Nov 19, 2019 Finance and Audit Meeting Agenda

[00:00:05]

>>> GOOD EVENING. >> GO EVENING, LADIES AND GENTLEMEN.

NOVEMBER 19TH. THE MEETING OF THE FINANCE AND AUDIT COMMITTEE FOR CLAY COUNTY BOARD OF COUNTY COMMISSIONERS. BEFORE WE START OUT WITH ANY PUBLIC COMMENTS, DOES THE STAFF HAVE ANY ADDITIONS, CORRECTIONS OR DELETIONS FOR THE SLATED AGENDA?

>> MR. CHAIRMAN, REQUEST TO HAVE NUMBER 1 POLLED FROM THE AGENDA, PENDING THE SHERIFF'S OFFICE

UPDATE ON THEIR SUBMISSION FOR THEIR REQUEST. >> SO DONE.

OKAY. WE'LL OPEN THE ROOM FOR PUBLIC COMMENT.

BUT I'M GOING TO MAKE A GUESS AND SAY THERE ARE NONE. BUT IF THERE IS, STEP ON UP.

SEEING AND HEARING NONE, WE WILL CLOSE THE PUBLIC AGENDA. AND MOVE ON TO ITEM TWO OF THE

[2.  First Amendment to the Mercy Support Services, Inc. SHIP Grant Funding Agreement]

>> HELLO THERE. I WAS NOT LISTENING WELL. I APOLOGIZE.

WHAT YOU HAVE HERE IS MERCY SUPPORT WHO WE CONTRACT WITH WITH SHIP.

IN ADMINISTERING HOMELESS PREVENTION. SO IT IS FOLKS THAT ARE TYPICALLY RENTING AND ARE HAVING TROUBLE MEETING THEIR RENT. WE HAVE A PROCESS BY WHICH THEY CAN COME TO SHIP AND THEN WE SEND THEM TO MERCY OR VICE VERSA.

BUT MERCY HANDLING IT FOR US. ALL THIS AGREEMENT IS IS A CHANGE IN THE FACT THAT WE WOULD LIKE TO USE THE AMI OR AREA MEDIAN INCOME LIMITS WHICH ARE PUT OUT BY HUD AND THEY'RE ATTACHED IN THIS DOCUMENT, SO ESSENTIALLY I THINK A 3 BEDROOM HOME ALLOWS UP TO $1500 FOR RENT. CURRENTLY THE WAY THE AGREEMENT READS, EVERYTHING IS 900.

SO ALL WE GIVE IS 900. SO THAT MAY NOT THEN PREVENT HOMELESSNESS IF WE'RE ONLY GIVING THEM TWO THIRDS OF THE RENT THAT THEY'RE FALLING BEHIND ON.

>> SO WHAT DOES THIS DO TO THE BUDGET -- >> THIS AMENDMENT NEARLY REPLACES THE 900 WITH THE ACTUAL VALUES THAT ARE USED IN THE HUD RENTAL MARKET RATES.

>> OKAY. >> AND IT IS ATTACHED TO THE DOCUMENT HERE.

SO -- >> OKAY. >> IT LOOKS LIKE THIS IN THE

BACK OF YOUR -- >> MR. MUELLER, DO YOU HAVE ANY QUESTIONS ON THAT, SIR?

>> REMAINING $100,000 A YEAR, IS THERE A TOTAL BUDGET THEY CAN GIVE OUT?

>> HMM. YES, I THINK THERE IS. >> AND HAS THAT CHANGED FROM THE

ORIGINAL DOCUMENT? >> NO. THAT HAS NOT CHANGED FROM THE ORIGINAL DOCUMENT. WHAT HAS CHANGED IS THE FACT THAT WE WANT TO CHANGE THE $900.

AND I DON'T KNOW THAT WE -- I NEED TO LOOK AT THAT CHAIRMAN BO

BOLLA, SO I CAN GET TO YOU ON THAT ONE, IF YOU NEED ME TO. >> I THINK THERE IS A TOTAL.

>> I READ THE CONTRACT. I COULDN'T FIND ONE. THAT'S WHY I ASKED.

>> YEAH, LET ME -- HOW BY COME BACK TO YOU ON THAT ONE? I CAN FIND THE ANSWER TO THAT REAL QUICKLY. I'LL FIND IT BEFORE WE LEAVE HERE AND COME BACK.

>> OKAY. >> WILL GIVE YOU A FINAL ANSWER. >> EXTINGUISH EXTINGUISH.

>> I'D LIKE TO GET MY ANSWER FIRST. >> WE'LL TABLE THAT UNTIL WE GET

THE ANSWER. >> YEAH, I'LL COME BACK. >> OKAY, GOOD.

>> GIVE ME FIVE MINUTES. >> TEMPORARILY ITEM 3, OAK FOREST MSBU TRANSFER FROM

[3.  FY 18/19 Oak Forest MSBU Transfer from Contingency]

ASKING THEM. >> AS YOU KNOW, PER STATUTE, WE HAVE 60 DAYS TO AMEND OLD BUDGET WITH A PRIOR FISCAL YEAR 18/19 IF WE FIND THE NEED FOR THAT. THIS AMENDMENT ACTUALLY WILL ALLOWS TO TO RECOUP FULLY THE MONIES THAT PUBLIC WORKS EXPENDED TO PROVIDING THE SERVICE FOR OAK FOREST MUNICIPAL SERVICE BENEFIT UNIT. AS YOU KNOW, WE COLLECT THE ASSESSMENT FEE EVERY YEAR FROM OUR CITIZENS WHO ARE PART OF THE MSBU UNIT.

AND PUBLIC WORKS PROVIDES THE SERVICES. AND AT THE END OF THE YEAR, CHARGES THE FUND WHERE WE COLLECT AN ASSESSMENT TO RECOUP WHAT MONIES THEY SPEND.

AND THIS YEAR THEY SPEND 42 -- EXCUSE ME. 4 42 42, $42,202.52 AND THE BUDGET WAS ORIGINALLY AT 40,000 BUT WE HAVE MONEY IN THE RESERVES WE CAN USE TO ALLOW THE TRANSPORTATION FUND

[00:05:04]

>> OKAY. OAK FOREST MSBU AND INDIAN TRAIL, THEY'RE TWO SEPARATE

SUBDIVISIONS, ARE THEY NOT? >> THEY ARE. THE ONLY ONE WHICH HAS THIS ISSUE IS NOT HAVING ENOUGH IN THE EXPENSE ACCOUNT IS THE OAK FOREST MSBU.

THE REST OF THE MSBU FUNDS HAVE THE CORRECT EXPENDITURES BUDGETS SO PUBLIC WORKS IS ABLE TO

RECOUP THE FULL COST. >> THERE MAY BE A NATURE IN THERE SOMEWHERE BUT I MISSED IT.

LET ME ASK THIS. ARE WE TAKING ONE MONEY FROM MOOUBSZ AND ARBITRARILY GIVING

IT TO ANOTHER MSBU? >> NO. DETAIL USES HIS TRANSPORTATION FUND MONEY DURING THE YEAR TO PROVIDE THE USES. AT THE END OF THE YEAR HE CHARGES HIS SERVICES TO MSBU FUNDS TO RECOUP MONEY BACK INTO THE TRANSPORTATION FUND.

SO IT IS KIND OF LIKE A SPECIAL REVENUE. ASSIGNED FOR THEM.

>> SO NEXT YEAR, WILL THEY RAISE THIS AMOUNT SO THAT IT IS ABOVE WHAT -- WHERE WE'RE AT NOW OR?

>> HE HAS -- >> THE MSBU? >> HE HAS TWO OPTIONS TO EITHER REVIEW WHAT HE IS SPENDING ON PROVIDING SERVICES ON THE MSBU UNITS AND SEE HOW HE CAN ADJUST THE EXPENDITURES BASED ON WHAT IS COLLECTED OR THERE IS A POSSIBILITY OF RAISING THE REVENUE OR LOOKING AT SUPPORT FROM THE TRANSPORTATION TRUST FUND, WHICH I KNOW FUND -- THERE IS SEVERAL OPTIONS DEPENDING ON WHAT IT IS. BUT RIGHT NOW WE HAVE THE MONEY.

WE'RE NOT REALLY CUTTING OURSELVES SHORT. THAT'S THE MONEY COLLECTED FROM THE SCITY THAT JUST ALLOCATED I THE RESERVE ACCOUNT INSTEAD OF EXPENSE ACCOUNT.

AND FOR THE ACCOUNTING DEPARTMENT TO POST THE TRANSACTIONS, WE'RE REQUIRED TO

PUT IT IN THE EXPENSE ACCOUNT. >> MR., DO YOU HAVE SOMETHING YOU WANT TO SHARE WITH THIS

PROCESS, PLEASE? >> GO AHEAD. >> RECALL HOW THE MSBU USES THEIR BUDGET TO BEGIN WITH. IT STARTS OFF WITH YOUR PUBLIC WORKS DEPARTMENT WILL GIVE YOU AN ESTIMATE OF WHAT THEY THINK IT WILL COST FOR THE YEAR. AND USUALLY WE GROSS THAT UP BY 5% BECAUSE THE FLORIDA STATUTES REQUIRE THAT YOU CAN ONLY APPROPRIATE 95% OF YOUR ESTIMATED REVENUE. SO YOU'RE ALWAYS GOING TO HAVE 5% RESERVE IN THIS ANY WAY TO COVER THESE COSTS. SO THE ANSWER IS THAT IS THAT IT MAY OR MAY NOT GO UP.

IT DEPENDS ON WHAT PUBLIC WORKS ESTIMATE OF THE WORK TO BE DONE FOR THE SUBSEQUENT YEAR IS GOING

TO BE. >> SO HE ALREADY MADE AN ESTIMATE OF WHAT WAS GOING TO HAPPEN FOR THIS YEAR. WE SPENT MORE MONEY TO DO WHAT WE DID IN --

>> ACTUALLY -- >> GOING TO SPEND -- >> ACTUALLY, HE MADE AN ESTIMAT GOING TO COST. AND THAT'S WHAT WAS BUDGETED FOR LAST YEAR BUT YOUR LAST COUNTY MANAGER MOVED PART OF THAT MONEY OUT TO SOMEWHERE ELSE. IN THE MEANTIME, AND THIS IS RESTORING THIS OUT OF THE MSBU RESERVE. THE MSBU RESERVE.

OKAY. WHERE -- THE MSBU RESERVE IS AT 5%?

>> YES. >> OKAY. SO YOU ARE TAKING THE 5% OUT.

>> YES. >> BUT BY STATE LAW WE'VE GOT TO KEEP THAT IN RESERVE?

NO? >> NO. YOU RECALL HOW 129 --

>> OH, YEAH. 129. >> THAT MAKES YOUR BUDGET WORK.

YOU HAVE YOUR REVENUE ESTIMATES, OKAY. >> YEAH.

>> REVENUE ESTIMATES HERE'S 100% OF OUR REVENUE ESTIMATE. YOU CAN ONLY BUDGET AND APPROPRIATE 95% OF THE ESTIMATED REVENUE. SO YOU'RE GOING TO COLLECT 100% OF YOUR REVENUE. BUT 5% IS SORT OF A STATUTORY INTERNAL CONTROL AGAINST O OVERSPENDING THE FUND, IF YOU WILL. AT THE END OF THE YEAR, YOU HAVE A FUND BALANCE WITH A MINIMUM OF 5% STATUTORY HOLD BACK. IT MAY BE LARGER THAN THAT BECAUSE THE WORK DALE CONDUCTS DURING THE YEAR MAY NOT BE AS LARGE AS ESTIMATED.

REMEMBER THIS IS JUST AN ESTIMATE AND DALE HISTORICALLY OVERESTIMATES THE COST OF

EVERYTHING, RIGHT? >> SO AT THE END OF THE DAY, KEEPING PERSONALITIES OUT OF

THIS. >> HA HA. >> WE STILL HAVE A 5%.

>> YES. >> RESERVE. >> YES.

>> BUT WE HAVE MORE THAN 5% FROM AND -- >> WHAT THE BUDGET OFFICER IS ASKING YOU TO DO IS STATUTORILY EVERY YEAR, YOU HAVE TO UP 60 DAYS AFTER THE BEGINNING OF THE FISCAL YEAR TO MODIFY THE PRIOR YEAR'S BUDGET. AND THAT'S WHAT YOU'RE DOING.

>> AHH. >> NOT MESSING WITH THIS YEAR'S BUDGET.

>> GOT IT. >> IT IS PART OF THE TRUE UP FOR LAST YEAR'S BUDGET.

>> GOT IT. >> SO THIS IS FAIR TO ALL PARTIES CONCERNED?

[00:10:03]

>> YES, SIR. >> AND US. >> ESPECIALLY YOU, SIR.

>> ESPECIALLY US. OKAY. ALL RIGHT.

THANK YOU MIKE, THANK YOU OLGA. >> ALL RIGHT. WE'LL PLACE THAT OBJN THE CONSE AGENDA. WHERE DID MS. MAURICE GO TO? OKAY WHEN SHE COMES BACK, TELL

HER TO BUTT IN AND WE'LL GO BACK AT IT TOO. >> FIVE MINUTES.

A LONG FIVE MINUTES. >> WHATEVER. NUMBER 4, FY19/20 GENERAL FUND

[4.  FY 19/20 General Fund Contingency Transfer - Keystone Heights CRA]

YES, MA'AM? >> THIS ONE WE'RE BACK TO 1920 CURRENT BUDGET.

AND DURING THE BUDGET PROCESS IN MAY, JUNE, JULY, AUGUST, WE WORKING ON ESTIMATES OF DIFFERENT TYPE OF REVENUE. AND ONE OF THEM IS OUR PAYMENT PER CONTRACT TO THE KEYSTONE CRA. AND PER FLORIDA STATUTES. SO LAST -- DURING THE BUDGET PROCESS WE USED THE ESTIMATED AMO AMOUNTS THAT PROPERTY APPRAISAL PROVIDED US. AND WITH THAT ESTIMATED AMOUNT THE PAYMENT TO THE KEYSTONE CRA WAS $60,000. THAT'S WHAT WE BUDGETED. IN OCTOBER, THE PROPERTY APPRAISAL PROVIDES US THE ACTUAL NUMBERS WHEN THEY GET EVERYTHING COMPLETED FOR THEIR DREAM PROCESS. AND WHEN THE ACTUAL NUMBERS WERE E-MAILED TO US ON OCTOBER 4TH AT THAT POINT OUR BUDGET WAS ALREADY ADOPTED. BUT THE NUMBERS THAT WERE ACTUALS FOR 2019 BY PROPERTY APPRAISALS CALCULATION WERE A LITTLE BIT MORE THAN THE ESTIMATES THAT WE USED. AND THAT RESULTED IN -- AS OF 95,000 NEEDED TO BE PAYING THE KEYSTONE CRA THE FULL AMOUNT. THAT'S WHAT I'M ASKING FOR, IS THE $95 TO INCREASE AS AN

EXPENDITURE ACCOUNT SO FINANCE CAN PROCESS THE PAYMENT. >> WELL, WE'LL PLACE THAT ON CONSENT. I DON'T SEE ANY PROBLEMS THERE. ITEM 6 --

>> LET ME ASK A QUESTION. ON THE CRA, HOW DOES THAT WORK? THEY'VE GOT $60,000 SUPPOSEDLY IN THE ACCOUNT. HAVE THEY DRAWN ANY OF THAT DOWN OVER THE LAST --

>> NO THE PAYMENT TO THEM DUE IN FULL BY JANUARY 1ST OF 2020. >> 2020.

>> SO IT IS IN ABOUT A MONTH. >> THE -- OKAY. WELL, HAVE THEY BEEN SPENDING THAT MONEY DOWN OR DID THEY LEAVE IT IN THERE UNTIL THEY DO A PROJECT? > IT DEPENDS HOW THE KEYSTONE CRA ADDRESSES IT. THERE IS DIFFERENT OPTIONS.

THEY MIGHT RECEIVE IT AND POOL IT IN A TRUST FUND UNTIL THEY ACCUMULATE ENOUGH MONEY FOR THE PROJECT. SO THEY COLLECTED YEAR AFTER YEAR BEFORE THEY DO IT.

THEY CAN SPEND IT EVERY YEAR. USUALLY THERE IS SOME REPORTING REQUIREMENTS WHEN -- WHICH FINANCE OFFICE CAN TELL YOU A LITTLE BIT BETTER ABOUT WHAT REQUIRED FOR THEM ON A BUDGETARY STANDPOINT WE DO REQUIRE THEM TO GIVE THEM THAT PAYMENT. BECAUSE WE ACTUALLY LEVEE AND REPORT THIS AS PART OF OUR PROCESS AS WELL. PLUS WE HAVE A ENTER LOCAL

AGREEMENT WITH KEYSTONE CRA. >> I TAKE THE REST OF THAT OFF LINE, THANKS.

>> DID WE HAVE KEYSTONE CRA COME TO US AND MAKE A PRESENTATION? AND WHEN WAS THE LAST TIME THEY

WERE HERE? I DON'T REMEMBER THEM. >> ESTABLISHED LONG BEFORE THIS BOARD. AND IT IS ALREADY ENCAPSULATED IN LAW. SO BASICALLY WHAT THEY CAME BEFORE A PRIOR BOARD WITH WAS A PLAN FOR CERTAIN IMPROVEMENTS DOWN IN KEYSTONE HEIGHTS. AND THE WAY THEY FINANCE THOSE IMPROVEMENTS IS WITH A REIMBURSEMENT OF A CERTAIN PERCENTAGE OF THEIR PROPERTY TAXES GOING FURTHER OR GOING FORWARD. SO THE BASIC THEORY OF HOW THIS WORKS IS THAT THE IMPROVEMENTS ARE ESTIMATED TO INCREASE PROPERTY VALUES BY X AMOUNT AND THE BOARD BY LAW, ONCE THE CRA IS ESTABLISHED, MUST REIMBURSE -- REIMBURSE THEM THAT PROPORTION OF THE PROPERTY TAXES ABOVE AND BEYOND THE VALUE OF THOSE IMPROVEMENTS.

SO IN OTHER WORDS, YOU'RE STILL GETTING THE PROPERTY TAXES FOR THE PREIMPROVEMENT LEVEL OF PROPERTY VALUATIONS IN KEYSTONE HEIGHTS. BUT THE PROPERTY HAS INCREASED IN VALUE DUE TO THESE IMPROVEMENTS AND THAT INCREASE IN VALUE, THOSE TAXES ARE WHAT YOU ARE REFUNDING TO THEM TO FINANCE THE IMPROVEMENTS. THAT'S HOW IT WORKS.

>> BUT THAT IS STILL MONEY COMING OUT OF OUR BUDGET TO THEM; IS THAT CORRECT?

>> WELL, IT IS -- THAT'S CORRECT. THAT'S CORRECT.

IT IS MONEY THAT HAS BEEN ASSESSED AGAINST THEIR PROPERTIES DOWN IN KETONE HEIGHT S AND -- BUT ONE WAY OF LOOKING AT IT IS, YOU'RE STILL GETTING PROPERTY TAXES OFF OF THOSE

[00:15:02]

THAT WOULDN'T HAVE HAPPENED BUT FOR THE IMPROVEMENTS. >> WHO SAT ON THE ORGANIZATION?

>> THE PROPERTY APPRAISER AND THEN WE REVIEW THOSE REPORTS ANNUALLY, YES, SIR.

>> THE REASON I'M ASKING, WE HAD TALKED ABOUT DOING SOMETHING LIKE THAT ON BLANDING BOULEVARD WE COULD NEVER GET IT OFF THE GROUND. I JUST WONDERED IF THIS ONE WAS

WORKING OR NOT, YOU KNOW. >> AND I'VE GOT A MESMERIZING EXCEL WORK BOOK DOWNSTAIRS FOR REVIEWING AND ESTABLISHING WHAT THAT REFUND IS THAT WE USED TO REVIEW IT.

SO IF YOU HAVE INSOMNIA ONE EVENING AND WANT TO GET TOGETHER AND CURE THAT, I CAN WALK YOU

THROUGH THAT CALCULATION. SO -- >> ALL RIGHT.

THANK YOU VERY MUCH. >> CONSENT. OKAY.

MS. STEWART ARE YOU BACK WITH US? >> YES, SIR.

>> HAVE SOMETHING FOR US. WE'LL GO BACK TO ITEM 2. THANK YOU, OLGA.

>>> YOU GOT THE ANSWER THERE, MADAM? >> I HAVE SEVERAL ANSWERS FOR YOU. JUST TO CLARIFY, THIS IS ABOUT 100,000 A YEAR THAT WE HAVE IN THIS PROGRAM. OVER THE PAST COUPLE OF YEARS, WHICH I THINK MAY HAVE BEEN WHAT YOU ASKED, COMMISSIONER BOLL LA, A COUPLE OF YEARS AGO, WE EXPENDED $53,000.

LAST YEAR IT WAS $48,000. IN THESE PROGRAMS. SO -- AND A COUPLE OF IMPORTANT THINGS. THE FUNDS ARE REIMBURSABLE. SO WE GIVE THOSE MONIES OUT AFTER WE HAVE WORKED WITH MERCY AND DONE ALL OF THAT WORK THEN THEY GET THOSE FUNDS FROM US.

SO THAT'S IMPORTANT. THEY HAVE VERY SPECIFIC GUIDELINES BOTH THE STATE AND THROUGH MERCY AS OUR SELECTED CONTRACTOR BEFORE WE -- SO THAT'S ONE OF THE REASONS WE TYPICALLY HAVE A DECENT AMOUNT OF NUMBERS. WE DON'T GET THOSE DOLLARS OUT VERY EASILY.

>> BUT THE SCALE -- THE SCALE THAT WAS PUBLISHED IS THE SCALE WE USED NOW --

>> IT IS NOT THE SCALE WE CURRENTLY USE. AND THAT'S WHY WE WANT TO AMENDMENT THIS AGREEMENT BECAUSE IT IS THE SCALE WE WOULD LIKE TO USE, YES, SIR.

>> THE ONLY CAVEAT I HAVE ON THIS IS WE HAD THE CEILING SET AT 900 A MONTH.

IF SOMEBODY LIVES IN A $3 MILLION HOUSE AND GOES -- DOESN'T MAKE THEIR

MORTGAGE. >> THEY WOULDN'T MEET THE REQUIREMENT.

>> WE DON'T WANT THE COUNTY PAYING THEIR MORTGAGE ON THAT FOR A YEAR.

>> NO, SIR. THEY WOULDN'T MEET THE REQUIREMENT SET OUT BY THE STATE AND BY MERCY. AND ALSO THESE NUMBERS CHANGE EVERY YEAR.

SO A LOT OF THESE NUMBERS YOU SEE IN THIS DOCUMENT, HUD DOES THOSE BY WAY OF FLUCTUATIONS.

SO SOMETIMES THE REPRESENTS ARE HIGHER, SOMETIMES THE RENTS ARE LOWER.

SO THOSE NUMBERS DO CHANGE. OURS HAS NOT CHANGED AND THAT'S APPRO

THE PURPOSE OF US COMING TOGETHER. >> TYPICALLY WE PUT OUT LESS

THAN $100,000 IN THE PROGRAM PER YEAR. >> YES, WE PUT OUT 100,000 IN

TWO YEARS. >> OKAY. ALL RIGHT.

>>> ALL RIGHT. WE'LL PLACE ON THE CONSENT -- >> THANK YOU SIR.

>> THANK YOU, MS. STEWART. ITEM FIVE, BUDGET AMENDMENT, SHELTER RETROFIT GRANTS.

[5.  FY 19/20 Budget Amendment - Shelter Retrofit Grants]

>> I PROMISE IT IS THE LAST ONE FOR ME. >> ALL RIGHT.

>> OKAY. SO THE FISCAL YEAR 19/20 CURRENT BUDGET AMENDMENT FOR THE TWO GRANTS AND ACTUALLY TO ESTABLISH BUDGET FOR THE NEXT TWO CONTRACTS YOU'RE GOING TO BE DISCUSSING UNDER NUMBER 6 AND 7 ON THIS AGENDA. SO THE COUNTY RECEIVED THE GRANTS FROM THE FLORIDA DEPARTMENT -- DIVISION OF EMERGENCY MANAGEMENT.

AND UNDER THE PROGRAM WHERE IT ALLOWS US TO DO SOME IMPROVEMENTS TO OUR SCHOOL BOARD BUILDINGS THAT WE USE FOR SHELTER AND THE THRASHER HORNE THEATER AND CONFERENCE CENTER IN CONFERENCE B WHICH WE USE FOR SHELTER DURING EMERGENCY EVENTS. AND THIS ONGOING PROJECTS.

DURING THE BUDGET PROCESS WE WERE THINKING THIS PROJECT IS GOING TO BE FINISHED BY SEPTEMBER 30TH OF 2019. AND UNFORTUNATELY THEY WERE NOT COMPLETED.

AND THE STAFF IS WORKING TO HAVE THE EXTENSIONS FOR THE GRANTS FOR THE NEXT FISCAL YEAR.

AND CONTINUE WITH THE PROJECTS AS THEY NOW HAVE THE CONTRACTS, THEY ARE READY TO PRESENT TO YOU FOR APPROVAL. AND MY PORTION OF THIS AMENDMENT IS TO ESTABLISH BUDGET OF WHAT IS LEFT ON THOSE GRANTS TO SPEND. IT IS 100% REIMBURSABLE GRANTS.

[00:20:03]

>> I THOUGHT WE HAD TO PROVE THIS SEVERAL MONTHS AGO? OR DID WE JUST TALK ABOUT IT?

>> UM, NOT FROM THE BUDGET STANDPOINT. MAYBE DIFFERENT GRANTS?

>> IF REIMBURSABLE, THAT'S THE BEST PART. QUESTIONS, COMMISSIONER?

>> OKAY. SO THIS IS 800,000, 71,000 GOES TO THRASHER HORNE ROUGHLY AND THE REST TO THE SCHOOLS. AND THE OTHER TWO SCHOOLS ARE LAKE AS BURY AND PLUMBING

ISLAND. >> CORRECT. >> THAT DOESN'T ADD UP TO THE

FULL 736. WHAT IS LEFT OVER? >> THEY STILL HAVE ANOTHER SCHOOLS THAT THEY ARE WORKING ON THE CONTRACTS. I AM ESTABLISHING A BUDGET FOR ALL OF THEM. I WORKED WITH THE DIVISION FOR THE FULL CONTRACT.

WE DEPARTMENT OF EMERGENCY MANAGEMENT FROM THE STATE. AND WE ARE ALLOCATING THE FULL GRANT AMOUNT. THEY WILL BE COMING THROUGH THE YEAR AS THE CONTRACTS.

BUT AT THAT POINT, WE DON'T HAVE TO WORRY ABOUT THE BUDGET. IT IS GOING TO BE ALREADY THERE.

>> WE HIRE THE SCHOOLS -- I KNOW WE'VE DONE SEVERAL OF THESE IN THE PAST.

AND THE ONES WE USE AS SHELTERS TODAY, OR THE LAST HURRICANE, THEY'RE ALREADY HARDENED, AND THESE ARE POSSIBLE FUTURE -- WHAT ARE WE -- IT APPEARS THAT WE'VE GOT MORE HARDENING PROJECTS THAN WE HAVE SHELTERS THAT WE USE. IS THAT TRUE?

>> SO IN ORDER TO -- IN ORDER TO MEET THE SHELTER -- THE SHELTER STANDARDS, NOT ALL OF OUR FACILITIES, THE SCHOOL FACILITIES, MEET THOSE STANDARDS, SO THIS IS TO BRING THEM UP TO STANDARD. RIGHT NOW, WITH THE FLEMMING ISLAND PROJECT, THAT WILL GIVE US AN ADDITIONAL 546 NEW SHELTER SPACES INDIVIDUALS. THE OTHER PROJECT WOULD GIVE US ANOTHER 100 IN SPECIAL NEEDS SPACE. SO ANOTHER 100 SPACES.

SO AS WE GO, THESE THINGS THAT HARDENS MORE WILL BE ABLE TO GAIN MORE SPACE IN THE SHELTERS.

RIGHT NOW, FOR GENERAL POPULATION SHELTERS FOR PEOPLE, WE'RE RIGHT AROUND NEGATIVE 2,129 OF WHAT HAS BEEN PROJECTED THAT WE SHOULD HAVE. SO THIS WILL --

>> GET US TO WHERE -- >> THIS WILL GET US CLOSER. SPECIAL NEEDS, WE'RE RIGHT ABOUT

WHERE WE NEED TO BE WITH DOING WHAT WE'RE DOING WITH THAT ONE. >> OKAY.

SO HOW MANY SHELTERS DO WE HAVE NOW THAT ACTUALLY QUALIFY? ROUND NUMBER.

>> FOUR, I THINK. I CAN'T REMEMBER WITHOUT GOING BACK AND LOOKING.

BECAUSE WE'VE GOT SOME SHELTERS THAT WE'RE NOT USING. SO WE'LL HAVE TO LOOK AT THAT IN THE MEANTIME ALSO. CLAY HIGH DOESN'T MEET THE STANDARDS ANY LONGER.

AND WE'RE LOOKING AT ONE OF THE NEWER SCHOOLS. AND THAT'S A WHOLE OTHER BIG DISCUSSION WE'D HAVE TO HAVE ABOUT LOCATION AND THE DISTANCE TO TRAVEL AND THAT KIND OF

THING. >> SO EVENTUALLY WE'LL HAVE SOME FOLLOW UP SCHOOLS IN ADDITION TO

WHAT WE'VE GOT HERE. >> CORRECT. ESPECIALLY AS WE BUILD MORE SCHOOLS GOING INTO THE FUTURE. BUT, YES, WE MAY HAVE SOME -- WE WILL HAVE MORE FOLLOW UP

PROJECTS AS THOSE BECOME AVAILABLE TO US. >> HAVE WE WORKED WITH THE SCHOOL SYSTEM TO SEE IF WE CAN GET THE -- GET THE SPECS OF THEIR DESIGN CHANGE SO THAT

THINGS ARE FIXED? >> I BELIEVE MS. HANEY HAS BEEN WORKING WITH THEM PER SCHOOL AND TRYING TO WORK INTO THE FUTURE. PLUS MR. WARD IS OVER THERE NOW. SO HE IS WELL AWARE OF WHAT THE SPECS ARE. AND WE'VE BEEN WORKING WITH HIM ON THE SHELTERING.

>> OR DO THE SPECS KEEP CHANGING? >> THEY DO CHANGE.

I DON'T KNOW EXACTLY WHERE THEY ARE AT RIGHT NOW. EXCEPT MS. HANEY HAS BEEN DIRECTLY INVOLVED IN THAT. WE'LL KEEP AN EYE ON THAT AND MAKE SURE WE'RE STAYING IN STEP

SO WE DON'T FALL BEHIND. >> OKAY. I'M JUST -- WHERE I'M COMING FROM IS I KNOW THIS IS GRANT MONEY, IS IT? SHELTER?

>> YES. >> HOW MANY DO WE NEED? ARE WE BUILT OUT YET?

YOU ANSWERED THE QUESTION, WE NEED MORE THAN WE'VE GOT SO -- >> OBVIOUSLY, IT IS GOING TO BE EVENT DEPENDENT AS WELL DEPENDING ON THE SEVERITY OF THE EVENT OR SEVERITY OF EVENTS AROUND US THAT WOULD CAUSE PEOPLE TO COME TO US FOR SHELTER.

>> OKAY. I'M GOOD. >> THAT WILL BE A CONSENT ITEM.

THANK YOU VERY MUCH. >> THANK YOU. I THINK WE'RE CONTINUING THE

[6.  Fleming Island High School Hurricane Retrofit 2019 Agreement]

SAME TOPIC FOR THE NEXT COUPLE ARE ARE WE NOT. >> YES.

>> RETROFIT 2019. >> THIS IS THE CONCLUSION WITH CHARLES PERRY PARTNERS TO CHANGE OUT THE GLASS DOORS AT THE HIGH SCHOOL GYMNASIUM ADDING TO THE SHELTERS ADD TO SHELTER SPACES

[00:25:06]

THIS RETROFIT. >> I'VE GOT HIM LOOKING AT 554,000 FOR THAT ONE AND THE NEXT ONE IS 168. IT SEEMS LIKE WE COULD DO THREE FLEMMING ISLANDS FOR ONE LAKE

AS ASBURY; IS THAT TRUE? >> THE LAKE ASBUR, JR. HIGH IS MORE ELECTRICAL TO SUPPORT SPECIAL NEEDS CLIENTS GOING TO THAT SHELTER.

THE OTHER ONE STRICTLY FOR THE DOORS, WINDOWS, THOSE THINGS AT THE IS GYMNASIUM.

WE'RE GOING INTO TRANSFER SWITCHES ELECTRICAL ENGINEERING, ALL OF THAT WITH THE LAKE ASBURY

PROJECT. >> OKAY. YOU THINK -- IT IS WORTH IT,

THEN, IS WHAT YOU'RE TELLING ME. >> IF IT IS GOING TO GIVE US MORE SHELTER CAPACITY, YES.

PLUS WE ALSO AT THIS TIME ARE HOUSING OUR FLEMMING ISLAND FIRE STATION THERE CREW THERE IF THEY HAD TO EVACUATE, WHICH WE'VE HAD TO DO FOR THE LAST TWO STORMS, MATTHEW AND IRMA.

THAT WOULD -- WE SHELTER THEM THERE AS WELL SO. >> ALL RIGHT.

WE'LL PLACE ITEM 6 ON CONSENT AND ON TO NUMBER 7, PLEASE. >> NUMBER 7 IS THE LAKE AS BURY

[7.  Bid #18/19-23, Lake Asbury Junior High School Retrofit 2019]

SPACES FOR SPECIAL NEEDS POPULATION. >> COMMISSIONER?

>> SURE. >> THAT WOULD BE A CONSENT ALSO. >> NUMBER 8 IS FIRST RENEWAL

[8.  First Renewal to Agreement #2018/2019-4 with Aptim Environmental & Infrastructure, Inc.]

MANAGEMENT. >> I READ THE SUPPORTING DATA ON THIS, AND I'M NOT SURE -- STILL NOT SURE WHAT WE'RE TALKING ABOUT HERE. COULD YOU BREAK IT DOWN IN

LAYMAN'S TERMS MAYBE. >> SO BASICALLY WE'RE LOOKING AT 23 APPLICANTS WHICH IS THE CAP OF OUR AMOUNT, WHICH IS A LITTLE OVER $5 MILLION UNDER THIS GRANT.

IF ALL OF THIS IS APPROVED, WE WOULD BE BUYING THOSE PROPERTIES GOING THROUGH THE PURCHASING PROCESS, ALL OF THE LEGALITIES, THEIR PROPERTIES WOULD BE DEMOLISHED BY US, EVERYTHING REMOVED, ALL OF THE ENVIRONMENTAL CHECKS DONE. AND ONCE THAT IS COMPLETED WOULD BE RETURNED TO GREEN SPACE FOR BASICALLY RESTORATION OF THE FOOD CLAIM.

>> AND THE COUNTY WOULD TAKE OWNERSHIP OF THE PROPERTY? >> CORRECT.

>> MR. CHAIRMAN, HAVING MET WITH THE GROUP THAT CAME TO INSPECT AND THERE ARE A LOT OF BUREAUCRATIC TAPES TO JUMP THR THROUGH.

THE DOCUMENTATION NEEDS TO BE SPOTLESS. THEY HAD TO GIVE EXAMPLES.

THEY WENT OUT AND TOURED THE PROPERTIES ALSO. AND SO THEY'RE -- WHEN YOU ASK, LIKE, WHAT IS APTIM REALLY DOING HERE, THEY'RE REALLY TEEING IT UP SO THAT THESE HOMES CAN BE BOUGHT OUT IS THE BOTTOM LINE. THERE WILL BE MORE POSSIBLE GRANT MONEY LATER ON.

IT SEEMS LIKE THEY'VE GOT EXTRA MONEY AVAILABLE. SO WE'RE ALSO GOING TO TRY TO

TAKE CARE OF -- >> ARE THEY KIND OF WORKING ON BEHALF ADMINISTRATIVE PART OF

IT. PROBABLY -- >> YES, SIR.

>> AND IT IS PRETTY COMPLICATED AND PRETTY BURDENSOME. IF YOU MAKE ONE MISTAKE, THAT GIVES THEM AN OPPORTUNITY TO SAY NO, GO BACK AND THAT. SO IT IS PRETTY INTENSE.

THE BOOKS THAT THEY HAD TO PUT TOGETHER ALONE, THAT I SAW, WERE JUST --

>> 300,000 TO DO THIS FOR. >> YES, SIR. I THINK THE CHIEF CAN PROBABLY ADDRESS THE FEE AMOUNT THAT IT NEEDS TO BE WITHIN THE GUIDELINES OF DEO AND OTHERS THAT ARE OVERSEEING THIS. THEY CAN'T GOWN YOU EITHER ON THE AMOUNT.

>> THIS IS FOR 23 APPLICANTS THAT MADE IT THROUGH TO BE PREQUALIFIED.

BY THEIR GUIDELINES, APTIM IS SAYING THESE PEOPLE ARE GOOD TO GO.

IT IS UP TO THE INDIVIDUALS WHETHER THEY ACCEPT THE GRANT OR NOT.

THE OTHER THING IS THE GRANT FOCUSED AND WE MADE SOME DECISIONS FOR US IT WILL FOCUS ON LOW TO MODERATE INCOME. AND IT WAS GOING TO FOCUS ON REPETITIVE FLOOD LOSS OR SEVERE

[00:30:03]

>> THEY'RE CHARGING US APPROXIMATELY $13,000 PER UNIT TO PROCESS FOR US.

>> NO. NO. IT IS AN HOURLY RATE.

THE $300,000 IS JUST A LUMP SUM THAT THEY'VE SET ASIDE FOR THIS PROJECT AND OTHER PROJECTS.

BUT THERE'S AN ATTACHMENT TO THE AGREEMENT THAT THEY CHARGE US BASED ON THE HOUR.

AND IT IS AN HOURLY RATE. FR>> SEE, THE CONTRACTOR THAT WE'RE WORKING WITH ACTUALLY HAD A TEAM OF PEOPLE THAT SHE BROUGHT IN FROM HURRICANE HARVEY, THE FLOODING OUT IN TEXAS THAT SPECIALIZED IN JUST DOING THIS. SO THERE'S BEEN A LOT OF -- A LEGWORK DONE BY HER GROUP JUST TO GET THESE PEOPLE QUALIFIED AND GET DOWN TO THE ONES THAT ARE LEGITIMATE. BUT THEN THIS, YOU KNOW, GOING FORWARD, THEY WILL BE TAKING CARE OF THE PURCHASING, ALL OF THE LEGAL PAPERWORK THAT GOES ALONG WITH THAT.

AND SEEING THROUGH, MAKING SURE THAT WE DO OUR PART IN THE ENVIRONMENTAL PROCESS AND DOOR

THE DEMOLITION. >> BUT I WANT TO BE CLEAR WE'RE NOT HIRING THEM JUST FOR THIS

PROJECT. >> YES. FR>> YOU'VE HIRED FOR OTHER

PROJECTS AS WELL. >> WE'VE ALSO USED THEM FOR RECOUP AND DISASTER RECOVERY

PLAN THAT WE JUST GOT BACK FROM THEM. >> PLANNING ON EVERYTHING GOES ACCORDING TO OUR PROCEDURES WE'RE GOING TO PAY APTIM300,000 AT THE END OF THE DAY?

>> DEPENDING ON THE -- >> WHERE DOES THE $300,000. >> NOT TO EXCEED AND THE LAST DAY OF THE SUPPORTING DOCUMENTATION THEY GAVE AN ESTIMATED AMOUNT FROM NOVEMBER 2019 TO APRIL OF 2020. AND THEN THE TOTAL AMOUNT THEY CAME UP WITH NUMBER OF HOURS AS COURTNEY HAS MENTIONED THE RATE PER HOUR AND THE COST, WOULD ACTUALLY $271,610.

SO AND AGAIN THE OTHER PART BROKEN UP FROM MARCH OF 2020 AND -- THE FIRST 82 -- THE

SECOND ONE $271,610. >> WHAT'S THE AVERAGE VALUE OF ONE OF THESE HOMES?

>> I'D HAVE TO GET BACK TO YOU ON THAT. WITHOUT LOOKING.

SOME OF THEM THE HOME IS NOT THERE AT ALL. SOME OF THEM ARE BEING LIVED IN CURRENTLY THAT ARE IN THE 150 TO 200 RANGE. BUT THEY'RE HOMES THAT HAVE

FLOODED MORE THAN ONCE. >> YEAH. AND SEAT MONEY FOR THAT IS

BASICALLY COMING FROM FEMA. >> ACTUALLY, IT IS COMING THROUGH THE STATE.

>> DEO. >> DEO. >> THIS IS A NEW PROGRAM FOR DEO. THIS IS THE FIRST TIME THEY'VE EVER DONE THIS.

SO THERE'S GOING TO BE SOME -- >> HICCUPS. >> YEAH, SOME HICCUPS.

>> OF RED TAPE INVOLVED. I GET THAT. BUT I'M ALSO LOOKING AT $13,000 OF PROPERTY HERE. AND IF THERE'S OTHER -- IF THERE'S OTHER STUDIES THAT COME OUT OF THAT, IT WILL GO DOWN. BUT SAY IT IS 10. I MEAN, IF COST IS $10,000.

ND THE HUMP IS WORTH 150, THAT'S PROBABLY AN OKAY RANGE.

THAT'S KIND OF WHERE I WAS TRYING TO GET TO. I DON'T -- WE DON'T HAVE MUCH CHOICE IN THIS PROGRAM, RIGHT? THIS IS THE BEST THING WE CAN DO FOR THESE FOLKS.

>> IT IS THAT OR NOTHING. >> WE'RE GETTING TO END OF WHAT WILL BE AVAILABLE UNLESS SOMETHING NEW POPS UP. WE'RE GETTING TO THE END OF WHAT WILL BE AVAILABLE FOR IRMA.

>> AND WE'VE DISTRIBUTED THIS MONEY AS FAIRLY AS WE CAN TO THE PEOPLE WHO REALLY NEED IT.

>> THAT'S -- YES, I BELIEVE WE HAVE. >> ALL RIGHT.

>> I HAVE ONE QUESTION NOT RELATED TO THE FINANCES, BUT FROM WHAT YOU KNOW OF THIS COM COMPANY, WE'VE GOT 23 -- 23 HOMES IN QUESTION HERE.

WHAT KIND OF TIMELINE DOES IT TAKE THEIR GROUP TO GO THROUGH 23 HOMES?

AE WE TALKING MONTHS, YEARS, DECADES OR WHAT? >> THIS IS MORE DEPENDENT ON WHAT THE DEO DOES. THE IDEA IS THAT WE KIND OF DO IT ALL AT ONE TIME.

DEO IS LOOKING AT I THINK AROUND THE SUMMERTIME BEFORE HE THEY ACTUALLY GET BACK TO US ON STARTING WITH THE AWARDS AND LETTING US KNOW WHO IS GOING TO GET IT AND WHO IS NOT.

BUT THE PLAN IS THAT ONCE WE -- ONCE WE KNOW AND IT GOES THROUGH ALL OF THE PROCESSES CAN DEO THAT WE'LL HAVE 23 OR 15 OR WHATEVER IT IS. AND MOVE TOWARDS DEMOLITION ON ALL OF THOSE AT ONE TIME. NOT 23 DIFFERENT CONTRACTS FOR DEMOLITION.

>> SO YOU'RE COMFORTABLE WITH TELLING 20, IT WILL ALL BE TAKEN CARE OF.

>> IT DEPENDS ON WHAT THE DEO DOES. I'D LIKE TO SAY YES.

IF THEY LET US KNOW BY SUMMER, I THINK THE BEST GUESS IT WOULD BE A STRETCH TO BE COMPLETE BY THE

END OF 20. >> IF I MAY INTERRUPT REAL QUICK.

TO THE GENTLEMAN WHO CAME TO SPEAK TO US, SAID IT WAS ABOUT THE SUMMERTIME BECAUSE THEY HAVE

[00:35:05]

AGAIN, IT IS THE METRIC THEY'RE USING TO QUALIFY THESE HOMES TO BE BOUGHT OUT AND THE PROPERTY BE BOUGHT OUT. SO IT REALLY FALSE UNDER THEIR RULES ON IT.

THEY WERE TRYING TO DO IT EXPEDITIOUSLY. THEY WANTED TO DIVVY THE MONEY OUT. THEY'VE ALREADY CALCULATED THE DEMAND ON IT IS NOT AS HIGH AS BE. SO THEY'RE GOING TO OPEN UP THE APITURE EVEN MORE.

AS THE CHIEF MENTIONED THE STIFFS WE MENTIONED ON IT TO APPLY.

MENTION IN THE NEXT SET GOING TO OPEN IT AGAIN BECAUSE THE MONIES WILL BE THERE.

AND THE NEXT SET WILL OPEN TO EVEN MORE. IT BENEFITS THE COMMUNITIES AND THOSE HOMEOWNERS GREATLY ON IT. BUT WE CAN'T GIVE YOU AN EXACT TIMELINE YET.

BUT I'M SURE BY THE SUMMERTIME, WE'LL HAVE A GOOD IDEA AND LET YOU KNOW ABOUT IT.

AND IT IS ALWAYS GOING TO BE IN THE NEWSPAPER. IT IS GOING TO BE A GOOD THING

THAT COMES OUT OF THIS. SO IT WILL BE ADVERTISED. FR>> CONSENT?

>> I AGREE. WE'LL MAKE CONSENT. MOVING ON TO 9.

[9.  First Renewal to the Continuing Planning and Design Services Agreement with Eisman and Russo Engineers]

DALE. >> YES, SIR. THIS IS ONE OF TWO CONTRACTS THAT WE HAVE FOR OUR GENERAL ENGINEERING SERVICES. WE DO EVERYTHING FROM EMBEDDED STAFF TO HELP US FILL OUT APPLICATIONS TO GIVING THEM DESIGN PROJECTS TO DO.

THE INDIGO PAVING PROJECT THAT WE ARE JUST NOW FINISHING UP, THEY WERE ACTUALLY DESIGNED BY EISMANN AND RUSSO. WE USE IT FOR DESIGN PURPOSES. A BIG PROJECT LIKE WE JUST DID, WE GO INDEPENDENTLY. THEY FINISHED UP TWO YEARS AND THERE'S TWO ONE YEAR RENEWALS ON IT. AND WE'RE HAPPY WITH THEIR SERVICE.

>> AND THEY'RE PAID FOR SERVICES ONLY, THIS IS NOT A -- >> THEY'RE PAID FOR, YEAH, SERVICES ONLY, WITH EMBEDDED STAFF. I GET A TIME SHEET FROM THEM BECAUSE THEY -- WE ACTUALLY HAVE A PLACE ON THE THIRD FLOOR WHERE WE'VE GOT SOME OFFICE SPACE.

SO WHEN THEY'RE WORKING ON SPECIFIC PROJECTS FOR US, ACTUALLY HAVE THEM COME IN AND WORK IN THE OFFICE. THERE'S SOME PROJECTS, THE UNDER DRAIN PROJECTS THAT THEY DID FOR THE RESURFACING THE BOTTOM RIDGE AND ALL OF THAT THEY DID THAT BACK AT THEIR OFFICE FOR A LUMP SUM FEE. SO IT DEPENDS ON THE SIZE AND THE NATURE OF THE WORK.

IF IT NEEDS A LOT OF INTERACTION WITH COUNTY STAFF, WE BRING THEM IN AS ADMITTED STAFF.

IF IT IS SOMETHING THAT I CAN GIVE TO THEM, LET THEM GO BACK TO THEIR OFFICE AND DO THE WORK

AND TURN IN A PRODUCT, WE DO IT THAT WAY ALSO. >> THIS EFFECTIVELY GIVES YOU A MUCH LARGER STAFF THAT YOU DON'T HAVE TO KEEP ON -- KEEP THEIR EVERY DAY.

YOU KNOW, ONLY USE THEM WHEN YOU NEED THEM. >> RIGHT.

WE HAVE FOUR SPACES. AND WE HAVE FIVE DIFFERENT PEOPLE THAT USE IT.

THEY COME IN ON DIFFERENT DAYS. >> WORK OUT PRETTY GOOD FOR YOU? >> SO FAR IT HAS.

AND I EVEN LET MR. HOUSEHOLDER HAVE ONE OF THE SPOTS FOR HIS EMBEDDED STAFF.

>> HMM. YEAH, I THINK THAT'S A GOOD -- >> CONSENT ON ITEM 9.

[10.  Staffing Levels at Animal Services]

>> YEAH. FR>> COMING UP TO BACK HER UP. >> JENNIFER BETHELMY HUMAN RESOURCES. OVER THE YEARS, STAFFING LEVELS AT THE ANIMAL SHELTER HAS BEEN DONE IN A VARIETY OF WAYS. AT FIRST WE DID HAVE COUNTY PAID STAFF DURING THE YEARS THAT WE HAD LAYOFFS, THOSE WERE SOME OF THE POSITIONS THAT WENT AWAY. WE HAVE USED INMATE LABOR.

THERE ARE SOME LIMITATIONS IN USING INMATE LABOR. THERE ARE TIMES WHEN WE COULD HAVE A FULL COMPLIMENT OF FOUR INMATES SHOW UP OR THERE WERE DAYS WE ONLY HAVE ONE OR TWO.

WHICH LIMITS THE AMOUNT OF WORK THAT THEY CAN COVER. ALSO USING INMATE LABOR, WE HAVE TO HAVE A STAFF MEMBER ON SITE PRESENT SUPERVISING WHAT THEY DO.

SO THAT TAKES AWAY ONE OF OUR STAFF MEMBERS FROM DOING OTHER THINGS.

THE OTHER OPTION WE'VE USED. SO WE MADE A CHANGE FROM INMATE LABOR.

AND WENT TO TEMPORARY STAFFING AGENCIES. WE HAVE UTILIZED THOSE.

BUT THE COSTS, WHEN WE LOOKED AT THE COSTS BETWEEN WHAT WE WOULD PAY IF WE WERE TO BRING 8 PART-TIME EMPLOYEES VERSUS HAVING THEM UNDER THE STAFFING AGENCY, WE WOULD HAVE A SAVINGS OF OVER $12,000. ONE OF THE QUESTIONS MAY BE WHY PART TIME VERSUS FULL TIME?

[00:40:06]

IT ALLOWS US TO BE FLEXIBLE IN SCHEDULING, LATE IN EVENING, EARLY MORNING, THINGS LIKE THAT.

IT DOES FREE UP OUR REGULAR STAFF FOR SOME OF THE OTHER DUTIES THEY HAVE TO DO.

SO WITH THAT BEING SAID, THEY ARE REQUESTED BEING GRANTED EIGHT FULL TIME POSITIONS AT ANIMAL SERVICES TO SERVE AS KENNEL ATTENDANTS. THERE WILL BE NO INCREASE IN THE BUDGET THIS YEAR. EXISTING FUNDS UNDER OUR TEMP STAFFING LINE ITEM WILL BE SHIFTED TO PERSONNEL COSTS. AND WE WILL ATTEND THE OLD CHART AS NECESSARY.

>> JENNIFER IN YOUR POSITION AS A DIRECTOR, YOU HAVE TO DEAL WITH OTHER DEPARTMENTS.

HOW CONFIDENT ARE YOU THAT WE CAN FIND 8 PART TIME PEOPLE WHO WILL WANT TO GO TO WORK FOR THE

COUNTY? >> WE CURRENTLY DO HAVE SOME OF THE PART-TIME EMPLOYEES UNDER THE TEMP STAFFING AGENCY. AND, YOU KNOW, ONE OF THE BENEFITS OF HAVING THEM THROUGH THE STAFFING AGENCY IS THAT WE HAVE BEEN BUILDING UP OUR POOL OF PART-TIME EMPLOYEES CURRENTLY. SO WE WILL HAVE SOME WHO WILL TRANSITION EASILY TO BEING OUR EMPLOYEE AS OPPOSED TO BEING UNDER THE CONTRACT. AND WE HAVE NOT EXPERIENCED ANY DIFFICULTY IN OTHER AREAS -- ONE OTHER AREA WE HAVE PART-TIME EMPLOYEES WOULD BE THE LIBRARIES. AND, AGAIN, THAT DOES OFFER THE FLEXIBILITY AND SCHEDULING FOR

US. >> WHAT DO YOU CONSIDER PART TIME?

>> IT IS 25 HOURS PER WEEK. >> OKAY. SO AT ANY GIVEN TIME, HOW MANY OF THESE EIGHT PEOPLE WOULD WE HAVE AT THE SHELTER? FOUR?

>> NO. I MEAN, WE CAN HAVE EIGHT. IT JUST DEPENDS ON THE NEEDS OR THE DAY OF THE WEEK WOULD PROBABLY DICTATE HOW WE WOULD SCHEDULE THEM.

MAYBE OVER THE WEEKEND WE HAVE SOME VERSUS SOME DURING THE WEEK.

>> SO THEIR WORK WOULD VARY DEPENDING ON THE NEED. >> CORRECT, SIR.

AND THEN THEY WOULD BE ON HAND TO COVER ANY ABSENCES OF OTHER STAFF BECAUSE OF VACATION AND

STUFF LIKE THAT. >> TROY? >> GENERALLY THE IDEA WOULD BE WE PARTNER FOUR PART TIME PEOPLE WITH A FULL TIME PERSON SO THAT THEY WOULD DO THE CLEANING OF THE KENNELS, CLEANING OF THE CAT CAGE, THOSE KIND OF THINGS. SO GENERALLY THERE WOULD BE ABOUT FOUR PEOPLE THERE, FOUR PART TIME PEOPLE THERE PER DAY ON AVERAGE.

CLEANING FEED SEVEN DAYS A WEEK EVEN IF NOT OPEN TO THE PUBLIC WE STILL CLEAN, FEED, AND WATER THE ANIMALS. SO THAT STAFF WOULD STILL BE THERE.

>> HOW MUCH DOES THIS JOB PAY? >> $11 AN HOUR. >> I'M GOOD WITH THAT.

>> EXPLAIN TO ME WHY THE INMATE THING DOESN'T WORK. >> YES.

>> SO THERE'S A COUPLE OF DIFFERENT THINGS ON THE -- >> IN DETAIL.

>> IN DETAIL. >> SO YOU'RE PAYING $35 AN HOUR TO START WITH.

>> IS THAT WHAT WE PAY FOR INMATES. >> THAT'S WHAT WE PAY FOR INMATES FOR THE GUARD WHO GUARDS THE INMATES. SO FOR FOUR HOURS OF FOUR EMPLOYEES, WHICH IS THE MAXIMUM HE CAN HAVE WITH HIM AT ONE TIME, I HAVE TO PAY FOR SIX HOURS OF SERVICE. SO I HAVE TO PAY AN HOUR TRANSPORT THERE, AN HOUR TO TRANSPORT BACK. IN ADDITION, I HAVE TO PULL A FULL TIME STAFF MEMBER TO WALK AROUND AND MAKE SURE THEY'RE DOING THEIR JOB BECAUSE THAT INMATE GUARD IS ONLY RESPONSIBLE FOR THEM NOT ESCAPING. AND THERE HAVE BEEN VARIOUS ISSUES WHICH I WOULD BE MORE THAN HAPPY TO GO INTO WITH YOU OF CONTRABAND AND OTHER THINGS THAT WE HAVE TO GO CLEAN UP OFF THE SITE WHEN WE'RE DEALING WITH INMATES. BECAUSE IF YOU'RE IN AN AREA THAT IS OPEN LIKE THAT, AND PEOPLE KNOW THAT THEIR FRIEND IS GOING TO BE OUT, YOU KNOW, WALKING A DOG OR PICKING UP TRASH AT ANIMAL SERVICES, ALL OF A SUDDEN OTHER THINGS START COMING OVER THE FENCE. SO WHEN WE HAD THE THE INMATES IT REALLY WASN'T A STEADY STREAM OF EMPLOYEES, SOMETIMES WE HAD ONE, SOMETIMES WE HAD FOUR. BECAUSE IT IS ALL DEPENDENT ON THEIR BEHAVIOR AT THE JAIL, WHO WANTS TO GO ON WORK DETAIL, THERE'S NO MANDATE THAT WE GET

FOUR PEOPLE EVERY DAY. >> ARE THESE THE SAME KIND OF RESTRICTIONS WE HAVE WITH OUR

ROAD CREWS AND STUFF? >>

RULES THEY OPERATE UNDER AND DIFFERENT WAYS OF DOING IT. >> THIS IS YOUR EFFECTIVE COSTS

$35 AN HOUR FOR YOUR INMATES? >> WE PAY I THINK $57 THOUSAND A YEAR FOR THE GUARD.

[00:45:02]

SO HE IS GOING OUT THERE, HE'S NOT WORKING, BUT HE'S MAKING SURE -- BUT IT IS A LITTLE

DIFFERENT OUT ON THE ROAD -- >> HOW MANY PEOPLE ARE ON A CREW?

>> AS TROY SAID, IT VARIES. IF SOMEBODY HAS A PROBLEM AND THEY DON'T GO OUT -- WHAT THE INCENTIVE FOR THE INMATE IS IT IS A DAY THAT COMES OFF OF HIS SENTENCE.

SO EVERY DAY THAT HE WORKS, HE GETS A DAY OFF OF HIS SENTENCE. SO -- BUT IF HE'S A PROBLEM CHILD, THEY DON'T LET HIM GO OUT. YEAH, THERE ARE SOME DAYS WE'LL PICK UP, YOU KNOW, FOUR TO SIX PEOPLE ON EACH CREW. THERE ARE SOME DAYS WE GET TWO PEOPLE ON A CREW. WE DON'T CONTROL THAT. THAT'S ALL CONTROLLED, YOU KNOW,

BY THE -- >> SO YOU'RE ALLOWED TO HAVE SIX PEOPLE ON YOUR CREWS.

>> YEAH. >> WITH ONE GUARD. >> WITH ONE GUARD.

AND THEN SAY I HAVE THREE INMATE FORM -- I GET ONE GUARD AND WE SEND PEOPLE OVER THERE, WE BRING MORE PEOPLE BY INMATE FOREMAN THEY HAVE TO TAKE SPECIAL CLASSES FROM THE CORRECTIONAL FACILITY AND THEN THEY CAN SUPERVISE INMATES. WE ONLY PAY FOR ONE GUARD BUT WE

GET FOUR CREWS. >> ONE GUARD, FOUR CREWS. NOW WE'VE GOT A CREW OF SIX

TIMES FOUR, ONE GUARD. >> PUT IT THIS WAY ON A GOOD DAY I CAN HAVE 24 PRISONERS.

IT PROBABLY AVERAGES CLOSER SOMEWHERE BETWEEN 12 AND 14 ON AN AVERAGE DAY.

>> I'M GETTING MINE FROM THE LAUDY CORRECTIONAL FACILITY. >> THAT'S THE DIFFERENCE.

THESE ARE STATE PRISONERS. >> THAT'S THE OTHER DIFFERENCE WHEN WE WERE DOING DALE'S ARE STATE PRISONER FROM THE STATE PRISON SYSTEM. THE ONES THE COUNTY WERE USING WERE COUNTY INMATES. SO THERE'S A LITTLE DIFFERENCE IN THE WAY THAT THAT IS

STRUCTURED. >> SO WHY NOT RESTRUCTURE IT? >> BECAUSE THEN IF I HAD TO PAY FOR SOMEBODY TO DRIVE TO LOT TEE, PICK UP INMATES, COME BACK T THE COUNTY FOR FOUR AS A MATTER OF COURSE A DAY OR FIVE HOURS A DAY, IT IS A COST -- WE HAVE TO LOOK AT THE COST BENEFIT

OF IT. >> I THINK THERE'S ONE OTHER ASPECT, IS THERE NOT?

THE INTERACTION WITH THE PUBLIC, TROY? >> WELL, THERE'S THE INTERACTION WITH THE PUBLIC. LIKE I SAID, THERE'S THE CONTRABAND THAT WE WERE EXPERIENCING OUT THERE. IT IS A LITTLE DIFFERENT ON A ROAD CREW BECAUSE THEY REALLY DON'T KNOW WHERE THEY'RE GOING TO BE TOMORROW. IF THEY KNOW THEY'RE AT THE FACILITY EVERY DAY, THINGS START GETTING PUT AT THE FACILITY AND --

>> I CAN UNDERSTAND THAT. I, YOU KNOW, I WOULD LOOK FOR SOME KIND OF BLENDED OPERATION WHERE YOU'VE GOT A STAFF CLEANING PENS COMING OUT OF THE PRISON SYSTEM.

YET YOU USE PART TIMERS TO WALK DOGS AND YOU CAN CONTROL THE SITUATION A LITTLE BETTER.

I DON'T KNOW. I HAVE A HARD TIME BITING INTO THAT ONE.

B BUT. >> AND IF THE NUMBERS ARE TRUE,

YOU SAID FOUR HOURS A WEEK FOR 52 WEEKS IS THAT CORRECT DALE? >> FOUR DAYS A WEEK.

>> FOUR DAYS A WEEK. >> OKAY. >> A GUARD FOR --

]. >> AT THE END OF THE DAY, IT SAVES US $15,000 A YEAR, RIGHT?

>> IT SAVES US 12, $300 OVER WHAT WE'RE -- $12,300 OVER PAYING CURRENTLY WITH LABOR

COSTS. >> WE'LL GO WITH CONSENT ON THAT ONE NUMBER --

>> JENNIFER HAS ONE MORE THING. >> I DID HAVE ONE THING TO ADD. THERE WAS AN ERROR ON THE MEMO THAT WAS ATTACHED ONLINE. SO WE WOULD NEED TO REPLACE IT AND SEND THE REVISED MEMO TO THE BOARD. OKAY. IT IS JUST IN SOME OF THE

LANGUAGE THAT WE HAD. IT WAS NOT CORRECT. >> IT IS JUST FOR THE BACK UP.

IT DOESN'T -- YOU CAN STILL MOVE IT TO CONSENT. >> OKAY.

THANK YOU. >> THANK YOU. >> NUMBER 11, MOWING SERVICES

[11.  First Renewal to the Mowing Services Agreement with Patriot Property Solutions, LLC]

>> THIS IS A REQUEST FOR APPROVAL OF THE FIRST RENEWAL OF AGREEMENT 17/18-138 WITH PATRIOT PROPERTY SOLUTIONS. THEY MOVED 16 OF OUR PARKS. THE SUPPLEMENTAL MOWING.

>> DOING SIDEWALKS ALSO ALONG COUNTY ROADS? >> NO.

>> JUST PARKS? >> RIGHT. THIS WAS STRICTLY OUT OF THE PARKS AND REC DEPARTMENT. THE COST IS JUST UNDER $50,000 ANNUALLY.

THAT'S THE MAX. OF COURSE WE ONLY PAY FOR THE INVOICE --

>> CONTRACTOR DONE A GOOD JOB FOR YOU? >> YES, SIR.

>> ALL RIGHT. THAT WILL BE CONSENT. BUT WHILE WE'RE AT IT, A LITTLE OFF COURSE, DALE, THE FOLKS THAT DO OUR SIDEWALKS, THE MOWING SERVICES?

>> YES, SIR. >> WHO ARE THEY? >> IT IS J AND D.

>> OKAY. I EXPECT TO YOU ONE TIME GETTING TO BLOW OFF THE SIDEWALKS AFTER

[00:50:02]

YOU REMEMBER THAT DISCUSSION? >> YES, WHAT THEY DO, WE DON'T PAY THEM ONE -- THEY'RE SUPPOSED

TO MAKE ANOTHER PASS WITH THE MOTHER. >> THAT WOULD PROBABLY BE SUFFICIENT. THANK YOU, I THOUGHT YOU HAD FORGOTTEN ABOUT THAT.

>> ALREADY HAD THE CONVERSATION. >> OKAY. >>> ITEM 12 POLICE AGREEMENT

[12.  2019/2020 Lease Agreement with Answers Resource Facility, Inc.]

WITH ANSWERS RESOURCE FACILITY. >> YES, SIR, THIS IS THE REQUEST FOR APPROVAL OF THE ANNUAL POLICE WITH RESOURCE FAC FACILITY -- ANSWERS RESOURCE FACILITY IN KEYSTONE.

ONE OF OUR COUNTIES FREE CLINICS. WE DO THIS EVERY YEAR.

HAVE BEEN FOR MANY YEARS BUT NOT WITH THESE FOLKS. >> WHAT KIND OF CLINIC ARE WE

TALKING ABOUT? >> MY UNDERSTANDING WOMEN CHILDREN FAMILY SERVICES,

SUBSTANCE ABUSE, COUNSELING. >> WHO FUNDS THAT? >> NONPROFIT.

>> THEY CAME AND DID A PRESENTATION WITHIN THE LAST YEAR.

>> RIGHT. >> YOU MAY RECALL RECENTLY WE WERE -- IT WAS REQUESTED THAT THEY DIDN'T HAVE TO PAY RENT WHERE THEY HAD BEEN IN THE PAST. AND THE BOARD APPROVED TO AMEND

THEIR POLICE TO SET IT DOWN TO THIS DOLLAR. >> I WOULD GO WITH CONSENT ON THAT, IF IT IS OKAY WITH YOU MR. BOLLA. YUP.

[13.  Bid #18/19-43, Rental of Portable Toilets - County Wide]

ITEM 13, RENTAL OF PORTABLE TOILETS. >> THIS IS POST NOTICE OF INTENT AND AWARD BID 18/19-43 RENTAL OF PORTABLE TOILETS COUNTY WIDE TO UNITED SITE SERVICES OF FLORIDA.

IN THIS CASE ALMOST $1,000 CHEAPER THAN THE PREVIOUS COST. ANNUALLY $2480,000 -- MULTIPLE

SITES AROUND THE COUNTY USING THIS CONTRACT. >> THIS UNITED SITE SERVICES WAS

THAT FORMER AMISON OF CLAY COUNTY. >> I'M NOT SURE.

THEY'RE OUT OF JACKSONVILLE. >> THE FOLLOW-UP QUESTION IS, THEY ARE A COMPANY AS IF YOU NEED A PORT LET FOR ONE OR TWO OR THREE DAYS, THEY'LL BRING THEM BUT YTHEY'LL CHARGE YOU FO

A WHOLE MONTH. IS THAT THE CASE FOR UNITED. >> MORE THAN LIKELY.

BUT IN THIS CASE IT IS BECAUSE TYPES OF FACILITIES. DIFFERENT AMOUNTS OF SERVICES PER WEEK. ON ONE LINE YOU MIGHT HAVE HANDICAPPED ACCESSIBLE ONE SERVICE PER WEEK. AT FOUR SITES FOR 12 MONTHS. AND THAT'S HOW WE DETERMINE THE COSTS. AND THEN ON DOWN THE LINE FOR DIFFERENT TYPES OF FACILITY AT DIFFERENT SITES. SO THIS IS NOT REALLY A CALL WHEN YOU NEED ONE.

THIS IS A ESTABLISHED LOCATIONS. >> MY QUESTIONING WAS ALONG THE LINES OF WE HAD -- WE ASKED FOR NINE -- WE ASKED FOR PROPOSALS FROM NINE COMPANIES AND WE ONLY GOT ONE, WHAT IS GOING ON.

>> IT IS CURIOUS. >> IT IS CURIOUS, YEAH, IT IS. WE HAD -- IS THERE ANYTHING IN

THE SPECIFICATION THAT IS UNUSUAL? >> I DON'T BELIEVE SO.

PRETTY MUCH THE SAME ONE WE PUT OUT BEFORE. AND WE HAD THE OPTION NOT TO ACCEPT AND REDO. BUT BASED ON THE FACT THAT THE -- BETTER THAN BEFORE.

>> NO. I'M JUST -- I MEAN, GENERAL, YOU KNOW, WHAT IS GOING ON OUT IN THE WORLD QUESTION. YOU KNOW, IS IT THEY DON'T WANT TO DO BUSINESS WITH THE COUNTY

OR IS IT THE TOILET BUSINESS IS SO COMPETITIVE. >> MUST BE GOOD.

>> THAT NOBODY -- >> I DON'T THINK THERE'S THAT MANY BUSINESSES DOING THAT SERVICE THESE DAYS. IN CLAY COUNTY, TO YOUR KNOWLEDGE, JAMES?

>> UM -- >> PROBABLY NOT, SINCE YOU CAN'T THINK OF ANY.

>> NO. I'M SURE THERE ARE. BUT -- NOT OFF OF THE TOP OF MY

HEAD. >> A GOOD BUSINESS TO GET INTO. >>

>> ALL RIGHT. WE'LL PLACE THAT ONE ON CONSENT ITEM 13.

[14.  County Project Update]

>> YES, SIR, MR. CHAIRMAN. FIRST PROJECT UPDATE, I PASSED THOSE OUT EARLIER PENDING ANY QUESTIONS. LITTLE BIT DIFFERENT FORMAT. DO YOU HAVE THE STOP BY CHART UP FRONT THAT TELLS YOU THE CURRENT PHASE FOR THE PARTICULAR PROJECT AND THE ESTIMATED COMPLETION DATE TO THE FAR RIGHT. AND THE SECOND PAGE AND THE FOLLOW UP PAGES, FOR INSTANCE, FOR PARKS AND REC, YOU HAVE A MODIFIED GANT CHART THAT WILL SHOW YOU GRAPHICALLY WHERE YOU ARE ON A PARTICULAR DESIGN, PROCUREMENT CONSTRUCTION PHASE OF A PROJECT AND GOING THROUGH.

[00:55:05]

ON IT. THE OTHER ONE, I GAVE ONE FOR PARKS AND REC AND THE OTHER FOR

PUBLIC WORKS ARE THE ONES THAT YOU SHOULD HAVE IN FRONT OF YOU. >> I LOOKED AT THAT, THAT IS I

BELIEVE AN IMPROVEMENT. >> TROY AND HIS TEAM I THOUGHT DID A NICE JOB.

THERE'S STILL A LITTLE BIT MORE TO TWEAK WITH IT AND TO UPDATE. BUT HE HAS DONE A FANTASTIC JOB

PUTTING IT GRAPHICALLY HOW WE WANT IT. >> THE TPO FOLKS SAID THAT THE PROJECT WITH CLAY COUNTY FOR THE MOBILE MOUNT ED TREAT ASSESSMEN THING WAS STILL RUNNING.

CAN YOU GIVE US AN UPDATE ON THAT? WHO IS RUNNING IT AND WHERE IS IT ALL THAT KIND OF STUFF? BIG BROAD WORDS BUT I'D LIKE TO FIND OUT WHERE IT IS AT.

>> YEAH, WHAT IT IS IS TAKING AN AN DROIDS PHONE AND MOUNTING IT TO A VEHICLE AND RIDING DOWN THE ROAD. THEY'RE GOING TO START A TEST IN JANUARY.

AND THEY'VE GIVEN US A ROADWAY LAYOUT THAT THEY WOULD LIKE TO RUN THE TEST OVERSTATE ROADS SOME OF THE LOCAL ROADS. I'VE ASKED THEM TO LET ME PICK AND CHOOSE A FEW OTHER LOCAL ROADS SOME THAT WE ALREADY EVALUATED ON OUR RESURFACING LIST SO SO WE CAN LOOK AT WHAT THE CAMERA SAYS AND LOOK ON OUR GROUND EVALUATION IS. BUT IT IS $1,000 A MILE TO PROCESS THE DATA. YEAH, THIS ISN'T COSTING US ANYTHING THIS TEST THAT THEY'RE DOING. ASSUMING THAT THE TEST WORKS OUT THEN IF YOU USE ANY OF THIS SERVICE IT IS $1,000 PER MILE. YOU CAN MOUNT THEM TO GARBAGE TRUCKS OR POLICE CARS OR WHEREVER YOU WANTED AND JUST HAVE THEM BASICALLY YOU KNOW SEND THE VIDEOS UP AND YOU DON'T PAY ANYTHING UNTIL YOU PROCESS THE DATA. AT LEAST THIS IS WHAT THE

CONSULTANT TOLD ME. >> WELL, I -- THAT IS FIRST CUT HONESTLY.

>> YEAH, I THINK WE'VE G GOT -- IF YOU LOOK AT -- WE'VE GOT WHAT?

300 MILES OF PAVED ROADS? >>

>> SO WE'RE LOOKING AT $300,000 TO DO THE WHOLE COUNTY. >> IF WE WERE TO DO THE WHOLE COUNTY, YES, SIR. AND IF THEY SAID IF IF THEY WERE DOING SOME THINGS ON THE HORIZON, SOME COUNTIES THINKING OF USING THIS FOR DEBRIS MANAGEMENT AFTER THE STORM, BECAUSE YOU'RE ACTUALLY CAPTURING THE FULL STREET AS YOU DRIVE DOWN IT AND TRYING TO COME UP WITH ALGORITHMS THAT HELP THEM ESTIMATE HOW MUCH DEBRIS NEEDS TO BE REMOVED.

SO THERE'S A LOT OF SIDE BENEFITS TO THIS, YOU KNOW, PROJECT AS IT MOVES DOWN THE

ROAD. >> IS THE DATA PROPRIETARY? >> I'M SURE THE SOFTWARE IS.

IT IS YOUR DATA. YOU'RE SENDING IT TO THEM AND THEN YOU'RE PROCESSING.

>> YEAH, I WOULDN'T WANT TO GET IN A SITUATION WHERE WE'RE PAYING SOMEBODY ELSE TO USE OUR

DATA AND NOT GIVE US THE DATA, YOU KNOW, THAT IS -- >> WELL, WHAT THEY SAID -- WHAT I END UP BACK FROM THEM, AT LEAST IN THE PRESENTATION THAT THEY GAVE ME IS, I END UP WITH BASICALLY, YOU KNOW, TWO COVERAGES. ONE, THAT WOULD SHOW ME EVERY SEGMENT. AND THEN IT WOULD ACTUALLY AVERAGE BETWEEN STREETS.

IN OTHER WORDS, PROCESSING AT A CERTAIN INTERVAL AND THEN THEY AVERAGE IT OVER THE AREA THAT YOU WANTED. SO I WOULD END UP WITH, YOU KNOW, A VERY NICE MAP OF THE COUNTY, LOOKING AT, YOU KNOW, WHAT THE CONDITION WAS OF EVERY ROAD.

AND WHAT THEY'VE OFFERED TO DO FOR ME, THEY HAVE SAID, GIVE ME YOUR SPREADSHEET OF 1,000 ROADS AND WE'LL GO AHEAD AND MAP THAT FOR YOU. SO.

YEAH, AND BRING IT BACK. >> YEAH, THAT WOULD BE GREAT. YOU KNOW, YOU NEED THE COMPARISON BETWEEN WHAT THE EYEBALL CEASE AND WHAT THIS MACHINE IS DOING OBVIOUSLY.

>> RIGHT. >> I MEAN, I USED TO SCHEDULE THE RAILROAD THE SAME WAY.

AND IT WORKS REALLY WELL, IF YOU'RE LOOKING FOR BIG PROBLEMS. IF YOU'RE LOOKING FOR ITTY-BITTY THINGS, IT KIND OF LOSES ITS VALUE. BUT YOU KEEP US POSTED ON IT.

>> YES, SIR. >> I'M INTERESTED. >> >> LIKE I SAID, IT IS SUPPOSED TO START IN JANUARY. AS SOON AS I GET IT STARTED AND WE GET, YOU KNOW, THE FIRST

FEEDBACK FROM THEM, I'LL BRING IT TO THE BOARD. >> DOES ANYBODY ELSE USING IT?

YOU SAID OTHER MUNICIPALITIES. >> WELL, I WAS TOLD THERE ARE OTHER MUNICIPALITIES USING IT.

I HAVEN'T SEEN THE LIST OF THE MUNICIPALITIES. YOU GOT TO REMEMBER THIS WAS THE CONSULTANT WHO IS NOT ACTUALLY DOING THE WORK. THIS IS A CONSULTANT FOR THE TPO

WHO IS ENGAGED THE FIRM THAT ACTUALLY HAS THE SOFTWARE. >> OKAY.

DALE WHILE I'VE GOT YOU AT THE PODIUM, MAYBE YOU CAN GIVE ME AN UPDATE ON LAKE --

>> WE'RE GETTING IT SCHEDULED. WE'VE GOT A PURCHASE ORDER. I'M LOOKING AT THE PURCHASE ORDER HAS BEEN APPROVED. SO WE JUST NEED TO SCHEDULE IT. I'VE GOT TO GET MY ROAD CREWS TO

[01:00:04]

>> OKAY

>> WELL, YOU'RE GOING TO -- YOU'LL SEE THE AGREEMENT WITH THE DEPARTMENT OF EMERGENCY MANAGEMENT. WE DO HAVE A CONTRACT THAT IS IN REVIEW NOW.

SO THAT WILL COME TO THE BOARD FOR APPROVAL. >> AND WESLEY ROAD?

>> WESLEY ROAD, I DON'T HAVE ANY MONEY FOR RIGHT NOW. WE'RE -- YOU KNOW, I GOT -- I TOLD YOU WE'RE DOING BRANSCOM ROAD AND WILDERNESS, WHICH IS ANOTHER ONE IN YOUR DISTRICT.

>> I COULDN'T LET YOU GO WITHOUT ASKING YOU. >> AND NOW YOU'VE GOT IT ON THE

PUBLIC ROAD FOR SURE. >> EXACTLY. AND I SENT YOU THE ESTIMATE ON

THOSE SIGNS. >> WELL. SOMETIMES MY MIND DOESN'T WORK.

>> THANK YOU. I JUST RESENT IT TO YOU. >> COUNTY MANAGER.

>> YES, SIR. >> ANYTHING ELSE, COUNTY MANAGER?

>> I ALSO ASK TROY, HE HAS A MEMO AND WE -- WILL GIVE US AN UPDATE ON THE CONSOLIDATION AND

COMMUNICATION CENTERS FOR 911. >> UH-HUH. >> JUST TO KEEP IT ON THE FOREFRONT AND MAKE SURE WE'RE TRACKING ON IT. ANOTHER ITEM --

>> TROY, I WAS GOING TO SAY THIS IS GOING TO BE A LONG PROCESS, IS IT NOT?

A LOT OF UPDATES? >> AUGUST, WE CAME TO THE BOARD ABOUT LOCATION AND C CONSOLIDATION, THIS IS AN UPDATE WHERE WE'RE AT TODAY. THE STEPS AT THE TOP COMPLETED WE EVALUATED THE SPACE AND DETERMINE WHAT NEEDS TO BE CHANGED OVER AT THE SHERIFF'S OFFICE.

WE'VE SUBMITTED A PLAN FOR STATE APPROVAL. AND THEY'RE APPROVED IT.

WE STARTED OUR TRAINING AND COMPLETED THE BACKGROUND CHECKS FOR EVERYBODY MOVING TO THE SHERIFF'S DEPARTMENT. WE'VE MET WITH VENDORS TO VERIFY THE CHANGES THAT NEED TO OCCUR.

WE INITIATED THE CHANGES THAT NEED TO OCCUR WITH AT&T. AND WE WROTE AND RELEASED THE RP FOR THE CONSULTANT. SO THE NEXT STEPS ARE SATURDAY STARTING THE EVALUATION OF THE PAY PLANS BETWEEN THE TWO AGENCIES. WE'RE HOPING TO HAVE THAT DONE IN JANUARY. WE'RE FINALIZING THE M.O.U. THERE IS ACTUALLY DID SHE THE M.O.U. HAS TWO PARTS. WE'LL COUPLE THE MOU FOR THIS WITH THE MOU THE SHERIFF'S OFFICE HAS TO DO FOR STATUTORY REQUIREMENTS ON THE RADIO SYSTEM FOR INOPERABILITY UNDER THE NEW STATUTE. WE HOPE THOSE ARE DONE IN DECEMBER.

TESTING DECEMBER TO JANUARY FOR OUR COLOCATION TO HAPPEN IN FEBRUARY.

AND THEN HOPEFULLY WE'LL RECEIVE REVIEW AND ORDER THE CONTRACT FOR THE CONSULTANT SOMEWHERE IN THE JANUARY TO FEBRUARY TIME FRAME. SO I'M AVAILABLE FOR ANY

QUESTIONS. >> YOU'RE TAKING INTO CONSIDERATION A LARGE PART GREEN

COVE IN THE SCHOOL SYSTEM? >> IN THE RFP THAT WE LET OUT, THAT'S CONSIDERED IN THERE THAT THE CONSULTANT WILL LOOK AT. THE VIABILITY OF COMBINING ALL FIVE INTO A COMBINED CALL CENTER. AND WE ACTUALLY WROTE IN THE RFP THAT THEY HAVE TO BE AVAILABLE

TO DO PRESENTATIONS TO ALL FIVE BOARDS WITH THEIR FINDINGS. >> OKAY.

GREAT. AND THE PAY PLAN, WHAT ARE YOU THINKING ABOUT THERE?

WHAT HAVE YOU -- >> MAINLY IT IS GOING TO BE LOOKING AT, WHAT IS THE -- CURRENTLY YOU'VE GOT TWO DIFFERENT FACILITIES, TWO DIFFERENT PLACES.

NOW YOU'RE GOING TO BRING THE SAME PEOPLE DOING THE SAME JOB INTO THE SAME ROOM.

SO YOU HAVE TO LOOK AT THAT PAY AND MAKE SURE WE'VE GOT SOME KIND OF QUALITY THAT --

>> IS ONE PAY MORE THAN THE OTHER. >> EXACTLY.

THAT'S WHAT WE'VE GOT TO LOOK AT AND MAKE SURE THAT WE'RE NOT CREATING A POTENTIAL FOR

DISGRUNTLED EMPLOYEES DAY ONE WHEN THEY GET PUT TOGETHER. >> OKAY.

WILL YOU BE BACK NEXT TUESDAY NIGHT TO PRESENT THIS TO THE FULL BOARD.

>> IF YOU REQUEST ME TO, YES, SIR. >> PLEASE.

>> YES, SIR. >> COUNTY MANAGER WHAT DO YOU. >> MR. CHAIRMAN THAT'S ALL I

HAVE. >> COUNTY ATTORNEY, ANYTHING MADAM.

>> NO, SIR. >> NOTHING AT ALL? >> NO, SIR.

>> SINCE WE HAVE A SMALL AUDIENCE AND IN HOUSE, ANYTHING FROM THE FLOOR?

MR. BOLLA? >> I'M GOOD, I THINK, I'M TRYING TO REMEMBER WHAT I -- I'M WARRING ON HERE LATELY. I'VE GOT A GAS COMPANY LINED UP FOR A MEETING THAT WANT TO COME IN AND TALK TO US. I'VE GOT TO SIT DOWN AND GET A DATE AND WE'LL SEE IF THERE'S GOING TO BE ANYTHING HAPPENING THERE. I DON'T PRETEND TO KNOW.

AND THAT'S PRETTY MUCH IT. >> ALL RIGHT. WITH THAT SAID,

* This transcript was compiled from uncorrected Closed Captioning.