[13. Modification #3 to Agreement No. 2016/2017-126 with the Florida Division of Emergency Management (Hurricane Shelter Retrofit Project B SJRSC)]

>> THANK YOU. >> THIS IS A GRANT CONTRACT MODIFICATION. THIS IS UNDER THE SHELTER RETROFIT PROGRAM WE RECEIVED FUNDS FOR.

THIS CONTRACT MODIFICATION WOULD REINSTATE THE GRANT FROM END OF LAST NOVEMBER. PROJECT IS JUST TAKING LONGER

AND WE HAD TO EXTEND CONTRACT. >> AND THAT IS FOR THE HARDENING

OF STATE RIVER CAMPUS. >> YES.

>> JUST CONSENT FOR THAT. >> OK.

[14. Stryker Sales Corporation Agreement]

THANK YOU. ITEM 14.

>> SO STRIKER AGREEMENT IS ANNUAL MAINTENANCE AGREEMENT FOR OUR CARDIAC MONITORS AND AUTOMATIC EXTERNAL DEFIB RATE TOSSER. THE COMPANY COMES IN ONCE A YEAR AND DO ANNUAL MAINTENANCE AND WARRANTY OUR EQUIPMENT SO IF WE HAVE ISSUES THROUGHOUT THE YEAR THEY FIX THEM FOR US.

>> WE WANT THOSE TO BE WORKING. >> WHY DO WE HAVE TO DO SOLE

SOURCE ON THIS? >> IT'S THE MANUFACTURER THAT COMES IN TO DO THE REPAIRS. SO THE MANUFACTURER IS THE ONE THAT SELLS THE PRODUCT AND THEY ARE ONES THAT TAKE CARE OF IT

FOR US. >> SERVICING THEIR PRODUCT.

>> YES, MA'AM. >> OK.

THANK YOU FOR DOING THAT. >> I'M GOOD EITHER WAY.

>> WE JUST PUT IT ON CONSENT AGENDA.

>> THANK YOU. >> ITEM 15.

[15. Interlocal Agreement with the Town of Orange Park (COPCN)]

>> YOU GUYS. >> HOLDING TO THE THEME I'M NOT

DAVID. >> CHIEF SAID SINCE I WAS RESPONSIBLE FOR GETTING THE INITIAL AGREEMENT THROUGH THE BOARD I HAD TO CONTINUE WITH THIS.

THIS IS A MODIFICATION TO THE INTERLOCAL AGREEMENT WITH THE

[00:15:02]

TOWN OF ORANGE PARK THAT PROVIDED THE COPCN FOR THEIR AMBULANCE SERVICE. YOU WILL RECALL BACK IN DECEMBER OF 18 WHEN THE BOARD APPROVED IT THE TOWN WAS UNSURE AS TO HOW SOON THEY COULD GET A RESCUE UNIT AND PUT IT IN SERVICE.

THAT DID NOT OCCUR UNTIL OCTOBER OF 201.

AND SO AS A RESULT OF THAT WE ARE NOW MODIFYING THE EXISTING AGREEMENT WITH THE REVISED AGREEMENT THAT PROVIDE A START DATE OF OCTOBER AND CONTINUES IT THROUGH END OF IT AND THAT'S THE MODIFICATION THAT IS PROPOSED IN FRONT OF YOU.

>> SO THERE IS NO REDUCTION IN FUNDS.

IT'S JUST A DIFFERENT START DATE.

>> YES. >> OK.

>> WELL IT SUNSETS EARLIER. THE TOTAL COMPENSATION WILL BE REDUCED BY THE TIME OF MONTHS THEY WERE NOT IN SERVICE.

BUT WE WERE GETTING THE REVENUE AT THAT POINT.

>> IT WAS ORIGINALLY THOUGHT THEY WOULD PAY THE PER YEAR BUT HAD TO REDUCE THAT BY HOWEVER MANY MONTHS.

>> WE'RE BEING COMPENSATED THE NUMBER OF MONTHS THEY'VE BEEN IN

SERVICE. >> CORRECT.

>> ALL RIGHT. >> I THINK ON REGULAR AGENDA.

[16. Interlocal Agreement with First Responder Agencies]

>> INTERLOCAL AGREEMENT WITH FIRST RESPONDER AGENCY.

TROY YOU ARE UP. >> I.

>> THE SHERIFF OF THE COUNTY ENTER INTO AN AGREEMENT WITH EACH FIRST RESPONDER AGENCY ALLOWING AND VERIFYING THAT YOU CAN TRANSMIT ON EVERYBODY ELSE'S RADIO ON THEIR PRIMARY CHANNEL IF RESPONSE TO THE TRAGEDY THAT HAPPENED DOWN SOUTH.

IT'S TO GUARANTEE EVERYBODY CAN TRANSMIT AND TALK.

>> THERE IS NOT A DOLLAR AMOUNT. >> THEY SENT LETTERS THAT WE

WERE IN COMPLIANCE. >> I'LL PUT IN A PLUG HERE.

BECAUSE OF THE WISDOM OF THE BOARD WHEN ATE PROVED THE MOTOROLA CONTRACT, WITH THE EXPANSIVENESS INCLUDED.

THE COUNTY WAS WELL PREPARED FOR THAT TO TAKE PLACE.

SO BECAUSE OF THE WORK WE HAD DONE BEFOREHAND PLACING THAT NEW SYSTEM INTO OPERATION IT ENSURED WE HAD THAT CAPABILITY.

>> VERY GOOD. THANK YOU.

I REMEMBER THAT. >> SO THERE IS NO DOLLAR AMOUNT ATTACHED TO THIS. ARE YOU OK WITH IT GOING ON THE

CONSENT AGENDA? >> YES.

[17. Camp Chowenwaw FDEP Grant #L1703 Closeout Document]

>> CAMP CHOW. >> THIS SHOULD BE OUR CLOSEOUT DOCUMENT FOR THE CAMP CHOW IMPROVEMENTS.

THIS IS A NOTICE OF SITE DEDICATION.

AND BASICALLY STATES THAT FUNDS WERE RECEIVED FOR IMPROVEMENTS AND THAT THE PARK IS AN OUTDOOR RECREATIONAL FACILITY OPEN TO

THE GENERAL PUBLIC. >> ALL RIGHT.

>> THERE IS NO FINANCIAL IMPACT. WE'LL NAUGHT ON CONSENT.

[18. County Park Lease Extensions]

ITEM 18. COUNTY PARK LEASE EXTENSIONS.

>> THIS IS A REQUEST FOR EXTENSIONS FOR FOUR LEASES AT OUR ATHLETIC ASSOCIATIONS. THESE LEASES EXPIRED ON 31 DECEMBER AND WE NEED AN EXTENSION TO HAVE TIME TO WORK OUT WHAT THE FINAL LEASE WILL LOOK LIKE.

THERE HAS BEEN A LOT LOVE DISCUSSION MOVING FROM TIER ONE TO TWO WHAT THAT PROCESS SHOULD LOOK LIKE AND IDENTIFYING THE COUNTY'S REQUEST WHO HAS RESPONSIBILITY FOR CERTAIN PORTIONS OF MAINTENANCE. YOU MAY HAVE HEARD WE'RE FORMING TEAMS TO GET TOGETHER WITH THE ASSOCIATIONS AND WORK OUT ALL THESE DETAILS. WE'LL LET YOU KNOW WHEN THE N.C.

STATE. WE'LL HAVE ANOTHER MEETING TO

[00:20:02]

FURTHER DISCUSS THE LEASES. >> SO THE LEASE DON'T HAVE ANYTHING TO DO WITH ANYBODY IN THESE ORGANIZATIONS BEING OUT OF

COMPLIANCE? >> NOT AT ALL.

>> THERE IS NO CHANGES TO THIS. >> WE'RE JUST MAKING SURE WE HAVE COVERAGE AND NOT OPERATING FROM UNDER A LEASE LOAD.

ONCE WE GET THESE LEASES WORKED OUT, THEY WILL THE CHANGES WHATEVER THEY ARE WOULD BE INCORPORATED IN ALL THE LEASES AND WE'LL HAVE TO COME BACK TO YOU WITH ALL OF THEM BASICALLY.

YOU KNOW HOW CONTENTIOUS THESE LEASES CAN BE.

WHEN WE TALKED ABOUT MOVING FROM TIER ONE TO TO THE TWO, THEY STARTED TO GET EXCITED. THAT WAS ABOUT THE TIME THE LEASES WERE ABOUT TO EXPIRE. WE SAID LET'S JUST BUY SOME TIME AND FORM A COMMITTEE AND WORK IT OUT.

ONCE WE'RE SATISFIED WE'LL BRING IT BACK TO YOU.

>> WE'VE BEEN WORKING ON THE NEW MASTER LEASE.

>> THIS WAS BASED ON THEIR TAX DOCUMENTS THEY PUT IN.

THE PROBLEM WITH HAVING THAT KIND OF BLACK AND WHITE THRESHOLD. WHEN YOU DON'T HAVE THE SAME

PROGRAMS OR SAME NUMBERS. >> I THINK THEY ONLY PROFIT $100. EXPENSES WISE.

WHAT I'M SAYING IF PART OF THE INCREASE IN FUNDING COMING IN IS BECAUSE THEY ARE SERVING MORE STUDENTS AND THAT IS GOING RIGHT BACK OUT AND THERE IS NOT A -- THAT'S WHY WE ESTABLISHED THE TIER ONES AND TWO'S, IF YOU LOOK AT THE 990 YOU HAVE AN EXCELLENT IDEA WHAT THEIR FUND BALANCE IS AT THE END OF THE YEAR.

YES THEY HAVE MORE TOTAL COMING IN BUT THEY ARE SERVING MORE STUDENTS, MORE CHILDREN AND SO IT'S NOT REALLY THEY DON'T STILL HAVE THAT MUCH TO ACTUALLY PUT TOWARDS MAINTENANCE.

WHETHER THAT'S TRUE OR NOT, THAT'S THE WAY IT WAS EXPLAINED.

>> WHEN YOU LOOK AT THE FORM OF THE INCOME TAX RETURN THEY FILE , THE FORM OF THE 990. IF THEY FILE A SHORT FORM.

THE SHORT FORM SAYS WE HAD THIS MUCH MONEY AND SPENT IT.

AND THE THRESHOLD IS $50,000. THE ASSUMPTION IS THEY DON'T HAVE A FUND BALANCE. THAT'S NOT NECESSARILY TRUE EITHER. THAT'S JUST THE INCOME TAX EFFECT. AND SO YOU COULD REASONABLY EXPECT SOME OF THE SMALLER ASSOCIATIONS THAT ARE RIGHT AROUND THAT $50,000 THRESHOLD COULD AFFORD TO BE MAINTAINING THE PARKS MORE. I WOULD REMIND THE COMMITTEE AT THE TIME THEY ESTABLISHED THESE THRESHOLDS AND TIER SYSTEMS THE CONCERN OF THE BOARD IS WE'RE TAKING THESE EXPENSIVE PUBLIC ASSETS AND GIVING ALMOST EXCLUSIVE USE TO THE ASSOCIATIONS FOR $1 A YEAR SO THERE IS AN EXPECTATION THEY WOULD DO SOMETHING TO HELP MAINTAIN THE PARKS.

SINCE THEY DID HAVE FUND BALANCES AND WE COULD VERIFY THEM, THAT WAS A GOOD WAY TO LOOK AT.

THIS I DISAGREE THE WHOLE PRECEPT FOR.

THIS IT'S UP TO THE BOARD. MY RECOMMENDATION IS STICK WITH

THE TIER SYSTEM. >> JUST TRYING TO CLARIFY WHAT THE TIER SYSTEM IS DETERMINING. BECAUSE THERE COULD BE A CASE WHERE AN ATHLETIC ASSOCIATION HAS A LOT MORE --

>> WHAT IS DETERMINING IS IT'S THE MOST OBJECTIVE WAY FOR THE BOARD TO DETERMINE WHETHER THEY CAN AFFORD TO CRICKET TOWARDS THE MAINTENANCE OF THESE PUBLIC FACILITIES THEY ARE USING.

THAT'S WHAT THE PURPOSE OF IT IS.

[00:25:04]

>> BUT I UNDERSTAND THAT OVERALL THING.

WHAT I'M SAYING IS WHAT SPECIFIC METRIC IS USED? IS IT THE AMOUNT OF CASH THEY HAVE IN A SAVINGS ACCOUNT FOR LACK OF A BETTER TERM. IT'S CASH LEFT OVER EVERY YEAR.

IT'S NOT NECESSARILY AN ACCURATE ASSUMPTION.

WE JUST MAKE THE ASSUMPTION THEY DO AND SAY WE THINK YOU ARE IN A POSITION WHERE YOU CAN'T AFFORD TO HELP MAINTAIN THE PARKS.

WE WILL ASSUME THOSE OBLIGATIONS.

FOR THE TIER TWO'S. YOU GET PEOPLE FILING A LONG FORM 90 AND IT CLEARLY SPELLS OUT WHAT THEIR FUND BALANCES ARE ON THOSE THINGS. NOW YOU GET SOMETHING LIKE SOCK THEY'RE HAS A MILLION BUCKS A YEAR INCOME AND FULL TIME EMPLOYEES AND HAS FUND BALANCE LEFT OVER.

THEY HAVE A CHOICE ABOUT HOW THEY WANT TO SPEND IT.

THEY CAN SPEND IT ON ENHANCE WHICHS FOR THEIR PROGRAMS AND THEY DO THAT OFTEN. BUT THEY ALSO TURN TO THE COUNTY TO DO SOME VERY EXPENSIVE ENHANCEMENTS TO THOSE FACILITIES AND THE FEELING IN THE PAST BY THIS BOARD AND PASSWORDS HAS BEEN WE THINK THAT ASSOCIATES SHOULD BE EXPECTED TO CONTRIBUTE MORE TO HELP MAINTAIN THE FACILITIES.

PARTICULARLY GIVEN THE FACT THERE IS ALMOST EXCLUSIVE USE OF THESE FACILITIES BY THESE NEIGHBORHOOD ASSOCIATIONS.

IF THE BOARD REPLACES IT, THAT'S FINE.

IT WOULD BE INTERESTING TO SEE WHAT TO REPLACE IT WITH.

YOU GOT TO THINK ABOUT THE BUDGETING ASPECTS OF YOUR PARKS AND RECREATION MAINTENANCE DIVISION.

>> SOUNDS TO ME LIKE OUR PARKS AND RECREATION PERSON WOULD LIKE TO EXAMINE AN ALTERNATIVE. SO PERHAPS WHEN THIS COMES BACK TO THE BOARD, YOU COULD PRESENT YOUR SIDE MIKE AS WELL AS WHAT THEIR FINDINGS ARE AND WE'LL DECIDE FROM THERE.

>> IF THE BOARD IS INTERESTED, I'M HAPPY TO MAKE THAT

PRESENTATION. >> I WOULD LIKE TO IF I COULD.

WE JUST DIDN'T HAVE THIS COMMITTEE MEETING.

MIKE PRICE WAS PRESENT DURING THE ATHLETIC ASSOCIATION PRESIDENT MEETING. AND A VERY SIMPLIFIED WAY TO LOOK AT IT AND COMMISSIONER, I KNOW WHERE YO ARE GETTING AT.

IT'S GROSS SALES OR PROFIT. IF YOU ARE RUNNING A BUSINESS THAT'S WHAT IT COMES DOWN TO BE. SO ON THESE NONPROFITS YOU TAKE A LOOK AT THE AMOUNT OF MONEY THAT IS COMING IN.

THERE IS ONLY JUST A COUPLE. THE CONCERNS THEY CAN'T MAINTAIN THE JUMP TO THE NEXT TIER. WHEN YOU LOOK AT THE OVERALL ATHLETIC ASSOCIATION AND THESE FIELDS, THEY ARE NOT ALL EVEN.

SOME REQUIRE MORE MAINTENANCE THAN OTHERS.

SOME HAVE GOTTEN MORE UPGRADES THAN OTHERS.

AND SO REALLY TO BE FAIR, WE LOOKED AT THIS.

I TALKED TO JAMES EXTENSIVELY ON THIS TO MAKE SURE WE'RE DOING THIS THE RIGHT WAY. $50,000.

THAT WAS WHAT THE PREVIOUS BOARDS HAVE SAID AND I HONOR THAT. THAT'S WHAT THE RULE IS AND SO WE SAID WELL 50,000 WAS A CONCERN TO THESE HAND FULL OF ASSOCIATIONS. BUT THE MAJORITY OF THE ASSOCIATIONS DON'T HAVE AN ISSUE AT ALL WITH IT.

AND THEIR RESPONSIBILITIES. IT'S REALLY A TOGETHER IS THE BEST WAY I CAN PUT IT. THEIR EXCLUSIVE USE OF THE FACILITY AND OTHERS CAN'T USE IT BUT IT'S A COMMUNITY THING.

KID ARE GETTING TO PLAY SPORTS. WHAT ARE THEY DOING ALSO BECAUSE OF THIS $1 THEY ARE SPENDING, WHAT ARE THEY DOING FOR THIS IN ADDITION TO COACHING THE KIDS, RUNNING THE PROGRAM AND UPKEEP OF THE FACILITIES. THEY SHOULD BE REQUIRED TO PUT SOMETHING IN. AND THAT IN COULD BE MOWING OF THE GRASS ON THE FIELDS TO OTHER THINGS.

BUILDING OF DUGOUTS COULD BE ANOTHER.

UPKEEP OF THE FENCES. IF A FENCE GETS TORN DOWN.

WE GET A LOT OF CALLS OF VANDALISM IS ANOTHER.

AND SO IT REALLY STRESSES THE RESOURCES OF THE COUNTY TO HANDLE 58-OF THESE ALL AT ONE TIME.

WE HAVE TO PARTNER BETTER AND IT HAS TO BE A COOPERATION TOGETHER IS WHAT WE'RE SEARCHING FOR WITH THIS COMMITTEE.

[00:30:02]

I KNEW I WANTED TO MAKE SURE MIKE WAS INVOLVED IN IT TOO AND WE'VE TALKED ABOUT IT AND I RESPECT WHAT HAS HAPPENED IN THE PAST AND I WANT TO MAKE SURE WE DO THE RIGHT THING.

I THINK WHATEVER THAT MAY BE AND THAT LEVEL TO JUMP AND RESPECT THAT AND HEAR THE CONCERNS OF THE CONSTITUENTS OUT THERE.

>> I UNDERSTAND BECAUSE I WAS HERE WHEN WE MADE THE TIER SYSTEMSISM UNDERSTAND THE LOGIC AND THE RATIONAL BEHIND IT.

ALL OF THAT. ALL I'M SAYING IS THAT I WANT TO MAKE SURE THAT THE ACTUAL THRESHOLD MAKES SENSE BECAUSE I HAVE HEARD FROM ONE -- TWO ASSOCIATIONS AND THEY ARE PROBABLY THE ONES THAT YOU ARE TALKING ABOUT SPECIFICALLY SAYING THAT YES WE HAVE THE TECHNICAL THRESHOLD AMOUNT BUT WE DO NOT HAVE THE ACTUAL MONEY AND WE CAN SHOW YOU OUR BOOKS BUT WE DON'T HAVE THE ACTUAL MONEY TO MAINTAIN AND WE'VE GONE OUT FOR BIDS FOR MAINTENANCE FOR MOWING AND OTHER THINGS.

THAT'S THE CONCERN. I GET THEY GET USE OF THE COUNTY FACILITY FOR $1. LET'S LOOK AT THE FLIP SIDE.

IF THEY DON'T DO IT, WHO IS? AND IT'S NOT LIKE THERE IS THESE GROUPS WAITING TO COME DO IT. AND THE ASSOCIATIONS ARE NOT GETTING RICH OFF OF IT. NOW YOU HAVE SOME OF THE PROGRAMS THAT DO HAVE FULL TIME STAFF.

BUT THE ASSOCIATIONS IN MY DISTRICT DO NOT, THEY ARE VOLUNTEERS AND IT'S HARD ENOUGH TO GET PEOPLE TO VOLUNTEER FOR THEM. THEY'LL JUST WALK AWAY AND SAY IT'S NOT LIKE A BUSINESS THAT WE'RE GIVING THEM THE PARK FOR $1. MY CONCERN IS THAT IT IS A BALANCE. IT IS A PARTNERSHIP AND I WANT THEM TO CONTRIBUTE. BUT I ALSO WANT US TO BE CAREFUL THAT WE DON'T PUSH IT TO THE POINT WHERE THERE IS SUDDENLY NO PROGRAMMING AT SEVERAL PARKS AND THAT WILL BE AN ENTIRE WHOLE ANOTHER DISCUSSION. IF WE NEED TO TWEAK STUFF, IT SHOULD COME FROM RECOMMENDATIONS OF STAFF.

I'M SAYING I AM WILLING TO LOOK AT AS ONE COMMISSIONER LOOKING AT ADJUSTING THAT IF YOU FEEL LIKE THAT IS NECESSARY TO MAKE IT WORK. AND BECAUSE I AGREE WITH OUR AUDITOR THAT WE GOT TO DO POLICY.

WHATEVER THE LAW IS IS THE LAW. IF WE NEED TO ADJUST THE POLICY BECAUSE IT DOESN'T MAKE SENSE IN PRACTICE THE WAY WE THOUGHT IT WOULD, EPI THEN LET'S LOOK AT. THAT THAT'S ALL I'M SAYING.

I'M NOT SAYING LET'S THROW IT TO THE WIND OR SOMEONE COMPLAINED SO LET'S IGNORE IT. IF IT MAKES SENSE, I THINK IT'S VERY IMPORTANT SOME OF THESE ON THE THRESHOLD WE KEEP THEM SUSTAINABLE AND STABLE AND CONTINUING TO PROVIDE SERVICES

COMMUNITY.LDREN OF OUR- >> YES, SIR.

>> AND I THINK WE'RE ON THAT PATH.

>> YES, SIR. JUSTIN RAN THE MEETING.

HE DID A WONDERFUL JOB. WE HAD AN AEGEAN E GENERALTA AND TRIED TO KEEP IT TO THE TWO HOUR LENGTH.

THE INTENT WAS TO IMPROVE COMMUNICATION FOR THEM TO SHARE THEIR BEST PRACTICES WITH EACH OTHER.

EACH ONE OF THEM, THEY ARE A NONPROFIT BUT THEY ARE PROVIDING A SERVICE WHICH IS EXTREMELY IMPORTANT TO US IN COACHING THESE KIDS. THEY COULD GAIN AND THEY.

I THINK THEY TALKED A LITTLE BIT AND HOPEFULLY AS THIS CONTINUES ON IT WILL GET BETTER AND BETTER.

THEN THIS WILL BE AN OUT TAKE OF THIS.

>> SOUND LIKE WE'RE ON THE RIGHT PATH.

>> YOU CAN SEE FROM JUST THE REQUEST FOR AN EXTENSION WHAT WAS GENERATED IN DISCUSSION. YOU CAN IMAGINE HAVING ALL THE ASSOCIATIONS TOGETHER. WE'VE LIVED THIS THROUGH.

>> HERDING CATS RIGHT. >> AND THE WISHES AND DESIRES AND CLAIMS FOR WHAT THEY CAN AFFORD AND NOT IS ALL OVER THE

PLACE. >> THERE IS DEFINITELY CONFUSION

IN THE COMMUNITY OUT THERE. >> A COUPLE OF REAL QUICK EXAMPLES THAT I THINK WILL HELP US UNDERSTAND WE HAVE TO LOOK AT I. 50,000.

YOU HAVE GLENN COVE SAY IT'S SIX ACRES.

IF THEY GO OVER 50 AND HAVE TO PAY FOR GRASS IT MAY BE A COUPLE OF GRAND A YEAR. OMEGA THEY ARE LOOKING AT 12-$15,000. WE WENT OVER THE THRESHOLD.

WE GOT TO PAY OUT ALL THIS MONEY.

WHERE WE DIDN'T TAKE IN THE ADDITIONAL TO MAKE THAT UP.

>> ANOTHER EXAMPLE WOULD BE AN ORGANIZATION THAT IS HIGHLY SUCCESSFUL. THE COUNTY WILL TAKE CARE OF MOST OF THE INFRASTRUCTURE FACILITIES, DRAINAGE, THE BUILDINGS THEMSELVES. COULD THEY AFFORD SOME OF THAT, YES. BUT WE DON'T MAKE THE OTHER ASSOCIATIONS PAY FOR THAT. I THINK WE NEED TO HAVE DISCUSSION AND UNDERSTANDING WE NEED TO LOOK AT THESE

[00:35:02]

INDIVIDUALLY NOT WHAT YOU CAN GENERATE OR WHAT YOU ARE WILLING TO DO AS A PARTNERSHIP AND HELP US OUT.

[19. County Wide Portable Toilet Agreement with United Site Services of Florida, LLC]

>> WE'LL NAUGHT ON REGULAR AGENDA.

>> THE NEXT ITEM I DON'T THINK WILL GENERATE AS MUCH DISCUSSION. THAT WILL BE COUNTY WIDE AGREEMENT FOR THE PORTABLE TOILETS WE USE.

MULTIPLE LOCATIONS AROUND THE COUNTY.

THIS IS SHARED BY PARKS, PUBLIC WORKS AND ENVIRONMENTAL SERVICE.

WE USE THEM AT DIFFERENT LOCATIONS.

MAX COST FOR THE COUNTY FOR ALL LOCATIONS IS 10,284.

THIS WAS BID OUT AND WE GET PRICES PER SITE AND TYPE OF

FACILITIES THEY PROVIDE. >> IT WAS BID OUT AND WE'RE JUST

MAKING IT FORMAL? >> YES, MA'AM.

AND THE PRICE HAS HELD OR IN SOME CASES CHEAPER THAN THE ONE IN 14-15. WE DID WELL.

>> YOU DON'T HEAR THAT OFTEN. >> I THINK CONSENT GOOD.

[20. Second Extension to Agreement #2016/2017-78 with Hubbard Construction Company-Asphalt Resurfacing/Road Paving/Supplies]

>> ITEM 20. >> THIS CONTRACT WE USE IT FOR TWO PURPOSES. WE USE IT FOR RESURFACING WHICH IS 3-$5 MILLION A YEAR. FOR THE PATCHING DOE AND PAVING WE DO. WE BUY THOSE ASPHALT PRODUCTS FROM HUB BARD. THAT'S JUST THE SECOND EXTENSION. WE'LL BE BACK NEXT YEAR FOR THE

THIRD. >> CONSENT.

>> WE'LL NAUGHT ON CONSENT AGENDA.

[21. Florida Division of Emergency Management Grant Agreement H0214-Greenwood Drainage Project Phase 1]

>> ITEM 21. FLORIDA DIVISION OF EMERGENCY

MANAGEMENT GRANT AGREEMENT. >> WE SUBMITTED FOUR APPLICATIONS TO FEMA AND THESE ARE THREE OUT OF THE FOUR.

THE FOURTH ONE IS GOING THROUGH THE REVIEW PROCESS NOW.

THIS IS JUST FOR THE ENGINEERING SERVICES.

THEY DECIDED TO BREAK IT UP INTO APPROVING THE ENGINEERING FIRST AND THEN HOPEFULLY CONSTRUCTION WILL FOLLOW ALONG.

>> WE LIKE GRANTS. >> THIS ONE IS THE FIRST ONE IS FOR PROBLEM JUST NORTH OF 220. THERE IS QUITE A BIT OF FLOODING

IN THERE. >> RIGHT.

>> THAT WAS DURING ONE OF THE HURRICANES.

>> THIS WAS IRMA. ALL FOUR OF THESE WERE IRMA.

>> I HAD A QUICK QUESTION. I NOTICED THAT THE ONE FOR THE GREENWOOD DRAINAGE PROJECT HAD A DIFFERENT TIME LINE THAN THE OTHERS S THAT CRICKET HAS TO BE DONE BINARY.

>> WE'RE GOING TO HAVE TO ASK FOR EXTENSIONS ON THESE.

THE ONE THEY JUST GOT BACK COMPLETELY SIGNED WAS SIGNED IN NOVEMBER AND THE END DATE IS APRIL OF 2020.

IT'S A YEARLONG PROCESS. SO ON THESE WE'RE GOING TO HAVE TO TURN AROUND AND IMMEDIATELY ASK FOR A ONE YEAR EXTENSION.

THE PROCESS HAS BEEN LONG AND ADDERROUS.

>> OK. >> FOR PURPOSES OF THIS IT'S JUST A MATTER OF US RECEIVING GRANT MONEY FOR ENGINEERING

SERVICES. >> YES, MA'AM.

>> WE HAVE AWE 25% MATCH. >> RIGHT.

WE'LL NAUGHT ON CONSENT AGENDA AS WELL.

[22. Florida Division of Emergency Management Grant Agreement H0233-Knight Boxx Drainage Project Phase 1]

ITEM 22. >> WHICH IS ANOTHER AGREEMENT.

AND THAT'S ON THE GREENWOOD DRAINAGE IMPROVEMENTS.

EXACTLY THE SAME THING. >> WE PAY THE 25% ON THIS ONE

TOO. >> WE PAY THE 25%.

>> CONSENT. >> AND ITEM 23.

[23. Florida Division of Emergency Management Grant Agreement H0227-Tumbleweed Drive at Tanglewood Village Drainage Project Phase 1]

>> I THINK I GOT THEM OUT OF ORDER I.

22 WAS UP THELEWOOD AND 23 IS GREENWOOD.

THEY ARE ALL THE SAME. 25% MATCH.

>> IT'S THE SAME ON 24? >> 24 IS 50% MATCH.

[24. County Incentive Grant Program (CIGP) Applications]

THESE ARE APPLICATIONS. WE COME SAY THESE ARE THE ROADWAY PROJECTS WE'RE GOING TO ASK DOT FOR GRANT FUNDING AND THERE IS A 50% MATCH. WE KEEP THE LIST CONSISTENT

[00:40:02]

EVERY YEAR. THAT'S THE WAY WE'VE BEEN TOLD TO MAKE SURE THAT WE GET AT LEAST SOME ROADS IMPROVED.

THEY SAY IF WE CHANGE THE ORDER, PUT ROADS ON, TAKE ROADS OFF, IT LOOKS LIKE WE HAVEN'T MADE UP OUR MIND WHAT WE NEED OUR FUNDING FOR. THAT'S DIRECTION WE'VE BEEN GIVEN AND WE'VE BEEN FOLLOWING IT.

THIS IS COUNTY ROAD 290 WHICH WILL BE POSSIBLY ONE OF OUR BONDING PROJECTS IF WE WERE TO GET THAT WITH THE BONDING, THAT WOULD BE GOOD. AND THEN WE'VE GOT OUR 220, WE'VE GOT SOME FUNDING ON THAT THROUGH ANOTHER SOURCE.

WE'RE STILL ASKING FOR CIP. AND COUNTY 218 IS ANOTHER

POTENTIAL BONDING PROJECT. >> THIS IS THE SAME THING WE'VE

ASKED FOR IN THE PAST? >> YES, MA'AM.

>> ONSENT AGENDA. >> YEAH.

>> NOW DID WE RECEIVE ANY CIP MONEY LAST YEAR?

>> NO, WE DO DOLLARS NOT. WE GOT OUR GRANT WHICH WAS TRAFFIC SIGNAL AT LAKESHORE WEST ON COUNTY ROAD 220.

AND WE'RE WAITING ON THE -- WE'VE RECEIVED NOTICE THAT WE'VE WON THE AUTHORIZATION, WE'RE WAITING ON THE CONTRACT TO COME.

>> OK. THAT'S ENCOURAGING.

>> ITEM NUMBER 25. THE CLAY COUNTY SHERIFF'S OFFICE

[25. Clay County Sheriff's Office Secondary Employment Agreement-Traffic Control (Signal Maintenance)]

SECONDARY EMPLOYMENT AGREEMENT. >> THESE ARE WHEN OUR TRAFFIC MAINTENANCE PEOPLE WHEN THEY ARE WORKENING TO MAJOR ROADS AND NEED A SHERIFF'S OFFICE TORE PROTECT THEM.

LAST YEAR WE DIDN'T USE THIS CONTRACT AT ALL BECAUSE WE WERE DOWN FROM FOUR STAFF MEMBERS TO TWO THAT DO THIS WORK.

WE CONTRACTED OUT ALL THE NIGHT WORK AND THAT'S TYPICALLY WHAT WE USE THE SHERIFF'S OFFICERS AND OUR CONTRACTORS HAVE TAKEN

CARE OF THAT THEMSELVES. >> ALL RIGHT.

>> THAT WILL BE ON CONSENT AGENDA AS WELL.

IT'S JUST A FLATTED $30 AN HOUR. >> THAT'S STANDARD.

[26. St. Johns River Water Management District Special Use Authorization Agreement (Jennings State Forest)]

>> ITEM 26. >> THIS IS A SPECIAL USE AGREEMENT. WE'VE GOT A DRAINAGE DITCH WE NEED TO CLEAN OUT THAT WHEN IT WAS ORIGINALLY DEVELOPED SUBDIVISION ONLY HALF THE EASEMENT WAS GRANTED TO THE COUNTY. THE OTHER HALF OF THE PROPERTY IS NOW PART OF THE WATER MANAGEMENT DISTRICT'S PROPERTY.

THIS IS JUST A SPECIAL USE AGREEMENT SO WE CAN CLEAN OUT

AND PROVIDE BETTER DRAINAGE. >> CONSENT AGENDA?

>> YEAH. DID WE EVER HEAR BACK FROM THE STATE ON THE ROADWAYS IN GENERALLING STATE FOREST? WE HAD PEOPLE COME TALK ABOUT THE MAINTENANCE.

>> ON LIVE OAK? >> THE ONE THAT GOES TO THE LITTLE CHURCH. I FORGET THE NAME.

>> THE ANSWER I HAVE NOT. >> I HAVE NOT EITHER.

>> NO, SIR. >> IT'S A STATE FOREST BUT WE

MAINTAIN THE ROADS THERE RIGHT? >> THE ONE ROAD LIVE OAK IS OURS. IT'S JUST THE ENTRANCE TO THE STATE FOREST. ACTUALLY ONE OF THEIR MAJOR OFFICES IS ON THAT ROAD. THEY USE THE ROAD ON LIVE OAK AND SO DO ALL THE LOGGING TRUCKS THAT GO THROUGH THERE.

>> MAYBE THEY COULD HELP WITH THAT.

>> I THINK YOUR FIRST OR SECOND MONTH HERE WE REQUESTED THAT.

>> WE'LL REACH OUT TO THEM NOW IT'S THAT A NEW YEAR AND FIND OUT WHAT THEIR STAND IS ON THAT AND MAKE SURE THEY HAVE NOT

RESPONDED BACK. >> IF IT'S OUR ROAD.

>> SO THAT WILL GO ON CONSENT. ITEM NUMBER 27.

[27. Bid #19/20-1, Document Scanning Services]

DOCUMENT SCANNING SERVICES. >> THIS IS THE AWORD OF OUR BID FOR DOCUMENT SCANNING SERVICES. WE WENT BACK OUT TO BID THIS YEAR AND IMAGE STOREHOUSE IT WAS LOW BIDDER FOR THE SERVICES.

THIS PROVIDES SCANNING SERVICES FOR OUR BUILDING DEPARTMENT PRIMARILY AND OTHER DEPARTMENTS TO MAKE OUR RECORDS DIGITAL.

SO THIS IS NOTICE TO AWARD THE BID AND THEN WE'LL BRING BACK A

CONTRACTED. >> AND WE TYPICALLY PUT THESE ON THE REGULAR AWHY GENERAL DA RIGHT?

>> WE'VE DONE BOTH WAYS. >> IT'S NOT A LARGE AMOUNT OF

MONEY. >> I THINK CONSENT IS FINE.

ANY COMMISSIONER CAN PULL IT IF THEY ARE PASSIONATE ABOUT IT.

>> OK. >> AND TROY YOU ARE UP FOR 28

[28. Third Renewal to Agreement #14/15-70 with 911 Datamaster, Inc.]

THE THIRD RENEWAL AGREEMENT. >> IT PROVIDES OUR CALL ROUTING FOR CERTAIN SERVICES IN THE 911 SYSTEM.

IT'S SOLE SOURCE. THEY ARE THE ONLY ONES THAT PROVIDE MAINTENANCE ON THEIR SOFTWARE.

IN THE NEXT YEAR OR TWO WE'LL BE LOOKING AT MOVING TOWARD NEXT AGAIN 911. RATHER THAN WITCH ISING WE PREFER KEEPING WITH THE SAME PROVIDER.

[00:45:03]

>> ONE YEAR. NO SENSE GOING OUT TO BID FOR

ONE YEAR. >> AND THE TOTAL COST IS $7,049.

>> YES, MA'AM. THAT'S RENEWAL OF THE SOFTWARE.

>> CONSENT AGENDA. >> THANK YOU.

[29. County Project Update]

>> WE'LL GO TO ITEM 29 WHICH IS THE COUNTY MANAGER UPDATE.

>> YES, MA'AM. I PASSED OUT TWO DOCUMENTS.

THE SINGLE PAGE IS THE PROJECT TRACKING FOR PARKS AND REC.

MULTIPAGE FOR PUBLIC WORKS. ALL ARE IN THE GREEN EXCEPT FOR PUBLIC WORKS IS A YELLOW DOT. THIS IS TESTING OUR SYSTEM.

IT'S SHOWING THAT IT'S WORKING. SO THE DESIGN PHASE OF THIS SHOULD HAVE COMPLETED ON THE 19TH OF DECEMBER.

AND THEN JUST PRIOR TO COMING IN BOTHDALE AND I CHECKED AN I CONFIRMED WITH KAREN THAT THE 315 CHARLIE EARMARK IS ALREADY IN PROCUREMENT. SO IT CAN BASICALLY MOVE THAT CURRENT PHASE WILL NOW MOVE TO PROCUREMENT AND THEN GO OUT TO

BID FROM THAT. >> WHEN DO WE EXPECT IT TO COME TO US FOR A DECISION ON THE CONTRACTOR?

>> ALMOST A DAILY BASIS I GET BEAT UP ABOUT THIS.

THAT I LIED AND SAID I DIDN'T DO IT AND ALL THIS KIND OF STUFF LITERALLY YESTERDAY THERE WAS A POST ABOUT HOW HE SAID 315 WAS GOING TO GET RESURFACED AND THAT NEVER HAPPENED.

I'M LIKE IT'S HAPPENING, I PROMISE.

>> WE DID STRIPE IT ON THE SAFETY CONCERNED AREAS OF THE CURVE. I DID RECEIVE POSITIVE FEEDBACK FROM THAT. I JUST DROVE IT ABOUT A WEEK AGO GOING OUT AND IT DEFINITELY NEEDS TO BE REPAIRED.

IF IT GOES GOING OUT TO BID AND THE BID PROCESS IS AT LEAST 30

DAYS CORRECT? >> HOW EXPENSIVE WOULD IT BE TO DO A SIGN SAYING RESURFACING COMING OR SOMETHING.

MAYBE A PRESS RELEASE ABOUT IT OR SOMETHING.

DEFINITELY ON A WEEKLY BASIS I GET CALLS ABOUT IT.

I'VE TALKED TO YOU SEVERAL TIMES ABOUT IT AND SEEMS LIKE WE ARE

NOT GETTING THERE. >> ONCE IT COMES BACK FROM THAT, THEN WHAT IS THE LENGTH OF TIME FOR THE PROJECT?

>> TO CONSTRUCTION? >> ABOUT A YEAR.

>> ONCE CONSTRUCTION STARTS PEOPLE ARE MORE LIKELY TO UNDERSTAND IT'S HAPPENING. IN BETWEEN THAT IT'S LIKE JUST WENT INTO THE VOID OF GOVERNMENT.

>> WE'LL TAKE A LOOK AT A SIGN ON EITHER END.

OBVIOUSLY GOING OVER TO THE PUT NAME SIDE IT IS A NICE ROAD ON THAT SIDE. WE'LL PUT ONE THERE AND THEN ONE AS YOU TURN THE CURVE. WE'LL TAKE A LOOK AT IT.

OBVIOUSLY THE RIGHT OF WAY AND RULES.

>> MAYBE THAT'S NOT THE BEST IDEA.

JUST SOMETHING TO COMMUNICATE THIS IS HAPPENING.

IT'S GOING TO. >> WE COULD PUT IT ON SOCIAL

MEDIA. >> THEN EVERYBODY CAN SHARE IT.

>> EXACTLY. SO IT'S NOT JUST YEAH I MADE THAT UP. IT'S OFFICIAL.

THANK YOU. IT IS EXCITING.

>> ANY QUESTIONS I DID PROVIDE COPIES TO EACH ONE OF THE COMMISSIONERS THAT ARE THERE. AND THE ONLY OTHER THING I'D SAY JUST AS THE NEW YEAR A HAND FULL OF MEETINGS WITH COURTNEY AND STAFF TO MAKE SURE WE'RE READY FOR THE NEXT BCC MEETING AND THAT. DEAL HAS MOVED AHEAD AND WE'LL MOVE ON THREE OF THE SIX PROJECTS AND IT WILL COME UP TO THE BOARD'S DECISION ON. THAT BY JANUARY 16 THE BIDS CAN GO OUT ON THREE OUT OF THE SIX. THERE HAS BEEN A BIT OF DISCUSSION AND AN ALTERNATE PROPOSAL THAT'S BEEN PUT OUT THERE. WE'RE MEETING ON THURSDAY WITH SUSAN TO DISCUSS THAT AGAIN FOR ABOUT THE THIRD TIME.

WE'VE ASKED HER TO GO BACK AND TAKE A LOOK AT A COUPLE OF ALTERNATIVES TO THAT. IN THE BOTTOM LINE TO THAT PROJECT WOULD BE THAT RUSSELL ROAD AND SAN RIDGE MAYBE PERHAPS WOULD NEED GO FOUR LANE. BUT WE NEED TO MAKE SURE THAT SHE WILL COME TO THE BOARD AND BRIEF THAT.

AND THE PROPOSAL ON THAT. SO THERE WOULD BE POSSIBLY SAVINGS THERE AND SOME OTHER ROADS THAT COULD BE MADE FROM

THAT. >> I THINK BE A LITTLE MORE TO FOLLOW ON THAT. AND WE COULD GO FORWARD FROM THERE. ANY QUESTIONS?

>> >> LET ME MAKE SURE I UNDERSTAND

[00:50:01]

WHAT YOU JUST SAID. >> INSTEAD OF FOUR LANING SAND RIDGE AND RUSSELL ROAD FROM SAND RIDGE TO 315.

>> YES, MA'AM TO 315. >> I HAD A FRIEND OF MINE TELL ME WHEN SHE WAS DRIVING SHE PULLED OFF SAND RIDGE AND WAS GOING DOWN RUSSELL ROAD TO HIGHWAY 17, SHE COUNTED 200 CARS SHE PASSED. YOU ARE SAYING WE DON'T NEED TO

FOUR LANE IT? >> THE ALTERNATIVE WOULD BE TO INSTEAD OF FOUR LANING IT WOULD BE TO THREE LANE IT OR PUT THE

APPROPRIATE TURN LANES IN THERE. >> I THINK THE BIGGER ALTERNATIVE IS THERE IS A PROPOSE TOLL TWO LANE SOME OTHER ROADS TO ALLEVIATED TRAFFIC OFF OF THOSE AND MOVE THEM TO

ANOTHER ROAD. >> ADDITIONAL PROJECTS WE COULD

BE LOOKING AT. >> WE SHALL SEE.

>> IT WILL BE BROUGHT TO THE BOARD.

>> I DO HAVE ONE THING. WE HAVE AN AGREEMENT THAT WE WOULD LIKE TO BRING STRAIGHT TO THE BOARD AND ASK FOR WAIVER OF THE POLICY IN CONNECTION WITH THE REPLACEMENT OF FOUR HVAC UNITS AT THE COURTHOUSE. IT WAS AWARDED THE BOARD AWARDED IT NOVEMBER 12 AND WE'RE JUST NEGOTIATING THE CONTRACT AND TRYING TO GET THAT THROUGH SO THAT JAMES CAN GET IT MOVING SO THE AIR CONDITIONERS CAN BE REPLACED BEFORE SUMMER.

>> OK. SO YOU ARE GOING TO PUT THAT ON

OUR REGULAR AGENDA? >> CORRECT.

>> ANYTHING ELSE? >> I DID HAVE ONE THING AND I DON'T KNOW WHAT EXACTLY THIS WOULD LOOK LIKE.

JUST TO BE THINKING ABOUT IS IF WE DO HAVE A FIRST RESPONDER WHO DIES IN THE LINE OF DUTY, IF WE COULD LOOK AT FAZING OUT FOR BENEFITS AND HEALTH INSURANCE FOR THEIR FAMILY SO IT'S NOT JUST AN IMMEDIATE DROP OFF. I DON'T KNOW THE PERFECT TIME LINE ON THAT. BUT IT'S IF IT'S A LINE OF DUTY I THINK THERE WOULD BE A BENEFIT IN LOOKING AT A WAY TO PHASE THAT OUT. I THINK OUR POLICY SAYS THAT IF SOMEBODY PASSES THAT THEIR FAMILY DROPPED FROM THE INSURANCE LIKE THE FIRST PART OF THE NEXT MOM AND SO IF THERE IS MAYBE A LITTLE MORE TRANSITION PERIOD.

I FEEL LIKE THAT'S THE LEAST WE COULD DO FOR ESPECIALLY LINE OF DUTY. AND I'LL WHATEVER THE RECOMMENDATION OR IDEAS, IF WE COULD LOOK INTO THAT.

>> IT'S ONE THING WHEN IT'S AN ILLNESS.

IT'S ANOTHER WHEN IT'S AN ACCIDENT.

ANYTHING ELSE? >> THAT'S IT.

>> ANYBODY ELSE? >>

* This transcript was compiled from uncorrected Closed Captioning.

Committee Agenda Items

COUNTY MANAGER/CLERK OF THE BOARD

Jan 07, 2020 Finance and Audit Meeting Agenda

Committee Agenda Items

COUNTY MANAGER/CLERK OF THE BOARD

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