT. THAT'S WHERE THIS MORTALITY DATA GETS LISTED FROM. SO, IS THE DATA ACCURATE? I WOULD SAY YES BECAUSE IT IS BASED ON YOUR
DEATH CERTIFICATE. >> CHAIRMAN HENDRY: OKAY.
>> SPEAKER: I'M GOING TO BRING UP DR. PRINCE AND HE'S GOING TO
GO THROUGH THE NEXT FEW SLIDES. >> CHAIRMAN HENDRY: THANK YOU.
DOCTOR WELCOME. >> SPEAKER: THANK YOU. AS SHE SAID MY NAME IS DR. PRINCE. I AM A MD AND HAVE A PHD IN EPIDEMIOLOGY. I AM THE DISEASE CR MANAGER FOR THE DEPARTMENT OF HEALTH IN CLAY COUNTY. SO, HEATHER ALREADY WENT THROUGH MOST OF THE DATA WITH YOU AND SO I'LL JUST CONTINUE FROM WHERE SHE LEFT OFF. SO WE GO OVER THE CENSUS TRACK. SO YOU CAN SEE FROM 2009 TO 2013 AND FROM 2014 TO 2018 YOU CAN SEE A LITTLE INCREASE. THE QUESTION IS WHY DO WE SEE THOSE INCREASES? IT'S JUST SIMPLE. FROM EPIDEMIOLOGY STANDPOINT, AS THE POPULATION AGE INCREASES AS WE KNOW IN ADVANCES OF MEDICINES AND PEOPLE LIVE LONGER WE TEND TO SEE MORE DE DEATHS AS A RESULT OF CANCER. IF YOU GO TO MEDICINE, CANCER ACTUALLY TAKES ABOUT TEN YEARS.
SO IF THE POPULATION INCREASES THE CHANCE OF US GETTING CANCER ALSO INCREASES. SO THAT'S WHAT THE SLIDE SHOWS. SO, IF YOU LOOK AT IT, THE GRAPHIC REPRESENTATION THERE,YOU CAN SEE THAT CLAY COUNTY'S RATE IS HIGHER THAN THE STATE OF FLORIDA. TECHNIQUE TO GET A BETTER IDEA OF THE TRENDS IN THE DATA SET, IT IS AN AVERAGE OF [INAUDIBLE]. THE AVERAGE IS EXTREMELY USEFUL FOR FORECASTING LONG-TERM TRENDS. SO, YOU CAN SEE ACTUALLY IT'S AN AVERAGE OF WHAT WE SEE AS THE YEAR GOES BY.
SO THE AVERAGE FOR CLAY COUNTY IS SLIGHTLY HIGHER THAN STATE OF FLORIDA. WE'RE GOING TO GO INTO THAT AS THE SLIDES GO ALONG. SO THE NEXT SLIDE SHOWS -- THIS IS SPECIFIC TO CLAY COUNTY. YOU CAN SEE THE CANCER RATE IS MUCH MORE WHITE MALE AND THE REPRESENTATION OF THE COUNTY. IF YOU LOOK AT POPULATION WISE, MAJORITY COMPARED TO OTHER RACES IS WHITE. AND MOST OF THEM AS YOU LIVE LONGER THAT'S WHAT SHOWS ON THE DATA. SO, IN CONCLUSION, I WILL JUST READ A FEW THINGS I PREPARED FOR THE BOARD. SINCE THERE ARE FEW THINGS TO CONSIDER WHEN COMPARING CANCER RATES BETWEEN COUNTIES IN THE STATE OF FLORIDA. FLORIDA HAS A I HOOKER THAN AVERAGE POPULATION MIGRATION BETWEEN COUNTIES AND WITHIN COUNTIES TRANSLATING TO A SENSITIVE AND UNSTABLE INCIDENTS. ESPECIALLY ONE OF THE
[00:25:03]
RECURRENCES IS RARE AND BASED ON A SMALL NUMBER OF CASES. IF YOU ARE TALKING ABOUT CANCER RATE, I MEAN, I'LL TAKE MYSELF, FOR EXAMPLE. LET'S SAY I LIVE IN LIKE THE STATE OF FLORIDA OR GEORGIA AND I DEVELOP CANCER AND THEN I MOVE OVER TO FLORIDA.SO, IF I HAPPEN TO DIE HERE IN FLORIDA, IT'S GOING TO COUNT AGAINST US HERE. IF YOU LOOK AT THE POPULATION OF FLORIDA, IT IS A VERY TRANSIENT POPULATION. PEOPLE MOVE FROM ONE AREA TO THE OTHER. AND WE DON'T HAVE A SPECIFIC TYPE OF GROUP OF PEOPLE LIKE LIVE IN A SPECIFIC AREA FOR A LONG TIME. THAT'S THE REASON WHY THIS NUMBER A LITTLE SKEWED. YOU CAN ACTUALLY USE THIS DATA TO TRY TO SAY YES THIS AREA IS HAVING A VERY HIGH RATE OF DEATHS BECAUSE IT'S DUE TO CANCER FROM SPECIFIC CAUSE.
IT'S VERY DIFFICULT BECAUSE OF THE MOVEMENT OF PEOPLE BETWEEN THE COUNTIES AND ALSO PEOPLE MOVE FROM OTHER AREAS HERE SO IT DILUTES THE RACE, SEX AND ALL THOSE THINGS. SO, I'M READING FURTHER DOWN AND YOU SEE OVER T THE PAST FIVE YEARS BETWEEN 2013 AND 2017 THE OVERALL CANCER PREVALENCE IN CLAY COUNTY WAS FOUR TO SIX POINT NINE CASES PER 100,000 WHICH WAS SLIGHTLY HIGHER THAN THE STATE AVERAGE OF 429.4 CASES PER 100,000. THIS REPORT WAS BASED ON WHAT HEATHER ALREADY SAID. AND IF I WANT TO GO FURTHER A LITTLE BIT, WE HAVE SURVEY CALLED THE FLORIDA RISK FACTOR SYSTEM WHICH IS A STATE BASED SYSTEM THAT COLLECTS INFORMATION ABOUT WHAT MODIFIABLE RISK FACTORS FOR CHRONIC DISEASE. THAT SHOWS A HIGHER RATE OF CIGARETTE SMOKING AMONG ADULTS IN CLAY COUNTY COMPARED TO THE SMOKING RATES IN STATE. AND THIS IS -- I DON'T WANT TO GO INTO DETAILS BECAUSE THAT'S WHAT I DO BUT NORMALLY IF YOU COMPARE WHAT WE HAVE, OUR SMOKING RATE IS WAY HIGHER THAN THE STATE AVERAGE. AND IF YOU GO -- WE CANNOT SAY SPECIFICALLY AS A REASON WHY BUT THAT CAN ALSO BE A CONTRIBUTING FACTOR.
SO, THANK YOU FOR THAT. IF YOU GO TO THE NEXT SLIDE THAT'S THE REFERENCES THAT WE USED IN ORDER TO GATHER THIS INFORMATION FOR YOU. I WILL TURN IT OVER TO HEATHER TO CONTINUE TO UPDATE ON
COVID-19. THANK YOU. >> SPEAKER: APPRECIATE THAT. SO, ANY QUESTIONS THAT WE CAN ANSWER FOR YOU? WE ARE A WEALTH OF DATA. FLORIDA IS VERY DATA RICH. WE HAVE FLORIDA CHARTS WHICH WAS ON THE LAST SLIDE, YOU KNOW, HAS A LOT OF MORTALITY AND MORBIDITY DATA. IT IS FREE ACCESS POINT. AND WE ARE ONE OF THE VERY FEW STATES THAT IS SO DATA DRIVEN AND HAS SO MUCH DATA WEALTH IS WHAT I CALL IT. VERY ACCESSIBLE TO OUR COMMUNITY AND TO US AS POLICY MAKERS AND OFFICIALS. SO, I WILL TAKE ANY QUESTIONS THEN I'LL GIVE YOU A SHORT BRIEF, LATEST AND GREATEST ON COVID-19
AS OF MARCH 10TH. >> COMMISSIONER BOLLA: IF WE LOOK AT THE DATA YOU PRESENTED, THERE ARE NO SMOKING GUNS AT LEAST BASED ON THIS MACKEREL LEVEL IN CLAY COUNTY THAT YOUR
DATA POPPED OUT. >> SPEAKER: THERE'S NOT ANY CALL ATATIVE DATA AND I CAN'T DRAW CONCLUSIONS FROM THIS DATA. THE DATA IS SIMPLY THE DATA. I CANNOT MAKE ANY CAUSAL RE THIS CAUSED THIS AND THIS FACTOR CAUSED THIS. THERE'S SO MANY CONFOUNDING VARIABLES THAT HAPPEN THAT THERE'S SIMPLY -- I WOULDN'T BE ABLE TO MAKE THAT.
>> COMMISSIONER BOLLA: WE'RE NOT TRYING TO SAY THERE'S A CAUSAL EFFECT. I'M JUST SAYING BASED ON OUR STATISTICS WE'RE HIGHER THAN THE STATE OF FLORIDA BUT THE MACRO OR THE PIECE YOU SHOWED WHERE CLAY COUNTY WAS CUT UP THERE WAS NO REAL AREA IN THERE THAT JUMPED OFF THE CHART AS BEING A HOT SPOT FOR CANCER
OCCURRENCE. >> SPEAKER: NO. I MEAN, YOU CAN LOOK AT THAT DATA WITH THE BLUE -- HAD THE BLUE ON IT AND YOU CAN SEE WHAT THE CENSUS TRACKS. AGAIN, THE DARKER THE BLUE, THE MORE HIGHER THE RATE WAS. SO THAT WAS NOT IN THOSE FEW CENSUS TRACKS THAT I WANTED TO CHECK. THEY WERE IN THE MEDIAN RANGE, YOU KNOW, MIDDLE OF THE AREA VERSUS THEY WEREN'T THE LIGHTEST BUT WEREN'T THE DARKEST AREA.
>> COMMISSIONER BOLLA: AND I THINK THAT'S WHAT GOT US HERE IN THE FIRST PLACE AND THAT'S WHAT WE'RE LOOKING TO FIND OUT. DID THE SOLITE ISSUE OR EASY BASE OR ANYTHING THAT WE'VE HEARD ABOUT IN THE PAST CAUSE US TO HAVE A PARTICULAR HOT SPOT THAT'S DIFFERENT THAN THE STATISTICS WOULD EXPECT? AND I CONCLUDED
[00:30:01]
FROM THAT THAT THERE'S NO ALARM BELL HERE THAT WE CAN SEE LOOKING AT THIS SET OF STATISTICS.>> SPEAKER: RIGHT. AND WE WENT IN AND DELVED INTO ACTUAL INDIVIDUAL CANCER RATES. YOU KNOW, LOOKING AT STOMACH CANCER VERSUS PRABREAST CANCER. WE HAD SOME THAT WERE HIGHER THAN THE STATE AVERAGE AND SOME LOWER BUT NOTHING AT THE END OF THE CHART RANGE. WE JUST DIDN'T SEE THAT KIND OF DATA. I DIDN'T WANT TO GET TO WHERE THIS PRESENTATION WAS TWO HOURS LONG ALSO. BUT I'LL BE GLAD TO SIT DOWN WITH ANY OF YOU AND SHOW YOU HOW WE GET THOSE DATA SOURCES AND WE WANT TO BE THAT RESOURCE FOR YOU SO THAT YOU CAN BE ABLE TO RESPOND TO YOUR CONSTITUENTS
WHAT WE HAVE. >> COMMISSIONER BOLLA: AND YOU TRACKED THIS DATA EVERY YEAR AS IT COMES OUT RIGHT?
>> SPEAKER: YES, SIR. WHEN WE DO THAT COMMUNITY HEALTH ASSESS AM THAT WE TALKED ABOUT, I THINK I WAS HERE LAST WEEK. WHEN WE DO THAT HEALTH ASSESSMENT BEFORE WE DEVELOPMENT THE COMMUNITY HEALTH IMPROVEMENT PLAN WE LOOK AT ALL THE MORTALITY AND MORBIDITY DATA. SO THAT'S HOW WE WERE ABLE TO GET THOSE THREE IDENTIFIED FOCUSSED AREAS THAT THE COMMUNITY CHOSE THEY WANTED TO FOCUS ON. HEALTHY LIFESTYLES, BEHAVIORAL HEALTH AND HEALTH ACCESS. IT'S NOT THAT CANCER IS NOT IMPORTANT IT JUST DIDN'T TRICKLE TO THE TOP ACCORDING TO THE COMMUNITY'S BASE FOCUSED
AREAS. >> COMMISSIONER BOLLA: I JUST WANT TO ESTABLISH FOR THE PUBLIC WE ARE WATCHING. WE DO ANNUAL RESUE OF THIS EVERY YEAR AND IF SOMETHING WOULD POP UP ON REALLY OFF THE CHART WE'D SOUND AN ALARM BELL AND KNOW ABOUT IT.
>> SPEAKER: ABSOLUTELY. AND THE COMMUNITY IS ALWAYS WELCOME TO CALL US AT THE HEALTH DEPARTMENT AND WE CAN WALK THEM THROUGH THOSE RESOURCES TOO. IF THEY TEND TO BE TECH SAVVY WE CAN HELP THEM LOOK AT THOSE DATA SETS. NO PROBLEM WE'D LOVE TO BE ABLE TO EDUCATE THE PUB PUBLIC IN THAT CAPACITY. SO, GIVE YOU THE LATEST AND GREATEST ON COVID. IT WAS AT THE END OF THE SLIDE. BUT YOU CLICKED OUT AND I THINK IT'S OFF. BUT IT IS INCLUDED IN YOUR SLIDES UP THERE. SO, JUST TO GIVE YOU THE LATEST AND GREATEST AS OF THIS MORNING BECAUSE THIS CONTINUES TO EVOLVE MOMENT BY MOMENT. SO, AS OF THIS MORNING AT 7:46 WE HAD 14 FLORIDA RESIDENTS THAT WERE POSITIVE FOR COVID-19. FIVE OF THOSE CASES ARE PREPAY TREE ATED AND ONE IS A NON-FLORIDA RESIDENT. WE'VE HAD TWO FLORIDA DEATHS. WE'VE HAD 222 NEGATIVE TESTS THROUGH OUR STATE LABS. PENDING IS 155 TESTS. AND THE NUMBER OF PEOPLE THAT ARE CURRENTLY UNDER MONITORING BY THE LOCAL PUBLIC HEALTH SYSTEM IS 319 AND WE'VE MONITORED OVER 11,000 TO DATE. THIS IS IN THE STATE OF FLORIDA. SO, IT BREAKS DOWN ON YOUR SLIDE ALSO WHERE THOSE COUNTIES ARE THE CLOSEST COUNTY TO US IS VOLUSIA COUNTY. WE CONTINUE TO MONITOR THIS. WE CONTINUE TO HAVE DAILY CALLS. NOT ONLY WITH THE DEPARTMENT OF HEALTH BUT ALSO WITH EMERGENCY MANAGEMENT TWICE A WEEK. WE'VE BEEN COORDINATING -- I TALKED TO JOHN AND CHIEF MOCK EVERY MORNING. SO, WE'RE MAKING SURE THAT WE HAVE THAT INFORMATION.
THE GOOD NEWS IS THAT THE GOVERNOR AT THIS POINT HAS DECLARED A STATE OF EMERGENCY THAT ACTIVATES THE LEVEL OF THE STATE EMERGENCY OPERATION CENTER FROM A THREE OF MONITORING TO A TWO WHICH HELPS US BE ABLE TO GET RESOURCES THAT WE NEED IN THE COMMUNITIES AT THE LOCAL LEVEL BY PUTTING IN JUST AS SIMPLY AS DURING TIMES AS NATURAL DISASTERS. WITH THAT BEING SAID, I WOULD BE REMISS NOT TO TALK ABOUT HAND WASHING AND HAVING THIS FORUM TO DO THAT. HAND WASHING, HAND WASHING, HAND WASHING. WARM SOAPY WATER, 20 SECONDS. SING THE ABC SONG OR HAPPY BIRTHDAY. AND IF YOU DON'T HAVE ACCESS TO A SINK AND SOAP, ALCHAND SANITI WITH ALCOHOL OF AT LEAST 60 PERCENT OF MORE IS ALWAYS THE SECOND CHOICE. I'M HERE TO ANSWER ANY QUESTIONS BUT PLEASE KNOW THAT US ALONG WITH THE UNIFIED COMMAND OF JOHN, CLAY COUNTY FIRE RESCUE, THE SHERIFF'S OFFICE, THE SCHOOL DISTRICT, WE HAVE THEM WORKING AND COMMUNICATING DAILY MULTIPLE TIMES A DAY AS NEEDED.
>> COMMISSIONER ROLLINS: TESTING KITS IF SOMEBODY DOES HAVE A CONCERN, DO WE HAVE TESTING KITS IN CLAY COUNTY?
>> SPEAKER: SO CURRENTLY WE HAVE TESTING KITS THROUGH THE PUBLIC HEALTH LABS WHICH WE HAVE THREE OF THOSE IN THE STATE OF FLORIDA. ONE IS JACKSONVILLE, ONE TAMPA AND ONE MIAMI. AS OF YESTERDAY, I BELIEVE THE COMMERCIAL LAB SHOULD HAVE THOSE TESTING. SO, ANY CLINICIAN DURING THEIR CLINICAL ASSESSMENT WOULD BE ABLE TO ORDER THOSE THROUGH LAB CORPS OR QUEST.
WE'RE STILL WORKING OUT THOSE FINE RETAILS. WE STILL HAVE CLINICAL ALGORITHMS THAT WE FOLLOWED IN ORDER FOR THEM TO BE TESTED THROUGH THE STATE PUBLIC HEALTH LABS BECAUSE WE'RE TRYING TO ASSURE WE'RE NOT INUNDATING ONE SYSTEM AND BEING ABLE TO GET THOSE TEST RESULTS BACK QUICKLY SO THAT WE CAN IDENTIFY THOSE INDIVIDUALS AND DO THOSE PREVENTION MEASURES SUCH AS
SELF-ISOLATION OR QUARANTINE. >> COMMISSIONER ROLLINS: TRANSLATION IF I AM AN AVERAGE CITIZEN IN CLAY COUNTY AND HAVE
[00:35:01]
A CONCERN WHAT SHOULD I DO? THAT I MAY HAVE BEEN EXPOSED ORSOMETHING LIKE THAT. >> SPEAKER: WE HAVE AN ALGORITHM THAT WE FOLLOW. ONE IS HAVE YOU HAD TRAVEL? HAVE YOU BEEN IN THE PRESENCE OF SOMEBODY WHO HAS BEEN A POSITIVE COVID-19 CASE.
THEN DO YOU HAVE SIGNS AND SYMPTOMS? WE DO HAVE PEOPLE CALLING THAT DON'T HAVE TRAVEL, THEY HAVEN'T BEEN AROUND ANYBODY AND THEY DON'T EVEN HAVE SIGNS AND SYMPTOMS AND THEY WANT TO BE TESTED. IT IS A VIRUS. SO, IF YOU TEST NEGATIVE TODAY YOU CAN GET IT TWO WEEKS DOWN THE ROAD SO IT'S TIME SENSITIVE MEANING THAT. SO IT'S NOT IN THE BEST INTEREST TO JUST GO AND TEST EVERYONE. WE WANT TO MAKE SURE TESTING APPROPRIATELY. THEY CAN CALL US ANY TIME 528-2800 AND WE'LL ANSWER ANY QUESTIONS.
DR. PRINCE'S SHOP SEVEN OF THEM ANSWER THE PHONE 8-5. THERE IS A 24 HOUR CALL CENTER IN TALLAHASSEE LISTED ON THE EMERGENCY MANAGEMENT WEBSITE AND THE BOARD OF
>> COMMCOMMISSION FACEBOOK PAGE. AND THEY WILL ALSO TRIAGE ANY INDIVIDUALS. BUT PLEASE FEEL FREE TO GIVE US A CALL IF YOU HAVE QUESTIONS OR CONCERNS WE'LL BE ABLE TO SEND YOU IN THE RIGHT DIRECTION AND PROVIDE THE INFORMATION THAT YOU NEED.
>> COMMISSIONER BOLLA: JUST FOLLOWING UP FOR THE PUBLIC. SO, I'M HOME AND I'VE GOT A COLD AND I'M STARTING TO FEEL BAD. HOW DO I KNOW IT'S TIME TO GET TESTED OR GO TO THE HOSPITAL? I MEAN I'VE NOT SEEN ANY WRITTEN STUFF OR WHAT THE BAD SYMPTOMS LOOK
LIKE. >> SPEAKER: I'M GOING TO LET
DR. PRINCE ANSWER THAT QUESTION. >> COMMISSIONER BOLLA: I GOT A KID AND THE KID GETS SICK EVERY OTHER WEEK HOW DO I KNOW WHEN IT'S TIME TO TAKE HIM TO THE DOCTOR?
>> SPEAKER: TODAY I HAD ABOUT 20 QUESTIONS FROM PROVIDERS AND WHEN YOU HAVE COMMON COLD -- LET ME BEGIN. I THINK HEATHER MADE A POINT WE'RE IN FLU SEASON RIGHT NOW.
>> COMMISSIONER ROLLINS: YOU MIGHT ADJUST THE MICROPHONE.
>> SPEAKER: THANK YOU. IN THE ABSENCE OF COVID-19 WE SHOULD BE PEAKING RIGHT NOW WITH THE FLU SEASON. SO, FLU AND COVID, CORONAVIRUS IS ALMOST LIKE COUSINS. WHAT IS HAPPENING IS WHEN YOU HAVE THOSE SYMPTOMS YOU NEED TO CALL YOUR PROVIDE. AND YOU TELL THEM WHAT YOU GET. NOW MOST CASES THEY WILL GO AHEAD AND SCHEDULE YOU FOR AN APPOINTMENT. WHEN THEY HAVE QUESTIONS, MOST OF THEM WILL SAY, I'M NOT VERY SURE ABOUT IT AND THE NEXT THING IS THEY WILL CALL ME. I HAVE A BACKGROUND IN MEDICINE AND EPIDEMIOLOGY SO I CAN TALK TO THEM PROPERLY. THE ONLY THING I TELL THEM IS THAT GO -- I GIVE THEM -- I GO OVER WITH THEM THE LATEST ONE UPDATED YESTERDAY. AND I'LL GO OVER WITH THEIR PROVIDER AND TELL THEM WHAT TO DO. SO, IF YOU HAVE A COMMON COLD OR YOU HAVE ANY FLU LIKE SYMPTOMS AND YOU HAVEN'T TRAVELED OUTSIDE THE COUNTRY TO AN ENDEMICK AREA WHICH IS WHERE WE HAVE COMMUNITY TRANSMISSION, TALKING ABOUT JAPAN, TALKING ABOUT ITALY, TALKING ABOUT IRAN, TALKING ABOUT SOUTH KOREA OR CHINA, THEN YOU NEED TO TALK TO YOUR PROVIDER. THEY'LL DECIDE WHAT TO DO AND THEY WILL CALL US AND WE'LL READILY TALK TO THEM ABOUT IT. MY PHONE IS 24/7 SO YOU CAN GO AT NIGHT AND THEY'LL CALL ME AND I WILL RESPOND ABOUT IT.
>> SPEAKER: JUST TO FOLLOW UP A LITTLE BIT. COMMISSIONER BOLLA, WE'VE BEEN REACHING OUT TO ALL OF OUR PROVIDERS. ALL THE CLINICAL GUIDANCE THAT COME TO US WE BLAST THAT TO THEM. WE'VE BEEN WORKING WITH INFECTION CONTROL AT THE HOSPITALS AND REALLY WORKING WITH THEIR PHYSICIANS TO FOLLOW THE ALGORITHMS BECAUSE THEY CONTINUE TO CHANGE AS WE'VE HAD MORE AVAILABILITY OF TESTING AND NOW THE COMMERCIAL TESTING HAS BEEN AVAILABLE AS OF TODAY. SO, YOU KNOW, WE CONTINUE TO PROVIDE THAT INFORMATION, YOU KNOW, AND IT IS SCARY. AND SO WE'RE TRYING TO FOLLOW THE ALGORITHMS THAT ARE SET FORTH BY THE CDC AND ANSWERING THOSE QUESTIONS AND EDUCATING THE PUBLIC. AGAIN, IT IS COLD AND FLU SEASON, IT IS THE TIME TO WASH YOUR HANDS, COVER YOUR COUGH AND SNEEZE IN YOUR SLEEVE OR A TISSUE AND HAND WASHING, HAND WASHING, HAND WASHING.
>> COMMISSIONER HUTCHING: I HAVE A QUICK QUESTION. I HOPE THIS IS TRUE. ONE OF THE REPORTS I HEARD IS THAT THERE HAVE BEEN NO COVID-19 CASES FOR ANYBODY UNDER THE AGE OF 15?
>> SPEAKER: I HAVE NOT HEARD THAT. IT'S INTERESTING THAT YOU BROUGHT THAT UP BECAUSE I WAS LOOKING AT THE DEMOGRAPHICS OF IT AND KIDS ARE VERY, VERY RESILIENCE SO THAT'S ONE OF THE FORTUNATE THINGS. BUT I HAVE NOT FOUND THE DATA. WE'RE STILL TRACKING THE END OF CHINA AND THAT DATA MAY NOT BE AS RELIABLE AS WE'D LIKE IT TO BE. BUT WHAT WE KNOW FROM THE DEATHS IS THEY ARE TENDERING TO BE ELDERLY OR THOSE WITH UNDERLYING MEDICAL CONDITIONS AND CHILDREN TYPICALLY DON'T HAVE THOSE THINGS. SO I THINK IT IS A BLESSING THAT WE HAVE THAT.
[00:40:03]
>> COMMISSIONER HUTCHING: I HOPE IT'S TRUE.
>> SPEAKER: I HOPE SO TOO. AND WILL BE INTERESTING WHEN THIS COMES OUT AT THE END WHEN THEY DO THE APP DEEM LOGICAL STUDY HOW THIS DISEASE HAS TRANSMIT AND WHAT ITS CYCLE LOOKS LIKE.
SO, ANY TIME YOU HAVE ANY QUESTIONS YOU GUYS HAVE MY CARD, HOWARD HAS MY CARD, CALL ME AT ANY TIME WE WANT TO MAKE SURE WE CAN ANSWER THOSE QUESTIONS FOR RESIDENTS.
>> CHAIRMAN HENDRY: THANK YOU HEATHER. WOULD YOU MIND SITTING IN THE FRONT ROW WE MAY HAVE QUESTIONS YOU WOULD LIKE TO
[PUBLIC COMMENTS]
ADDRESS. MOVING ON TO PUBLIC COMMENTS. I HAVE RANDY GILL IS.RANDY GILLIS. I LIVE IN GREEN COVE SPRINGS FLORIDA. THANK YOU MR. CHAIRMAN FOR ALLOWING ME TO SPEAK TODAY. VERY APPRECIATIVE OF THE TOPIC OF DISCUSSION SO FAR AND APPRECIATE MS. HEATHER AND DR. PRINCE AND THEIR COMMENTARY ABOUT THE HEALTH OF THE CLAY COUNTY CITIZENS. AND COMMISSIONER BOLLA HOW YOU GUYS ARE MONITORING THAT IS VERY MUCH APPRECIATE BID THE WAY. I DO WANT TO JUST CALL US BACK FOR A MOMENT TO MY PRIOR DISCUSSION.
AND THAT IS BEING TRANSPARENT AND PROACTIVE AND LOOKING AT WHAT IS GOING TO HAPPEN AT SOME DATE IN THE FUTURE RELATIVE TO SOLITE. I'M CERTAINLY DELIGHTED TODAY BECAUSE WHAT I'M EXPERIENCING IS A LEVEL OF BEING PROACTIVE THAT WE DIDN'T HAVE IN THE PAST. SO, THANK YOU VERY MUCH FOR THAT. AND THANK YOU TO COURTNEY FOR REACHING OUT TO US PROACTIVELY AND LETTING US KNOW ABOUT THE MEETING TODAY. THAT SAVES US FROM HAVING TO KEEP UP WITH YOU GUYS THROUGH PUBLICATIONS AND SO FORTH. IT'S REALLY IMPORTANT TO THINK ABOUT THE SCOPE OF THE STUDIES THAT WE JUST LOOKED AT. COMMISSIONER BOLLA, YOUR COMMENT ABOUT DRAWING CONCLUSIONS. I DO WANT TO JUST TAKE 30 SECONDS AND TALK ABOUT THAT. IT REALLY IS IMPORTANT TO KNOW THE LEVEL OF CANCERS. I THINK THE COMMUNITY, MYSELF PROBABLY WOULD BE INTERESTED IN WORKING WITH THE DEPARTMENT IN SOME FASHION TO UNDERSTAND WHAT'S THE REST OF THE PANEL, WHAT'S THE REST OF THE CRITERIA IN THOSE STUDIES THAT ARE DONE FOR HEALTH. ALSO, BECAUSE WE TALKED ABOUT CANCER. VERY IMPORTANT INITIATIVE. I DON'T MEAN TO MINIMIZE THAT IN ANY WAY. WE TALKED ABOUT GEOGRAPHY. I DO WANT TO UNDERSTAND A TAD MORE AND THAT WOULD BE VERY ENLIGHTENING. APPRECIATE THE NOTION WE KNOW WHERE THE SOLITE FACILITY IS AND WHERE IT IS NOT. THAT'S REALLY IMPORTANT. BUT OUR COMMUNITY IS A SMALL ENCLAVE. THERE'S LESS THAN 200 RESIDENTS THERE. A STUDY OF THAT WOULD BE A STATISTICALLY REPRESENTATIVE SAMPLE OF SOME KIND. I THINK WE COULD BRING THAT INFORMATION BACK THROUGH THE DEPARTMENT OF HEALTH TO THE BOARD AND THAT MIGHT BE STIMULATING CONVERSATION AS IT WERE. I ALSO WANT TO TALK ABOUT THE MEASURE OF TIME. SO THE SITUATION WITH SOLITE'S NOT BEEN STATIC IN ANY REAL MEASURE OF TIME. IN THE EARLY DAYS OF THE PROBLEM THAT WAS CREATED, IT WAS ALL ABOUT AIR POLLUTION. SUBSEQUENTLY THE DEP INITIATIVE HAS ALMOST NO WORD ABOUT AIR POLLUTION. WE'RE ALL TALKING ABOUT GROUND POLLUTION. THIS IS WHAT REMAINS.
I DON'T WANT TO TRY TO CREATE ANY ADDITIONAL CONCLUSIONS HOW IT RELATES TO THE INFORMATION AS PRESENTED BUT THERE'S SUFFICIENT ADDITIONAL FACTS THAT SHOULD BE I THINK LOOKED AT IN TERMS OF ANY STUDY SO THAT WE CAN MAKE SURE THAT YOU GUYS UNDERSTAND THE COMMUNITY AND ITS CONCERNS. BECAUSE WE'VE HAD MANY PEOPLE STAND UP HERE AND TELL YOU WE'RE SICK. SO THAT SHUTTEN BE A SURPRISE WE MIGHT CONTINUE TO SEE THAT. GET BACK TO PROACTIVE.
APPRECIATE YOU GUYS SCHEDULING THE DEP MEETING FOR NEXT WEEK.
THANK YOU TO OPENING THE DOOR FOR HAVING A CONVERSATION WITH THE DEP AND THE REPRESENTATIVES OF STONE RIDGE. JUST CRAZY GOOD STUFF. I WANT TO ASK YOU GUYS TO THINK ABOUT ONE THING BETWEEN NOW AND NEXT WEEK WHEN YOU WILL HAVE TO PUT UP WITH ME AGAIN.
AND THAT IS BEING PROACTIVE IS REALLY, REALLY IMPORTANT FROM OUR PERSPECTIVE. IN THE PAST, THE COMMISSION AND THE ZONING TEAMS SAW FIT TO PUT INCENTIVES FOR DEVELOPMENT INTO THE LAKE ASBURY MASTER PLAN. IF WE DON'T REMOVE THOSE THEY'RE GOING TO BE PRESENT ON A DAY WHERE SOMEONE MIGHT ASK FOR THOSE TO BE IMPLEMENTED AGAIN. WE SHOULD REMOVE THEM. I WILL BE GLAD TO DEBATE THE MATERIAL FACTS OF PROFIT AND LOSS WITH ANYONE ABOUT THE SOLITE PROPERTY AND THE INCENTIVES FOR CLEAN-UP.
[00:45:01]
THEY CAN MAKE SUFFICIENT MONEY WITHOUT HAVING THAT INCENTIVE IN PLACE. BUT WE CAN TALK ABOUT THAT MORE AND WE VERY LIKELY SHOULD AND WE SHOULD PROBABLY DO IT AS A COMMUNITY NOT FORCING ME INTO A POSITION AND THE COMMUNITY INTO A POSITION OF HAVING TO CONFRONT EACH PARTICIPANT AS WE GO THROUGH THIS PROCESS. BUT I THINK THINGS ARE COMING TO A HEAD IN A REASONABLE TIMEFRAME THAT'S PROBABLY 24 MONTHS, MAYBE A LITTLE LONGER. AND AT THAT TIME I DON'T WANT THE THEN COUNTY COMMISSIONERS TO HAVE TO ADDRESS A LATENT INCENTIVE STILL IN THE LAKE ASBURY MASTER PLAN FOR VERY DENIES DEVELOPMENT AS A -- DENSE DEVELOPMENT AS A PROFITABILITY INCENTIVE TO CLEAN THE PLACE UP.YOU GUYS MADE IT CLEAR IT HAD TO BE CLEANED UP ANYWAY. WE ALL AGREE IT HAS TO BE CLEANED UP. WHAT WE'RE GOING TO TALK ABOUT NEXT WEEK IS WHETHER IT'S REALLY CLEANED UP OR NOT. SO, WE'RE GOING TO CONTINUE TO BUILD UPON THIS DIALOGUE THAT WE HAVE IN A VERY OPEN AND HONEST AND TRANSPARENT WAY. AGAIN, I APPRECIATE YOU GUYS VERY MUCH FOR GIVING ME THE TIME TO SPEAK AND LET ME SAY THESE THINGS. YOU KNOW YOU WILL SEE ME AGAIN.
>> CHAIRMAN HENDRY: THANK YOU. NEXT CARD JAMES AUTO.
>> PUBLIC SPEAKER: JAMES AUTO, CLAY COUNTY. GLAD TO TALK ABOUT THE SOLITE ISSUE ALSO. WE SHOULDN'T BE BORROWING ANY MONEY, $130 MILLION, UNTIL WE FIND OUT EXACTLY WHAT'S GOING ON ON OUR WATER AND WHAT'S GOING ON. THEY SAID SOMETHING ABOUT TESTING ON THE GROUND WASN'T -- HASN'T BEEN DONE OR SOMETHING.
OR NOT DONE ADEQUATELY. I WOULD HAVE NO PROBLEM WITH LISTENING TO THAT LADY FOR TWO HOURS IF SHE WANTS TO COME BACK UP HERE AND FILL US IN AS MUCH AS POSSIBLE. I'D HAVE NO PROBLEM STAYING HERE FOR TWO HOURS AND LISTENING TO HER. SO, YOU KNOW, IT'S BEEN LIKE 20 YEARS NOW THAT THIS IS LEECHING DOWN INTO THE GROUND. FROM MY UNDERSTANDING IT'S BEEN GOING ON FOR LIKE 20 YEARS. I REALLY HAVEN'T HEARD IT THAT MUCH IN ALL THE MEETINGS I'VE BEEN GOING TO FOR THE LAST 15. ANOTHER THING. I GUESS I CAN COMPARE IT TO A PARKING LOT WHERE YOU'RE JUST NOT DOING THE MAINTENANCE ON THE PROBLEM. SO, YOU CUT DOWN THE TREES INSTEAD OF TOPPING THEM AND THINNING THEM AND UNLESS YOU ARE GOING TO PUT IN A PARKING GARAGE THERE WHY DID WE CUT THE TREES DOWN OUT FRONT. YOU COULD HAVE TOOK THE ROOTS OUT, THINNED IT AND WE'D STILL HAVE SHADE TREES OUT THERE AND YOU WOULDN'T HAVE AS MUCH DEBRIS. BUT THERE'S REALLY NO REASON TO MUTILATE ALL THOSE TREES OUT THERE THAT WE NOW HAVE NO SHADE OUT THERE. I DON'T UNDERSTAND THAT ONE BIT. WE SHOULDN'T BE SPENDING ANY MONEY ON THE FAIRGROUND UNTIL WE GET THESE PROBLEMS TAKEN CARE OF.
I'VE SEEN HIGHER SPIKES -- I'D LIKE TO SEE THAT PICTURE BACK UP THERE AGAIN WHERE IT SHOWS IT AT THE TOP. LIKE THE ST. JOHNS RIVER FLOWS NORTH SO IT'S LIKE CIRCULATING IN THIS AREA IT LOOKED LIKE FROM THAT MAP. IT'S LIKE UP THERE THEN DOWN HERE AND I'D LIKE TO SEE IT MORE WIDER TOO. IT SEEMS LIKE JUST KIND OF A NARROW AREA THERE. SO, I'D LIKE TO ALSO SEE THE CITIZENS SPEAK ON THE AGENDA ITEMS AT THE TIME OF THE ITEM. I PROESH THAT WE DO HAVE THE PUBLIC COMMENT AT THE BEGINNING AND THE END BUT I DO REALIZE THAT SOME FOLKS PULL UP THAT PARTICULAR ITEM AND THAT'S ALL THEY'LL WATCH OUT OF THE STREAMING VIDEO HERE AT CLAY COUNTY GOVERNOR.COM. I APPRECIATE THAT WE'RE ABLE TO SPEAK, YOU KNOW. ON THE PRIOR CHAIR WE WERE CUT OFF SO WE COULDN'T TALK ABOUT THE SCHOOL BOARD, COULDN'T TALK ABOUT THIS ON PUBLIC COMMENT. IT'S VERY IMPORTANT THAT THAT STAY OPEN AND BROAD. THAT WE'RE ALLOWED TO ADDRESS THE BOARD. I SEE MY
TIME'S UP. THANK YOU. >> CHAIRMAN HENDRY: THANK YOU,
[CONSENT AGENDA]
MR. AUTO. CONTINUING ON THE CONSENT AGENDA AS PUBLISHED. IS THERE -- I NEED A MOTION TO ACCEPT THAT?>> COMMISSIONER ROLLINS: ONE UNDER THE FINANCE COMMITTEE, THE GRANT, THE LIFE LIBERTY AND LIBRARIES GRANT. WANTED TO DISCUSS THAT A LITTLE BIT. IF WE COULD PULL THAT. IT'S UNDER -- IT'S NOT LISTED OUT AS A SEPARATE ITEM IT'S UNDER THE
FINANCE AND AUDIT. >> CHAIRMAN HENDRY: I GUESS IT'S
[00:50:02]
ALREADY BEEN PULLED THEN IS THAT CORRECT?>> COMMISSIONER ROLLINS: I'D LIKE TO PULL IT. I DON'T KNOW WHAT ITEM NUMBER IT IS. IT'S NOT LISTED.
>> VICE CHAIR HUTCHING: I -- >> CITY ATTORNEY: ITEM 5.
>> CHAIRMAN HENDRY: ALL RIGHT. SO, ITEM 1 THROUGH 4.
>> COMMISSAS FAR AS THE CONSENT AGENDA --
>> VICE CHAIR HUTCHING: I'LL MOVE TO APPROVE THE REMAINING
ITEMS. >> CHAIRMAN HENDRY: ALL IN FAVOR SAY AYE. OPPOSED. VERY GOOD. MOVING ON TO ITEM 5. OLD
[4. Finance & Audit Committee Business]
BUSINESS. >> CITY ATTORNEY: I THINK WE SHOULD ADDRESS NUMBER 5 FROM THE FINANCE COMMITTEE. UNDER NUMBER 4 IT'S NUMBER 5. DID YOU WANT TO WAIT TO ADDRESS IT?
>> COMMISSIONER ROLLINS: I CAP START OUT. DURING THE BUDGET AND FINANCE COMMITTEE MEETING COUNTY STAFF PRESENTED A PLAN TO APPLY FOR A GRANT. IT FALLS UNDER THE LIFE, LIBERTY AND LIBRARIES GRANT PROGRAM WHICH IS BASICALLY THE NATIONAL ENDOWMENT FOR THE HUMANITIES A FEDERAL FUNDED PROGRAM GIVES FUNDING TO THE FLORIDA HUMANITIES THEN THEY DO GRANTS TO LOCAL MEW NIGHS PALATIS. AND THIS PARTICULAR GRANT I ASKED -- IT SOUNDED GOOD AND I WOULD LIKE TO APPLAUD STAFF FOR WORKING HARD TO FIND GRANTS AND OPPORTUNITIES AND THAT TYPE OF THING. AND WHAT I AM ABOUT TO SAY AS NOTHING TO DO WITH OUR STAFF AND THE WORK THEY'VE DONE. IT IS SIMPLY A CONCERN ABOUT THIS PARTICULAR GRANT PROGRAM. AND I HAVE TALKED TO STAFF AND I DO THINK THEY HAVE A SOLUTION. I THINK AT SOME POINT THEY'LL TALK ABOUT THAT.
ONE OF THE MAIN CONCERNS ON THIS IS I ASKED FOR AND COMMISSION HUTCHINGS ALSO ASKED FOR US ALL TO BE SENT THE LIST OF BOOKS THAT WERE ON THIS REQUIRED LIST YOU HAD TO CHOOSE FROM FOR THIS PBS GRANT. AND THIS IS FEDERAL TAXPAYER DOLLARS. AND THIS LIST AS A SOCIAL STUDIES TEACHER WITH A MASTERS IN EDUCATION I WAS CURIOUS OKAY LET ME LOOK AT THIS LIST. THE FIRST EIGHT ON THIS LIST, I STARTED RESEARCHING, ALL OF THEM WITHOUT FAULT OR WITHOUT EXCEPTION ARE ON RECORD SAYING VERY DEROGATORY STUFF ABOUT OUR CURRENT PRESIDENT. THEY'RE ALL REGISTERED DEMOCRATS. VERY LIBERAL LEANING. I'LL GIVE YOU SOME EXAMPLES. FOR INSTANCE OUR DECLARATION BY DANIELLE ALLEN A PROFESSOR AT HARVARD. SHE COMPARED TRUMP TO HITLER. AND SHE'S WRITING OUR DECLARATION.
DO WE THINK THAT'S GOING TO BE AN UNBIASED FEW OF AMERICAN HISTORY? THE IMPEACHERS, THE NEXT BY BRENDA WIN APPLE. SHE COMPARED TRUMP TO PRESIDENT ANDREW JOHNSON WHO WAS IMPEACHED AND SAID HE NEEDED TO BE IMPEACHED EVEN IF ARTICLES OF IMPEACHMENT WEREN'T SPECIFIC THEY WERE STILL BROUGHT. I GO DOWN AND LIST AND YOU HAVE CAROL ANDERSON. SHE WROTE SEVERAL OTHER FAIRLY INFLAMMATORY BOOKS THAT BASICALLY SAID AMERICA AT ITS CORE IS A RACIST NATION. AND THE LIST GOES ON. THE MAIN CONCERN I HAVE IS NOT THAT -- I MEAN, EVERY LIBRARY SHOULD HAVE DIVERSITY OF BOOKS. I HAVE NO PROBLEM WITH THAT. EVERY LIBRARY SHOULD'VE A DIVERSITY OF OPINIONS AND PERSPECTIVES -- LIBERAL, CONSERVATIVE, WHATEVER THE SPECTRUM, EVEN BOOKS WE DON'T AGREE. I WHOLE HEARTILY BELIEVE IN FREE SPEECH AND INTELLECTUAL FREEDOM. THE CONCERN I HAVE WITH THIS PARTICULAR GRANT IS THAT THEY WANT LIBRARIES TO TAKE THE GRANT FUNDING AND PUT A TABLE OR DISPLAY OUT AND DISPLAY THESE SPECIFIC BOOKS WITHOUT ANY OTHER BOOKS. THESE SPECIFIC BOOKS.
SO, IF YOU ARE A CHILD OR AN ADULT AND YOU WANDER INTO THE LIBRARY AND SEE THIS DISPLAY OF BOOKS, WHAT VIEW ARE YOU GOING TO HAVE OF AMERICAN HISTORY? AND THERE'S NO DOUBT THAT AMERICAN HISTORY IS NOT PERFECT. WE HAVE AS A NATION MADE MANY MISTAKES THROUGHOUT OUR FOUNDING AND FORMATION. BUT WE ALSO HAVE HAD GREAT TRIUMPHS AND FACT RID AND MOMENTS OF EXHILARATION THAT I DON'T THINK THIS LIST ACCURATELY BALANCES THAT. SO, ONE EXAMPLE OF THIS WOULD BE IF I TAUGHT WORLD WAR II HISTORY AND I ONLY FOCUSED ON JAPANESE INTERNMENT CAMPS AND THAT'S IT. I SAID STUDENTS WE'RE DONE. WORLD WAR II WAS JAPANESE INTERNMENT CHAMPS. THE END. WOULD THAT BE AN ACCURATE PORTRAYAL OF WORLD WAR II? IT WOULDN'T BE. IT WOULD MISS TAKE SOME OF THE VALIANT STORIES LIKE A MEDAL OF HONOR RECIPIENT FOR HIS ACTIONS WHO ENDED UP DYING ON IWO JIMA. IT WOULD MISS THE HEROICS OF THE
[00:55:02]
GREATEST GENERATION LIBERATING CONTINENTS AND DEFENDING OUR FREEDOM AND LIBERATING THE CONCENTRATION CAMPS. SO THAT'S THE PROBLEM I HAVE WITH THIS. NOT THAT I THINK AMERICAN HISTORY SHOULD BE TAUGHT THAT AMERICA'S PERFECT AND THAT'S IT.AMERICA HASN'T BEEN PERFECT BUT AMERICA IS A GREAT NATION AND THIS LIST IS A LIST OF WHO'S WHO OF ANTI-TRUMP, VERY LIBERAL PEOPLE WITH A SPECIFIC AGENDA TO TEACH THE NEXT GENERATION THAT AMERICA IS A FUNDAMENTALLY FLAWED AND BAD PLACE TO LIVE AND GROW UP. ONE OF THE BOOKS ON THE LIST IS CALLED "AMERICANIZED" AND THE SUBTITLE IS "A REBEL WITHOUT A GREEN CARD" FINANCE.
AND IT'S BASICALLY TALKING ABOUT HOW IT'S OKAY TO BE UNDOCUMENTED IS THE TERM THEY USE, UNDOCUMENTED IN THIS COUNTRY AND HOW MEAN SPIRITED AMERICANS ARE WHO THE GOVERNMENT'S CONSTANTLY CHASING THIS UNDOCUMENTED IMMIGRANT. AND BASICALLY ONE OF THE FUNDAMENTAL PRINCIPALS OF A DEMOCRACY IS RULE OF LAW. THAT'S ONE OF THE FOUNDATIONS WE TEACH IN REPUBLIC. YET THIS BOOK IS HIGHLIGHTING AND CELEBRATING VIOLATING THE LAW. SO, I HAVE SERIOUS CONCERNS AND I WANTED TO HIGHLIGHT THOSE AND I WANTED THE PUBLIC TO BE AWARE OF THAT. THAT YOUR TAX PAYING DOLLARS IS GOING THROUGH PVS TO A PROGRAM THAT HAS A LIST OF BOOKS THAT IS ANYTHING BUT BALANCED. I'M NOT SAYING SOME OF THESE BOOKS COULDN'T BE INCLUDED IN A DISPLAY. BECAUSE I DO THINK YOU SHOULD HAVE MULTI PERSPECTIVES. BUT ALL EIGHT BOOKS LISTED FROM ONE PERSPECTIVE WITH A VERY CLEAR AGENDA, I THINK THAT IS WRONG. SO, I BROUGHT THIS UP TO STAFF AND I DO THINK THEY HAVE A SOLUTION TO THAT BUT I JUST WANTED THE COMMISSION AND THE PUBLIC AS A WHOLE TO BE AWARE OF THIS. I KIND OF WENT IN A RABBIT HOLE AND STARTED RESEARCHING THIS EXTENSIVELY YESTERDAY BY THE WAY. A LOT OF THE QUOTES AND DIFFERENT ASPECTS OF THESE
BOOKS. >> CHAIRMAN HENDRY: DO YOU HAVE
ADDITIONAL ON THIS? >> SPEAKER: TROY, INFORMATION SERVICES. AFTER TALKING TO COMMISSIONER AND STAFF, WHAT WE'VE RECOMMENDED DOING WOULD BE TAKING AND HAVING ONE OF OUR LIBRARIANS WHO HAS AN - CURATE OTHER MATERIALS TO COMPLIMENT THESE VIEWPOINTS. THAT WAY WHEN WE'RE DISPLAYING WE WILL HAVE BOTH VIEWPOINTS REFLECTED IN THE DISPLAY AT THE LIBRARIES. SO, WE'LL SPEND AN EQUIVALENT AMOUNT OR SIMILAR AMOUNT TO BUY THE SAME NUMBER OF MATERIALS CURE EIGHTHED POSSIBLY WITH A
DIFFERENT PERSPECTIVE. >> CHAIRM
>> COMMISSIONER BOLLA: HOW MANY TOTAL BOOKS ARE WE TALKING ABOUT ON THE LIST? EIGHT OUT OF HOW MANY?
>> SPEAKER: I DON'T HAVE THE GRANT APPLICATION.
>> COMMISSIONER CELLA: 27, 28. 19 ENGLISH AND 9 SPANISH.
>> SPEAKER: AND WE'RE BUYING THREE TO FIVE COPIES OF EACH DEPENDING ON WHAT THE MATERIAL IS. SO WE CAN HAVE ONE AT EACH BRANCH. THAT WOULD BE THE TOTAL OF THE GRANT.
>> COMMISSIONER CELLA: WE'RE NOT SURE WE'RE GOING GET THE GRANT
>> COMMISSIONER CELLA: IT'S GOOD TO TAKE PRECAUTIONS BUT THIS
MIGHT BE A MOOT POINT. >> COMMISSIONER BOLLA: FEELS LIKE BOOK BURNING TO ME. I DON'T RUN DOWN THAT ALLEY.
>> COMMISSIONER ROLLINS: I WAS VERY CLEAR I BELIEVE IN
INTELLECTUAL FREEDOM. >> COMMISSIONER CELLA: I DON'T THINK HE'S LOOKING AT CHANGING THE BOOKS WE GET FROM THE GRANT BUT I THINK HE WANTS EQUAL OPPORTUNITY IN TERMS OF VIEWPOINT TO BEDY DISPLAYED. I THINK THAT'S A GOOD SOLUTION.
AND, YOU KNOW, I THINK ANY TIME YOU GET A BOOK FOR NOTHING THAT CAN ADD TO WHAT WE HAVE ON THE SHELVES FOR PEOPLE, I THINK THAT'S A GOOD THING AND I LIKE THE IDEA THAT, YOU KNOW, WE'LL RESEARCH IT AND FIGURE OUT SOMETHING THAT IS A COUNTERPOINT. WHICH AGAIN GOES YOUR POINT OF DIVERSITY.
>> COMMISSIONER ROLLINS: AND IF THIS WAS JUST INCORPORATED IN THE LIBRARY AND LIKE THANK YOU AND ANYONE CAN CHECK THIS OUT THAT'S ONE THING. THAT'S NOT WHAT THIS IS. THIS IS INTENDED TO BE A DISPLAY AND TO REPRESENT THE AMERICAN EXPERIENCE IN A WAY THAT'S SUPPOSED TO BE FOR A CHILD OR AN ADULT READING THEY'RE GOING TO -- THAT IS GOING TO BE THEIR IMPRESSION OF WHAT AMERICA IS AFTER READING EIGHT VERY BIASED, VERY SKEWED TO ONE SIDE BOOKS. AND THAT'S THE CONCERN. IT'S NOT -- I MEAN, THERE'S LOTS OF BOOKS IN THE LIBRARY I'M SURE ALL OF US WOULD DISAGREE WITH POINTS AND I'M NOT EVEN SAYING WE SHOULD REMOVE THESE BOOKS. WE SHOULD JUST NOT FOCUS ONLY ON THESE BOOKS AND HIGHLIGHTING WHAT AMERICAN HISTORY IS.
>> COMMISSIONER CELLA: HOW LONG DO WE HAVE TO HAVE A SPECIAL DISPLAY? IS THERE A SPECIFIC TIMEFRAME IN TERMS OF DISPLAYING
THESE BOOKS ON THEIR OWN? >> SPEAKER: I DON'T KNOW IF WE HAVE TO DISPLAY THEM ON THEIR OWN. I DON'T THINK THERE'S A
[01:00:03]
TIMEFRAME TIED IN. IT SAYS YOU WILL MAKE A DISPLAY -- IT'S CELEBRATING GOVERNMENT HISTORY IS WHAT THE INTENT OF THE GRANT IS. I'LL LOOK AT THE GRANT AND MAKE SURE BEFORE WE ACCEPT IT.>> VICE CHAIR HUTCHING: ARE THE EIGHT REQUIRED TO BE ON DISPLAY
OR ALL OF THEM? >> WELL THEY GIVE US A LIST AND WE SELECT FROM THAT LIST WHAT WE WANT TO PURCHASE. THEY GIVE YOU A REQUIRED PURCHASING LIST. IF YOU GET THE GRANT YOU CAN ONLY PURCHASE BOOKS OFF THEIR APPROVED LIST AND THERE'S FOUR CATEGORIES -- ADULT, YOUNG ADULT, SPANISH AND CHILDREN. SO THE EIGHT BOOKS I THINK IS IN THE ADULT SECTION. THEY WERE ALL
ADULT. >> CHAIRMAN HENDRY: JUST KEEP US POSTED IF THE GRANT DOES COME IN AND WE'LL READDRESS THIS.
>> SPEAKER: YES, SIR. >> COMMISSIONER CELLA: WE HAVE TO VOTE ON IT? TO APPROVE APPLYING FOR THE GRANT.
>> SPEAKER: YOU ARE VOTING TO APPROVE THE GRANT APPLICATION.
>> CHAIRMAN HENDRY: IS THERE A MOTION?
>> COMMISSIONER BOLLA: I'LL MOVE APPROVAL.
>> CHAIRMAN HENDRY: IS THERE A SECOND?
>> COMMISSIONER CELLA: I'LL SECOND IT SO WE CAN HAVE FURTHER
DISCUSSION IF NEED BE. >> CHAIRMAN HENDRY: OKAY. ALL IN FAVOR OF MOVING FORWARD WITH THE GRANT SAY AYE? OPPOSED. AYE.
FAILS 3-2. OKAY OLD BUSINESS ITEM 5 APPROVAL OF INTERLOCAL
[5. Approval of Interlocal Agreement Between Clay County, Florida, and Clay County School Board]
AGREEMENT BETWEEN CLAY COUNTY FLORIDA AND CLAY COUNTY SCHOOL BOARD. WHO IS PRESENTING ON THIS?>> SPEAKER: I WILL. SO, THIS IS THE INTERLOCAL AGREEMENT TO DOCUMENT THE FUNDING THAT YOU AGREED A FEW MONTHS AGO TO PROVIDE TO THE SCHOOL BOARD IN THE AMOUNT OF $1.6 MILLION IN CONNECTION WITH TECHNOLOGY PROJECTS. IT'S JUST SET UP TO BE A REIMBURSEMENT ON A QUARTERLY BASIS.
>> CHAIRMAN HENDRY: THAT WAS A ONE-TIME OR A ONE-YEAR
ALLOCATION? >> CITY ATTORNEY: CORRECT. FOR
ONE YEAR. ENDS IN DECEMBER. >> COMMISSIONER BOLLA: SPECIFICALLY TO GET THE DARK FIBER PROJECT UNDERWAY. ATTORNEY IT DOESN'T MENTION DARK FIBER. SPECIFICALLY FOR TECHNOLOGY
ITEMS. >> COMMISSIONER ROLLINS: I KNOW WE CAN'T TECHNICALLY TIE THE TWO BUT WOULD IT BE POSSIBLE TO GET A BRIEF UPDATE. I SEE THE REPRESENTATIVE FROM THE SCHOOL DISTRICT ON THE DARK FIBER PROJECT, MR. CHAIR. BECAUSE I'VE HAD A LOT OF CONSTITUENTS ASK ABOUT INTERNET RECENTLY.
>> CHAIRMAN HENDRY: ARE YOU PREPARED TO --
>> COMMISSIONER ROLLINS: JUST LIKE A ONE MINUTE UPDATE IF
THAT'S POSSIBLE. >> CHAIRMAN HENDRY: ARE YOU PREPARED TO SPEAK ON DARK FIBER? THANK YOU.
>> SPEAKER: I BELIEVE YOU SHOULD ALWAYS BE PREPARED TO SPEAK FOR YOUR JOB. AS FAR AS THE DARK FIBER PROJECT GOES WE'RE MOVING ALONG. WE HAVE STARTED MAPPING OUT OUR PATHING. THE FIRST INITIAL FIBER THAT WILL BE CONNECTED IS GREEN COVE SPRINGS.
MOSTLY BECAUSE OF THE CHARLES E. BENNETT SCHOOL. THAT WAS A TOP PRIORITY FOR US. AND THEN THE MAPPING FROM THERE WILL GO DOWN THROUGH THE LAKE ASBURY REGION AND START TO SPREAD OUT FROM THAT. LAKE ASBURY IS NOT OFTEN CONSIDERED A HUB IN CLAY COUNTY BUT WHEN YOU START TO LOOK AT HOW THE FIBER PATHS ARE LAID, BREAKING IT OUT FROM THERE AND GETTING DOWN BLANDING ALL THE WAY TO KEYSTONE AND ATTY MA THAT'S THE LONGEST BUILD OUT.
RIGHT NOW WHAT WE CONSIDER THE CORE SCHOOLS WHICH WOULD BE EVERYTHING NOT 218 AND NOT KEYSTONE WE'RE AHEAD OF SCHEDULE AND POSSIBILITY OF BEING FINISHED AS EARLY AS DECEMBER.
SO THAT'S ABOUT 18 MONTHS AHEAD OF SCHEDULE. THERE IS A LONG WAY BETWEEN NOW AND THEN. THERE IS PERMITTING. AS YOU KNOW, IF YOU'VE WORKED IN CONSTRUCTION, IF YOU PUT A SHOVEL IN THE GROUND, YOU MAY FIND ROCK YOU DIDN'T EXPECT. LIKE I SAID, THERE'S A LONG WAY BETWEEN NOW AND THEN. BUT IF EVERYTHING GOES AS PLANNED WITH NO DELAYS, WHICH IT WILL NOT, THE EARLIEST WE WILL FINISH IS DECEMBER ABOUT 18 MONTHS AHEAD OF SCHEDULE.
>> COMMISSIONER ROLLINS: DECEMBER FOR LAKE ASBURY OR THE
WHOLE PROJECT? >> SPEAKER: WE'RE HOPING FOR THE WHOLE PROJECT. BUT LET'S BE REALISTIC, THERE'S ROCK BETWEEN US AND KEYSTONE. SO IT'S BREAKING THAT. THERE'S GOING TO BE CONSTRUCTION DELAYS. WE DO HAVE GOOD MAPPING AS OTHER FIBER HAS GONE DOWN AND OTHER LINES HAVE GONE INTO THE GROUND WE DO HAVE A DECENT UNDERSTANDING FROM RESEARCHING THOSE OF WHERE THEY FOUND ROCK SO WE CAN BE A LITTLE MORE PREPARED BUT WE'RE NOT TAKING THE EXACT SAME PATH AS EVERYONE ELSE. SO, I CAN ONLY GIVE YOU AN EXPECTATION. FOR THOSE WHO KNOW ME KNOW I PUSH PRETTY HARD TO GET A PROJECT FINISHED.
[01:05:02]
>> COMMISSIONER ROLLINS: THE OTHER QUESTION, I KNOW THE PURPOSE OF IT IS TO CONNECT THE SCHOOLS AND RATE FUNDING REIMBURSEMENTS BASED ON THAT. GENERALLY SPEAKING WHEN THE PROJECTS HAVE BEEN COMPLETED THEN COMMERCIAL VENDORS ARE ABLE TO COME IN AND USE THAT INFRASTRUCTURE TO PROVIDE CONNECTIVITY FOR HOMES THAT MAY NOT HAVE HAD IT PREVIOUSLY.
>> SPEAKER: I'M GOING TO MEASURE MY WORDS VERY CAREFULLY.
>> COMMISSIONER ROLLINS: CAN A COMMERCIAL VENDOR USE PART OF
THE LINE LAID ALREADY? >> SPEAKER: THE COMMERCIALS CAN IN FACT CONTRACT WITH THE OTHER ENTITY THAT WILL BE LAYING THE FIBER, YES. THEY CANNOT CONTRACT WITH US. THAT IS NOT ALLOWABLE
BY THE FEDERAL RULES. >> COMMISSIONER BOLLA: HAVE YOU EVER BUILT A ROAD? [LAUGHTER]
>> SPEAKER: IT MIGHT SURPRISE YOU TO HEAR THAT I HAVE CAST A VOTE TO BUILD A ROAD IN MY HOME COUNTY WHERE I WAS UNFORTUNATELY THROWN ON TO THE BOARD. YEAH I DON'T ENVY YOU. BUT, YES.
>> CHAIRMAN HENDRY: THANK YOU, SIR.
>> VICE CHAIR HUTCHING: IF THERE ARE NO OTHER QUESTIONS I'LL MOVE
TO ACCEPT. >> CHAIRMAN HENDRY: THERE'S A MOTION AND A SECOND. ALL IN FAVOR SAY AYE. OPPOSED. THANK
[6. Discussion on Proposed Change to the Land Development Code to Add Requirements for Board Approval for Certain Conditional Uses]
YOU. PLANNING AND ZONING. ED, ARE YOU UP?>> SPEAKER: YES, SIR. >> CHAIRMAN HENDRY: DISCUSSION OF PROPOSED CHANGE TO THE LAND DEVELOPMENT CODE.
>> SPEAKER: THIS WAS PRESENTED AT PLANNING COMMISSION. HOWEVER THEY ADDED SOME USES TO DUE TO TIME REQUIREMENTS WE'RE GOING TO READVERTISE IT. BUT I STILL WANTED TO REVIEW IT TODAY.
AGAIN, THIS IS NOT A ACTION ITEM TODAY. MIGHT BE HELPFUL TO GO OVER HOW WE TREAT CONDITIONAL USES IN CLAY COUNTY. THERE ARE 69 USES THAT WE IDENTIFY AS CONDITIONAL USES. WHAT THAT MEANS IS THEY'RE ALLOWED IN CERTAIN ZONING DISTRICTS BUT ONLY IF THEY MEET THE CONDITIONS THAT ARE LISTED IN THE LAND DEVELOPMENT CODE. SO THOSE HOW WE ADDRESS CONDITIONAL USES WHICH IS DIFFERENT THAN OTHER COUNTIES AND WHAT WE'RE PROPOSING HERE ISN'T NEW LANGUAGE. WE'RE JUST ADDING CONDITIONS OF LANGUAGE WE RECENTLY ADDED LANGUAGE OR THE BOARD ADDED LANGUAGE TO SECTION 3.5 THAT SATES CERTAIN CONDITIONAL USES REQUIRE PUBLIC HEARING BY THE PLANNING COMMISSION OF THE BOARD. HOWEVER, AT THOSE TIMES THOSE USES WEREN'T IDENTIFIED. WE HAVE THE LANGUAGE THAT SAYS SOME CONDITIONAL USES EVEN IF THEY MEET THE CONDITIONS STILL MIGHT NOT BE COMPATIBLE WITH THE SURROUNDING AREA. WHAT WE LISTED HERE, THOSE CONDITIONAL USES THAT WE THINK MAY HAVE IMPACTS EVEN IF THEY MEET THE CONDITIONS. SO THEY NEED TO FURTHER LEVEL OF REVIEW BY PLANNING COMMISSION AND APPROVAL BY THE BOARD. THE PURPOSE OF THIS AMENDMENT THAT WE'RE BRINGING TO YOU BACK IN APRIL IS TO IDENTIFY THOSE USES THAT SHOULD REQUIRE THESE TWO PUBLIC HEARINGS. WE ALREADY HAD THIS LANGUAGE FOR MUD. THIS ISN'T NEW LANGUAGE. THE LANGUAGE IS ALREADY ADOPTED WITHIN THE LAND DEVELOPMENT CODE FOR THE CONDITIONAL USE OF MUD BOGGING. SO, WE'RE NOT INTRODUCING ANYTHING NEW WE'RE JUST IDENTIFYING THOSE USES THAT SHOULD GO THROUGH THIS REVIEW. MANY LOCAL GOVERNMENTS IN FLORIDA REQUIRE PUBLIC HEARINGS TO APPROVE CONDITIONAL USES OR AS THEY'RE ALSO CALLED SPECIAL EXCEPTION USES. ST. JOHNS IDENTIFY SOME OF OUR USES AS SPECIAL USES. AND THIS IS IMPORTANT. SPECIAL USES ARE TERMED TO BE INCOMPATIBLE OR SUBSTANTIAL DEALT REMINTAL IMPACT MAY BE DENIED. AND THAT TO YOU SHOULD SOUND LIKE A ZONING CHANGE. IF IT'S INCOMPATIBLE YOU CAN VOTE TO DENY IT. THIS IS BASICALLY WHAT WE'RE PROPOSING. TREATING THESE AS ZONING CASES. THEY MIGHT HAVE THE RIGHT ZONING. THEY MIGHT HAVE THE RIGHT CONDITIONS BUT THEY'RE JUST NOT COMPATIBLE WITH THE SURROUNDING AREA. THE MARCH 3RD MEETING THE PLANNING COMMISSION PROPOSED SEVERAL CHANGES TO ADD USES TO THE RECOMMENDED LIST TO THOSE REQUIRING BCC APPROVAL. THESE ARE THE LIST OF USES, CONDITIONAL USES THAT THE PLANNING COMMISSION BELIEVES NEEDS FURTHER REVIEW. THEY ARE ANIMAL CLINIC, ANIMAL CONTROL FACILITIES, ADULT ARCADE AMUSEMENT CENTER, COMMERCIAL, BMX TRACK, BED AND BREAKFAST, BIRD SANCTUARIES AND REHABILITATION CENTERS, PITS, CAMPGROUND/REX RAYINGAL PARK, ELECTRONIC GAME, FLEA MARKETS, HELIPORTS AND HELI-PADS, MOTOCROSS MOTORIZED, MUD BOGING AND I PUT IN PARENS ALREADY
[01:10:06]
REQUIRED, OUTDOOR DRIVE-IN THEATERS, PRIVATE ARENAS AND AUDITORIUMS, OUTDOOR SHOOTING AREAS. RECREATIONAL FACILITIES, RETREAT CENTERS, TRENT SANITARY LANDFILL AND YOUTH CAMPS. THESE ARE ALL USES ALREADY IN THE LAND DEVELOPMENTAL CODE AND TREATED AS CONDITIONAL USES. EACH OF THESE IF THEY MEET THE CONDITIONS THEY CAN GO IN THE ZONING DISTRICT WHICH THEY'RE APPROPRIATED. THIS IS INFORMATION ITEM ONLY AT THE DIRECTION OF THE BOARD. THIS ITEM WILL COME BACK IN APRIL FOR APPROVAL. WHAT WE'RE LOOKING FOR TODAY OR IN TWO WEEKS IF YOU HAVE ANY ADDITIONAL USES THAT YOU THINK SHOULD BE ADDED OR ANY THAT WE HAVE IDENTIFIED THAT SHOULD BE TAKEN OFF PLEASE LET STUFF KNOW SO WE CAN CHANGE THE AD.>> COMMISSIONER BOLLA: THE FIRST LIST HAS TO GO TO THE BOARD?
>> SPEAKER: YES. THE LIST THAT GOES THE BOARD WILL BE IDENTIFIED AS THOSE USE IS THAT WILL HAVE TO GET PLANNING AND ZONING RECOMMENDATION AND BOARD APPROVAL AS CONDITIONAL USES.
>> COMMISSIONER BOLLA: WHAT'S A
AVICUTURAL. >> SPEAKER: COMMERCIAL RAISING
OF BEES. >> COMMISSIONER BOLLA: OKAY.
DUH. >> COMMISSIONER CELLA: SO THE LIST YOU GAVE US AND THE BACK-UP, THE FIRST PORTION IS THOSE THAT YOU ARE LOOKING TO RECOMMEND THAT THEY WOULD NEED ADDITIONAL APPROVALS BEFORE MOVING FORWARD?
>> SPEAKER: RIGHT. >> COMMISSIONER CELLA: THE
SECOND PART OF THE LIST IS -- >> SPEAKER: THOSE ARE THE CONDITIONAL USES THAT AT THIS TIME WE RECOMMEND BE TREATED LIKE THEY'RE TREATED NOW. COMMISSIONER CELLA TO WHAT YOU ARE TALKING ABOUT IS ADDING THE ONES THAT YOU JUST PUT ON TO THE
LIST THAT ALREADY CONDITIONAL? >> SPEAKER: THEY'RE ALREADY CONDITIONAL BUT THESE WILL REQUIRE THE EXTRA REVIEW OF THE O ONES APPEAR BEFORE YOU ON THE SCREEN. LIKE I SAID, WE ALREADY DO MUD BOGGING. THIS ISN'T NEW LANGUAGE THAT THE IS JUST ADDING THE USES THAT WE THINK SHOULD GO
THROUGH THAT TYPE OF REVIEW. >> COMMISSIONER BOLLA: THE RURAL
>> SPEAKER: THAT QUESTION CAME UP IN PLANNING COMMISSION AND I LOOKED TO COURTNEY TO RESPOND. BUT RURAL EVENTS CENTER RIGHT NOW IF THEY'RE CONSISTENT WITH THE AGRI-TOURISM POLESY THEN WE ALLOW THEM. COURTNEY, I'LL DEFER TO YOU.
>> CITY >> CITY ATTORNEY: AT THE BOARD'S DIRECTION THE STAFF IS NOT ALLOWED TO ACCEPT ANY APPLICATIONS. SO, WHEN SOMEONE COMES WITH AN APPLICATION WE REFER THEM TO THE STATUTE WHICH PREEMPTS US AND JUST PROVIDES FOR AGRI-TOURISM AND, THEREFORE, THEY FOLLOW THOSE REQUIREMENTS
UNDER THE STATE STATUTE. >> COMMISSIONER BOLLA: WOULDN'T THIS BE ALLOW IT TO BE OKAYED WITHOUT OUR TOUCHING IT?
>> SPEAKER: IT WOULD HAVE TO. IF IT'S APPROVED BY THE STATE. BUT FOR INSTANCE IF THIS WAS IN PLACE WHEN THE ONE NEAR SKI TONY WAS PROPOSED IT WOULD HAVE TO GET BOARD APPROVAL.
>> COMMISSIONER BOLLA: SAYS THEY DO NOT HAVE TO OBTAIN COMMISSION PLANNING REVIEW AND BOARD APPROVAL.
>> SPEAKER: THOSE IF THEY MEET THE STATE DEFINITION WE APPROVE
THEM. >> CITY ATTORNEY: WELL WE DON'T APPROVE THEM. THEY DON'T EVEN APPLY TO US. BECAUSE UNDER THE STATE STATUTE IF THEY FIT WITHIN THEIR PARAMETERS THEY CAN
PROCEED FORWARD. >> COMMISSIONER BOLLA: I THINK WE OUGHT TO KNOW ABOUT IT AT LEAST. I DON'T KNOW.
>> CITY ATTORNEY: I MEAN, IF YOU DIFFERENT TITLE I BELIEVE. IF IT FITS WITHIN THE REQUIREMENTS UNDER THE STATE STATUTE THE STATUTE ALLOWS THEM TO MOVE FORWARD.
>> COMMISSIONER CELLA: SO DO YOU RE-TITLE THEM TO BE MORE IN LINE WITH WHATEVER THE STATE CALLS IT?
>> CITY ATTORNEY: SURE. >> SPEAKER: THAT'S A GOOD IDEA.
>> COMMISSIONER CELLA: YOU DON'T HAPPEN TO THOUGH WHAT THAT IS.
>> CITY ATTORNEY: IT'S AGRI-TOURISM. WHAT THE STATE STATUTE PROVIDES FOR IS STRICTER THAN WHAT YOU HAD ORIGINALLY APPROVED. THAT YOU DIRECTED US NOT TO ACCEPT APPLICATIONS. YOU HAVE TO BE A BONA FIDE FARM AND IT CANNOT BE A NEW STRUCTURE.
SO IT HAS TO BE AN EXISTING STRUCTURE ON THAT FARM.
>> COMMISSIONER BOLLA: BEATING A DEAD HORSE TO DEATH HERE.
>> COMMISSIONER CELLA: I'M STILL CONFUSED. BACKGROUND INFORMATION YOU GAVE US. THE ONES YOU JUST PUT UP ON THE SCREEN ARE ONES THAT YOU WOULD LIKE TO ASK FOR CONDITIONAL USE BEFORE USING
RIGHT? >> SPEAKER: THE ONES ON THE SCREEN ARE THE ONES RISTED THERE WOULD HAVE TO GO THROUGH
[01:15:02]
PLANNING COMMISSION APPROVAL AND -- RECOMMENDATION AND BOARD APPROVAL. THE OTHER LIST ARE THE OTHER CONDITIONAL USES THAT WE WOULD TREAT HOW WE TREAT NOW. THEY WOULD COME IN AND SHOW THEY CAN MEET THE CONDITIONS AND THEY WOULD GO IN THE ZONING WHICH THEY'RE LISTED IN THE LAND DEVELOPMENT CODE. LET ME GIVE AN EXAMPLE. SWIMMING POOLS. I DON'T THINK SWIMMING POOLS NEED TO COME BEFORE THE BOARD OR THE PLANNING COMMISSION FOR APPROVAL. BUT SWIMMING POOLS HAVE TO MEET CONDITIONS OF SETBACKS. THAT'S WHY THEY'RE CONDITIONAL USE. MOST OF THOSE WE LISTED ARE THOSE WE THINK WOULD NOT HAVE IMPACTS IF THEY MET THE OTHER CONDITIONS. FENCES. I DON'T THINK THE BOARD WANTS TO SIT HERE AND APPROVE EVERY FENCE THAT'S PROPOSED. BUT THEY STILL HAVE CONDITIONS THEY HAVE TO MEET. THAT'S WHY THEY'RE LISTED AS CONDITIONAL USE. THE ONES ON THAT LIST ARE THE ONES THAT WE DON'T THINK WOULD HAVE TO GO THROUGH THE BOARD REVIEW AND THEY WOULD BE APPROVED LIKE THEY ARE NOW AS CONDITIONALUSES. >> COMMISSIONER BOLLA: WOULD LANDING STRIP INTO THAT? LANDING AN AIRPLANE IN MY BACKYARD WOULD
NEIGHBORS CARE? >> SPEAKER: WE DEBATED THAT ONE AND WE PRESENT THIS TO YOU AND IF YOU HAVE ONES YOU WOULD LIKE TO ADD MAKE THAT RECOMMENDATION. BECAUSE I DON'T KNOW HOW MANY LANDING STRIPS ARE GOING TO PROPOSE.
>> COMMISSIONER BOLLA: IT'S PROBABLY A MOOT POINT.
>> SPEAKER: I THINK A LOT OF THESE ARE PROBABLY A MOOT POINT.
>> COMMISSIONER BOLLA: RECYCLING COLLECTION CENTER. SOMEBODY HAS A LOT OF JUNK IN THEIR BACKYARD THEY COULD CALL IT A RECYCLING
>> SPEAKER: WE WOULDN'T APPROVE THEM PROBABLY ANYWAY.
>> COMMISSIONER BOLLA: OKAY. >> SPEAKER: IT IS AN INFORMATION ITEM. THIS IS NOT A PUBLIC HEARING.
>> CHAIRMAN HENDRY: SO WE'LL BE HEARING FROM YOU AGAIN?
>> SPEAKER: YOU WILL BE HEARING FROM ME AGAIN. I'LL PROBABLY BE HERE MARCH 24TH TO SEE IF YOU HAVE ANY CHANGES TO THE LIST AND YOU'LL BE HEARING AN ACTION ITEM IN APRIL AFTER WE TAKE IT BACK TO THE PLANNING COMMISSION. LIKE I SAID, WE HAVE TO READVERTISE TO ADD THE USES THAT THE PLANNING
>> COMMISSIONER: RECOMMEND BE ADDED.
>> CHAIRMAN HENDRY: OKAY. ANY QUESTIONS? MOVING ON ITEM 7
[7. Resolution of the Board, pursuant to Florida Statutes, Section 129.03 (2), requiring the submission of tentative budgets by May 1 of each year by the Sheriff, Clerk of Court and Supervisor of Elections]
UNDER NEW BUSINESS. RESOLUTION OF THE BOARD PURSUANT TO FLORIDA STATUTES REQUIRED COMMISSION OF TENTATIVE BUDGETS BY 1 MAY OF EACH YEAR BY THE SHERIFF, CLERK OF COURTS AND SUPERVISORS OFELECTIONS. >> CITY ATTORNEY: FOR YOUR FOLLOW-UP TO THE LAST BUDGET WE WENT THROUGH IS A RESOLUTION IN ACCORDANCE. AS YOU KNOW THE SECTION REQUIRES THE SHERIFF, THE CLERK OF COURT AND SUPERVISORS OF ELECTIONS TO SUBMIT THEIR BUDGETS ON OR BEFORE JUNE 1ST. IT ALSO PROVIDES THAT IF THE BOARD ENTERS INTO A OR APPROVES A RESOLUTION THAT YOU CAN REQUIRE THEM TO SUBMIT THEIR BUDGETS ON OR BEFORE MAY FIRST. SO THAT IS BEING PRESENTED FOR CONSIDERATION TO HELP THE BUDGET TEAM IN CONNECTION WITH
FACILITATING A PRO ASED BUDGET >> CHAIRMAN HENDRY: THAT WOULD BE BENEFIT TO STAFF IN WORKING UP THE YEARLY BUDGET.
>> SPEAKER: YES MR. CHAIRMAN. BUDGET PUBLICIZED THE QUESTIONED SCHEDULE OF EVENTS AND WHEN THINGS ARE DUE IT'S ALWAYS BEEN
MAY 1ST. >> COMMISSIONER ROLLINS: MOVE
APPROVAL. >> VICE CHAIR HUTCHING: SECOND.
>> COMMISSIONER BOLLA: I WAS GOING TO ASK IF WE WANTED TO STIPULATE HOW THE BUDGET HAD TO LOOK WHEN IT CAME IN. LAST TIME WE GOT THE SHERIFF'S BUDGET ON THREE PIECES OF PAPER. ONLY ONE PIECE OF PAPER HAD ANY NUMBERS ON IT. AND WE HAD TO GO BACK AND ASK TO FILL OUT A FORM. I DON'T KNOW IF WE'RE IN A POSITION TO HAVE A STANDARD FORM THAT WE ASK THE CONSTITUTIONALS TO FILL OUT.
MR. PRICE, COULD YOU COMMENT ON THAT PERHAPS? SO, WE HAVE ENOUGH DETAIL TO BE ABLE TO SAY WE GOT THE BUDGET ON MAY 1ST
INSTEAD WE JUST GOT A FAIRYTALE. >> THE STATUTE ALLOWS THE BOARD TO REQUIRE THE BUDGET SUBMISSIONS TO BE AT ANY LEVEL OF DETAIL THAT THE BOARD THINKS IS NECESSARY FOR IT TO MAKE A BUDGET DECISION. AND I THINK THAT DIRECTION CAN COME THROUGH YOUR BUDGET OFFICER WHO IS YOUR -- IN WRITING IS YOUR
COUNTY MANAGER. >> COMMISSIONER BOLLA: WHAT I DON'T WANT TO HAVE HAPPEN IS MAY FIRST THEY GIVE US A NUMBER.
THAT DOESN'T REALLY GIVE US MUCH TO WORK WITH. AND THAT IS ESSENTIALLY WHAT HAPPENED LAST TIME.
>> BUT LAST TIME NOBODY GAVE ANY DIRECTION TO THE CONSTITUTIONAL OFFICERS. I THINK THE COUNTY MANAGER --
>> COMMISSIONER BOLLA: I THINK AS LONG AS WE'RE DOING WE PUT IT
IN THES OR NANCE >> SPEAKER: THIS IS JUST A RESOLUTION OF THE BOARD. IT'S JUST TARGETED AT THAT SPECIFIC PART OF THE STATUTE THAT ALLOWS YOU TO DIRECT THE CONSTITUTIONAL
[01:20:02]
OFFICERS TO GET THEIR BUDGETS IN EARLIER.>> COMMISSIONER BOLLA: BUT THE DETAILS IN ANOTHER SECTION OF
SOMETHING WE ALREADY PASSED? >> SPEAKER: NO. THERE'S ALREADY EXISTING STATUTE THAT SAYS YOU GUYS CAN REQUIRE -- IT DOESN'T REQUIRE YOU TO EVEN HAVE A RESOLUTION. YOU CAN STILL REQUIRE THEY SUBMIT THEIR BUDGET IN WHATEVER LEVEL OF DETAIL THAT YOU REQUIRE. AND I THINK SINCE YOU HAVE DESIGNATED YOUR COUNTY MANAGER AS THE BUDGET DIRECTOR IN WRITING IN THE ADMINISTRATIVE CODE UNDER THE COUNTY MANAGER'S DUTIES THAT, YOU KNOW, HE CAN SEND A MEMEOR ANDA DICTATING WHAT THAT SHOULD BE AHEAD OF TIME. I DON'T THINK YOU NEED BOARD ACTION TO DO THAT.
>> WE'VE ALSO TAKEN A LOOK AT THE PROCESS AND I'LL INDIVIDUALLY MEET. THAT DUE DATE WILL HAPPEN. THEN SHORTLY AFTER I WILL MEET WITH THEM PERSONALLY AND THEIR TEAMS TO GET THOSE TYPE OF DETAILS. AND SO WE CAN COME FORWARD WITH IT AHEAD OF TIME TOO. WE'LL TALK WITH OLGA AND DEBBIE AND WE'LL HAVE A BASIC SUBMISSION. BUT THE MORE DETAILED THE BETTER. BUT THE MOST IMPORTANT THING WAS TO ENGAGE WITH THEM EARLY AND TO MAKE SURE IT MEANT WITH THEM AND HAD THE NUMBERS BY MAY 1.
>> COMMISSIONER CELLA: I THINK IT'S A GOOD IDEA. BECAUSE WE DON'T WANT TO USE UP THE EXTRA TIME BY ASKING THEM TO COMPLY WITH MAY 1 TAKE THE WHOLE MONTH OF MAY TRYING TO GET THE NUMBERS WE NEED AND WE'D BE BACK IN THE SITUATION WE WERE IN. HERE THIS IS KIND OF FORM WE'RE LOOKING FOR AND OUR PEOPLE WILL KNOW WHERE TO START OFF IN TERMS OF ANALYZING THOSE. SO, YOU'VE ALREADY TALKED TO THE CONSTITUTIONALS I BELIEVE IN
TERMS OF THE MAY 1. >> THEY'RE POINTS OF CONTACT.
>> CHAIRMAN HENDRY: ANY FURTHER QUESTIONS? I BELIEVE YOU MADE A MOTION DID YOU NOT? AND YOU SECONDED. AND WE'VE HAD DISCUSSION. SO, ALL IN FAVOR SAY AYE. SO, DONE. MOVING ON TO ITEM
[8. Personnel Change Requests]
8. PERSONNEL CHANGE REQUESTS. JENNIFER?>> SPEAKER: JENNIFER HUMAN RESOURCES. SO WE HAVE TWO PERSONNEL CHANGES THAT WE'D LIKE TO PROCESS TODAY. SO WE ARE SEEKING APPROVAL FOR THE ADDITION OF A BUYER 2 POSITION IN OUR PURCHASING DIVISION. THE POSITION WAS IDENTIFIED BY OUR EXTERNAL AUDITOR WHO WAS CHARGED WITH COORDINATING THE AMENDMENT 10 TRANSLATION. AND THAT WAS ONE OF THE POSITIONS THAT HE INCLUDED IN THE ORG CHART THAT CAME BEFORE THE BOARD PREVIOUSLY. IN THE EVALUATIONS WE IDENTIFIED THAT THERE WAS A VERY HEAVY WORKLOAD IN THAT DIVISION. JUST FOR SOME EXAMPLES, THEY CURRENTLY HAVE HAD 14RFPS RELEASED TO DATE AND THEY HAVE ABOUT 40 THAT ARE CURRENTLY PENDING IN PROCESS.
THEY TYPICALLY DO AVERAGE ABOUT 45RFPS EVERY YEAR BUT TASK STAFF HAS BEEN TASKED WITH EVALUATING OUR EXISTING CONTRACTS AND THAT DOES INCREASE THE NUMBER OF EVALUATIONS, BIDS, RFP PROPOSAL WE HAVE TO PROCESS. THE BUYER 2 POSITION DOES DEAL WITH MORE COMPLEX RFPS. IT CAN BE A VERY SIMPLE RFP OR COMPLEX. I HAVE HEARD DEALING WITH ROAD CONSTRUCTION AND THINGS LIKE THAT. IT IS MORE OF A SPECIALIZED POSITION. WE ARE USING EXISTING FUNDS FROM VARIOUS COST UNITS TO COVER THE PERSONNEL COSTS FOR THE REST OF THE YEAR. THE SECOND IS REQUESTING APPROVAL TO REALIGN THE WEB CONTENT OF ADMINISTRATIVE SPECIALISTS POSITION. IT CURRENTLY SITS UNDER THE BOARD OF COUNTY COMMI COMMISSIONERS CALL CENTER AND WE'RE ASKING FOR IT TO BE AREALIGNED TO THE MIS DECISION.
-- DIVISION. THAT POSITION CURRENTLY COORDINATES ALL THE ADA COMPLIANCE FOR THE COUNTY'S WEBSITE AS WELL AS ANY RELATED DOCUMENTATION THAT GOES ALONG WITH THAT. AND IT ALSO COORDINATES THE GOVERNOR Q&A PORTAL WHICH TRACKS AND FACILITATES EASIER FLOW OF REQUESTS FROM CITIZENS, VENDORS, ET CETERA, AND ALSO PUBLIC RECORD. SO THE PERSON WHO OCCUPIES THAT, SHE AGGRESSIVELY TR TRACKS THOSE REQUESTS BETTER THROUGH THE DEPARTMENT. WE ARE LAW USING EXISTING FUNDS TO COVER IT'S A TRANSFER OF TURNEDS FROM ONE UNIT TO THE NEXT. SO WE ARE SEEKING APPROVAL OF THE BUDGET TRANSFERS, THE ADDITION OF THE POSITION OF BUYER 2, ANY CHANGES THAT WILL COME AS A RESULT.
>> CHAIRMAN HENDRY: DISCUSSION? >> VICE CHAIR HUTCHING: I'LL MOVE APPROVAL OF THE PERSONNEL CHANGES WITH THE JOB DESCRIPTION
[01:25:01]
AND THE ORGANIZATIONAL CHARTS. >> COMMISSIONER ROLLINS: SECOND.
>> CHAIRMAN HENDRY: ALL IN FAVOR SAY AYE. OPPOSED. SO, DONE.
>> SPEAKER: THANK YOU. >> CHAIRMAN HENDRY: NUMBER 9
[9. Discussion of the Formal Bid Process]
FORMAL BID PROCESS DISCUSSION THERE OF.>> SPEAKER: GOOD AFTERNOON. AT THE PREVIOUS BOARD MEETING THERE WAS SOME DISCUSSION AND QUESTIONS ON WHAT OUR BID PROCESS IS AND THE TIMING OF OUR BID PROCESS. SO, I HAVE SOME HANDOUTS THAT I'D LIKE TO GO OVER WITH YOU TODAY. SO LOOKS LIKE A LOT OF INFORMATION BUT I'LL TRY TO BE BRIEF AND ANSWER ANY QUESTIONS THAT YOU HAVE. THE FIRST PAGE THAT YOU HAVE IS OUR PURCHASING THRESHOLDS FOR INFORMATION PURPOSES AND WHAT WE'LL DISCUSS TODAY IS THE FORMAL BID PROCESS FOR ITEMS 25,000 AND ABOVE. THE SECOND PAGE I PUT TOGETHER SOME INFORMATION TO DEFINE THE THREE BID PROCESSES THAT WE PUT OUT AND ONE IS A LOW BID. THE SECOND IS A REQUEST FOR PROPOSAL. THE THIRD IS A REQUEST FOR QUALIFICATION. SO ON THIS DOCUMENT I HAVE DEFINED EACH OF THESE BIDS AND GIVEN YOU A COUPLE OF EXAMPLES. SO, JUST REAL QUICKLY, THE LOW BID EXAMPLES THAT DO NOT REQUIRE A PRE-BID MEETING WOULD BE LIKE OUR ANNUAL BID FOR TREE TRIMMING, PURCHASE OF A GRATER, THE DECEASED TRANSPORT BID THAT WE HAVE, RENTAL PORTA-POTTY, SO THOSE ARE AWARDED BASED ON LOW BID. THE OTHER TYPE OF LOW BID THAT WE DISTRIBUTE WOULD REQUIRE A PRE-BID MEETING. THESE ARE MORE OF OUR CONSTRUCTION PROJECTS. SO, AGAIN A COUPLE OF EXAMPLES, COUNTY ROAD 315 SHOULDER IMPROVEMENTS, THE KNIGHTS MARINA, REPLACEMENT OF HVAC UNITS AT THE COURTHOUSE.
SO, THOSE ARE MORE OF OUR CONSTRUCTION-TYPE BIDS THAT WOULD REQUIRE MAYBE SOME ON-SITE VISITS PRE-BID MEETING. MORE INFORMATION THAT'S WHAT'S INCLUDED IN THE BID DOCUMENT.
THE NEXT IS A REQUEST FOR PROPOSAL AND THIS IS A TYPE OF BID THAT'S NOT PRICE ONLY. THIS HAS SOME EVALUATION CRITERIA THAT WE USE. SO IT MAY BE QUALIF QUALIFICATIONS. THE PROJECT APPROACH. REFERENCES OR OTHER FACTORS. SOME EXAMPLES RECENTLY IS THE COMMUNICATION CONSOLIDATION CONSULTANT RFP THAT WAS ISSUED. THE SPORTS MARKETING RFP. THE BOND THAT WE'RE GETTING READY TO ISSUE.
TOURIS TOURISM AGENT OF RECORD IS ANOTHER EXAMPLE. THE THIRD TYPE IS A REQUEST FOR QUALIFICATIONS.
SO, THIS IS WHERE WE LOOK AT COMFOLAX QUALIFICATIONS ONLY.
THIS IS MAINLY OUR PROFESSIONAL SERVICES BIDS. THAT'S ENGINEERS, ARCHITECTS, SURVEYORS. AND MOST OF THIS IS DRIVEN BY FLORIDA STATUTE. AGAIN, THIS IS DESIGN SERVICES, CEI, OUR BOND CONSULTANTS WERE SELECTED UNDER AN RFQ PROCESS. WITH THAT, I'LL
GO INTO THE BIG CHART. >> COMMISSIONER BOLLA: ROUGHLY, LOOKING AT YOUR TOTAL WORKLOAD, YOU'VE DIVIDED THIS INTO THREE PIECES HERE IT LOOKS LIKE. ROUGHLY, HOW MANYF EACH DO YOU DO A YEAR AND MAYBE TALK ABOUT WHERE'S YOUR MOST INTENSE EFFORT, WHAT TAKES UP THE MOST TIME?
>> SPEAKER: EACH YEAR IS A LITTLE DIFFERENT DEPENDING ON THE BUDGET AND WHAT PROJECTS WE HAVE COMING UP. BUT WE DO MORE OF THE RFPS AND THE LOW BID. AND A LOT OF OUR LOW BID DO INCLUDE PRE-BID MEETINGS BECAUSE WE HAVE A LOT OF CONSTRUCTION PROJECTS.
I DON'T HAVE THE SKAKTS EXACT NUMBER BROKEN OUT PER BID FOR
YOU. >> COMMISSIONER BOLLA: JUST TAKE
A GUESS. >> SPEAKER: WE DO ABOUT 45 A YEAR WHICH JENNIFER JUST INDICATED WE'RE ALREADY ABOVE THAT. I WOULD SAY 20 FOR THE LOW BID, 20 FOR THE RFP AND MAYBE 5
FOR THE DESIGN SERVICES. >> COMMISSIONER BOLLA: OKAY.
>> SPEAKER: AGAIN, A LOT OF OUR CURRENT CONTRACTS EXPIRE AT DIFFERENT TIMES EACH YEAR. SO THAT NUMBER CHANGES BASED ON EXPIRATION DATES. SO THE NEXT IS A BIG CHART THAT I PUT TOGETHER TRYING TO GO OVER AND ARTICULATE THE TIMEFRAMES FOR YOU. SO THERE'S 16 DIFFERENT STEPS THAT I'VE OUTLINED. AND
[01:30:02]
THIS OUTLINE GOES OVER THE F FORMAL BID PROCESS AND INCLUDES THE CONTRACT PROCESS. EACH BOX PROVIDES A NUMBER OF DAYS FOR EACH STEP AND THEN ALSO A RUNNING TOTAL. SO, QUICKLY TO GO OVER THIS. THE FIRST STEP IS THE DEPARTMENT WILL INDICATE THAT THEY HAVE A NEED FOR A BID, THAT THERE'S FUNDING AVAILABLE. THEY MAY INDICATE IT'S GRANT RELATED, SOME PROCUREMENT REQUIREMENTS THAT MAY BE INVOLVED, PROJECTS THAT ARE TIME SENSITIVE. SO, BOX 2 WE START DEVELOPING THE SCOPE OF WORK WITH THE DEPARTMENT. WE DEVELOP ANY EVALUATION CRITERIA AND A PRICE PROPOSAL SHEET. THAT COULD TAKE 7 TO 14 DAYS DEPENDING ON HOW COMPLEX THE BID IS. THE THIRD BOX IS WE WILL ASSEMBLE THE FINAL BID PACKAGE THAT INCLUDES OUR MANDATORY INFORMATION IN THE BID, THE BID ADVERTISEMENT, ADVERTISEMENT SIGNED BY THE COUNTY MANAGER, AND WE BEGIN RESEARCHING POTENTIAL BIDDERS.THE NEXT BOX IS THE ADVERTISEMENT STEP AND WE ARE REQUIRED TO ADVERTISE IN OUR LOCAL NEWSPAPER SO WE ADVERTISE IN THE CLAY TODAY. WE ADVERTISE ON THE WEBSITE. WE IDENTIFY AND SOLICIT POTENTIAL BIDDERS AND WE HAVE A COUPLE OTHER AVENUES THAT WE ADVERTISE THROUGH. THE IMPORTANT THING HERE I WANT TO POINT OUT IS THE NEWSPAPER OF COURSE HAS A DEADLINE THAT WE HAVE TO MEET TO MEET THEIR THURSDAY ADVERTISEMENT DATE. SO THAT'S TIME SENSITIVE. THE NEXT STEP WE GO -- WE WILL EXPLAIN TO YOU THE PRE-BID PROCESS, QUESTION AND ANSWER PROCESS, AND THE TIMES THAT WE ALLOW FOR THAT. WE OF COURSE ALLOW ADDITIONAL TIME IF IT IS A PRE-BID BECAUSE YOU WANT TO BE SURE THE BIDERS KNOW THIS PRE-BID IS COMING UP. ESPECIALLY IF IT IS A MANDATORY PRE-BID MEETING. AT THAT TIME THAT AFTER THE QUESTION AND ANSWER PERIOD WE WORK WITH THE DEPARTMENT, SOMETIMES IT MAY BE AN OUTSIDE ENGINEERING FIRM OR CONSULTANT, TO COME UP WITH QUESTIONS AND ANSWERS AND ISSUE ANY ADDENDUMS THAT MAY BE REQUIRED. AND BY OUR POLICY ADDENDUMS HAVE A DEADLINE THEY HAVE TO BE ISSUED PRIOR TO THE BID OPENING. BOX 6 WILL DEMONSTRATE THE DUE DATES. OUR POLICY SAYS THAT BIDS ARE DUE ON MONDAY BY 4:00 P.M. WE OPEN THE BIDS THE FOLLOWING DAY, TUESDAY, AT 1:00. THE NEXT BOX, 7, TALKS ABOUT -- I JUST WANT TO MAKE SURE THAT YOU UNDERSTAND THE PRE-BID MEETINGS OR I'M SORRY THE BID OPENING MEETINGS ARE OPEN TO THE PUBLIC AND WE ALSO HAVE TO GENERATE A BID TABULATION AS OUR MINUTES THAT ARE THEN POSTED. YOU WILL SEE THOSE UNDER LETTERS OF DOCUMENTATION. SO, GOING INTO BOX 8. THERE'S AN A AND A B. AND A WOULD BE THE LOW BID THAT DOES NOT REQUIRE AN EVALUATION COMMITTEE. AND B REQUIRES AN EVALUATION COMMITTEE. AS I DESCRIBED BEFORE WHAT A LOW BID IS. AND THIS CAN BE DONE WITHIN ONE OR TWO DAYS. THIS IS WHERE THE DEPARTMENT AND PURCHASING EVALUATE THE BID AND COME UP WITH A BID RECOMMENDATION. 8B IS WHEN A COMMITTEE IS ESTABLISHED TO EVALUATE THE BIDS AND THAT'S ALWAYS A MINIMUM OF THREE STAFF MEMBERS. AND THEY WILL REVIEW THE PROPOSALS. AGAIN, IT'S -- DEPENDS ON HOW MANY PROPOSALS WE RECEIVE, WHAT THE DEADLINE AND TIMEFRAME WILL BE, THE COMPLEXITY OF THE RFP OR RFQ, HOW MUCH TIME IS NEEDED TO EVALUATE THOSE. AGAIN, THAT'S A MANDATORY MEETING THAT WE HAVE TO ADVERTISE AT LEAST 72 HOURS BEFORE WE HOLD THAT MEETING. SO, AGAIN IT'S TIMELINE DRIVEN. BOX 9 WE GO INTO THE AWARD RECOMMENDATION IS PLACED ON THE FINANCE AND AUDIT COMMITTEE. I JUST WANT TO POINT OUT THAT AS YOU ALL ARE AWARE THAT OUR AGENDA DEADLINES ARE ONE WEEK PRIOR TO THE MEETING. SO, IF WE MISS A DEADLINE THEN WE'RE OUT ANOTHER TWO WEEKS. SO, FINANCE AND OUGHTIT THEN MAKE -- AUDIT MAKES A RECOMMENDATION TO THE BOARD. THE BOARD AWARDS THE BID. WE POST A 72 HOUR BID PROTEST PERIOD AND FROM THERE WE DECIDE CAN A PO BE ISSUED OR DOES THIS A CONTRACT NEED TO BE ISSUED BASED ON THE TYPE OF PROJECT AND BID. THE NEXT SET OF STEPS ARE OUR CONTRACT PROCESS STEPS.
WHICH ARE ALL SIMILAR TO THE BID PROCESS. BUT WE'LL DETERMINE THAT A CONTRACT'S NEEDED WE WORK WITH LEGAL TO WRITE THE CONTRACT. OUR CONTRACTS ARE ROUTED THROUGH A REVIEW PROCESS, PURCHASING, LEGAL BUDGET AND FINANCE TAKE A LOOK TO SIGN OFF THAT FUNDS ARE AVAILABLE. THEN WE ARE FACED AGAIN WITH THE
[01:35:01]
DEADLINE OF MEETING THE FINANCE AND AUDIT AGENDA. FROM THERE THE RECOMMENDATION IS MADE TO THE BOARD FOR APPROVAL. THEN AFTER THAT STEP WE GO INTO THE SIGNATURE AND EXECUTION PROCESS.AND THAT REALLY FLUCTUATES. BECAUSE THEN WE'RE AT THE MERCY OF THE VENDOR TO SIGN THE CONTRACT AND RETURN IT BACK TO US. SO IT'S NOT EASY TO SAY IT TAKES EXACTLY X AMOUNT OF DAYS, WHAT I'VE GIVEN YOU IS ESTIMATED TIMEFRAMES. FOR THE LOW BID WHAT I WOULD SAY NON-COMPLEX BIDS, IT CAN BE 58 DAYS UP TO 123 DAYS.
AGAIN, IT'S TIMELINE DRIVEN. FOR THE RFPS, RFQS THAT ARE MORE COMPLEX, THEY COULD TAKE 60 TO 132 DAYS. AND THEN WE ANTICIPATE ANYWHERE FROM AN ADDITIONAL 30 TO 50 DAYS FOR THE CONTRACT PROCESS. SO, IF I WENT TOO QUICK I APOLOGIZE. IF YOU HAVE ANY QUESTIONS I'M HAPPY TO ANSWER.
>> CHAIRMAN HENDRY: DO YOU HAVE ALL THIS MEMORIZED?
[LAUGHTER] >> SPEAKER: YES, SIR. JUST DON'T MAKE ME DO IT AGAIN [LAUGHTER]
>> CHAIRMAN HENDRY: QUESTIONS? MR. BOLLA DID THAT HELP YOU ON
YOUR QUEST? >> COMMISSIONER BOLLA: WELL IT'S A START. I WOULD ASK OUR PRES PRESENTER, YOU'VE LOOKED AT ALL THIS STUFF, WHERE COULD YOU CUT
TEN DAYS OUT OF THIS? >> SPEAKER: WELL I WILL START BY SAYING WE'RE NOT UNIQUE AT LOOKING WHAT OTHER COUNTIES DO.
THEY FOLLOW SIMILAR TIMEFRAMES. ONE THING -- A COUPLE THINGS THAT I THINK WOULD HELP IS INCREASING OUR THRESHOLDS. AND WITH THAT INCREASING THE AUTHORITY THAT THE COUNTY MANAGER HAS. LOOK AT MAYBE A PROCESS OF BRINGING THE BID AWARD INTO THE CONTRACT AT THE SAME TIME. BECAUSE I'D LIKE TO POINT OUT OUR BID PROTEST PROCEDURES WOULD ALLOW FOR US TO STOP ANYTHING THAT'S IN MOTION AT THAT TIME PROVIDED THERE WAS A PROTEST. SO, WORKING WITH LEGAL, OUR AUDITOR'S ALWAYS BEEN VERY HELPFUL ON OUR PROCESSES TO LOOK AT WAYS TO SPEED THIS UP A
LITTLE. >> COMMISSIONER BOLLA: THAT WAS
TWO THINGS. YOU GOT ONE MORE? >> COMMISSIONER CELLA: WELL I THINK WE MOVE TO ADD A BUYER TO THE DEPARTMENT WHICH KAREN INDICATES THAT WILL HELP IN TERMS OF MOVING CONTRACTS THROUGH THE SYSTEM FASTER. YOU MIGHT BE ABLE TO MAKE UP YOUR
THIRD ONE WITH THAT. >> SPEAKER: YEAH. SO, ONCE YOU
SEE THE PROCESS -- >> COMMISSIONER BOLLA: MR. COUNTY MANAGER DO YOU THINK YOU CAN GET TEN DAYS OUT OF
THOSE THREE? >> YES, SIR. I THINK IT IS JELL-O. LIKE LET'S BE HONEST WITH THESE NUMBERS. ONE THING IS DEPENDENT UPON ANOTHER AND UPON ANOTHER. SO, WHEN YOU HAVE SUCH A -- FIRST OF ALL I WANT TO COMMEND KAREN. I MEAN, SHE TOOK A LOT OF TIME TO PUT THIS TOGETHER AND REALLY EXAMINE THE ENTIRE PROCESS. THIS IS NOT A SIMPLE PROCESS. I WANTED TO THANK HER. IT WAS ALL HER PUTTING THIS TOGETHER. AND AT ANY TIME AS WE TRY TO LOOK AT A PROCESS TO STREAMLINE IT IN ANYWAY, ONE INDIVIDUAL COULD CAUSE A TWO-WEEK DELAY.
SOMETHING GETS DELAYED IN THERE. WHAT I WOULD PROPOSE SOMETHING BETTER WOULD BE IS THAT KAREN AND LEGAL HAVE BEEN WORKING ON A NEW PURCHASING POLICY. I THINK WITH THAT NEW PURCHASING POLICY YOU ARE GOING TO SEE SOME EFFICIENCIES IN THE EFFECTIVENESS OF PURCHASE. I'LL HAVE TO ALSO STATE IN THE LAST PAGE SHE DIDN'T EVEN BREATHE. BECAUSE I THINK SHE WAS GETTING WINDED. I MEAN, THERE'S STILL A P. O. PROCESS THAT COULD TAKE 1-30 DAYS BEFORE THE SHOVEL EVEN GOES INTO THE DIRT. SO, I THINK THIS IS A STARTING POINT AND I THINK THIS WAS REALLY GOOD.
BECAUSE IT GIVES US ALL AN IDEA WHERE WE STAND TODAY. WITH THE PURCHASING POLICY AND I PUT HER ON THE SPOT HERE BUT I BELIEVE BY MID TO END OF APRIL YOU WERE LOOKING TO TARGET THAT TO BRING IT TO THE BOARD. AND I THINK UP INTO THAT WE'LL HAVE ANOTHER SET OF BRIEFS SO YOU ALL UNDERSTAND. THERE ARE GOING TO BE SWEEPING CHANGES TO IT. LET'S JUST BE HONEST. SHE DIDN'T PUT ON HERE THIS PURCHASING POLICY HAS BEEN IN EFFECT SINCE JANUARY 2007. A LOT HAS HAPPENED SINCE JANUARY 2007. SO THAT'S WHAT WE'RE LOOKING AT TO GET MORE EFFICIENT AND EFFECTIVE. BUT THE BUYER TWO -- TOO WAS ONE. AND WE'RE CONSTANTLY LOOKING FOR EVEN MORE AS WE TIGHTEN THE CIRCLE AS I CALL IT TO GET
THINGS DONE QUICKER. >> CHAIRMAN HENDRY: THANK YOU, HOWARD. ANY OTHER QUESTIONS, COMMENTS ON THE PRESENTATION?
>> COMMISSIONER HUTCHING: GOOD JOB.
>> CHAIRMAN HENDRY: THANK YOU, KAREN.
[01:40:03]
>> SPEAKER: THANK YOU. >> CHAIRMAN HENDRY: MOVING ON TO
[10. Discussion of Lien Amnesty Program]
ITEM 10. DISCUSSION OF LIEN AMNESTY.>> COMMISSIONER CELLA: ANOTHER LIGHT SUBJECT.
>> SPEAKER: GOOD AFTERNOON. SO, JUST WANTED TO BRING TO YOU ALL OF YOU GUYS SHOULD HAVE IN YOUR PACKET INFORMATION ABOUT OUR LIEN AMNESTY PROGRAM WE'RE LOOKING AT DOING. I THINK I'VE SPOKEN OVER THE PAST COUPLE MONTHS WITH EVERYONE ABOUT THIS INDIVIDUALLY BUT WANTED YOU TO SEE A ROUGH DRAFT OF THE DOCUMENTS TO MAKE SURE WE'RE ALL ON THE SAME PAGE AS WE CONTINUE TO MOVE FORWARD WITH THIS. AND IF YOU ARE WE'LL BRING IT BACK SOMETIME IN APRIL OR THE BEGINNING OF MAY AND START THAT PROCESS FROM JULY 1ST TO DECEMBER OF THIS YEAR. SO, JUST TO GIVE YOU A LITTLE INFORMATION ABOUT IT. YOU SHOULD ESSENTIALLY HAVE THE APPLICATION AND IT SHOULD BE INCLUDED IN OUR PACKET. A SAMPLE OF THE LETTER TO THE PROPERTY OWNER THEN A FLYER THAT DISCUSSES WHAT THE LIEN AMNESTY DOES. SO, ESSENTIALLY THE LIEN AMNESSTY WILL BE ELIGIBLE FOR FOLKS WHO HAVE SOME KIND OF CODE ENFORCEMENT LIEN THAT IS ON THEIR PROPERTY. A LOT OF FOLKS JUST DON'T HAVE THE MEANS TO TAKE CARE OF THE ACTUAL AMOUNT THAT MAY BE ON THAT PROPERTY.
SO IT'S ON THAT LIST THAT I SHARE WITH YOU GUYS EVERY SIX MONTHS OR SO OR A YEAR OR SO THAT LOOKS LIKE THIS. SO, YOU GUYS REMEMBER THIS. I GIVE YOU ONE FOR EACH OF YOUR DISTRICTS.
SO A LOT OF OTHER COUNTIES ARE DOING THIS. LEON COUNTY, OKEECHOBEE, SEMINOLE COUNTY. I'VE LOOKED AT A LOT OF THEIR INFORMATION TO STEAL STUFF FROM THEM. BUT ESSENTIALLY NUMBER ONE THING THEY HAVE TO BE IN COMPLIANCE. SO, IF THEIR PROPERTY'S NOT IN COMPLIANCE WE WON'T EVEN TALK TO THEM. THEIR PROPERTY TAXES HAVE TO BE PAID UP. SO THEY'VE GOT TO BE IN GOOD STANDING WITH THE COUNTY. THEY FILL OUT AN APPLICATION, WE GO AND CONFIRM, DO OUR PAPERWORK TO MAKE SURE THEY ARE IN COMPLIANCE, THAT THEIR TAXES ARE PAID, ALL THOSE GOOD THINGS. AND THEN THEY ARE ALLOWED TO GET AN AMNESTY UP TO 90 PERCENT OF THE COST WITH THE MAXIMUM OUT-OF-POCKET BEING $1,250. SO WE HAVE ONE CASE IN COMMISSIONER BOLLA'S DISTRICT THAT WE LOOKED AT A WHILE BACK THAT THE GENTLEMAN HAS LIKE A $2 MILLION LIEN. AND, I MEAN, HE'S -- HE HAS VERY SIMPLE MEANS AND IT'S JUST SOMETHING THE MAN WILL NEVER BE ABLE TO PAY. SO, THIS WOULD BE ONE EXAMPLE. IF HIS PROPERTY'S CLEANED UP THAT WE COULD ACTUALLY GIVE HIM SOME LIEN AMNESTY AND THEN HE CAN GET THAT LIEN OFF HIS PROPERTY IN A REASONABLE FASHION. SO, THIS PAGE IS THE BEST PAGE BECAUSE IT IS THE LITTLE FLYER THAT TELLS YOU THE IFS, WHERES, WHAT'S, WHENS AND WHYS. IF YOU GUYS LIKE THIS, IF YOU THINK IT'S SOMETHING GOOD TO KIND OF HELP THE CITIZENS WHO HAVE GOTTEN THEIR PROPERTY CLEANED UP BUT NOW HAVE THAT REMAINING LIEN ON THEIR PROPERTY, THIS IS A GOOD WAY TO CLEAN UP THE BOOKS TO GET SOME OF THE THINGS, OLD STUFF OFF THE BOOKS THAT NEEDS TO BE OFF THE BOOKS THEN WE WOULD BEGIN THAT PROCESS ON JULY 1ST AND GO THROUGH THE END OF DECEMBER. SO, ANY THOUGHTS -- AND YOU CAN GET BACK WITH ME LATER INDIVIDUALLY ABOUT BUT I'D LIKE TO BRING THIS BACK TO THE BOARD IN THE NEXT MONTH-AND-A-HALF.
>> COMMISSIONER BOLLA: WE'RE GOING TO TAKE $2 MILLION OF LIENS AND WRITE THEM OFF AND GET 200 BUCKS BACK ASSUMING THE PROPERTY IS CLEANED UP. AND THEY'VE GOT SIX MONTHS TO DO
>> COMM >> COMMISSIONER BOLLA: I DON'T
KNOW IF THAT FEELS GOOD. >> SPEAKER: YOU ARE NEVER GOING
TO GET THE $2 MILLION. >> COMMISSIONER BOLLA: WHAT I AM CONCERNED WITH IS REMEMBER THE HABITUAL PERSON WE WHACKED FOR $90,000? THAT PERSON COULD GET OFF DOING THIS AS WELL AND CONTINUE TO HAVE SLUM PROPERTIES ALL OVER THE COUNTY.
>> SPEAKER: THEY COULD. BUT IF AT ONE MOMENT IN TIME WE HAD ALL OF THEIR SLUM PROPERTIES INTO COMPLIANCE IT WOULD BE A GOOD DAY. BUT YES THE ANSWER IS TO THAT IS QUESTION.
>> COMMISSIONER CELLA: I THINK THE SECRET WOULD BE ONCE WE'VE GOTTEN HOPEFULLY -- I WAS GOING TO ASK WHAT THE PARTICIPATION RATE MIGHT HAVE BEEN IN OTHER COUNTIES.
>> SPEAKER: SEMINOLE COUNTY -- SO I TALKED TO SOME OF THESE OTHER GUYS. SEMINOLE COUNTY WAS MY MAIN POINT OF CONTACT BECAUSE WE'VE BEEN WORKING WITH THEM. THEY ARE CURRENTLY IN IT NOW.
SO, I'LL GIVE HER A BUZZ AND SEE HOW MANY THEY'VE GOTTEN SO FAR.
THEY STARTED JANUARY 1ST. >> COMMISSIONER CELLA: IF WE CAN CLEAR UP SOME OF THE BACKLOG. SOME OF THESE ARE THAT, YOU KNOW, $500,000, A MILLION, $2 MILLION, WE'RE NEVER GOING TO
[01:45:03]
COLLECT THAT. IF WE GET THEM TO CLEAN UP THE PROPERTY, GIVE US $1,200 AND BE ABLE TO KEEP TABS ON THEM SO IF THEY DO GET OUT OF LINE AGAIN AND WE FINE THEM IMMEDIATELY THEN WE CAN STAY ON TOP OF IT TO MAKE SURE IT DOESN'T GET THAT WAY.>> SPEAKER: THAT'S CORRECT. ONE OF THE OPTIONS IS THEY HAVE A VERY LIMITED TIME ONCE WE DECIDE THEY CAN DO ALL THESE THINGS WHATEVER THEIR MAXIMUM AMOUNT THEY'RE GOING TO PAY THEY'VE GOT A SMALL WINDOW TO PAY THAT BACK OR THOSE LIENS GO RIGHT BACK TO
WHERE THEY WERE. >> COMMISSIONER BOLLA: CAN WE PUT SOMETHING IN HERE THAT YOU ONLY GET TO USE THIS ONCE?
>> SPEAKER: WHAT DO YOU MEAN ONLY ONCE? XH
>> COMMISSIONER BOLLA: AFTER WE RELIEVE THE $2 MILLION FOR $1,200 HOW DO WE KNOW NEXT YEAR THEY'RE NOT IN DEBT TO $250,000
OR SOMETHING LIKE THAT. >> SPEAKER: WE DON'T.
>> COMMISSIONER BOLLA: THAT'S WHAT I MEAN.
>> COMMISSIONER CELLA: BUT WE CAN BE MORE PROACTIVE.
>> COMMISSIONER BOLLA: WHAT ARE WE GOING TO DO DIFFERENT?
>> CITY ATTORNEY: YOU CAN PROVIDE FOR THE AMNESTY PROGRAM
FOR THIS TIME PERIOD. >> COMMISSIONER CELLA: THERE'S NO GUARANEE THERE WILL BE ANOTHER AMNESTY PROGRAM.
>> SPEAKER: ONE OF THE INTERESTING THINGS SINCE I'VE BEEN IN THIS JOB ON SOME OF THESE CASES WE DO HAVE HABITUAL OFF OFFENDERS. WE'LL GET A CASE, THEY'LL GET IT CLEANED UP, SIX MONTHS LATER I PASS ONE ON MY WAY TO WORK EVERY DAY. SIX MONTHS LATER, THAT PLACE IS GOING BACK TO BEING AWFUL. WE'LL GET A COMPLAINT IN THE NEXT MONTH OR SO. THEY'LL CLEAN IT UP AGAIN AND THEN IN SIX MONTHS THEY'LL DO THE SAME THING. SO, AT THE END OF THE DAY IF IT KEEPS MOST PEOPLE HONEST AND THEY ARE GETTING THEIR PLACE CLEANED UP THEN, YOU KNOW, I THINK WE'RE DOING OUR JOB AND TRYING TO MAKE CLAY COUNTY A LITTLE CLEANER.
>> COMMISSIONER CELLA: I THINK WE DO IT FOR THE NEIGHBORS THAT ARE IN A SITUATION WHERE THEY'RE EITHER TRYING TO SELL THEIR HOME OR IMPROVE THEIR HOME AND THEY'RE NEXT TO SOMETHING THAT IS HOLDING THEM BACK. AND I THINK WE OWE THAT TO SOME OF THESE FOLKS. SOME OF THESE HOMES HAS BEEN THAT WAY FOR A LONG TIME AND WE DEALT WITH ONE UP IN ORANGE PARK. WE GOT A GUY THAT BASICALLY RUNS THE MAGISTRATE AND TAKES ADVANTAGE EVERY TIME
HE GOES IN THERE. >> SPEAKER: AND IT'S FINALLY
CLEAN FOR RIGHT NOW. >> COMMISSIONER CELLA: I LIKE THE PROGRAM. I THINK, YOU KNOW, I'D LIKE TO SEE WHAT THE RESULTS ARE IN SEMINOLE HOW MANY PEOPLE ARE TAKING ADVANTAGE OF IT. AND ALSO GIVE US AN IDEA HOW WIDESPREAD IT WOULD BE. I DON'T THINK IT'S GOING TO BE 100% PRECIPITATION.
>> SPEAKER: IT'S WORTH A SHOT. >> CITY ATTORNEY: AND IT WILL REQUIRE AN AMENDMENT TO THE ORDINANCE.
>> CHAIRMAN HENDRY: THANK YOU. SPEAKING OF LIENS, ITEM 11, LIEN
[11. Lien Reduction]
EINTRODUCTION. 2247. YOU ARE STILL UP.>> SPEAKER: JOHN AND KIM WILLIAMS WHAT ARE NEW OWNERS OF 2247 HIDDEN WATERS DRIVE, THIS IS CASE CE-15-024. THE CASE WAS UNDER THE NAMES OF VANESSA S. HARRIS AND THE HEIRS OF HELEN STEELY DUNLAP TO INCLUDE DARYL BAKER, PAMELA BROWN AND BILLY RAY MIRACLE WHO WERE THE PREVIOUS OWNERS. JOHN AND KIM WILLIAMS BOUGHT THE PROPERTY. PRIOR TO THEM WING THE PROPERTY THE CASE WAS ACTIVE FOR THREE YEARS 11 MONTHS. IT HAD A $100 A DAY FINE THAT STARTED IN APRIL 2015. SO THE TOTAL IN FINES WAS WELL OVER $130,000. WHEN THE WILLIAMS BOUGHT THE PROPERTY THEY ACTUALLY -- AND THEY MIGHT BE HERE. ARE YOU GUYS THE WILLIAMS. THE WILLIAMS ARE HERE SO THEY CAN CHAT AS WELL.
IT'S NEXT DOOR TO THEIR HOUSE. SO THEY ACTUALLY STARTED CLEANING UP THE PROPERTY BEFORE THEY WERE ABLE TO GET IT ON A TAX DEED SELL. THEY PAID $13,000 IN ORDER TO GET THE HOME. THEY PAID $13,000 OF A SURPLUS TO THE TAX DEED SELL. SO, OUR CODE ENFORCEMENT GOT THAT TO GO TOWARDS THE LIENS. CODE ENFORCEMENT'S COST WAS $2,620 ON FEBRUARY 6TH. SPECIAL MAGISTRATE HARTEN RECOMMENDED THE $131,000 LIEN BE REDUCED TO ZERO AND HER DECISION WAS BASED ON THE AMOUNT OF WORK THE NEW OWNERS PUT INTO CLEANING UP THE PROPERTY ALONG WITH THE MONEY SPENT DURING CLEAN-UP. AND IF YOU WILL LOOK IN YOUR PACKET YOU'LL SEE WHERE THEY WENT TO THE DUMP SEVERAL TIMES AND HAD TO PAY DUMP FEES AND THAT KIND OF THING. HER DECISION WAS ALSO BASED ON THE SURPLUS CHECK THAT THE COUNTY RECEIVED FROM THE TAX DEED SELL.
AND THE WILLIAMS ARE HERE IF YOU HAVE ANY QUESTIONS FOR THEM. AND YOU WILL SEE IN YOUR PACKETS THE PICTURES OF HOW BAD IT ACTUALLY W WAS.
[01:50:01]
>> COMMISSIONER CELLA: THE BEFORE AND AFTER PICTURES ARE
VERY CLEAR AS TO WHAT WAS DONE. >> SPEAKER: A PICTURE IS WORTH A
THOUSAND WORDS. >> CHAIRMAN HENDRY: MR. WILLIAMS WOULD YOU STEP TO THE MICROPHONE PLEASE SIR. A COUPLE OF QUESTIONS. WHAT IS YOUR -- I'M SORRY YOUR NAME AND ADDRESS
>> SPEAKER: CHIP WILLIAMS 2228 HIDDEN WATERS DRIVE WEST
>> CHAIRMAN HENDRY: WHAT IS YOUR PLANS FOR THIS PARCEL OF LAND
>> SPEAKER: WE WERE TALKING ABOUT JOIN THROWING TWO PROPERTIES TOGETHER AND MAKING ONE LARGE LOT. AND PROBABLY PUT A GARAGE ON IT. BECAUSE THE HOUSE RHO HAVE DOESN'T HAVE A GARAGE. AT 2243 WHICH WE ORIGINALLY PURCHASED. 2247 WE'D LIKE TO JOIN THE TWO PROPERTIES EVENTUALLY. IT WAS BASED ON WHAT HAPPENED TODAY AND PROBABLY PUT A GARAGE THAT MATCHES THE HOUSE.
MAKE IT AESTHETICALLY THE SAME. >> CHAIRMAN HENDRY: YOU PURCHASED THE PROPERTY KNOWING THE LIEN THAT WAS ON IT IS THAT
CORRECT? >> SPEAKER: YES. WE WEREN'T AWARE THAT THE LIENS WERE AS HIGH AS THEY WERE. WE HAD DONE A -- I FORGET WHAT YOU CALL IT WHEN YOU -- TITLE SEARCH. AND THERE WAS SOME CONFUSION WITH THE TITLE SEARCH COMPANY. MOST OF IT HAD TO DO WITH OTHER THINGS OR LIENS AGAINST THE PEOPLE. WE TRIED CONTACTING THE OWNERS. SOME WERE DEAD. SOME IN PRISON. SOME REFUSED TO ANSWER THROUGH CERTIFIED LETTERS. SO, AT THAT POINT WE DECIDED TO CLEAN IT UP OURSELVES. THEN WE BECAME AWARE IT WAS COMING UP FOR A TAX DEED SALE. WE TOOK A
SWING AND MADE A HIT. >> COMMISSIONER BOLLA: AS I UNDERSTAND YOU ARE ON THE HOOK FOR $130,000 IF WE DON'T RELIEVE
THESE LIENS RIGHT. >> SPEAKER: CORRECT. TO BE HONEST WITH YOU WE DON'T HAVE IT
[LAUGHTER] >> COMMISSIONER BOLLA: BUT YOU REALIZE IT EXTENDS TO YOUR OTHER PROPERTY AS WELL.
>> SPEAKER: YES. SOMETIMES YOU TAKE CHANCES.
>> COMMISSIONER BOLLA: YOU ARE A BRAVE GUY.
>> COMMISSIONER ROLLINS: I MOVE APPROVAL. BUT MAYBE YOU ARE NOT
WAITING FOR ONE YET. >> VICE CHAIR HUTCHING: I'LL
SECOND. >> CHAIRMAN HENDRY: FURTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE.
>> SPEAKER: THANK YOU SO MUCH. >> VICE CHAIR HUTCHING:
[12. Approval of Clay County Public School Concurrency Proportionate Share Mitigation Agreement]
CONGRATULATIONS. >> CHAIRMAN HENDRY: ITEM 12 APPROVAL OF CLAY COUNTY PUBLIC SCHOOLS CONCURRENCY PROPORTIONATE SHARE OF MITIGATION AGREEMENT. WHO IS UP?
>> CITY ATTORNEY: THIS AGREEMENT IS BEING PRESENTED ON BEHALF OF THE REINHOLD COMPANY AS WELL AS THE SCHOOL BOARD. IT WAS ALREADY PRESENTED TO THE SCHOOL BOARD AND APPROVED TO THE SCHOOL BOARD AND IT'S REALLY JUST A FORMALITY RUNNING THROUGH YOUR PROCESS. HE IS HERE ON BEHALF OF THE DEVELOPER AND ON BEHALF OF THE SCHOOL BOARD IF YOU SHOULD HAVE ANY QUESTIONS ABOUT IT.
>> CHAIRMAN HENDRY: SUCH TWO FINE DISTINGUISHED GENTLEMEN I
WISH WE HAD QUESTIONS. >> COMMISSIONER ROLLINS: I'LL MOVE FOR APPROVAL AND JUST SAY HI.
>> COMMISSIONER BOLLA: SECOND. >> CHAIRMAN HENDRY: FURTHER DISCUSSION? ALL IN FAVOR SAY AYE. SO, DONE. ITEM 13. NO WE'VE
[13. Approval of Administration Agreement between Clay County, Florida and Reinhold Corporation regarding the Clay County Public School Concurrency Proportionate Share Mitigation Agreement]
GOT THAT. YEAH ITEM 13 APPROVAL -- THE SECOND PART OFIT. >> CITY ATTORNEY: SO THE PURCHASE OF ITEM 13 IS AN AADMINISTRATION AGREEMENT BETWEEN THE COUNTY AND REINHOLD CORPORATION. THE REASON IS TO I GUESS SET FORTH SOME OBLIGATIONS OF THE COUNTY WITH RESPECT TO THE VOUCHERS AND THE CREDITS THAT WILL BE GIVEN. SO THE AGREEMENT FACILITATES THE ORIGINAL AGREEMENT AND ITEM NUMBER 12 PROVIDES THAT THE SCHOOL BOARD WILL ISSUE THE VOUCHERS THAT THEN COME OVER TO THE COUNTY. WHAT THE PURPOSE OF ITEM 13 IS TO JUST MAKE SURE THAT THE DEVELOPER UNDERSTANDS THAT PROCESS LIES WITH THE SCHOOL BOARD AND THAT WHEN THE VOUCHERS COME TO US WE WILL ACCEPT THEM. WE'RE NOT VERIFYING THEM. THAT'S ON THE SCHOOL BOARD. AND WE ALSO WILL NOT BE KEEPING TRACK OF THE CREDITS THAT'S ON THE SCHOOL BOARD. IN THE AGREEMENTS COMING FORWARD MR. FOSSA AND I ARE WORKING TOGETHER TO MAKE SURE THEY'RE ALL IN THE SAME AGREEMENT.
>> COMMISSIONER ROLLINS: MOVE APPROVAL.
>> COMMISSIONER BOLLA: SECOND. >> CHAIRMAN HENDRY: ALL IN FAVOR SAY AYE. SO, DONE. ITEM 14 AGREEMENT WITH GRANICUS. TROY,
[14. Agreement with Granicus]
IS THAT YOU? >> SPEAKER: DIRECTOR OF INFORMATION SERVICES. THIS IS A THREE YEAR AGREEMENT WITH GRANICUS TO PROVIDE OUR WEBSITE. IT'S ACTUALLY THREE COMPONENTS.
IT'S WEBSITE REDEVELOPMENT AND HOSTING. ITS REPLACING OUR GAVE
[01:55:02]
GA. ONCE THE WEBSITE IS DONE WE'D MOVE TO ANOTHER VENDOR FOR THAT QUESTION AND ANSWER PIECE, THAT SERVICE REQUEST PIECE AND IT'S MORE TIGHTLY TIED TO THE WEBSITE. THE THIRD PIECE IS WHAT THEY CALL COMMUNICATION CLOUD. IT'S WHAT USED BY THE STATE OF FLORIDA AND OTHER MUNICIPALITIES TO -- WHEN YOU REGISTER FOR VETERAN SERVICES IF THEY KNOW YOU LIE IN CLAY COUNTY YOU WILL SAY CLAY COUNTY OFFERS THESE SERVICES WOULD YOU LIKE TO REGISTER FOR THEIR INFORMATION? IT WOULD ALSO ALLOW YOU TO HAVE SPECIFIC COMMUNICATIONS LIKE ON OUR BONDING PROJECTS. IF WE BUILT A PAGE FOR EACH BONDING PROJECT I MAY NOT WANT TO FOLLOW ALL FIVE AND I CAN SAY GIVE ME UPDATES ON BONDING PROJECT A AND I WOULD GET EMAILS OR TAX UPDATES ON THAT PROJECT. ALL THREE OF THOSE COMPONENTS TOGETHER IN THE THREE YEAR AGREEMENT IS $180,000. FURTHER APPROVAL FOR ADVANCE PAYMENT AS THEY REQUIRE 40% OF THE DESIGN FEES UP FRONT TO START THE DESIGN PROCESS. AND WAIVER OF ANY PURCHASING POLICY AS MAY BE APPLICABLE. THIS IS BEING BASED OFF A NATIONAL CONTRACT WHICH THE STATE OF FLORIDA UTILIZES THAT SAME CONTRACT. I'M HERE FORANY QUESTIONS. >> COMMISSIONER CELLA: WHAT'S THE TIMEFRAME IN TERMS OF START TO FINISH FOR A NEW WEBSITE?
>> SPEAKER: THREE YEARS. THEY COMMIT TO HAVING THE WEBSITE BUILT BY SEPTEMBER. SO, USUALLY THAT'S ABOUT THE RIGHT TIMEFRAME. THE TOURISM WEBSITE THAT WE'RE WRAPPING UP AS ABOUT
A SIX MONTH PROJECT. >> VICE CHAIR HUTCHING: WHAT ABOUT MAINTENANCE ON THE SITE AFTER THREE YEARS. DOES IT CONTINUE TO BE ABOUT 60 GRAND A YEAR?
>> SPEAKER: I CAN BREAK DOWN THOSE FEES FOR YOU. SO, IN YEAR 2 THE COMMUNICATION CLOUD PIECE. THAT COMMUNICATION PIECE IS ABOUT $15,000. THE ACTUAL HOSTING AND MAINTENANCE FOR THE CORE WEBSITE IS $1,003,500. THAT GOV ESSENTIAL SERVICES WHICH ALLOWS US TO REPORT PROBLEMS IS ABOUT $29,000 WHICH IS ABOUT WHAT WE'RE PAYING NOW FOR GOV QA. SO THAT WILL BE A PRODUCTION COST FOR ONE VENDOR AND A COST ON THE SIDE FOR A
DIFFERENT VENDOR. >> VICE CHAIR HUTCHING: IS THIS GOING TO BE A SOLE SOURCE SITUATION?
>> SPEAKER: DEPENDS ON WHETHER OR NOT THE STATE OF FLORIDA WILL CONTINUE THEIR CONTRACT. THERE'S A NATIONAL CONTRACT OUT THERE.
IF IT GOES RENEWED THE MAINTENANCE WOULD FALL UNDER THAT CONTRACT. IF IT DOESN'T, THEN IT WOULD BE EITHER SOLE SOURCE OR WE GO BACK OUT FOR FEE ON THE MAINTENANCE.
>> COMMISSIONER ROLLINS: I'M GOOD WITH THIS BUT I DID HAVE A QUESTION ON JUST WHILE I HAVE YOU UP HERE AND IT MIGHT BE INTEGRATED. ON FACEBOOK LIVE IS THERE ANY WAY TO FIX THAT LIVE TIME THAT IS OCCURRING -- LAG TIME THAT IS OCCURRING?
>> SPEAKER: WE WHY UNDER CONTRACT WITH ONE VENDOR TO INCREASE OUR INTERNET PIPE WHO HAS FAILED TO PROVIDE THAT SERVICE TO US. SO NOW WE'RE WITH A SECOND VENDOR WHO IS GOING TO PUT A NEW CIRCUIT IN HOPEFULLY WITHIN THE NEXT 30 DAYS. IT IS TRULY A BANDWIDTH ISSUE. WE DID SIGN A CONTRACT, LIKE I SAID, OR AGREEMENT AND THAT VENDOR CANNOT FULFILL THEIR OBLIGATIONS SO WE'RE GOING WITH A DIFFERENT VENDOR.
>> COMMISSIONER ROLLINS: GOOD TO HEAR.
>> SPEAKER: SO HOPEFULLY 30 TO 45 DAYS.
>> COMMISSIONER BOLLA: DID WE ALREADY PAY FOR IT?
>> SPEAKER: NO IT WAS AN INTERNET SERVICE CONTRACT. BUT THEY'VE FAILED TO PRODUCE. SO, WE'VE MOVED ON.
>> COMMISSIONER ROLLINS: BECAUSE I WAS TRYING TO WATCH THE BUDGET AND FINANCE COMMITTEE AND IT WAS FREEZING. WHEN I WAS TRYING TO
WATCH YOUR COMMENTS ACTUALLY. >> SPEAKER: I FEEL EVERY MEETING WHEN I SEE THE COMMENTS OUT THERE STREAMING NOT WORKING IT'S HOW FAST CAN I GET THE BANDWIDTH IMPROVED.
>> COMMISSIONER ROLLINS: I'LL MOVE FOR APPROVAL FOR THE AGREEMENT WITH A WAIVER OF PURCHASING POLICIES AS IT
APPLIES. >> COMMISSIONER CELLA: SECOND.
>> CHAIRM >> CHAIRMAN HENDRY: MOTION, SECOND. ALL IN FAVOR DAY AYE. OPPOSED. WE'RE DONE. THANK YOU,
TROY. COUNTY MANAGER, COMMENTS? >> YES MR. CHAIR. FIRST, VERY
[COUNTY MANAGER/CLERK OF THE BOARD]
SUCCESSFUL THURSDAY LAST WEEK. PRICING OUT THE BONDS AND TAKING ADVANTAGE OF THE MARKET AT THE RIGHT TIME. WAS WE KNOW WHERE THE MARKET IS TODAY AND A LOT OF UNCERTAINTY AHEAD. BASICALLY 2.352 PERCENT WITH THE BOND SERVICING DEBT OF $8.3 MILLION A YEAR ULTIMATELY IF WE HAD CONDUCTED THE PRICING OF THE BONDS BACK IN DECEMBER IT WOULD HAVE BEEN $8.6 MILLION A YEAR.SO A GOOD SAVINGS ACROSS THE BOARD. THE NEXT STEP WILL BE MARCH 26TH FOR THE CLOSING. WHICH COURTNEY HAS BRIEFED
[02:00:01]
BEFORE. AND SHE JUST RECEIVED THE CLOSING DOCUMENTS WHICH HOW MANY OF THEM WERE THERE? PROBABLY 20. A LOT.>> CITY ATTORNEY: AND WE'LL DO THE PRECLOSING ON MARCH 24TH
WITH COMMISSIONER HENDRY. >> I BRING THAT UP BECAUSE THE NEXT STEP IS TO TALK ABOUT MANAGING THE PROJECTS. SO, EARLIER I PASSED OUT THE CM AT RISK, AN ARTICLE ABOUT C MAR.
AND I ALSO PASSED OUT A PACKET WITH REGARDS TO WORK IN PROGRESS AND THE SCOPE OF SERVICES FOR RFP. BASED UPON KAREN'S TIMELY BRIEFING AND TO KNOW HOW LONG IT TAKES, THURSDAY IS CRITICAL FOR US AND THAT WAS WHAT WE WERE TARGETING TO PUT OUT THE RFP FOR SEEMAR. YOU HAVE THE DRAFT HERE TO KIND OF TAKE A LOOK AT IT. IT GOES -- NOTHING IS NEW. IT WAS MORE DETAIL IN IT WITH REGARDS TO EACH ONE OF THE SIX PROJECTS AND THE BEGINNING PAGES OF IT.
THERE IS MORE TO BE ADDED BY KAREN IN PURCHASING TO THIS TO FINALIZE IT. BUT THE FINALIZED NUMBERS ARE THERE. I POINT OUT ON PAGE 2 THAT IT'S REALLY PAGE 1 OF 30, EXCUSE ME, THE BOTTOM PARAGRAPH SAYS THE WORK WILL BE PERFORMED BY CONSTRUCTION MANAGER AT RISK. THE WORK WILL CONSIST OF PRE-CONSTRUCTION PROJECT, DESIGN OF THE PROJECT, PERMIT, RIGHT-OF-WAY ACQUISITION AND CONSTRUCTION. BASICALLY WHAT THE BOARD HAD TALKED ABOUT AND APPROVED FOR US TO MOVE FORWARD WITH THE SEEMAR. AND I UNDERSTAND THERE WERE QUESTIONS ABOUT THAT HENCE THE ARTICLE THAT I PASSED OUT. I'M GOING TO BRIEF THAT HERE IN A SECOND. SOME OF THE KEY POINTS, TALKING POINTS FROM THAT. DALE AGAIN REVIEWED THE PROJECTS AND REVIEWED THE NUMBERS. IT WENT UP JUST SLIGHTLY. IT'S ON PAGE 2 OF 30. IT'S $125.6 MILLION. SO, STILL HAVE SOME CONTINGENCY AMOUNT THAT'S THERE. AND REALIZE THAT IN ORDER TO PAY FOR THE SEEMAR I'VE GOT TO TAKE A LOOK AT THAT. THAT IS NOT BUILT INTO THESE NUMBERS THAT ARE RIGHT HERE. THOSE WOULD BE AN ADDITIONAL COST IN THE ARTICLE IT TALKS ABOUT THE PERCENTAGE ABOUT FOUR TO SIX PERCENT TO PAY FOR THE CONSTRUCTION COSTS IN THE SEEMAR WOULD BE CHARGED. THERE ARE ALSO OTHER THINGS LIKE OVERHEAD AND THINGS LIKE THAT THAT WOULD BE IN THERE. MY PLAN ON ITEM WHEN I GET TO APRIL 7TH IN THE INFRASTRUCTURE WHEN WE TALK ABOUT REWICKERING THE -- REWORKING THE CIP DEFINITLY HAVE TO TAKE A LOOK AT THE PROJECTS THAT WE HAD CIP PROJECTS IDENTIFIED FOR AND USING THOSE MONEYS FOR THE SEEMAR AND PAYING FOR THE SEEMAR. AND OBVIOUSLY WE HAVE THE CONTINGENCY THERE ALSO. WOULD LIKE TO KEEP THAT CONTINGENT THOUGH KIND OF FENCED OFF. JUST TO KIND OF QUICKLY BRIEF THE ARTICLE. A SEEMAR PROJECT SELECTION, THERE ARE MANY WHYS IT IS SELECTED. JUST TO HIGHLIGHT. LARGE PRONGS WITH MULTIPLE PHASES AND CONTRACTS, TIME SENSITIVE CONSTRUCTION, IE THE FIVE YEAR AND KEEPING THESE TAX EXEMPT BONDSES CRITICAL, LIM LIMITED MANAGEMENT AND EXPERTISE AND LIMITED TIME OR FUNDING CONSTRAINTS. ONE AREA THAT IS KIND OF A CONSTRAINT AREA WOULD BE THE RIGHT-OF-WAY ACQUISITION.
DALE AND I HAVE KIND OF TALKED ABOUT THAT. THERE'S JUST ON MANY OF THE PROJECTS WE'RE NOT TALKING LARGE AMOUNTS OF RIGHT-OF-WAY TO OBTAIN. THAT WAS PART OF THE PLAN WHEN WE DID THIS. AND IT COULD BE ANYWHERE FROM EIGHT FEET TO I BELIEVE 20 FEET IN DIFFERENT AREAS. IT VARIES ON EACH ONE OF THE PROJECTS. THE CRITICAL AREA THOUGH WOULD BE AND DALE IS THERE TO HELP ME OUT. 315 WAS THE MAJOR AREA WHERE WE GO FROM 80 TO 100 OR 110. WHICH ONE WAS IT? 100 TO 110. THAT SHORT STRETCH AT THE BEGINNING RIGHT OFF 17. OBVIOUSLY THE AREA THAT GOES THROUGH WHERE THERE IS NO ROAD WE'RE GOING TO WORK WITH THE DEVELOPER IN THAT AREA TO OBTAIN THAT RIGHT-OF-WAY FOR A REDUCED OR NO COST. SO, WE'LL GO FORWARD FROM THERE. THE NEXT PROJECT OBJECTIVES THAT ALIGN WITH THE C MAR INCLUDE ACCELERATE DELIVERY, PROMOTE INNOVATION, ENHANCE QUALITY AND PERFORMANCE AND EARLY COST CERTAINTY AND STAFFING CONSIDERATIONS. THOSE ARE ALL KEY THINGS THAT WE TALKED ABOUT IN OUR PREVIOUS MEETINGS AND WHY WE WENT THIS ROUTE. I WOULD LIKE TO PROPOSE TO THE BOARD AND JUST AGAIN JUST VALIDATING YOUR APPROVAL FROM BEFORE TO PUT THIS RFP OUT FOR BID AND SEE WHAT HAPPENS AND SEE WHERE WE GET. I WILL SAY THAT I KNOW THERE'S CONCERNS ABOUT LOCAL PREFERENCE AND CONTRACTORS. AND THEY DO HAVE A PREFERENCE WITHIN OUR GRADING CRITERIA AS KAREN ALLUDED TO WITH THE COMMITTEE UPON SELECTION. AND THEY'RE
[02:05:04]
VARYING POINTS FOR VARYING SITUATIONS. WHETHER THE COMPANY IS LOCATED HERE, THE NUMBER OF CLAY COUNTY RESIDENTS EMPLOYED BY THEM, AND SO ON ON THAT. ANY QUESTIONS OR ANY CONCERNS FORME? >> COMMISSIONER ROLLINS: AS I KIND OF BROUGHT UP IN A MEETING, I'VE GOTTEN FEEDBACK FROM VARIOUS PEOPLE IN THE COMMUNITY. SOME OF THEIR CONCERNS WITH THE CM AT RISK, CONSTRUCTION MANAGEMENT RISK, ARE THAT COSTS COULD GO UP BECAUSE THERE'S A LOT OF UNKNOWNS THAT, AGAIN, LOCAL FIRMS WOULD BE EXCLUDED FROM BIDDING BECAUSE IT WOULD TEND TOWARDS CONGLOMERATE GROUP THAT WOULD BID ON IT. THEN THE RIGHT-OF-WAY AND THE PERMITTING AND SOME OF THE COMMENTS WERE WHY NOT SLOW THIS DOWN AND ALLOW AT LEAST MAYBE THE PERMITTING PROCESS TO OCCUR BEFORE WE MOVE FORWARD. THAT WAS FROM A CONSTRUCTION COMPANY THEN ALSO SOME OF THE ENGINEERING FIRMS THAT WAS THEIR FEEDBACK BASED ON THE WAY THE O. T. DOES IT AND THAT TYPE OF THING. SO, I JUST WANTED TO VOICE THOSE CONCERNS AND HEAR WHAT OTHERS ARE SAYING IN TERMS OF --
>> SP. >> COUNTY MANAGER: WE'RE HEARD THOSE CONCERNS ALSO. I REACHED OUT TO DALE FIRST AND WE'VE TALKED TO A HANDFUL OF FIRMS ABOUT DOING THIS. ONE NOTE, YOU KNOW, WE'RE NOT AS LARGE AS FDOT NOR AS FUNDED AS FDOT AND HAVE THAT EXCESS CAPACITY OR NUMBER OF ENGINEERS ON THE STAFF TO HANDLE THINGS LIKE THAT. WE'RE LIMITED ON STAFFING. HENCE, WHAT I KIND OF SUMMARIZED WHY WE WOULD WANT TO GO THIS ROUTE WITH SEEMAR. THE OTHER WOULD BE LIKE OVERRUNS OR COSTING. BECAUSE YOU ARE PARTNERED WITH THE SEEMAR RIGHT UP FRONT AND YOU HAVEN'T DONE ANYTHING ELSE OTHER THAN TO COME UP WITH THE PACKET, WE HAVEN'T GONE OUT FOR ANY ENGINEERING DESIGN. WE HAVEN'T GOT TO A PARTICULAR PERCENTAGE LEVEL OF ENGINEERING. THERE WILL BE NO FINGER POINTING. THEY CAN'T SAY YOU GOT THE ENGINEER, WE DIDN'T GET THE ENGINEER OR CONTRACT WITH THE ENGINEER, WE GOT A PROBLEM AND NOW THERE'S GOING TO BE A DELAY. HERE IT'S ONE-STOP SHOPPING. THEY'RE IN THERE TOGETHER WITH US. AND IT'S PARTNERED FROM THE BEGINNING. THERE'S NO DELAY. THERE'S NOTHING. ONCE THIS GOES OUT AND GOES THROUGH THE PROCESS. I'M TARGETING FOR SECOND WEEK OF MAY TO BRING THAT TO THE BOARD FOR OUR SELECTION OF THE SEEMAR. IF IT LOOKS LIKE THAT IS IN JEOPARDY I WILL NOTIFY THE BOARD WE PROBABLY NEED TO GO IN A DIFFERENT DIRECTION. AND WE COULD MODIFY OUR PLAN. BUT I CAN TELL YOU ON THE OTHER SIDE OF IT OBTAINING A PROJECT MANAGER WITH A P.E. BACKGROUND HAS ALSO BEEN CHALLENGING. WE'VE INTERVIEWED THREE CANDIDATES AND THEY WERE THE THREE THAT APPLIED. SO, WE'RE LOOKING FOR MORE. I'LL JUST LEAVE IT AT THAT. SO WITH LOW UNEMPLOYMENT RATE IT'S DIFFICULT OUT THERE. AND I'M LOOKING FOR SUCCESS ACROSS THE BOARD. VICE
>> VICE CHAIR HUTCHING: WE'RE NOT GOING OUT FOR QUALIFICATIONS WE'RE GOING TO ARE A DOLLAR NUMBER?
>> SPEAKER: BOTH A DOLLAR AND NUMBER AND DALE COULD YOU ADDRESS THE OTHER THINGS WE'RE LOOKING AT ON CHOOSING.
>> NO IT IS ACTUALLY BASED ON QUALIFICATIONS AND WHAT WE'LL DO IS WE'LL QUALIFY THE FIRMS. WE'LL THEN, YOU KNOW, BRING IT TO ALL TO LET YOU ALL HELP US SELECT THE CORRECT FIRM. BECAUSE YOU CAN'T COME UP WITH A COST UNTIL YOU FULLY KNOW WHAT THE PROJECTS ARE. SO, THERE'S A PRE-CONSTRUCTION SERVICE THAT WE WILL NEGOTIATE WITH THE SELECTED SEEMAR AND WE CAN DO IT AS THAT PHASE THEN WE CAN DO THE NEXT COSTING, YOU KNOW, ONCE THEY'RE FULLY ENGRAINED, YOU KNOW, IN THE PROCESS THAT I'VE STARTED AND THEY SAY YES THIS IS THE COST, THEN WE CAN NEGOTIATE THE COST OF THEIR SERVICES TO MANAGE THE SEEMAR WHICH CAN BE SOMEWHERE BETWEEN FOUR AND FIVE PERCENT. THEN IT IS A MATTER OF DO WE ALLOW THE SEEMAR TO TAKE CARE OF THE FULL DESIGN AND THE FULL CONSTRUCTION? RIGHT-OF-WAY. AND WE CAN LET THEM DO THAT THEN IT IS TRULY ONE-STOP SHOPPING. YOU COULD LIMIT IT IF YOU WANTED TO BUT WITH THE STAFFING THAT WE HAVE IT ALMOST MAKES SENSE TO DO IT, YOU KNOW, COMPLETELY. SO, WHAT HAPPENS IS THE SEEMAR IS GOING TO HIRE THE ENGINEERING FIRMS. THEY'RE ALSO GOING TO BRING THE CONTRACTORS ON AND IT'S GOING TO BE BY QUALIFICATIONS. BECAUSE UNTIL THE DESIGN IS FINISHED, ALL YOU HAVE IS THE ESTIMATES THAT WE'VE COME UP WITH. AND SO THE DESIGNER, THE SEEMAR, AND THE CONTRACTOR, THEY WILL STEP
[02:10:03]
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
>> SIX TOTAL. >> VICE CHAIR HUTCHING: WE'RE GOING DO THEM SIMULTANEOUSLY AND NOT KNOW WHAT THEY COST UNTIL WE
GET THO THE END? >> WE'LL WE'VE GOT A BUDGETED AMOUNT. THAT'S WHY YOU DO THE PRE-CONSTRUCTION SERVICES SO THE SEEMAR WILL BASICALLY TAKE THE WORK I HAVE DONE, WILL DIG INTO IT IN A LITTLE MORE DETAIL AND WE'LL AGREE AND SAY THE BUDGETED AMOUNTS WE HAVE APPEAR TO BE REASONABLE. THEN THEY'LL START THE DESIGN PROCESS AND, YOU KNOW, WHETHER OR NOT IT IS A SEEMAR THAT HAS THE ENGINEERING SERVICES IN-HOUSE OR WHETHER THEY HAVE TO GO OUT AND ACQUIRE THE ENGINEERING SERVICES, YOU KNOW, THEY WILL START THAT PROCESS AND THEN ALSO, YOU KNOW, BRING ON CONTRACTORS THAT THEY NEED OR IF THEY'RE FIRM AND THERE'S A LOT OF LARGE FIRMS, YOU KNOW, AROUND EVEN SOME IN FLORIDA THAT CAN TRULY HANDLE THIS. AND, YOU KNOW, IF THEY WANTED TO DO ALL THE CONSTRUCTION THEMSELVES, THAT WOULD BE FINE. BUT IT'S STILL, YOU KNOW, THE THING THAT YOU HAVE THE ENGINEERING FIRM AND THE CONTRACTOR WORKING HAND IN HAND TO DEVELOP A PROJECT THAT'S, YOU KNOW, CONSTRUCTIBLE AND THERE ARE NO SURPRISES. YOU DON'T HAVE A CONTRACTOR DURING CONSTRUCTION SAYING WHY DID YOU DO IT THIS WAY I CAN'T BUILD IT.
BECAUSE HE'S BEEN PART OF THE PRO
PROCESS FROM THE VERY BEGINNING. >> VICE CHAIR HUTCHING: I GUESS THE FEEDBACK I GOT FROM THE INDUSTRY GIVES ME PAUSE ABOUT WHAT WE'RE GOING TO BE SPENDING GOING THIS ROUTE. IT MAKES SENSE TO ME IT COULD BE MORE EXPENSIVE BECAUSE THERE ARE SO MANY UNK UNKNOWNS. SO MY QUESTION IS AND I GUESS WHAT I AM HEARING YOU SAY IS WHEN IT LOOKS LIKE WE'RE NOT GOING TO STAY WITHIN OUR BUDGET THEY'LL COME BACK AND SAY
WHAT DO YOU WANT TO DO. >> SPEAKER: LIKE I SAID, AS THEY DEVELOP IT, IF THERE IS SOMETHING THAT HAS COME UP THAT I DID NOT SEE WHEN I WAS DEVELOPING MY ORIGINAL BUDGET THAT MAYBE EVEN THE SEEMAR, THEY TAKE MY WORK AND MOVE IT FORWARD IF THEY DO FIND SOMETHING. THIS IS WHERE THEY'LL BASICALLY DO THEIR VALUE ENGINEERING BEFORE THEY BID IT. TYPICALLY WE DO VALUE ENGINEERING. WE'LL BID A PROJECT, THE CONTRACTOR WILL COME TO US AND SAY I'VE GOT A BETTER WAY OF DOING IT. WE'LL SIT DOWN AND TALK TO THE CONTRACTOR. IF WE GREAT THE SAME RESULT -- GET THE SAME RESULTS WE'LL SAY NOW SHARE THE COST
SAVING WITH US. >> VICE CHAIR HUTCHING: I GUESS WHAT I AM THINKING ABOUT IS WASN'T IT BOTTOM RIDGE THAT WE ENDED UP SPENDING SO MUCH MONEY ON DRAINAGE AND IT WASN'T
ANTICIPATED? >> SPEAKER: BOTTOM RIDGE THAT'S
THE RESURFACING PROJECT. VITE >> CHAIRMAN HENDRY: THE ONE WITH
ALL THE DRAINAGE PROBLEMS. >> SPEAKER: IT HAD A LOT OF DRAINAGE PROBLEMS BUT THOSE WERE INHERENT AND BUILT INTO THEM.
YOU GOT TO REMEMBER BOTTOM RIDGE WAS JUST STRICTLY RESURFACING WITH, YOU KNOW, WHEN IT WAS ORIGINALLY PUT INTO THE BUDGET YES WE HAD TO GO IN AND REDO ALL THE UNDER DRAINS AND HAD TO DO -- WE TOOK CARE OF A LOT OF PROBLEMS THAT WERE BUILT INTO THAT SUBDIVISION WHICH IT WAS ORIGINALLY CONSTRUCTED.
>> VICE CHAIR HUTCHING: SO REBUILDING THESE ROADS BECAUSE YOU'VE GOT SAND RIDGE AND 209, THOSE WERE EXISTIG ROADS YOU ARE WORKING WITH. ON THE SHOULDERS, ARE THERE ANY SURPRISES THAT COULD COME UP ON THOSE ROADS?
>> SPEAKER: THERE'S NOT THAT MANY UTILITIES BURIED OUT THERE.
AND THAT'S USUALLY WHERE YOU HAVE A LOT OF YOUR SURPRISES.
YOU KNOW, YOUR UNDERGROUND WATER, UNDERGROUND SEWER AND THINGS LIKE THAT. NOW IF THERE'S SOME BAD SOIL CONDITIONS WE'LL FIND THAT OUT AND THAT CAN BE IN SOME OF THE PRE-CONSTRUCTION ENGINEERING SERVICES. AND THAT'S ONE THING THE SEEMAR CAN DO.
ACTUALLY EARLY ON ENGAGE A GEOTECH TO GET ALL THE GEO-TECHNICAL INFORMATION FOR ALL SEVEN PROJECTS. AND THAT CAN BE PROVIDED TO THE ENGINEERS RATHER THAN HAVING EACH ENGINEER PROVIDE THEIR OWN AFTER THEY GET A CONTRACT. THE SEEMAR COULD ACTUALLY ORDER ALL THE SURVEYING, YOU KNOW, BEFORE HE ENGAGES THE ENGINEER. HE COULD ACTUALLY GIVE THE ENGINEERING FIRM A PACKET. THERE'S A LOT OF DIFFERENT WAYS THAT THIS IS DONE. AND IT'S DONE ALL ACROSS THE NATION. IT'S NOT A NEW
PROCESS. >> VICE CHAIR HUTCHING: MY PRIMARY CONCERN IS I FEEL LIKE WE'VE SCOPED IT DOWN SO FAR THAT I DON'T REALLY WANT TO GIVE UP ANYTHING THAT WE'VE SKINNIED IT DOWN TO. I MEAN, HOW CAN YOU CHANGE FROM THREE LANES. IT'S
[02:15:03]
TWO NOW WE GO TO THREE. >> SPEAKER: AND IT MAY BE SOME OF THE RIGHT-OF-WAY. I'VE BEEN A LITTLE LIBERAL ON SOME OF THE RIGHT-OF-WAY. IF THAT WERE TO BECOME A FACTOR, I CAN PUT A FIVE-LANE. IT WOULD BE TIGHT AND 100 FOOT RIGHT-OF-WAY. I'VE SUGGESTED THAT WE USE 108 SO WE CAN USE THAT 8 FOOT ALONG A TWO-AND-A-HALF MILE LONG CORRIDOR. SO, YOU KNOW, THE POND CITING I CAN'T DO ANYTHING WITH THAT. HOPEFULLY THE LONG RANGE ESTIMATES THAT I DID BASED ON D.O.T. I KNOW THERE'S, YOU KNOW, A LITTLE BIT OF CONTINGENCY BUILT IN TO EACH ITEM BECAUSE I'VE LOOKED AT THEM AND IT'S MORE THAN WHAT I PAY AS AN EXAMPLE. IF I LOOK AT THE D.O.T. ESTIMATES THEY PAY $128 A TON FOR ASPHALT. MY CURRENT RESURFACING CONTRACT I'M PAYING $98 A TON. SO, HOPEFULLY THERE'S HA LITTLE CONTINGENCY BUILT INTO EACH ONE. AT THE END THEY PUT IN A SMALL CONTINGENCY FOR WHAT THEY CALL UNKNOWNS. BEFORE THAT AND THE OTHER THINGS THAT I'VE ADDED, THE INTERSECTION IMPROVEMENTS. I'VE BEEN LIBERAL ON THE, YOU KNOW, TRAFFIC LIGHT DESIGNS. HOPEFULLY CSX WON'T HIT ME AS HARD AS I THINK THEY WILL FOR THE TWO CROSSINGS WE'RE GOING TO HAVE TO BUILD. THOSE ARE THINGS YOU WANT TO BE HIGHER AT THIS STAGE. HOPEFULLY EVERYTHING WILL GO DOWN. BUT, YOU KNOW, UNTIL YOU GET INTO THE MIDDLE OF IT, YOU KNOW, TYPICALLY WE WOULD SPEND THE NEXT YEAR DESIGNING IT AND THEN COMING BACK TO EVEN SAY YOU KNOW WHAT HERE'S OUR ENGINEER'S ESTIMATE. IT'S MORE THAN WHAT WE HAVE IN THE BUDGET. WHEN EGET TO THE END OF THIS PROCESS NINE, TEN MONTHS FROM NOW WE'LL HAVE
AN AGREEMENT BY THEN. >> COMMISSIONER ROLLINS: I HAVE IN QUESTIONS. SO WHAT ARE THE DRAWBACKS TO COMPOSITE RISK?
>> SPEAKER: I MEAN, TO THIS? >> COMMISSIONER ROLLINS: THE CMR PROCESS. I'VE HEARD FROM SEVERAL CONSTRUCTION COMPANIES THEY'RE GOING TO GET WORK EITHER WAY BUT THEIR TAXPAYERS AND THEY SAY THERE'S THE POSSIBILITY OF COSTS GOING UP. THERE'S A LOT OF UNKNOWNS. THIS SOUNDS GOOD BUT IT'S NOT ALL IT'S CHALKED UP TO BE. IS THAT BECAUSE THEY AREN'T FAMILIAR WITH IT.
>> SPEAKER: AND IT'S MY UNDERSTANDING AND I'VE HAD SEVERAL ENGINEERING FIRMS COME ME AND ONE THE THINGS THEY'VE EXPRESSED ARE THERE ARE NOT A LOT OF COMPANIES IN SOUTHEAST FLORIDA THAT HAVE BUILT A PROJECT THIS WAY. WHAT I'VE SAID WAS THE COSTS GOING UP, YOU KNOW, IF YOU AND YOUR CONTRACTOR ARE DEVELOPING A PLAN AND YOU REACH THE END OF IT, YOU KNOW, I DON'T SEE HOW THE COST WOULD REALLY GO UP. MY ONLY EXAMPLE WOULD BE IF YOUR GEOTECH MISSED IT AND IN THIS PROCESS OF CONSTRUCTION YOU FIND A THOUSAND FEET OF BAD MATERIAL THAT YOU CANNOT LEAVE UNDER THE ROAD THEN YOU ARE GOING TO HAVE DE-MUCK YOUR ROAD WITH THE RIGHT-OF-WAY FOR A THOUSAND FEET. THAT WOULD RUN THE COST UP. THAT WOULD HAPPEN ANYWAY. BUT AS FAR AS THE NORMAL PROCESS, THE CONTRACTOR. YOU HAVE TO REMEMBER WHEN A CONTRACTOR BIDS HE IS BIDDING WHAT IT'S GOING TO COST HIM.
HE'S BIDDING UNKNOWNS BECAUSE HE GETS THREE WEEKS TO LOOK AT THE PROJECT, YOU KNOW, DURING THE NORMAL BID PROCESS. THEN HE'S GOT TO FIGURE OUT, YOU KNOW, WHAT'S THE MINIMUM AMOUNT OF PROFIT HE WANTS TO MAKE AND, YOU KNOW, GET THE JOB. YOU KNOW, THE TERM YOU HEAR CONSTANTLY IN A BID PROCESS IS, HOW MUCH MONEY HE LEFT ON THE TABLE. HE LOOKS AT HIS BID, HE LOOKS AT THE NEXT LOWEST BID AND IF THERE'S $200,000 DIFFERENCE HE SAYS I LOST $200,000 I LEFT OUT THE TABLE. WITH THIS HE IS GOING TO AGREE TO IT AT THE END OF THE PROCESS. HE'S NOT BIDDING. HE IS
AGREEING TO THESE COSTS. >> COMMISSIONER CELLA: I WISH I HAD THIS EARLIER SO I COULD HAVE READ IT AND DIGESTED IT. BUT SO THE CM AT RISK IS ESSENTIALLY DOING WHAT WE WANTED TO AVOID WHICH IS -- OR WHICH WE WANTED TO DO IS MAKE A COMPETITIVE SITUATION. SO, NOBODY'S ACTUALLY BIDDING. WHAT THEY'RE DOING IS SIGNING. THEY'RE ASKING THEIR BUDDY WHOEVER THAT MIGHT BE, A CONSTRUCTION COMPANY A, CAN YOU DO IT FOR THIS AMOUNT. DON'T WORRY IF IT DOESN'T GET DONE AT THIS AMOUNT AT THE END WE'LL GO TO THEM AND SAY IT IS GOING TO COST YOU MORE AND THEN WE PAY MORE. I THOUGHT THEY WOULD BID OUT --
>> SPEAKER: THIS IS A QUESTION EITHER FOR JODI OR KAREN.
BECAUSE I THINK IF THEY BID OUT THE SERVICES, IF THEY DON'T DO IT ALL IN IN-HOUSE DON'T THEY HAVE TO BASICALLY FOLLOW OUR
>> COMMISSIONER CELLA: WHAT YOU ARE TELLING ME IT'S NOT NECESSARILY THE WAY THEY'RE GOING TO OPERATE IF THEY THINK
THEY CAN DO IT. >> IF THEY CAN DO IT THEMSELVES, IF THEY'RE LARGE ENOUGH FIRM, AND SOME ARE LARGE ENOUGH THEY CAN BUILD ALL SEVEN PROJECTS. IF THEY'RE NOT LARGE ENOUGH THEY CAN MANAGE SEVEN PROJECTS THEN THEY WOULD GO THROUGH A BIDDING
[02:20:02]
PROCESS. YOU KNOW, FOR EITHER PRIMES AND SUBS. BECAUSE I WOULD THINK EVEN A SEEMAR WOULD HAVE SUBS. I KNOW ON THE SUBS I'VE READ AT LEAST WITHIN THE DOCUMENTS I'VE READ THE SUBS HAVE TO BE BID. IF THE SEEMAR DIDN'T DO? IT ALL HE'S GOT TO FOLLOW OUR PROCESS TO ACQUIRE PEOPLE. SO IT REALLY DEPENDS WHO WE SELECT AS A SEEMAR. BECAUSE HE ALSO HAS TO PROVIDE A BOND OF $130 MILLION SAYING I CAN DO THIS. SO, IF WE GET A FIRM, YOU KNOW, THAT CAN DO IT, THEY'RE LARGE ENOUGH TO DO IT ALL, THEY MAY DECIDE TO DO IT. YOU MAY GET A FIRM WHO MAY DECIDE TO SUB-OUT CERTAIN PORTIONS OF IT. THAT'S WHAT WE WON'T KNOW UNTIL WE GET THE RESULTS BACK FROM THE RFP.>> I THINK IF I COULD JUST TO A SECOND ON THE LAST PAGE ON THE SUMMARY. A LOT OF THIS IS ABOUT RISK, RIGHT, AND THE UNKNOWNS.
THINK PAGE 11 REALLY MINIMIZING RISK AND COST IS WHAT THIS SEEMAR IS ABOUT. YOU KNOW, THE TRADITIONAL CONSTRUCTION PROJECTS ARE CHARACTERIZED BY HIGH RISK. YOU BID THE CONSTRUCTION CONTRACT, SUB-CONTRACTOR PRICES ARE VERBALLY COLLECTED IN A FEW WEEKS THERE'S, YOU KNOW, SOME LEGAL SUPPORT, FREQUENT MISUNDERSTANDINGS. YOU REALLY DON'T KNOW THE SCOPE OF THE WORK. LIKE THAT'S WHAT'S AT PLAY HERE. WHAT'S THE SCOPE OF WORK. AND IN THE CMAR YOU GET IT UP FRONT. WHERE I HAVE THE CMAR RISK IS MINIMIZED FOR EVERYONE ACROSS THIS. YOU USE THEIR EXPERIENCE, THEIR WISDOM, THEIR CREATIVITY, UNDER ENGINEERING SKILLS TO UNDERSTAND WHAT THE REQUIREMENTS ARE FOR EACH OF THE SIX PROJECTS. THE GROUP HAS A MORE COMPLETE CONTROL AND UNITY TOGETHER. SO IT'S NOT ADVERSARIAL AT ALL. IT'S NON-ADVERSARIAL AS IT STAYS HERE. I THINK ON THE BACK PAGE, THE SUMMARY IT SUMMARIZES IT NICELY. WE THE CLIENT MAKE THE SELECTION BASED ON QUALIFICATIONS SO WE HIGHER A BETTER CM. A CONSTRUCTION MANAGER. BECAUSE THEY'RE SELECTED FOR THEIR QUALIFICATIONS. SAMS ARE INCLINED TO MAXIMIZE THEIR SERVICE AND ALLEGIANCE TO THE CLIENT IN ORDER TO OBTAIN REPEAT WORK AND GOOD REFERENCE. ALL PARTIES COLLABORATE. WHICH I TALKED ABOUT ON THERE. COST AND FEES ARE OUT IN THE OPEN.
HELPING ELIMINATE ADVERSARIAL RELATIONSHIPS AMONG THE CONTRACTORS, CLIENTS AND ARCHITECTS. THERE'S ELIMINATION OF BID SHOPPING AND THE CM CAN MINIMIZE RISK TO ALL BY TAKING ALL TRADE BIDS PRIOR TO PROVIDING THE GMP. THEY CAN DO IT IN-HOUSE OR THEY BID IT OUT WE'RE GOING TO SEE THAT RIGHT UP FRONT. IN THIS RFP WE'RE GOING FORWARD TO SEE IF SOMEBODY IS OUT THERE TAE WANTS TO PARTNER WITH US AND MANAGE THAT RISK TOGETHER. WHEN THEY ANALYZE ALL SIX PROJECTS, THEY'RE GOING TO COME BACK TO US IN THAT BID PROPOSAL AND THEY'LL TELL US WHAT THEY CAN DO THE PROJECTS FOR AS THEY'VE AN LICES IT BECAUSE THEY'RE GOING TO TAKE THREE WEEKS, TAKE A LOOK AT IT, THEY'LL LOOK AT EACH ONE OF THE PROJECTS AS IN DEPTH AS DALE HAS IN THE PACK ET THEN WE GO FORWARD FROM THERE. I THINK IF WE MAKE THO FIRST STEP AND IT'S REALLY KIND OF AN UNKNOWN BECAUSE THERE'S SO MANY THINGS AHEAD OF US, WE CAN EVALUATE AND TAKE A LOOK AT THAT. KAREN, WHEN WAS IT THAT YOU HAD ON YOUR TIMELINE FOR ALL THE BIDS WOULD BE IN -- WE ADVERTISE ON THURSDAY AND THE BIDS IN BY WHEN? APRIL 27TH. OKAY. SO THAT MEANS LIKE A MONTH FROM CLOSING WE SHOULD HAVE A GOOD IDEA OF WHERE WE STAND WITH ALL THE BIDS. SO A MONTH LATER AFTER WE CLOSE FROM IT. SO, I'M REALLY TRYING TO MAXIMIZE THAT TIME TO START GETTING THE PROJECTS GOING TOO. I MEAN, AT THAT TIME WE CAN TAKE AN EVALUATION AS THE BOARD AS I CAN PRESENT TO YOU IT WENT WELL. IT WAS A GOOD THING. OR WE NEED TO MAKE ADJUSTMENTS BECAUSE THIS IS WHAT CAME IN. IT'S WAY OUT OF LINE OR WAY OFF BUDGET.
SOMETHING LIKE THAT. WE'RE GOING TO HAVE TO TAKE ANOTHER LOOK AT
IT MOVING FORWARD. >> COMMISSIONER CELLA: I MEAN, I CAN APPRECIATE THE NEED FOR MOVING THIS FORWARD. BECAUSE THAT'S WHAT WE'VE TANKED YOU. WE -- TASKED YOU WE WANT TO DO AS QUICKLY AND EFFICIENTLY AS POSSIBLE. MY BIGGEST PROBLEM WITH THE CMAR AND SOME OF THAT HAS BEEN COLORED BY SOME OF THE SAME CALLS I GOT THAT EVERYBODY ELSE GOT IN TERMS OF CONSTRUCTION. SEEMS TO ME THAT WE'RE GIVING THE CMAR THE KEYS TO THE HEN HOUSE IN SOME RESPECTS BECAUSE YOU ARE LETTING THEM AS THE PROJECT GOES ALONG AT SOME POINT YOU ARE LETTING THEM COME BACK TO US AND SAY THIS PROJECT IS GOING TO COST YOU MORE THAN WHAT IT IS AND THEY'RE THE ONES RUNNING THE PROJECT. SO, IF YOU BID SOMETHING OUT AND SOMEBODY BIDS
[02:25:01]
X AMOUNT OF DOLLARS TO RUN -- UNLESS THEY SCREW UP THAT'S HOW MUCH YOU ARE EXPECTED TO PAY. I DON'T KNOW I GUESS IT'S JUST AN INHERENT TRUST THING THEY'RE GOING TO BE DOING SOMETHING TO CARRY US FORWARD AS PARTNERS. AND IF THEY'RE FOR PROFIT CONSTRUCTION COMPANY I HAVE A HARD TIME BELIEVING THAT'S THE CASE. THAT THEY WON'T GET TO A POINT WHERE SOMETHING IS AMISS AND THEY WILL NEED MORE MONEY TO COMPLETE A PROJECT. THERE'S NOBREAK ON THAT. >> I THINK THAT'S PART OF THE CONTRACT, RIGHT. THE UP FRONT CONTRACT WITH THE CMAR DICTATES WHEN WE OPEN THE BIDS AND TAKE A LOOK AT THEM WE CAN HAVE EACH ONE OF THE CMARS COME AND BRIEF YOU ALL ON WHERE THEY STAND AND THESE ARE HARD QUESTIONS THEY'RE GOING TO HAVE TO ASK. THESE WOULD ALSO BE WRITTEN IN THE CONTRACT THAT IF THERE'S ANY COST OVERRUN AS WHAT'S DESCRIBED HERE WHO IS GOING TO BURDEN THAT COST OVERRUN. THE QUESTION WOULD BE, WHY WAS THERE COST OVERRUN.
LIKE WAS THERE AN UNKNOWN AS DALE ALLUDED TO. SOIL CONDITIONS THAT WEREN'T RIGHT. THERE WAS UNDER DRAINAGE THAT WASN'T ANTICIPATED. THERE WOULD HAVE TO BE A VALID REASON TO GO INTO THE CONTINGENCY. LIKE ANYTHING IT WOULD HAPPEN IN ANY PROJECT
THAT'S OUT THERE. >> VICE CHAIR HUTCHING: ARE WE GOING TO HAVE OUR OWN ENGINEER TO OVERSEE THEM?
>> YES, MA'AM. >> COMMISSIONER ROLLINS: I WOULD LIKE -- I THINK THIS IS SUCH A BIG PROJECT THAT I KNOW THAT WE DON'T WANT TO DELAY TOO MUCH BUT WE WANT TO GET THE PROCESS RIGHT. I WOULDN'T BE OPPOSED TO HEARING EVEN COMPLETELY INDEPENDENT SOMETHING WHO IS NOT MAKING ANY MONEY OFF THIS PRESENT WHY THE ALTERNATE VIEW OF THIS. BECAUSE THERE'S CERTAINLY ALTERNATE VIEWS OF THIS. THIS IS RA GREAT IDEA.
IT'S AMAZING. IT'S PERFECT. BUT WE HAVEN'T HEARD WHY IS THIS NOT A GOOD IDEA. AND I'VE HEARD FROM LOTS OF PEOPLE AS TO WHY IT'S NOT A GOOD IDEA. AND D.O.T. WHICH DOES BILLIONS OF DOLLARS IN CONSTRUCTION EVERY YEAR DOES NOT USE THIS PROCESS. THAT GIVES
ME PAUSE. >> THEY DO USE THE PROCESS, SIR.
>> COMMISSIONER ROLLINS: HE JUST SAID THEY HAVE MORE STAFF
>> THEY CAN MORE STAFF THEY CAN DEVELOP THE PROJECTS FURTHER ALONG THAN WE CAN BUT THEY DO USE THIS. AND THE NATIONAL ACADEMY OF SCIENCES REPORT, I MEAN, D.O.T. IS LISTED THERE.
AND I SNOW VOLUSIA COUNTY I UNDERSTAND THEY HAVE DONE SEVERAL ROADWAY PROJECTS. IT WAS 18 YEARS AGO. AND QUITE A FEW BUILDINGS. I KNOW A LOT OF THE LOCAL SCHOOL BOARDS ARE USING THE PRONGS TO DEVELOP THEIR NEW SCHOOL SITES.
>> VICE CHAIR HUTCHING: BUT THAT'S VERTICAL CONSTRUCTION.
>> AND IT'S ALSO, YOU KNOW, THE CIVIL AROUND IT. SO IT'S NOT AS
COMPLICATED AS A ROAD. >> COMMISSIONER ROLLINS: I'D STILL LIKE TO SEE AN ALTERNATE PERSPECTIVE.
>> COMMISSIONER BOLLA: THIS IS THE BIGGEST THING WE'VE TOUCHED IN MY MEMORY AND WE NEED TO GET THIS RIGHT. NO OFFENSE TO DALE AND HIS FOLKS BUT THIS IS A BIG DEAL. THERE'S A LOT OF ENGINEERING INVOLVED HERE AND WE NEED THE BIGGEST, BESTEST GUYS WE CAN FIND TO HELP US WITH IT. I HAVEN'T HAD A CHANCE TO REALLY REVIEW THIS STUFF YET BUT SOUNDS LIKE THE DIRECTION I AM IN FAVOR OF GOING ON. LET'S GET AS MUCH OF THIS OUTSIDE AS WE CAN. AS FAR AS THE RISK? THIS IS GOING TO REALLY COME DOWN TO TRUST. I MEAN, DO YOU TRUST YOUR DOCTOR OR DON'T YOU? AND WE'LL DO THE BIDS. I GUESS WE DON'T HAVE TO MAKE A COMMITMENT UNTIL WE SEE WHAT COMES IN TO TAKE A LOOK AT IT IF WE REALLY TRUST THESE PEOPLE. IF PARSONS BRINKER HOFF OR BECK TELL, WE KNOW THEY CAN DO IT. THEN IT'S A MATTER OF MONEY. AND IF WE HAVE OUR PEOPLE MANAGE THIS THING, I MEAN, THE ROAD'S GOING TO COST WHATEVER IT'S GOING COST. IT'S GOING TO COST TEN DOLLARS TO WE AS A BOARD DON'T CHANGE ANY OF THE SCOPE WHICH IS MY MAJOR CONCERN. WE GET INTO DIG AND STUFF, WE NEED A LIGHT HERE. WE GOT TO HAVE THIS YOU KNOW. THAT'S GOING TO HAPPEN.
>> COMMISSIONER CELLA: THAT'S NOT GOING TO COME FROM THIS
BOARD. >> COMMISSIONER BOLLA: WE WILL HAVE PEOPLE WITH PITCH FORKS TELL ISING US WE HAVE TO HAVE.
ONCE YOU DO THAT THE PROJECT'S PRETTY MUCH ON ITS OWN AFTER THAT. IT'S GOING CRUISE ALONG. I DON'T THINK ANY OF THESE BIG COMPANIES ARE GOING TO TRY TO TAKE TO US THE CLEANERS. THEY HAVE A REPUTATION TO WORRY ABAB ABOUT. WOULD I PREFER TO SEE IT COME FROM CLAY COUNTY? 1UN HUNDRED%. BUT I'VE BEEN APPROACHED TOO. THERE'S SOME GOOD COMPANIES HERE BUT SOMETHING OF THIS MAGNITUDE, WE NEED TO GET IT DONE FAIRLY FAST. WE NEED TO HAVE IT DONE RIGHT.
AND WE DON'T HAVE THE STAFF TO WORRY ABOUT ALL THAT STUFF.
THERE'S A LOT GOING ON HERE. SO, I LIKE THE CONCEPT. I WOULD LIKE TO REVIEW THIS. LET'S SEE WHAT COMES IN AFTER WE BID IT. I KNOW DALE'S DONE THE BEST HE CAN BUT HE'S ONE GUY AND WE GOT SIX ROADS SIMULTANEOUSLY. THAT'S A BIG DEAL. TO GET MORE ENGINEERS
[02:30:08]
INVOLVED AND GET THE PLAN RIGHT IS THE KEY THING. ONCE WE SETTLE ON A SCOPE AND CAN NAIL THIS DOWN, THE PRICE IS GOING TO BEWHAT THE PRICE IS GOING TO BE. >> ONE THING I DIDN'T MENTION, I SAID THE CONTRACTOR THE CMAR OR ENGINEER WE'RE GOING TO BE THERE TOO AT THE 30, 60 AND 90 AND 100 PERCENT. IT WON'T BE THEM COMING TO US AT THE END SAYING IT'S GOING TO COST YOU MORE MONEY.
WITH WE WILL HAVE SEEN THE PROCESS. LIKE I SAID, YOU EITHER ADJUST TO SCOPE TO STAY WITHIN YOUR BUDGET IF THE SCOPE STARTS TO SCREAM OR YOU LOOK IN YOUR CONTINGENCY AND SEE WHAT YOU DO
NEED TO ADD. >> COMMISSIONER ROLLINS: I DON'T DOUBT FOR A MOMENT THAT YOU BELIEVE THIS IS THE BEST PROCESS OR THAT OUR COUNTY MANAGER DOES. BUT I JUST STILL WOULD LIKE TO HEAR AN ALTERNATE PERSPECTIVE ON THIS. PUBLICLY IN THE MEETING WE CAN ASK HIM QUESTIONS. WE CAN CROSS-EXAMINATION HIM AMP WHATEVER YOU WANT TO CALL IT. BUT THIS IS SUCH A BIG THICK THAT I THINK THAT I THINK SOMETIMES YOU CAN GET CONFIRMATION BIAS. THIS IS WHAT WE WANT TO DO AND THIS IS WHY IT IS A GOOD IDEA. I THINK IT MIGHT BE GOOD TO HEAR AN ALTERNATIVE PERSPECTIVE. AND I THINK WE COULD FIND SOME PEOPLE WILLING TO PRESENT THAT AND SAY HERE'S SOME CONCERNS. BECAUSE I'M CERTAINLY NOT AN EXPERT ON THIS AND WON'T PRETEND TO BE. BUT I'VE HEARD VALID ARGUMENTS AS TO WHY THIS ISN'T THE RIGHT PATH
FORWARD. >> COMMISSIONER CELLA: THAT'S A GOOD QUESTION. WE'VE ALL HEARD FROM SEVERAL CONSTRUCTION GUYS.
WHAT WOULD THEIR CONCERNS BE? WHY WOULD THEY CALL AND SAY THE CMAR -- BECAUSE YOU AND HOWARD ARE ON THE SERVICE, WE DID, WE POINTED US IN THIS DIRECTION BECAUSE WE THOUGHT THIS IS SOMETHING THAT CERTAINLY WE DON'T PROFESS TO BE EXPERTS AT.
WE'RE TRYING TO DO THE BEST THAT WE CAN FOR THE PROJECT AND FOR OUR TAXPAYERS. SO, GIVE ME -- PLAY DEVIL'S ADVOCATE AND TELL ME WHY THEY WOULD CALL US AND SAY THIS IS REALLY NOT THE BEST WAY TO GO ABOUT IT BECAUSE YOU ARE GOING TO SPEND TOO MUCH
MONEY. >> IF YOU ARE DEALING WITH THE ENGINEERING FIRMS IT COULD BE THE FACT THAT THE CMAR -- IT IS A BECK TELL OR ACOM, ONE OF THE LARGER OUT OF THE TOP 100 FIRMS THAT DO THIS, THEY CAN PROBABLY DO IT ALL AND WITH THEIR IN-HOUSE STAFF. SO, THERE WOULD NOT BE AN ENGINEERING COMPONENT THAT WOULD GO OUT TO THE LOCAL ENGINEERING FIRMS. MOST ALL THESE BIG FIRMS HAVE OFFICES IN JACKSONVILLE AND NEARBY. SO IT'S NOT LIKE ALL THE MONEY WOULD GO OUT OF STATE. IF IT'S FROM THE ENGINEERING THAT WOULD BE ONE THING. IF IT'S FROM THE CONSTRUCTION STANDPOINT WHAT SOME OF THE ENGINEERING FIRMS HAVE TOLD ME BESIDES, YOU KNOW, THEIR FEAR IS THEY SAY THEY DIDN'T THINK WE'D BE ABLE TO GET ANY CONTRACTOR NO NORTH FLORIDA.
THAT THERE'S NOT SOMEBODY WHO HAS THE EXPERIENCE OR LARGE ENOUGH. I GUESS YOU NEED BOTH OF THEM. IT'S ONE OF THE QUALIFICATIONS YOU ARE GOING TO LOOK AT IS HAVE YOU PERFORMED THIS TYPE OF WORK BEFORE AND HAVE YOU BASICALLY LOOKED AT A PROGRAM THAT'S $130 MILLION. SO, IF YOU'VE GOT A FIRM THAT'S REALLY DONE A LARGE, LARGE PROGRAM, THEY'VE GOT THE EXPERIENCE YOU WOULD RANK THEM HIGHER THAN SOMEBODY WHO HAS NOT DONE A CMAR. SO, I CAN UNDERSTAND WHY, YOU KNOW, IF YOU ARE COMPETING FOR IT, IF YOU HAVE NOT FOLLOWED THROUGH THIS PROCESS, BEFORE, IF, YOU KNOW, YOU'VE BUILT A LOT OF NICE ROADWAYS AT 20, 30, $40 MILLION BUT HAVEN'T DONE SOMETHING THIS SIZE, YOU MIGHT NOT BE GRADED AS HIGH. IF I HAD TO PLAY DEVIL'S ADVOCATE THAT'S WHY I WOULD DO IT IF I WAS ON THE PRIVATE SIDE.
I'D BE LOOKING FOR ALL THE WORK THAT I COULD GET FOR MY COMPANY.
>> COMMISSIONER BOLLA: I THINK I CAN SPEAK FOR THE BOARD, WE'D LOVE TO KEEP THAT MONEY LOCAL BUT, AT THE SAME TIME, OUR MAIN OBJECTIVE HERE IS TO PUT THE ROADS IN PLACE AND DO IT AS COST EFFECTIVELY AS POSSIBLE FOR THE TAXPAYERS. SO THAT WOULD, YOU KNOW, KEEPING THE MONEY LOCAL WOULD BE A BENEFIT ABOVE AND BEYOND. BUT I THINK OUR FIRST OBJECTIVE IS TO GET THE ROADS DONE AND DO IT, YOU KNOW, WITHIN THE COST OF THE MONEYS THAT WE HAVE SO THAT BE CAN DO IT EFFECTIVELY WITH THE TAXPAYER'S DOLLAR. SO, YOU KNOW, I'M TORN AT THIS POINT BECAUSE I THINK, YOU KNOW, I HAVE GREAT DEAL AND CONFIDENCE IN HOWARD AND I HAVE CONFIDENCE IN YOU AS WELL IN TERMS OF, YOU KNOW, YOU HAVE THE BEST INTEREST OF THE COUNTY AT HEART AND THAT'S WHAT YOUR PROFESSION IS. I'M NOT AN ENGINEER. SO, I HAVE TO GO ALONG WITH WHAT YOU SAY. BUT I THINK AT THE SAME TIME WE PUT THAT OUT I THINK WE ALSO NEED TO HEARD FROM OTHER FOLKS AS TO WHY THAT IS AND YOU KNOW WHAT ARE THE PITFALLS IF WE GO THIS WAY SO WE CAN HEAD THOSE OFF RIGHT AT THE BEGINNING RATHER THAN, YOU KNOW, GET INTO IT AND THEN FIND OUT WHAT THOSE PITFALLS WOULD BE LATER ON. JUST IN TERMS OF DEALING WITH THE CMAR AS YOU
[02:35:05]
CALL IT >> COMMISSIONER ROLLINS: WHY NOT HAVE MAYBE EVEN SO IT'S NOT DELAYED TO THE NEXT MEETING WE COULD EVEN HAVE BUDGET AND FINANCE AND SEE IF SOMEBODY COULD PRESENT AN ALTERNATIVE PERSPECTIVE. BY THE 24TH WE'D HAVE A SENSE OF WHAT DIRECTION WE WANT TO MOVE. THEN WE'RE ONLY
DELAYING IT TWO WEEKS. >> ONE THING JUST TO PLAY DEVIL'S ADVOCATE ON THAT. IF WE ASK SOMEBODY TO COME IN THAT WOULD MAYBE SHOW FAVORITISM. IT WOULD BE SOMEBODY THAT WE'RE ASKING TO COME IN THAT POTENTIALLY COULD BID ON IT, RIGHT. HERE'S -- THERE COULD BE SOME CONFLICT OF INTEREST WITH REGARDS TO THAT. BUT, I MEAN, WE CAN --
>> COMMISSIONER ROLLINS: WHAT IF WE AGREE TO FIND SOMEBODY WHO ISN'T GOING TO BE BIDDING? BECAUSE I'VE HEARD FROM PEOPLE WHO AREN'T INVOLVED IN THE PROCESS THEY'RE JUST TAXPAYERS.
SO, WE COULD TRY TO FIND SOMEBODY WHO ISN'T BIDDING ON
THIS PROCESS. >> THE ISSUE WAS WE HADN'T EVEN GONE OUT WITH THE RFP AND I THINK THAT THERE'S SO MANY UNKNOWNS TO IT YOU COULD SAY HOWEVER. YOU CAN -- IT'S SO COMPLICATED. SO WE HAVE THE RFP. MY PROPOSAL WOULD BE THERE'S REALLY -- YOU DON'T LOSE ANYTHING OTHER THAN CONE OF SILENCE. IF IT GOES OUT ON THURSDAY THEN WE CAN'T TALK TO THE FOLKS ON THAT. IT WOULD BE OPEN. WE COULD LIMIT THE OPENING. I THINK WE HAD IT OPEN FOR AT LEAST 30 DAYS. WE COULD LIMIT IT MAYBE FOR TWO WEEKS AND SEE WHAT WE GET. AT LEAST INSTEAD OF WAITING GO FORWARD FROM THERE. I MEAN, AND BASED UPON WHAT OUR RESPONSE IS, WE CAN ADJUST ACCORDINGLY. YOU KNOW, I THINK ONE WE'RE GOING TO SEE HOW MUCH SOWOMEBODY ELSE THINKS IT'S REALLY GOING TO COST TO DO ALL SIX PROJECTS, RIGHT.
>> VICE CHAIR HUTCHING: ARE THEY GOING TO WORK UP THEIR OWN
ESTIMATE? >> YES, MA'AM. THERE'S A LOT OF WORK. THIS IS ANOTHER THING. IF COMPANIES ARE OUT THERE THIS IS NOT GOING BE AN EASY THING FOR THEM TO DO. THIS IS A LOT OF WORK. AND IT IS ONE OF THE BIGGEST PROJECTS THAT WE'VE UNDERTAKEN. SO, YOU KNOW, THERE'S A LOT OF WORK TO IT. AND I THINK I'VE HEARD THINGS LIKE WHY DON'T YOU JUST GET IT ABOUT AT THE 30 PERCENT MARK OR THE 40 OR 50 PERCENT MARK. WELL, YOU KNOW, THAT'S GOING TO TAKE TIME. IT'S GOING TO TAKE, YOU KNOW, A LOT OF TIME FOR SIX PROJECTS. JUST THE STAFF THAT WE HAVE RIGHT NOW WE WOULDN'T BE ABLE TO DO THAT.
>> VICE CHAIR HUTCHING: WHAT ABOUT HAVING SOMEBODY FROM D.O.T. COME TALK ABOUT BOTH WAYS?
>> WE COULD DO THAT. >> AND IF YOU WERE TO GET A CONTRACTOR TO TALK ABOUT WHAT THEY THINK ARE THE DOWNSIDE WE COULD GET SOMEBODY IN -- THERE ARE PEOPLE LOCALLY TO TALK ABOUT WHAT THEY THINK THE POSITIVE SIDE IS SO YOU GET A BALANCED
VIEW. >> LET'S DO THAT. WE'LL GET SOMEBODY FOR THE NEXT FINANCE AND AUDIT FROM FDOT.
>> I WILL MAKE A FEW PHONE CALLS.
>> WE'LL SEE WHO WE CAN GET IN. NOT ONLY WILL WE HAVE ONE SIDE BUT THE OTHER. THAT WILL BE FAIR AND BALANCED.
>> COMMISSIONER ROLLINS: AND WE MIGHT COME BACK AND SAY THIS IS ABSOLUTELY -- I'VE JUST BEEN IN MEETINGS BEFORE WHERE EVERYTHING SOUNDS GREAT AND THEN IT'S LIKE WELL YOU DIDN'T THINK ABOUT THIS, THIS, THIS AND THIS. THAT IS WHY OUR COURT SYSTEM WE HAVE BOTH SIDES GET A SAY BEFORE THE JURY DECIDES.
>> WE WILL MOVE FORWARD WITH THAT REQUEST OF THE BOARD. WE'LL HAVE THAT NEXT FINANCE AND AUDIT.
>> CHAIRMAN HENDRY: ANYTHING ELSE?
>> YES, SIR. A COUPLE OTHER QUICK THINGS. ONE, APRIL 1ST IS COMING ON US QUICKLY. THAT'S NATIONWIDE CENSUS DAY. EXTREMELY IMPORTANT EITHER BY ONLINE, BY PHONE OR MAIL. JUST REMINDER WITH REGARDS TO THE CENSUS. FE READLE GOVERNMENT DECIDES HOW MUCH FUNDING GRANTS IS GIVEN BY TO STATES AND COUNTIES AND MUNICIPALITIES. THOSE FUNDINGS CAN GO TO SCHOOLS, HOSPITALS, FIRE STATIONS, BROKEN ROADS AS IT SAYS HERE, PUBLIC UTILITIES AND SO ON. THERE'S MORE THAN $675 BILLION IN FEDERAL FUNDS OUT THERE THAT ARE DISTRIBUTED ANNUALLY FOR THE NEXT TEN YEARS.
MONEYS OF EDUCATION, PUBLIC SERVICE AND SO ON. JUST A NOTE.
PUBLIC INFORMATION OFFICER ANNA LISA WINTERS WORKING WITH OTHERS TO ENSURE ALL THE NEEDS ARE MET WITH REGARDS TO CENSUS AND GETTING OUT THE INFORMATION. AND IT'S SAFE AND SECURE AND
PROTECTED BY ALL FEDERAL LAWS. >> COMMISSIONER BOLLA: HOW DOES
REDISTRICTING WORK AFTER THAT? >> THIS IS A RESTRICTING PORTION AFTER THAT TOO. THE LAST THING THAT I HAD. WE HAD A VERY GOOD PARTICIPATION AT THE JOB FAIR, TPC THIS PAST SATURDAY. I WANTED TO JUST RECOGNIZE TOOK TIME OUT OF THEIR SATURDAY, JENNIFER,
[02:40:02]
ESTHER, KAREN, TROY, DALE AND CHIEF MOCKS WENT THERE. HAD A LOT OF GREAT CANDIDATES. WE'RE STILL NEGOTIATING AND TALKING WITH THEM. BUT REALLY TRULY GET OUR VETERANS JOBS HERE IN THE COUNTY. IT WAS A VERY NICE EVENT. THAT'S ALL I HAVE.>> CHAIRMAN HENDRY: THANK YOU, SIR. COUNTY ATTORNEY?
[15. Approval of MOA with Florida Department of Corrections]
>> >> CITY ATTORNEY: SO ITEM NUMBER 15. APPROVAL OF THE MEMORANDUM AGREEMENT WITH THE FLORIDA DEPARTMENT OF CORRECTIONS. YOU MAY RECALL THIS ITEM WAS ACTUALLY BROUGHT TO YOU PREVIOUSLY. AND WHAT ENDED UP HAPPENING WAS THE FORM DOCUMENT THAT THE LOCAL FACILITY IN PUTNAM PROVIDED US WAS NOT THE MOST CURRENT AGREEMENT THE DEPARTMENT OF CORRECTIONS HAD. ONCE WE IF SILL TATED AND TURNED IT BACK AND THEY SENT IT TO THE DEPARTMENT OF CORRECTIONS THE DEPARTMENT OF CORRECTIONS WANTED A NEW FORM. WHAT IS ON YOUR AGINNED TAE IS THE REVISED FORM. WE'VE REVIEWED I, THERE'S NOTHING SUBSTANTIVE EXCEPT FOR FOR MATTING. SO WE FELT LIKE WE SHOULD BRING IT BACK FOR APPROVAL.
>> COMMISSIONER ROLLINS: MOVE APPROVAL.
>> CHAIRMAN HENDRY: ALL IN FAVOR SAY AYE. OPPOSED. SO, DONE.
>> CITY ATTORNEY: I HAVE A COUPLE OTHER ITEMS. ONE IS JUST TO GO BACK. COMMISSION HUTCHINGS ON ITEM 8 WE JUST WEREN'T 100 PERCENT SURE IN CONNECTION WITH YOUR MOTION THAT YOU INCLUDED THE BUDGET TRANSFER. WE THINK YOU DID BUT WE WANTED TO MAKE SURE THAT YOU MOVED FOR APPROVAL OF THE PERSONNEL CHANGES, THE ORGANIZATIONAL CHARTS AND THE BUDGET TRANSFER.
>> VICE CHAIR HUTCHING: THAT WAS MY INTENT.
>> CITY ATTORNEY: COULD WE MAKE SURE THAT'S CLEAR THAT'S WHAT EVERYBODY WAS VOTING ON FOR THE RECORD.
THANK YOU. THE COUNTY MANAGER REPORTED ON OUR BONDING. THAT'S PRETTY EXCITED AND WE'RE MOVING FORWARD ON THAT. REMINDER THAT THE SOLITE MEETING IS NEXT TUESDAY ON MARCH 17TH AT 5:30 P.M. WE'VE BEEN IN CONTACT WITH THE DEP, THE DEPARTMENT OF HEALTH, AND THE STONE RIDGE SOLITE PEOPLE WILL ALSO BE HERE AS WELL AS THE COMMUNITY MEMBERS. I BELIEVE THAT COMMISSIONER HENDRY WILL BE FACILITATING THAT MEETING ON BEHALF OF THE BOARD FINANCIAL THAT IS ALSO THE PRIMARY PREFERENCE DAY. SO, COMMISSIONER CELLA WILL BE STEPPING OUT TO PARTICIPATE ON THE CANVASSING BOARD FOR US AT THAT TIME. IN CONNECTION WITH THE OPIOID LITIGATION. I DON'T KNOW IF YOU HAVE BEEN FOLLOWING THE NEWS BUT MOST OF THE DEFENDANTS ARE MOVING INTO BANKRUPTCY IN CONNECTION WITH THE MATTER. THE PRIMARY MANUFACTURER WE RECEIVED A NOTICE THAT OUR PROOF OF CLAIM IS DUE BY THE END OF JUNE. OUR COUNSEL IS TAKING CARE OF THAT FOR US. THERE ARE DISTRIBUTORS THAT ARE ALSO PROCEEDING FORWARD IN CONNECTION WITH BANKRUPTCY AND THEY'RE TRYING TO WORK THROUGH SOME SETTLEMENT NEGOTIATION LIZ TO PERHAPS RELIEVE THEM FROM HAVING TO GO INTO BANKRUPTCY BUT, OTHER THAN THAT, IN CONNECTION WITH THE LITIGATION THE ATTORNEY GENERAL, FLORIDA'S ATTORNEY GENERAL IS DOING A STATEWIDE SURVEY OF ALL THE DIFFERENT COUNTIES AND MUNICIPALITIES TO DETERMINE WHAT PROCESSES THEY MAY HAVE OR PROGRAMS SO IF MONEY IS RECEIVED THROUGH THE LITIGATION WHAT MAY BE THE BEST WAY TO FACILITATE THE USE OF THAT MONEY AND THROUGH WHAT PROGRAMS ARE WORKING TO POTENTIALLY HELP WITH THE EPIDEMIC. LASTLY, I BELIEVE EACH OF YOU RECEIVED THIS NOTICE BUT JUST TO LET YOU KNOW WE DO NOT NEED TO DO ANYTHING AT THE TIME BUT THERE WAS A NOTICE OF INTENT TO SUE THAT WAS ISSUED BY A GROUP KNOWN AS THE CITIZENS AGAINST PHOSPHATE MINING AGAINST THE ARMY CORPS OF ENGINEERS, THE ENVIRONMENTAL PROTECTION AGENCY, THE U.S. FISH AND WILDLIFE SERVICE AS WELL AS THE U.S. DEPARTMENT OF INTERIOR. THEY PROVIDED US NOTICE BECAUSE SOME OF THAT MINING DOES OCCUR IN CLAY COUNTY. THEY AT THIS POINT WE ARE NOT INCLUDED IN THAT BUT THEY JUST GAVE US A COPY OF THE NOTICE OF INTENT FOR INFORMATIONAL PURPOSES SO YOU KNOW WHAT'S GOING ON. THAT'S ALL
I HAVE. >> CHAIRMAN HENDRY: THANK YOU, MA'AM. DOWN TO LETTERS OF DOCUMENTATION. ITEM 16. BID
[16. Bid Opening Tabulations 031020]
OPENINGS. IS THAT AN ACTION ITEM? IT'S ALREADY DONE. OKAY.PUBLIC COMMENTS. I HAVE NO CARDS.
[PUBLIC COMMENTS]
>> PUBLIC SPEAKER: I GAVE YOU ONE!
>> CHAIRMAN HENDRY: YOU GOT A CARD?
>> PUBLIC SPEAKER: I TURNED ONE IN.
>> CHAIRMAN HENDRY: OKAY. >> PUBLIC SPEAKER: IT ALSO SAID I WANTED TO SPEAK ON NUMBER 9. SEX AND BUDS, CLAY COUNTY FLORIDA HOTELS. FOR THE RECORD, I HEARD MAKE CLAY COUNTY CLEANER. LET'S WALK THE WALK AND TALK THE TALK. THERE'S MORE THAN
[02:45:06]
TWO GENDERS NOW SO IN REFERENCE TO THE SOLITE, THE SPEAKER WAS SAYING THEY CANNOT SAY BUT YET THE NUMBERS WERE MUCH HIGHER.SO, I DON'T KNOW HOW THEY CAN -- NOT COME TO A CONCLUSION THAT THERE'S AN ISSUE THERE. ON THE TREES THAT WERE TAKEN DOWN AT THE HEMMAN BUILDING I WAS REFERENCING TO EARLIER, YOU KNOW, IF YOU DON'T MAINTAIN SOMETHING THEN IT GETS OUT OF CONTROL. AND THAT'S WHAT I SEE WITH THE SEW SITE THING. THAT IS LEECHING INTO THE WATER AND THE AQUIFERS. AND I'D LIKE TO KNOW HOW DOES NEW JERSEY HAVE TO TEST THEIR WATERS AND CLAY COUNTY'S BEEN ABLE TO GET AWAY WITH IT FOR 20 YEARS WITHOUT TESTING THEIR WATERS AND ANSWERING FOR IT STILL THIS TIME. IN REFERENCE TO THE BCC THERE'S JUST TOO MUCH PUSH. IT'S NOT THE RIGHT PATH TO BORROW THIS $130 MILLION RIGHT NOW. IT'S JUST TOO MUCH AT ONE TIME. THE SLOW GROWTH WILL EQUAL LOCAL JOBS. THIS BOARD, THE PRIOR BOARD HAS BEEN ABOUT LOCAL JOBS. YOU ARE NOT KEEPING THE WORK HERE WHEN YOU ARE TRYING TO GET IT ALL DONE AND YOU DON'T HAVE THE JOBS HERE TO SUPPORT WHAT YOU GOT GOING ON. SO, I'D ASK YOU AGAIN TO SLOW THE ROLL ON WHAT YOU ARE DOING. LET'S SPEND -- IF WE NEED TO GET A LOAN FOR $130 MILLION TO CLEAN UP THIS CHEMICAL WASTE, THE DUMPING, THEN LET'S DO THAT.
BUT TO GET $130 MILLION LOAN TO PUSH THESE ROADS IS NOT RIGHT.
WE'VE HEARD YOU ARE NOT GOING TO ABLE TO TAKE CARE OF THE REST OF THE COMMUNITY. IT'S NOT ALL ABOUT LAKE ASBURY AND FLEMING ISLAND. THIS IS THE WHOLE COMMUNITY HERE. AND YOU ALL ARE STEPPING DOWN FROM YOUR SEATS SO I REALLY WOULD APPRECIATE IF THIS WAS TAKEN TO THE CITIZENS FOR THE CITIZENS TO VOTE BECAUSE THIS IS LIKE A TEN-YEAR-PLUS LOAN YOU GUYS ARE TRYING TO PUT ON THE COUNTY. AND IT'S JUST NOT RIGHT. IT'S NOT FAIR. JUST LIKE CLAY TRANSIT WASN'T FAIR TO CLAY COUNTY. THEY'RE ALL ABOUT BUILDING A BALLPARK INSTEAD OF TAKING CARE OF WHAT THEY SHOULD HAVE BEEN TAKING CARE OF. AND YOU ALL SIT UP HERE AND YOU'VE BEEN HANDED THIS FROM THE PRIOR BOARD. NO YOU WHAT ARE YOU DOING TO THE NEXT PRIOR BOARD COMING HERE? YOU ARE HANDING THEM A BUNCH OF NONSENSE. AND AS YOU SAID HERE TONIGHT THERE'S A LOT
OF UNCERTAINTIES. >> CHAIRMAN HENDRY: THANK YOU
MR. AUTO YOUR TIME IS UP. >> PUBLIC SPEAKER: IT'S DEFINITELY CERTAIN YOU ARE GOING THE WRONG WAY.
[COMMISSIONERS' COMMENTS]
>> CHAIRMAN HENDRY: LAST COMMENTS BY COMMISSIONER.
>> COMMISSIONER ROLLINS: I KNOW WE HAVE A MEETING ON THE 17TH ABOUT THE SOLITE ISSUE. ONE THING THAT WAS BROUGHT UP TO ME BY SOME PEOPLE IN THE COMMUNITY IS THE IDEA OF US JUST TAKING THE FIGHT TO THEM AS OPPOSED TO WAITING FOR FDLE -- DEP TO DO SOMETHING AND HANDLE THAT. IS THAT THE POSSIBILITY WE COULD SUE THEM AND HIRE A FIRM TO DO IT ON A CONTINGENCY. SO, I KNOW IT'S AT THE END OF THE MEETING BUT I WANTED TO JUST BRING UP THAT IDEA AND SEE IF MAYBE WE COULD LOOK INTO AND DISCUSS IT AT A FUTURE MEETING. BUT THEN THAT WAY -- BECAUSE ULTIMATELY WE COULD POSSIBLY SUE THEM FOR THE COST OF CLEAN UP AT THE HIGHER LEVEL OF RESIDENTIAL VERSUS THE COMMERCIAL THEY'RE CURRENTLY CLEANING IT UP AT. THEN IN THE PROCESS OF THAT THEY'RE DISCOVERING OTHER THINGS WE WOULD BE ABLE TO SEE WHAT'S ON THE PROPERTY IN TERMS OF CONTAMINATION AND THAT TYPE OF THING. SO, JUST A THOUGHT. AND LIKE I SAID I KNOW IT'S TOWARDS THE END OF THE MEETING HERE SO JUST WANTED TO BRING IT UP PUBLICLY SO WE CAN START LOOKING INTO IT THEN MAYBE HAVE FUTURE
DISCUSSIONS. >> COMMISSIONER HUTCHING: I
DON'T HAVE ANYTHING. >> CHAIRMAN HENDRY: NOTHING?
>> COMMISSIONER HUTCHING: NOPE. >> COMMISSIONER CELLA: I JUST WANT TO CONGRATULATE OUR STAFF LED BY OUR COUNTY MANAGER. CHIEF MOCK WAS IN THERE, MIKE PRICE, COURTNEY AND HER TEAM, ALL THE FOLKS IN FINANCE AND BUDGET IN TERMS OF WHAT THEY WERE ABLE TO ACCOMPLISH THIS PAST WEEK IN TERMS OF BRINGING THOSE BOND ISSUE TO A CLOSE. I THINK MIKE PRICE WAS AROUND BEFORE AND THE PREVIOUS INCARNATION OF THE BONDS AND HE INDICATED THIS WAS
[02:50:02]
THE SMOOTHEST TRANSITION HE HAD SEEN COMPARED TO THE OTHER ONE.SO, CONSEQUENTLY WE OWE YOU. I KNOW THERE WAS A LOT OF WORK BEFORE BUSINESS HOURS, AFTER BUSINESS HOURS AND IT IS CERTAINLY WELL APPRECIATED AND I THINK IN THE LONG RUN THE RECORD WILL STAND THAT THAT WAS CERTAINLY THE RIGHT THING TO DO AT THE RIGHT TIME AND YOU GUYS DID IT WELL. SO WE APPRECIATE
THAT. >> COMMISSIONER BOLLA: WE'RE GOING TO START BUILDING A LOT OF R ROADS. I'M WONDERING IF WE HAVE THE MOA WITH CCUA COMPLETED YET.
WHERE THAT MIGHT BE. >> IT'S ON THE LIST.
>> COMMISSIONER BOLLA: I KNOW YOU'VE BEEN BURIED WITH THE BONDS BUT THAT'S SOMETHING WE NEED TO KIND OF GET HAMMERED OUT. THE BACKGROUND ON THAT WAS WHEN WE WENT INTO THE BOTTOM RIDGE PROJECT WE HAD A LOT OF ISSUES WITH COORDINATING THE PROJECT WITH THE SEWER SYSTEM AND THE WATER SYSTEM. IT WAS UNDER THE RECORD. PART OF THAT WAS WE HAD NO AGREEMENT IN PLACE TO DISCUSS THIS THING AND FIGURE OUT HOW WE COULD WORK TOGETHER ON IT. I UNDERSTAND WE'VE GOT A PRELIMINARY ESTIMATE ON WHAT IT'S GOING TO TAKE TO RESURFACE OAK LEAF PARKWAY TO THE TUNE OF ABOUT -- THE BAD PART. JUST WHAT WE NEED, RIGHT. NO MORE.
>> JUST WHAT YOU NEED AND NO LESS. NOT THE WHOLE ROAD.
>> COMMISSIONER BOLLA: IT'S ABOUT 150,000?
>> YES. >> COMMISSIONER BOLLA: I NEED HELP FELLOW COMMISSIONERS. I'M GETTING LOTS OF HEAT ON THAT. IF YOU CAN FIGURE OUT HOW TO PAY FOR IT I'D MUCH APPRECIATE THAT.
>> COMMISSIONER CELLA: WE'RE GOING TO BE TAKING UNTHE -- UP THE CIP IN THE INFRASTRUCTURE MEETING APRIL 7TH.
>> COMMISSIONER ROLLINS: BUT THAT WOULD BE PART OF THE RANKING SYSTEM THAT WE HAVE? BECAUSE IF WE START GETTING INDIVIDUAL PULLING -- PULLING OUT INDIVIDUAL ROADS AND ADVOCATING FOR IT THAT COULD GET CRAZY.
>> COMMISSIONER BOLLA: OKAY. I WONDER IF WE COULD AT SOME POINT TAKE A LOOK AT HOW MUCH WE'RE PAYING FOR WEB DESIGN AND MEETING WE HAVE WE'RE HAVING A - MAJOR EXPENDITURE ON SOME WEB THING HERE. I WONDER IF OUR AUDITOR MAYBE COULD MAKE A LIST OF ALL THE PROJECTS WE'VE DONE IN THE LAST THREE YEARS, FOR INS INSTANCE, AND LET'S COMPARE THAT TO WHAT'S GOING ON IN A COUPLE OF COUNTIES OUR SIZE. LET'S SEE
IF WE'RE IN THE BALLPARK. >> CHAIRMAN HENDRY: TROY YOU ARE NOT BUILDING AN EMPIRE ARE YOU BROTHER? JUST CHECKING.
>> COMMISSIONER BOLLA: IT SEEMS LIKE THERE'S A LOT OF THIS GOING ON. THE LAST THING I'VE GOT HERE IS THE REDISTRICTING. HOW DOES THAT PHYSICALLY WORK WITH TIMING AND WHAT NOT? AFTER THE CENSUS IS, QUOTE, COMPLETE, WHAT HAPPENS?
>> COMMISSIONER ROLLINS: WE DRAW YOU OUT OF YOUR DISTRICT.
[LAUGHTER] >> COMMISSIONER CELLA: DRAW
STRAWS. >> COMMISSIONER BOLLA: IN TWO YEARS I'M NOT GOING TO CARE. HOW DOES THE MECHANICS WORK ON THAT
IS I GUESS WHAT I WANT TO KNOW. >> SO ONE IS IS IN ST. JOHNS COUNTY AND ONE IN CLAY COUNTY YOU WON'T VIEW ANY OF THE DATA UNTIL APRIL 2021. ONCE THAT DATA IS RELEASED THEN WE'LL GO THROUGH A PROCESS WHAT WE DID LAST TIME IS WE TOOK AND REDI REDISTRICTED, MADE A SERIES OF MAPS, PRESENTED THOSE TO THE BOARD INDIVIDUALLY, KIND OF CAME TO A YOU KNOW WHAT DO YOU LIKE, WHAT DO YOU WANT HERE TO THE BOARD MEETING AND SUBMITTED THOSE FOR APPROVAL. AS WE DO THAT OURSELVES. THE SCHOOL BOARD DOES THEIRS. THAT'S DONE IN SEPTEMBER-ISH OF 2021. AND IT'S FOR 2022'S ELECTION.
>> COMMISSIONER BOLLA: SO THE 2022 ELECTION IS WHEN IT WILL TAKE AFFECT? IS THERE ANY CHANCE WE CAN GET THE SCHOOL BOARD AND
BCC DISTRICTS TO LATCH UP. >> THAT WOULD BE BETWEEN YOU AND THE SCHOOL BOARD TO DECIDE THAT. I CAN TELL YOU IN THE PAST REALLY DEPENDS ON WHO IS RUNNING AT THE TIME. BECAUSE, YOU KNOW,
NOBODY WANTS TO REDISTRICT -- >> COMMISSIONER BOLLA: WHEN
WOULD WE START THAT DISCUSSION. >> IN 2021. ONCE YOU GET THE DATA. BECAUSE YOU CAN MAKE A DECISION TODAY THAT SAYS YOU ARE GOING TO DO THAT AND THE SCHOOL BOARD COULD MAKE THAT DECISION BIT THEN YOU WILL HAVE A DIFFERENT BOARD ON BOTH SIDES SO YOU WOULD BE MAKING A COMMITMENT THAT MAY NOT HOLD UP.
>> COMMISSIONER CELLA: I WOULD LOVE TO SEE US DO THAT. I MEAN, THAT WAS ONE -- WHEN I WALKED 3,500 HOMES THAT WAS THE BIGGEST CONFUSION POINT FROM TAXPAYERS AND VOTERS AS TO WHAT DISTRICT
[02:55:05]
THEY WERE IN HERE AND IN THERE AND IT WOULD CERTAINLY GO A LONG WAY MANY SMOOTHING OUT WHAT PEOPLE HAVE SORT OF A BAD FEELING ABOUT GOVERNMENT. BECAUSE WE'RE TRYING TO CONFUSETHEM ALL THE TIME >> COMMISSIONER BOLLA: EVEN I DON'T REMEMBER WHAT DISTRICT I'M IN WHETHER TALKING TO MY WIFE BECAUSE SHE IS IN A DIFFERENT NUMBER THAN I AM.
>> WE ONLY HAVE TO DO FIVE EACH. >> CHAIRMAN HENDRY: IS THAT IT? I HAVE NO COMMENTS. WE'RE GOING TO CLOSE THIS OUT AND I'LL ASK GOD BLESSINGS UPON OUR
* This transcript was compiled from uncorrected Closed Captioning.