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>> WELCOME TO THE FINANCE AND AUDIT COMMITTEE MEETING.
IT IS FEBRUARY 18 OF 20206789 3:00 P.M. OR A FEW MINUTES AFTER. WE'LL GET OUR MEETING STARTED.
FIRST OFF WE HAVE PUBLIC COMMENTS.
IS THERE MAIN WISHES TO MAKE PUBLIC COMMENTS IS THE NO.
[1. CCSO COPS Hiring Program Grant Application]
WE'LL GO ON TO ITEM NUMBER ONE. IF YOU'LL GIVE US A QUICK. >> THE INITIAL COST FIRST YEAR SALARIES WOULD BE 346,000 OF WHICH WE WOULD HAVE A 25% MATCH.
>> WE WOULD ALSO HAVE TO PURCHASE THE CAPITAL AND EQUIPMENT AND THAT WOULD BE ROUGHLY 60,000 IN THE FIRST YEAR. AFTER THREE YEARS WE MUST ABSORB THEM INTO OUR BUDGET SO I WOULD ESTIMATE GOING FORWARD AND I'LL GIVE YOU COPY OFFENSE THIS THESE WITH INCREASES IN FRS ABOUT
364,000 PER YEAR. >>> AND I BROUGHT DIRECTOR MORGAN IN CASE YOU HAD ANY QUESTIONS ABOUT THE PROGRAM.
>> AND YOU DON'T HAVE ANY OF THIS AVAILABLE IN YOUR CURRENT
INFRASTRUCTURE. >> NO WE DON'T.
THIS IS ASKING FOR FIVE ADDITIONAL DEPUTIES IN THE
BUDGET FOR NEXT YEAR. >> I KNOW YOU WERE SUPPOSED TO BE ADDING PEOPLE IN THE LAST BUDGET SO I WAS WONDERING IF
THIS IS PART OF THAT? >> NO, THIS GRANT IF APPROVED
WILL GO INTO EFFECT OCTOBER 1 1. >> SO THE NEXT BUDGET YEAR?
>> RIGHT. >> DID YOU HAVE ANY QUESTIONS?
>> NOT AT THIS TIME. >> WE'LL JUST PUT THIS ON THE BOARD AGENDA AND BE SURE AND BE HERE THEN.
[2. CCSO Hazard Mitigation Grant Program (HMGP) Contract]
>> ON THE SECOND ITEM I HAVE. >> ALL RIGHT.
>> GOOD AFTERNOON. >> GOOD AFTERNOON.
I'M TONI WITH THE BUILDING MAINTENANCE SUPERVISOR.
AND THE REASON I COME IS THE LITIGATION FOR THE MITIGATION SUBSTATION. GRANT WAS APPROVED.
WE ARE WAITING ON THE CONTRACT FOR COMMISSIONER TO SIGN THE CONTRACT SO WE CAN SEND IT TO THEM.
THE PRICE WE'RE LOOKING FIRST ONE WE GOT WAS 353,000.
THEY WANT TO DO 70% AND WE GOT TO FURNISH 25% TO DO IT.
WE DO HAVE THE $287,000 IN OUR BUDGET THIS YEAR FOR OUR PART OF IT. SO WE ARE COVERED.
>> MUSIC TO MY EARS. THAT'S GOOD.
WE'LL HAVE THAT GO TO THE FULL BOARD AS WELL SO YOU CAN EXPLAIN
THAT. >> IF WE CAN GET THE CONTRACT TO THEM BY FEBRUARY SO THEY CAN GET STARTED SIGNED BY COMMISSIONERS.
IF WE CAN GET IT TO THEM AND GET GOING FROM THERE.
>> BY THE END OF FEBRUARY. >> OUR MEETING IS ON THE 25TH
TE TWO THAT WAS THAT SNUB DIFFERENT THAN ON THE AGENDA.
WE HAD 117, 756. YOU HAD 2 SOMETHING.
>> YES. >> AFTERWARDS COULD WE GET
DETAILS OF THAT SO -- >> WHEN WE REDONE IT IT COME UP LESS THAN WHAT WE HAD BUDGETED FOR.
WE GOT THE MONEY IN THE BUDGET FOR 200 SOMETHING THOUSAND IF IT
NEEDED IT. >> THAT WAS YOUR ESTIMATE AHEAD
[3. Budget Resolution - CCSO SCAAP 2018 & 2019 Grants]
>> ITEM NUMBER 3. BUDGET RESOLUTION FOR 18 AND 1
I HAVE THE FIRST I'M IS A BUDGET RESOLUTION FOR TWO GRANTS ASSISTANCE GRANTS. WE RECEIVE THE REVENUES THAT THE SHERIFF'S OFFICE APPLIED FOR. NOW WE ESTABLISH THE BUDGET SO
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THECAE EXPEND THE MONEY. >> CONSENT.
>> WE'LL SUSTAINED TO THE CONSENT AGENDA TO THE BOARD.
[4. Budget Resolution - Damage Repairs on CR 218]
>> NUMBER FOUR. P>> WE NEED TO RECOGNIZE INSURANCE PROCEEDS WE GOT FROM THE INSURANCE COMPANY IN ORDER TO ESTABLISH A BUDGET FOR REPAIRS THAT NEEDS TO BE DOWN
COUNTY ROAD 218. >> CONSENT AGENDA.
[5. Bid #19/20-6, SR 15A (Pine Ave) Pedestrian Bridge/Sidewalk Improvement Project]
>> WE'VE BEEN TRYING SEVERAL TIMES TO GET PEOPLE TO BUILD US PEDESTRIAN BRIDGES ON PINE AVENUE.
PUT IT OUT TO BID TWICE. SECOND TIME IT'S COME IN TOO HIGH SO WE NEED TO REJECT THE BID.
>> PRETTY STRAIGHTFORWARD. >> NOTHING WE CAN DO.
>> WE'LL PUT THIS ON CONSENT AGENDA.
JUST A FORMALITY. >> HOW ABOUT HIGH LAND GROVE AND
[6. Highland Grove & Holly Crest HMGP Application-Hurricane Michael Disaster DR-4399]
HOLLY CREST? >> THIS IS ANOTHER ONE OF THOSE HMPG GRANTS H. IS FOR MICHAEL SO IT'S IN THE THIRD TIER.
WE'RE ASKING YOUR PER NOTION SUBMIT THIS APPLICATION AND ALSO THE NEXT AGENDA ITEM IS ANOTHER APPLICATION FOR THE THIRD TIER OF MICHAEL. WHAT THEY DO IS MY UNDERSTANDING THE FIRST TIER IS THE IMPACT AREA.
AND THEN THEY'LL GO FOR A SECOND TIER AND EVEN A THIRD TIER WHICH IS JUST ABOUT ANYBODY CAN APPLY FOR IT.
THESE WERE AREAS THAT WERE IMPACTED?
>> YES, MA'AM, THESE ARE. THESE ARE ALL AROUND 220 AND
JUST NORTH OF THAT AREA. >> YEAH, THAT WAS HIT PRETTY
>> WE'LL SEND THIS TO CONSENT? >> THAT'S FIVE AND SIX.
[7. Homestead Rd-Tanglewood Village HMGP Application-Hurricane Michael Disaster DR-4399]
>> AND 7 I GUESS IS HOMESTEAD WHICH IS OFF OF COLLEGE IN THE
>> ANYTHING WE CAN DO TO GET HELP WITH THAT WE'LL TAKE IT.
>> AND WE HAVE TO PAY 25% WHICH IS OUR COST.
THANK YOU MR. SMITH. >> ITEM NUMBER 8 FLORIDA'S FIRST
[8. Florida's First Coast of Golf, Inc. Marketing Agreement]
COAST OF GOLF. >> GOOD AFTERNOON.
WE'RE REQUESTING APPROVAL FOR SOLE SOURCE FOR FLORIDA'S FIRST SOURCE OF GOLF. THEY ARE THE CONSORTIUM OF THE REGIONAL COUNTIES. THERE IS DUVAL, NASSAU, CLAY.
EXPAND OUR DOLLAR. >> GREATER PURCHASING POWER.
SO THAT IS THE REQUEST IS FOR $26,444.
AND JUST REQUESTING THAT SOLE SOURCE DESIGNATION.
>> THAT WAS APPROVED BY THE TDC? >> YES.
WE'VE DONE THIS FOR YEARS. >> THANK YOU MS. MORE GONE.
[9. Digital Assurance Certification, LLC (DAC) Agreement for Disclosure-Dissemination Agent Services]
>> ITEM 9 DIGITAL ASSURANCE CERTIFICATION.
>> THIS IS AN AGREEMENT WITH DAC IN ORDER TO PROVIDE THE DISCLOSURES THAT ARE REQUIRED DURING THE LIFE OF OUR REPAYMENT FOR THE BONDS. SAND IT WILL BE FOR THE ENTIRE LIFE. IT WILL BE RENEWED EACH YEAR BUT THAT IS PROVIDED FOR IN THE AGREEMENT AND THEY WILL TAKE CARE OF ALL THE DISCLOSURES. WE FELT LIKE THAT WAS IMPORTANT BECAUSE OF THE SHIFT BETWEEN US AND THE CLERK'S OFFICE TO MAKE
SURE THERE WAS NOT A GAP. >> WE USE THE SAME SERVICE AT THE CHARTER SCHOOL. I'LL PUT THAT ON CONSENT.
>> IT WILL BE PAID FOR OUT OF THE BOND PROCEEDS.
[10. Florida Department of Health EMS County Grant Application]
>> AND DEPARTMENT OF HEALTH EMS COUNTY GRANT.
>> THIS IS ANNUAL AGREEMENT FROM DEPARTMENT OF HEALTH FROM THE EARTHQUAKE MS GRANT. ASKING FOR TWO THINGS IN HERE, ONE FOR YOU TO ALLOW US TO -- ONE FOR YOU TO ALLOW US TO PUT IN FOR THE MONEYS, TWO WILL GIVE YOU THE RESOLUTION WHICH WE HAVE TO SPEND 40 FOR THAT. THIRD IS FOR A SOLE SOURCE FOR THE CARDIAC MONITOR. WE BOUGHT 28 OF THEM AND YOU APPROVED FOR THOSE. THIS IS THE EXPANSION UNIT FOR THAT PART TIME UNIT. WE WILL USE THIS GRANT AND ANOTHER GRANT TO PURCHASE THE CARDIAC MONITOR.
>> OOD DEAL. WE'LL NAUGHT ON CONSENT.
>> I DID HAVE A QUESTION. THE AED'S WE TALKED ABOUT AT THE TOWN HALL OR THE FORUM IN KEYSTONE SENIOR CENTER.
THAT IS ON THE LIST OF THINGS WE'RE WORKING TO TRY TO GET AED'S THERE. I KNOW FIRE STATION CLOSE BUT IF WE COULD GET ONE THERE I'D LOVE TO SEE THAT.
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THAT WAS BROUGHT AUTOPSY AMONG OTHER THINGS.>> I'VE TALKED TO TERRY BARTON LAST WEEK AND SUGGESTED WE HAVE A FOLLOWUP MEETING JUST A HAND FULL OF US JUST TO FOLLOW UP BECAUSE WE NEED TO MAKE SURE THINGS ARE GOING IN THE RIGHT
DIRECTION. >> WE'LL SUSTAINED PARTICULAR
GRANT APPLICATION TO CONSENT. >> ITEM NUMBER 11.
[11. Second Renewal to Agreement No. 15/16-78 with J&D Maintenance and Services of North Florida, LLC-Mowing Services]
>> THIS IS OUR LAST RENEWAL FOR GROUND MAINTENANCE AT 1 LOCATIONS AROUND THE COUNTY THIS WILL TAKE TO US FEBRUARY OF NEXT YEAR AND THEN WE'LL HAVE TO REBID.
>> THERE WERE ANY BUILT IN INCREASES?
>> THAT CONCLUDES ALL OF THE ITEMS.
[COUNTY MANAGER/CLERK OF THE BOARD]
DID YOU HAVE ANY COMMENTS? >> YES, MA'AM.
>> A COUPLE OF THINGS. THE FIRST ONE I WANT TO TALK ABOUT FRANCHISING AND COLLECTION AND I ASKED MILTON TO ATTEND ALSO JUST TO BACK UP. WE HAVE 16 COMPANIES THAT ARE FRANCHISED. SIX OF WHICH ARE IN CLAY COUNTY.
IT WAS JUST OVER A YEAR AGO WHEN WE OPENED THIS UP TO SEE WHO WOULD LIKE TO BID FOR THAT AND BECOME A FRANCHISEE AND LICENSE.
I SUGGESTED WE DO OPEN THAT UP AND THEN WE COULD TAKE A LOOK AT HERE IS WHERE IT AFFECTS OUR BUDGET.
THEY HAVE TO BE AUDITED EVERY FIVE YEARS SO IT TAKES TIME OUT OF THE STAFF'S TIME TO BUDGET THAT.
WE'VE BEEN DOING THAT FOR HOW MANY YEARS NOW?
>> WE COMPLETED ONE THIS YEAR. WRAPPING UP PAPERWORK THIS
FISCAL YEAR AND GOT TWO OTHERS. >> WE NEED TO DO SEVERAL A YEAR
TO STAY UP. >> JUST ACROSS THE BOARD I'LL BRING THIS IN FRONT OF THE BOARD AS AGENDA ITEM AND VOTE TO OPEN THAT UP AND NUMBER TWO WE DON'T WANT TO TALK ABOUT A NUMBER YET TO GO OVER THE 16. WE'D LIKE TO TAKE A CLOSE LOOK AT THE BUDGET AND WHAT THAT WOULD COST US.
ABOUT A YEAR AGO I THINK THREE APPLIED AND ONLY TWO WERE APPROVED SO GIVES YOU AN IDEA. THE SECOND THING FOR CLAY DAY WE'RE LOOKING AT AN ALTERNATIVE WEATHER LOCATION.
I DON'T HAVE THAT JUST YET. IT'S AN 80% CHANCE OF RAIN.
KAREN AND AT THE REESE ARE DILIGENTLY WORKING ON THIS.
AS SOON AS THAT COMES OUT I'LL LET YOU KNOW.
>> THAT IS GOOD NEWS. >> AND THEN FINAL THING IS SOMETHING ALL OF THE PROJECTS ARE IN YOUR BOCKS IN THE HIGHLIGHT OF THOSE. I DID WANT TO TALK ABOUT THE EXTRACTOR FOR KEYSTONE HEIGHTS FIRE DEPARTMENT.
24 FEBRUARY WILL BE A PREBID AND THEN IT WILL GO OUT TO BID ON THE 10TH AND THEN WE'LL COME STRAIGHT TO THE BOARD ON THE 24TH OF MARCH FOR THAT AND GATE PROJECT ROLLING.
I DON'T HAVE ANY OTHER SIGNIFICANT PROJECTS TO BRIEF
JUST PENDING ANY QUESTIONS. >> I DID HAVE ONE NOT QUESTION BUT COMMENT. IN TERMS OF AND MAYBE WE CAN TALK ABOUT THIS IN THE MEETING ON TUESDAY, BUT IN TERMS OF COMMUNICATING THE MESSAGE ON THE BONDING PROJECT, I WONDER ONE OF THE THINGSTA IS A DISCONNECT IS THESE ROAD ARE NOT ROAD THAT ALL OF US AS COUNTY CITIZENS ARE DRIVING ON EACH AND EVERY DAY.
MAYBE WORKING ON A STRATEGY TO COMMUNICATE THESE ARE ROADS THAT ARE ALREADY BEING DRIVEN BY COUNTY RESIDENTS.
THERE IS CHALLENGES WITH THESE SPECIFIC ROADS AND COMMUNICATING WHAT THOSE ROADS ARE. BECAUSE I DON'T KNOW THAT I THINK THERE IS A PERCEPTION THAT WE'RE JUST BUILDING NEW ROADS FOR SOME FUTURE GROWTH AS OPPOSED TO CURRENT ROADS THAT ALREADY HAVE PROBLEMS LIKE 218 FOR INSTANCE.
WE DRIVE 218 AND IT'S THE FIRST ONE.
AND THEN 220 IS GOING TO BE WIDENED.
OBVIOUSLY THERE IS THE ONE LITTLE PIECE THAT IS A NEW ROAD TO CONNECT SO THERE IS A BETTER FLOW BUT ALL OF IT IS TO ALLEVIATE CURRENT TRAFFIC ISSUES.
IT'S NOT JUST BUILDING NEW ROADS AND SUBDIVISION (R) GOING TO
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LOCATE THERE OR SOMETHING LIKE THAT.THAT MESSAGE SEEMS TO NOT BE GETTING OUT SOMEHOW.
I DON'T HAVE THE SOLUTION ON HOW WE COMMUNICATE THAT OUT BUT WE PUT OUR HEAD TOGETHER AND COMMUNICATE OUT THAT MESSAGE.
THAT'S CRITICAL THAT WE WANT TO BE RESPONSIBLE WITH TAXPAYER MONEY. WE TRY TO ALLEVIATE PROBLEMS THAT CURRENT CLAY COUNTY RESIDENTS ARE FACING.
ANYONE WHO HAS DRIVEN THE TOP FIVE WILL SAY THOSE ROADS NEED TO BE REPAIRED. WE'LL --
>> MAYBE A VIDEO LIKE EXPLAINS IT.
>> WE COULD DO A VIDEO DURING RUSH HOUR.
WE COULD DO A VIDEO. >> FROM THE CONSUMER USER IF YOU ARE A CITIZEN HOW DID S THIS IMPACTING YOU BECAUSE MAPS ARE GREAT AND VC AND THIS AND THAT. THAT GETS COMPLICATED F. YOU ARE AN AVERAGE CITIZEN HOW IS THIS GOING TO IMPACT YOU, MAYBE AN INFORMATIONAL VIDEO WE COULD POST AN SHARE.
GET THAT OUT TO THE PUBLIC. WE WILL CREATE A VIDEO.
>> THANK YOU SO MUCH. >> ANYTHING ELSE?
* This transcript was compiled from uncorrected Closed Captioning.