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>> THE FINANCE AND AUDIT COMMITTEE FOR NOVEMBER 5TH IS CALLED TO ORDER WITH BOTH MEMBERS BEING PRESENT, MR. BOLLA AND I. SEE ANY CHANGE OR COMMENTS ON THE AGENDA AS PUBLISHED BOARD MEMBER: NO SIR.
CHAIRMAN HENDRY: VERY GOOD. WE WILL OPEN THE MEETING TO PUBLIC COMMENTS. ANYONE WANTING TO MAKE A PUBLIC COMMENT? CHAIRMAN HENDRY: YOU GOT IT SPENT YET?
>> I'M SORRY? CHAIRMAN HENDRY: DO YOU HAVE IT
SPENT YET >> I HAVEN'T SPENT THE $8,000.
WE'LL PUT THAT ON THE CONSENT IEM. YOU GOT ITEM TWO? THE
[2. FY 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Award - Local Solicitation]
EDWARD BYRNE MEMORIAL. SPEAKER: GOOD AFTERNOON. DEBBIE GARRETT, CLAY COUNTY SHERIFF'S OFFICE. THIS ITEM IS ON THE AGENDA BECAUSE WE RECEIVED THE GRANT. WE RECEIVED THE GRANT AWARD. AND WE NOW NEED TO HAVE THE CHAIRMAN SIGN THE AWARD DOCUMENTS SO THAT WE CAN SEND THEM BACK TO WASHINGTON AND GET THE GRANT ACTIVATED. THIS GRANT FUNDED SOME OF OUR C-3 PROGRAM AS WELL AS OUR COMMUNITY CONNECT PROGRAM, AS WELL AS SOME TRAINING THAT WE NEED TO SWITCH TO THE NATIONAL INCIDENT BASED REPORTING SYSTEM. A NEW CRIME REPORTING SYSTEM THAT WE HAVE TO SWITCH TO. BOARD MEMBER: REFERS TO PART OF THE MONEY GOING TO THE PROGRAM AND PART TO TRAVEL. HOW MUCH IS GOING TO TRAVEL? SPEAKER: UM, LIKE $1,071. IT'S JUST FOR A COUPLE OF PEOPLE TO TRAVEL TO A CONFERENCE, AN FDLE SOFTWARE AND HARDWARE FOR THAT PROGRAM.>> A LONG TIME. CHAIRMAN HENDRY: WE'LL PLACE THAT ON CONSENT. ITEM 3,
[3. FY 2019-2020 CCSO Budget Amendment]
JUDGEET AMENDMENT, CCSO SPEAKER: THE AMENDMENT IN FRONT OF YOU IS TO -- BASICALLY CREATE A BUDGETING DIVISION FOR THE BUILDING MAINTENANCE OUT OF FUND 140. TYPICALLY THAT HAS BEEN BUDGETED OUT OF FUND 102. AT THE SAME TIME, WE ARE MOVING -- REALLOCATING OUR BUDGET BETWEEN FUNDS 102 AND 140 CREATING THAT 50/50 SPLIT BETWEEN LAW ENFORCEMENT FOR 102 AND 140.THE NET AFFECT OF THE AMENDMENT IS A DECREASE IN OUR BUDGET OF $47,437.
BOARD MEMBER: THIS IS FOR MAINTENANCE OF WHAT? SPEAKER: BASICALLY WHEN WE -- THE BUDGET WAS APPROVED, THERE WAS NOT A 50/50 SPLIT BETWEEN LAW ENFORCEMENT, BETWEEN FUNDS 102 AND 140. WE DISCUSS WEED COULD CREATE A BUDGET IS STAFF COVERING MAINTENANCE -- I GUESS WHAT I WAS ASKING, THE MAINTENANCE IS FOR THE -- IS THIS MAINTENANCE FOR THE JAIL? SPEAKER: IT'S ON ALL OF OUR BUILDINGS. BOARD MEMBER: WHICH ARE -- AND WE DON'T TAKE THAT OUT OF THE BCC MONEY RIGHT? SPEAKER: PREVIOUSLY FUNDED OUT OF 102 BOARD MEMBER: SOMEBODY STRAIGHTEN ME OUT. WHY ARE WE CREATING A SPECIAL ACCOUNT? WOULDN'T THIS FIT UNDER THE OTHER BUILDINGS WE TAKE CARE OF, QUESTION MARK? SPEAKER: PART OF WHAT WE HAD TALKED ABOUT WAS CIP FUNDS OBVIOUSLY FOR CAPITAL IMPROVEMENTS. 140 DID NOT HAVE UTILITY SERVICES, RENTAL AND
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LEASE, REPAIRS, MAINTENANCE, OPERATING SUPPLIES, CAPITAL BUILDING AND CAPITAL M & E. SO, WHEN WE LOOKED AT THIS IT WAS SUGGESTED WE TALKED TO MIKE ABOUT THIS TO PUT THESE IN THERE AND HAVE THAT IN THERE. THE JAIL IS A SEPARATE ITEM THAT IS ON THERE AND THERE IS A LINE ITEM FOR THE JAIL. ONE OF THE FUNDS, IF I REMEMBER RIGHT. RIGHT, MIKE? IT'S THERE. THE PART TO TAKE A LOOK AT AND KIND OF TO SHED LIGHT ON IT. OUT OF 102 AND 140 THEY'RE MOVING MONEYS WITHIN THE FUNDS. SO, BASICALLY IT'S LIKE A JAR WITH A BUNCH OF MARBLES IN IT. THEY'RE SHAKING IT UP AND THE MARBLES MOVE AROUND. THEY'RE IN A DIFFERENT POSITION. THE MONEYS THAT ARE WITHIN FUND 102, SHE IS REALLOCATING MONEYS BETWEEN 102 THAT TAKE AWAY FROM HEALTHCARE, DENTAL, LIFE. AS YOU CAN SEE WHERE IT SAYS THOSE NEGATIVE AMOUNTS. ALSO SHE IS TAKING MONEY OUT OF REPAIRS AND MAINTENANCE THAT IS BUDGETED IN THERE, IN 102. THEN SHE IS TAKING OUT $200,000 FROM THE RESERVES FOR CONTINGENCY IN ORDER TO GET HER FUNDING LINES CORRECT AND WITHIN 102. SHE DOES THE SAME THING WITHIN 140. AND YOU CAN SEE WHERE THOSE NEGATIVE AMOUNTS ARE AND THEY GET PLUSSED UP WITHIN THOSE NEW ITEMS IN WHICH IS CALLED DIVISION I 204. ULTIMATELY SHE PUTS BACK $247,404 FOR 140. WHEN YOU COME DOWN TO THE END OF IT, IT IS A SAVINGS WITHIN THERE. BECAUSE A FEW MARBLES GOT BACK -- OUT OF THE JAR IN 140 IS THE BEST WAY TO DESCRIBE THIS BOARD MEMBER: I SHOULD ASK DIFFERENTLY. THE MAINTENANCE THAT WE'RE TALKING ABOUT, WAS IT PAID FORMERLY OUT OF THE SHERIFF'S BUDGET? SPEAKER: YES WE HAVE A DIVISION IN OUR BUDGET FOR BUILDINGS AND JAIL MAINTENANCE IN FUND 102. WHEN WE DID THE INITIAL ALLOCATION FOR THE SHERIFF'S BUDGET AND WE SPOKE TO THE SHERIFF THE LAST MONEY MEETING WITH THE COUNTY MANAGER, WHEN THERE WAS A $3 MILLION INCREASE IN HIS BUDGET THAT WAS GOING TO BE HIS SHARE OF THE INCREASE IN PROPERTY VALUES AS YOU WOULD RECALL. THE COUNTY MANAGER ASKED THE SHERIFF HOW HE WOULD LIKE THE $3 MILLION SPLIT AND HIS ANSWER WAS SPIT IT IN HALF BETWEEN THE FUND 102 AND FUND 140. THE RESULT OF THAT WAS IT WAS SPLIT 50/50. HOWEVER, THE PERSONNEL COSTS IN 102 AND FUND 140 THREW INTO IMBALANCE. THEY DIDN'T HAVE ENOUGH MONEY IN FUND 102 FOR THE PERSONNEL COSTS, AND THEY HAD TOO MUCH IN FUND 140. PART OF THE SOLUTION TO THAT THAT WE CRAFTED WAS TO SIT THERE AND SAY, YOU KNOW, IF YOU LOOK AT BUILDINGS AND JAIL MAINTENANCE, THE BUILDINGS AND JAIL MAINTENANCE, THAT ACCOUNT PROVIDES REPAIR AND MAINTENANCE FUNDING FOR ALL OF THE SHERIFF'S BUILDINGS. RECOGNIZE FUND 102 IS A COUNTY-WIDE TAX FUND. AND FUND 140 IS A NON-COUNTY WIDE TAX FUND. SO, 140 WOULD COVER THE OPERATIONS IN THE UNINCORPORATED PART OF THE COUNTY. THE SHERIFF'S GOT BUILDINGS THAT WOULD BE PROPERLY FUNDED BY 102 AND THEN HE'S GOT SOME THAT SHOULD BE PROPERLY -- LIKE, FOR EXAMPLE, THE ORANGE PARK SUB-STATION IS IN THE UNINCORPORATED PART OF THE COUNTY. SO IT WOULD BE MORE PROPERLY MAINTAINED OUT OF THAT FUND RATHER THAN THE GENERAL FUND, YOU KNOW, COUNTY-WIDE FUNDING. SO PART OF THE SOLUTION SEEMED TO BE TO CREATE A BUILDING MAINTENANCE DIVISION WITHIN FUND 140 AS WELL TO TAKE CARE OF THAT BUILDING MAINTENANCE THERE. SO THAT WAS PART OF THE SOLUTION, IF WE COULD CREATE THAT FUND IN 140 THEN WE COULD REDUCE THE BUILDINGS AND JAIL MAINTENANCE DIVISION FUNDING IN 102 AND USE THAT TO INCREASE ON THE PERSONNEL SIDE OF FUND 102 TO PROVIDE THAT 50/50 BALANCE. THAT'S A LONG WAY OF ANSWERING YOUR QUESTION ABOUT HOW JAIL MAINTENANCE FIGURES IN TO THIS. SPEAKER: I THINK THE LONG-TERM SOLUTION IS TO LOOK AT THE 50/50 SPLIT AND HOW THE ALLOCATION SHOULD BE. THAT'S WHAT WE'RE WORKING ON THIS YEAR.BOARD MEMBER: SO THE MONEY WAS IN 102 AND NOW IT'S BEING SPLIT BETWEEN 102 AND 140? SPEAKER: REMEMBER TO JAR WITH THE MARBLES. IT'S THE MONEYS WITHIN 102 AND MONEYS WITHIN 140. SO WHAT ENDS UP HAPPENING IS YOU ARE ALLOCATING MONEY WITHIN 140 TO DO MAINTENANCE
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WHICH HAD NEVER BEEN THERE BFORE. AND THAT MONEY IS COMING FROM 140. IF THAT MAKES SENSE? ONE OTHER THING JUST TO NOTE, WHETHER IT IS A PROBLEM OR NOT. WHEN YOU LOOK AT NUMBERS OF PERSONNEL WHERE MONEYS ARE COMING IN EACH ONE OF THE FUNDS -- 102 AND 140. I THINK IT'S RIGHT IN FRONT OF YOU. IF YOU GO DOWN TO 102 AND 4101 AND IT SAYS "HEALTH INSURANCE." IT SAYS NEGATIVE $137,343. THAT MEANS THAT IS COMING OUT OF A FUND ALLOCATED FOR HEALTH INSURANCE, OKAY. SO THAT MEANT WHEN THEY CAME TO US AND SAID THEIR FTEXS WERE GOING TO BE AT THIS LEVEL -- 636 I THINK OR 626. SO THAT MEANS NOW WE BUDGETED TO THAT NUMBER FOR HEALTHCARE. NOW TAKING AWAY FROM THAT HEALTHCARE BIT THAT [INAUDIBLE] 636 ANYMORE.BECAUSE YOU ARE TAKING MONEYS ALLOCATED FOR HEALTHCARE AND MOVING TOWARDS THAT. THAT'S ONE OTHER NOTE TO LOOK AT THIS. SO, THERE WAS HEALTHCARE CONTINGENCY AND MONEYS WITHIN THE FUND OF MOVING AROUND. SO THOSE WERE THE THREE KEY THINGS I WANTED TO MAKE SURE YOU BOTH UNDERSTOOD.
SPEAKER: WITH THE FINALIZED BUDGET WE ONLY INCREASED OUR FTES BY 8. SO WE HAD BEEN DISCUSSING INCREASING IT BY, I BELIEVE IT WAS 20. SO THIS AMENDMENT TAKES INTO ACCOUNT THAT WE ONLY ADDED 8FTES. BOARD MEMBER: SO YOU MIGHT WANT TO GIVE AN ASSURANCE TO THE COMMITTEE THAT THE SHERIFF'S OFFICE UNDERSTANDS THAT, YOU KNOW, BY REDUCING THESE AMOUNTS IN HEALTH INSURANCE AND LIFE INSURANCE AND DENTAL INSURANCE THAT YOU GUYS HAVE DONE THE ARITHMETIC TO FIND OUT THAT YOU GOT ENOUGH LEFT IN THOSE ACCOUNTS TO COVER YOUR NEEDS IN BOTH THESE FUNDS FOR THE REST OF THE YEAR. SPEAKER: ABSOLUTELY. IN ADDITION WE LOOKED AT THE ANTICIPATED REVENUES THAT WERE PUT INTO THE BUDGET SUMMARY TO WHAT WE HAD SUBMITTED. AND THERE'S A DIFFERENCE THERE IN FUND 102 OF $400,000. IN ADDITION TO THAT, WE HAD JUST COMPLETED OUR REVERSION. AND THAT REVERSION WAS $1.6 MILLION IN TO FUND 102. NOW WE ARE ASKING FOR 1.043 BACK. BUT THAT STILL WILL INCREASE THE ENDING BALANCE BY $800,000. CHAIRMAN HENDRY: AND I HAVE ONE LAST QUESTION. AS LONG AS THE PERSONNEL NUMBERS AROUND HERE. SO THE BUDGETED FTE FOR 2019/20, 665? THAT'S EVERYBODY IN THE SHERIFF'S DEPARTMENT? SPEAKER: YES. CHAIRMAN HENDRY: OKAY.
BOARD MEMBER: THAT'S UP FROM 656 FROM LAST YEAR. CHAIRMAN HENDRY: OF THAT, 502 ARE ACTUAL LAW ENFORCEMENT? SPEAKER: NO, THAT INCLUDES CIVILIANS. THOSE ARE JUST IN THE LAW ENFORCEMENT DIVISION. I TH THAT INCLUDES CIVILIANS AND DEPUTIES IN THE LAW ENFORCEMENT BUDGET. CHAIRMAN HENDRY: OKAY. THANK YU ELISE. NUMBER 4. CLOSE OUT DOCUMENTS BETWEEN THE COUNTY AND CCUA.
[4. Close Out Documents between Clay County and CCUA]
SPEAKER: GOOD AFTERNOON JAMES, DIRECTOR OF FACILITIES. WE'RE REQUESTING APPROVAL OF THE CLOSE OUT DOCUMENTS BETWEEN THE COUNTY AND CCUA FOR WATER UTILITIES AT THUNDER BOLT PARK. IT'S BASICALLY NOTES THE FINAL INSPECTION, THE VALUE AND TRANSFERS THE RESPONSIBILITY OVER TO THEM FOR THE SYSTEM. BOARD MEMBER: IS THIS THE NORMAL WAY WE DO IT? SPEAKER: YES, SIR. YOU ENTER INTO AN AGREEMENT UP FRONT, A DEVELOPER'S AGREEMENT. WE PAID THE COST THERE. YOU START DOING THE PLANS AND INSPECTIONS AND THE INSTALLATION AND THEY COME BACK AND CLOSE OUT THE DOCUMENTS. IT CAPTURES THE VALUE AND THE TRANSFERS THE RESPONSIBILITY TO THEM BOARD MEMBER: IF A SEWER LINE BREAKS IN A YEAR OR TWO, WHO FIXES IT? SPEAKER: CCUA. SPEAKER: WELL NOT FOR A YEAR OR TWO. SO WE HAVE THE MAINTENANCE -- BECAUSE WE ASKED FOR AN EXEMPTION FROM THE MAINTENANCE WARRANTY BOND. SO WE, FOR A CERTAIN PERIOD OF TIME, IF THE CONTRACTOR DOESN'T PROVIDE UNDER HIS WARRANTY, THEN WE WOULD. BOARD MEMBER: OKAY.SPEAKER: IS IT 12 MONTHS OR 24 MONTHS, JAMES? SPEAKER: 12 MONTHS FOR THE CONTRACTOR'S RESPONSIBILITY. BOARD MEMBER: SO OUR CONTRACTOR BUILT THE SYSTEM TO THEIR STANDARDS. SO WHAT I AM TRYING TO FIGURE OUT HERE -- SPEAKER: THEY PERMIT AND INSPECT THE WORK. CCUA PERMITS AND INSPECTS FOR THE UTILITIES. BOARD MEMBER: AFTER THE
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PERFORMANCE BOND OR THE GUARANTEE IS UP IN A YEAR, THEN CCUA DOES THE REPAIRS AND CHARGES US? SPEAKER: AT THIS POINT -- SPEAKER: SO WHAT WE DO IS WE CONSTRUCT IT AND THEN WE -- AND WE PAY FOR THAT CONSTRUCTION AND THEN WE TRANSFER OWNERSHIP TO THEM. SO THE CONTRACTOR PROVIDES A 12-MONTH WARRANTY TO US WHICH WILL COVER IT FOR A CERTAIN PERIOD OF TIME. BUT I BELIEVE OUR OBLIGATION IS FOR 24 MONTHS TO CCUA. AND WE JUST GUARANTEE THAT WE WILL PROVIDE THAT EXTRA TIME. BUT THEN THEY TAKE OVER AFTER THAT. BECAUSE NORMALLY WHEN THEY DO THIS WITH A PRIVATE ENTITY, THEY WOULD POST A BOND. BUT BECAUSE WE, AS A GOVERNMENT WE ASKED FOR EXEMPTION FROM THAT REQUIREMENT. BOARD MEMBER: SO THERE WAS A TRANSFER OF TITLE HERE RIGHT? MAYBE I READ THAT WRONG. WHO IS GOING TO OWN THIS AT THE END OF THE DAY? SPEAKER: CCUA. BOARD MEMBER: SO WE'RE SELLING IT TO THEM? SPEAKER: CORRECT. BOARD MEMBER: ALL RIGHT.CHAIRMAN HENDRY: AND I GUESS THE COUNTY WILL BE PAYING THE USE FOR WATER CONSUMPTION IS THAT THE WAY IT WORKS? SPEAKER: YES, SIR. UNTIL SUCH TIME WE MAY ENTER INTO A LEASE.
AD THEN IT COULD BE NEGOTIATED WITHIN THE LEASE WHO PAYS FOR UTILITIES ON THAT SITE.
BOARD MEMBER: UNTIL WE DO THAT, WE PAY THE UTILITIES? SPEAKER: YES, SIR. KIND OF DEPENDS ON HOW MUCH OF IT IS OPEN TO THE PUBLIC AND THEY CAN CLAIM THAT THE PUBLIC USED THE WATER RATHER THAN FOR THEIR PROGRAM. WE HAVE TO WORK THAT OUT.
CHAIRMAN HENDRY: WE'LL PLACE THAT ON THE CONSENT AGENDA. JAMES, THANK YOU. ITEM 5
[5. Bid #19/20-4, Replacement of Four HVAC Units at the Clay County Courthouse]
REPLACEMENT OF FOUR HVAC UNITS AT THE COUNTY COURTHOUSE. SPEAKER: WE'D LIKE APPROVAL TO POST NOTICE OF INTENT TO AWARD THE BID 19/20-4 REPLACEMENT OF THE FOUR HVAC UNITS TO COMFORT TENT COMPANY IN THE AMOUNT OF $74,131. WE RECEIVED FIVE BIDS AND THIS ONE WAS CHOSEN FOR ITS COST. IT'S IMPORTANT TO NOTE WE WERE SUCCESSFUL IN SECURING THE COURTHOUSE FACILITIES FUNDS FOR THIS PROJECT. SO IT DOESN'T COME OUT OF MY REPAIRS AND MAINTENANCE. THAT WILL ALLOW US TO DO MORE WORK ON OTHER FACILITIES WITH THOSE SAVED DOLLARS.CHAIRMAN HENDRY: THESE UNITS ARE OPERABLE BUT COMING TO THE END OF THEIR LIFE INSPECT ANCY? SPEAKER: ABSOLUTELY. THEY'RE BEING HELD TOGETHER WITH BAIL WIRE AND BAND-AIDS.
BOARD MEMBER: PART OF OUR ENERGY CONSERVATION PROGRAM WHERE WE GET BETTER SEER OUT OF OF THESE AND ALL THAT GOOD STUFF? SPEAKER: YES, SIR. CHAIRMAN HENDRY: THAT WILL BE A CONSENT ITEM. MOVING ON TO NUMBER 6. JAMES? SPEAKER: NUMBER 6 IS REQUEST FOR
[6. Second Amendment to Agreement #2017/2018-81-Camp Chowenwaw Jungle Trail Improvements]
APPROVAL OF SECOND AMENDMENT TO AGREEMENT 1718-81 WHICH WAS OUR AGREEMENT WITH FDEP FOR THE CHOWENWAW JUNGLE TRAIL DOCK AND KAYAK LAUNCH PROJECT. BASICALLY THIS IS WHERE WE CLOSE OUT THE GRANT FOR THE REIMBURSEMENT. THAT PROJECT IS COMPLETE. BOARD MEMBER: WHERE IS THE EXTRA $80,000 GO? SPEAKER: BACK TO THE STATE UNFORTUNATELY. SHOULD HAVE PUT MORE INTO THE PROJECT [LAUGHTER] WE GOT BETTER PRICES ON THE LAUNCH THAN WE ANTICIPATED. THE DOCK CAME IN WHERE WE THOUGHT IT WAS AT, LIKE, 276. WE ONLY SPENT 30 TO 40 ON THE LAUNCH SET-UP, SIDEWALK PARKING. BOARD MEMBER: COULDN'T FIND ANY STAINLESS STEELS NAILS TO PUT IN THE DOCK SPEAKER: WE DID USE STAINLESS, SIR. CONSENT ITEM ALSO. NUMBER 7 THIRD AMENDMENT WASTE MANAGEMENT.[7. Third Amendment to Agreement #05/06-128A with Waste Management Inc. of Florida]
SPEAKER: GOOD AFTERNOON. THIS IS THE THIRD AMENDMENT TO OUR SOLID WASTE TRANSFER STATION AND DISPOSAL AGREEMENT WITH WASTE MANAGEMENT. JUST A LITTLE BACKGROUND. IN JUNE OF 2006 THE COUNTY ENTERED INTO A LONG-TERM AGREEMENT WITH WASTE MANAGEMENT. THAT RUNS THROUGH SEPTEMBER 30, 2023. SO, WE'VE GOT FOUR YEARS LEFT. AND SO THIS IS FOR OUR TRANSFER STATION AND DISPOSAL SERVICES. SO THE OPERATE THE TRANSFER STATION, LOAD THE TRUCKS AND TRANSFER AND DISPOSE OF THAT WASTE AT THE DESIGNATED DISPOSAL SITE WHICH IS THE CHESS IRE ISLAND LANDFILL IN GEORGIA.AT THE TIME OF THE AGREEMENT GEORGIA COLLECTED A HOST FEE FOR OUT OF STATE WASTE OF A DOLLAR PER TON. RECENTLY THE GEORGIA LEGISLATURE AMENDED THEIR LAW TO CHANGE THE HOST FEE FOR OUT OF
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STATE WASTE FOR MUNICIPAL WASTE TO $2.50 PER TON. THAT WENT INTO AFFECT JULY 1ST OF 2019.SO, WASTE MANAGEMENT IS ASKING OF COURSE TO BE MADE WHOLE BECAUSE OF THAT 1.50 PER TON BECAUSE THEIR COSTS HAVE GONE UP BECAUSE OF THAT. THE CONTRACT WITH WASTE MANAGEMENT DOES HAVE A PROVISION IN IT. SO, UNDER THE TERMS OF THE AGREEMENT, THE CONTRACTOR IS IN ENTITLED TO COMPENSATION FOR AN INCREASE IN OPERATING EXPENSES DUE TO CHANGE IN LAW. AND SO THAT'S WHAT WE'RE BRINGING BEFORE YOU. OR THAT'S THE REASON FOR THIS. WASTE MANAGEMENT HAS AGREED NOT TO COLLECT -- OR NOT TO ASK FOR THE 15% ADJUSTMENT THAT THE CONTRACT ALLOWS. SO THAT DOES SAVE US $0.23 A TON. THAT AJUSTMENT IS ALLOWABLE IN THE CONTRACT BUT THEY'RE SEEKING A DIRECT PASS THROUGH OF THEIR ADDITIONAL COSTS. SO, FOR THE MONTHS OF JULY, AUGUST AND SEPTEMBER, THIS ADDITIONAL AMOUNT COMES UP TO $54,642 FOAM FOR THIS CURRENT FISCAL YEAR OUR ESTIMATED AMOUNT DIFFERENCE IS AN ADDITION AL $234,000 TO OUR COSTS. IN THE DEPARTMENT WE DID BUDGET FOR THIS INCREASE IN COST. BECAUSE WE KNEW IN THE BUDGET PROCESS IT WAS THERE.
BUT WE HAVE NOT INCREASED OUR TIPPING FEES FOR THIS YEAR. AND WE'LL CONTINUE TO MONITOR THIS, YOU KNOW, YEAR TO YEAR AS WE DO WITH OUR FEES. BUT FOR THIS YEAR WE'RE ABSORBING THIS ADDITIONAL COSTS WITHOUT CHANGING OUR TIPPING FEES. BOARD MEMBER: IS THIS A SIGNAL THAT GEORGIA DOESN'T WANT THE WASTE ANYMORE? WHAT DROVE THEM TO CHANGE THE COST? SPEAKER: THE SURCHARGES GO BACK TO -- IT'S STATE LAW IT COLLECTS IT. BUT THE SURCHARGE ACTUALLY GOES THE HOST COUNTY. AND THEY USE THAT FOR THEIR ENVIRONMENTAL AND RECYCLING PROGRAMS AND SUCH.
SO, IT IS A REVENUE TO THE COUNTIES THAT THE LANDFILL RESIDES IN.
BOARD MEMBER: I THINK THEY SAW AN OPPORTUNITY OF BEING THE ONLY GAME IN TOWN, TO BE HONEST, COMMISSIONER. BOARD MEMBER: DOES THIS DRIVE US TO DO ANYTHING DIFFERENT IN THE FUTURE? LIKE REBID THIS THING? SPEAKER: IT'S ONE PIECE OF THE PUZZLE.
SPEAKER: I THINK WITH THIS PART, I MEAN, WHEN YOU LOOK -- WHAT'S THE NEXT CLOSEST AREA THAT THEY CAN TRANSPORT IT TO? SPEAKER: SO THE NEXT CLOSEST -- NOW I LOOKED AT OTHER MUNICIPAL WASTE LANDFILLS WITHIN 110 MILES OF US. SO, YOU KNOW, CHESHIRE ISLAND IS 71 MILES JUST TO GIVE YOU A FEEL. THE CLOSEST OF COURSE IS PALATKA. THEY'RE NOT TAKING OUT OF COUNTY WASTE.
THEY JUST STARTED TAKING SOME FROM VOLUSIA COUNTY AND THAT'S ALL THEY CAN HANDLE AT PRESENT.
THAT MAY CHANGE IN THE FUTURE AND IT MIGHT BE AN OPTION FOR US. THE ONLY ONE OUT OF THOSE AROUND WITHIN THAT IS THE HEART OF FLORIDA LANDFILL DOWN AT LAKE PAN ASCOFF SKI. IT'S 110 MILES.
HOWEVER BECAUSE OF THE ADDITIONAL HAULING COSTS WITH THAT DISTANCE, WE THINK THEY'RE TO BE EQUAL TO THE RATE WE'RE GETTING RIGHT NOW GOING TO GEORGIA. THEY WOULD HAVE TO HAVE THEIR TIP FEES DOWN TO ABOUT $11.50 A TON. I DON'T SEE THAT HAPPENING. MARION COUNTY HAS A REALLY GOOD DEAL ON TIPPING FEES WITH THEM, BUT THEY PREPAID FOR AIRSPACE WITH $20 MILLION. SO THEY BOUGHT THEIR LOW TIPPING FEES. THEIR GATE RATE IS 47.07. I'M SURE THEY WOULD NEGOTIATE WITH US SOME BETTER THAN THAT, BUT I DON'T THINK WE'RE GOING TO GET BETTER THAN THE $18 THAT WE HAVE RIGHT NOW EVEN WITH THE INCREASE, WITH THE EXTRA $1.50 INCREASE WE'RE AT $18.38. AS FAR AS THE TIP FEE, THERE'S ANOTHER $17 ON THE TRANSFER AND HAULING OPERATIONS. TO OUR TOTAL IS, WITH THE CHANGE, IS $35.48 A TON. AND THAT'S STILL LESS THAN A LOT OF THE GATE RATES AROUND US. BOARD MEMBER: ALL RIGHT. SO, IN THE FUTURE, THE COST IS GOING UP $250,000 A YEAR, SOMETHING LIKE THAT? DO WE PASS THAT ON TO THE CITIZENS OR HOW DOES THIS WORK? SPEAKER: DEPENDS ON, YOU KNOW, WE'LL DO OUR BEST TO OPERATE
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EFFICIENTLY AND HOLD OUR RATES WHERE THEY ARE AS LONG AS WE CAN. YOU KNOW, IF YOU REMEMBER OUR TIPPING FEE RATES, WE HAD -- YOU KNOW THREE YEARS AGO WE HAD A SIGNIFICANT DECREASE IN THOSE RATES. AND WE'RE HOPING TO BE ABLE TO STAY WITH THAT FOR A LITTLE WHILE LONGER.SPEAKER: THIS IS DEFINITELY AN IMPORTANT THING TO POINT OUT TO THE PUBLIC. I MEAN, THE COUNTIES ABSORBED THIS COSTS. WE'RE NOT PASSING IT ON. WE'LL DO EVERY EFFORT THAT WE CAN TO NEGOTIATE A DIFFERENT CONTRACT OR FIND ANOTHER LOCATION WHEN IT BECOMES AVAILABLE. BUT RIGHT NOW IT JUST SDNT ISN'T THERE. SPEAKER: WE'VE GOT FOUR YEARS LEFT IN THE CURRENT AGREEMENT AT PRESENT. BUT CERTAINLY, YOU KNOW, A COUPLE OF YEARS OUT FROM THAT TERMINATION WOULD BE THE PERFECT TIME TO START LOOKING AND SEEING WHAT THE OPTIONS ARE. CHAIRMAN HENDRY: CONSENT? BOARD MEMBER: YEP. CHAIRMAN HENDRY: THAT WILL BE PLACED ON THE CONSENT AGENDA.
[8. Affiliation Agreement with Camko Education, LLC, d/b/a Camsen Career Institute]
MOVING ON TO ITEM 8. DAVID MOATS. SPEAKER: ITEM 8 IS A 7TH RENEWAL WITH A COMPANY BY THE CAME OF CAMKO EDUCATION. IT'S CAMPS AND CAREER INSTITUTE. THEY TEACH EMT AND PARAMEDIC. IT IS NO COST TO THE COUNTY BASICALLY RECIPROCATION AGREEMENT WHERE THEY GIVE US TWO PARAMEDIC SEATS PRETTY MUCH ALL EXPENSES PAID OTHER THAN BOOKS AND THINGS OF THAT NATURE. SAME THING WITH ONE EMT AND WE ALLOW THEM TO RIDE ON OUR TRUCKS AND DO CLINICAL TIME WITH PARAMEDIC AND EMT. CHAIRMAN HENDRY: NO COST? SPEAKER: NO COST TO US. CHAIRMAN HENDRY: CONSENT. THANK YOU VERY MUCH.BOARD MEMBER: WHEN I SAW 7TH RENEWAL I WAS GOING TO GRASS ABOUT IT -- SPEAKER: THIS IS SOMETHING WE'VE BEEN DOING WITH ALL OF THOSE COMPANIES SO IT WORKS OUT GREAT FOR US. THANK YOU. CHAIRMAN HENDRY: ITEM 9. BROTHER DALE, RESURFACING.
[9. RFQ #18/19-34, Engineering Consultant Design Services for Resurfacing, Restoration & Rehabilitation of C.R. 220 from Swimming Pen Creek to US-17]
SPEAKER: NO TRIPLE R. RESURFACING, REHABILITATION AND RESTORATION. IT'S GIVING YOU A LOT BETTER ROADWAY SYSTEM BECAUSE NOT ONLY ARE YOU RESURFACING BUT YOU ARE FIXING THE BAD SIDEWALKS, THE DRAINAGE SYSTEMS, LOOKING AT THE TRAFFIC TIMING. WHAT WE'VE GOT HERE IS WE PUT OUT RFPS FOR CONSULTING ENGINEERING FIRMS SO THIS IS THE RESULT OF THOSE RFPS AND THEN THE STAFF GRADING. ON THE 220 WE PICKED ICEMAN -- EISMAN AND RUSSO WITH A SCORE OF 98.67.THE WANTMAN GROUP WAS 91. AND ENGLISH THIMS AND MILLER WAS 89.33. SO THAT'S WHAT, YOU KNOW, WE'RE RECOMMENDING THAT IS WE GO WITH EISMAN AND RUSSO. BOARD MEMBER: MY ONLY CONCERN WAS 220 DOESN'T SEEM THAT BAD BUT I'M SURE YOU HAVE DONE YOUR HOMEWORK ON THIS THING. THIS IS THE EXISTING 220. SPEAKER: THIS IS THE EXISTING 220. IF YOU LOOK AT THE ROADWAY THERE'S ASPHALT COMING UP. THE FIRST YEAR THAT I WAS HERE WE ACTUALLY MILLED AND RESURFACED PROBABLY THREE OR FOUR DIFFERENT STRIPS OF THE INSIDE LANE. BECAUSE IT WAS FALLING APART AT THAT POINT. IT'S ALWAYS GOOD TO HIT THE ROADS BEFORE THEY GO COMPLETELY BAD. THIS IS, YOU KNOW, ONE OF THE MAJOR ROADWAYS. THE FACT THAT WE'LL BE ADDING TURN LANES AND LOOKING AT SIGNAL TIMING. LIKE I SAID, THIS IS MORE THAN JUST RESURFACING. IT WILL HELP US GET ADDITIONAL CAPACITY. NOW THE ONE THING TO ALSO REMEMBER IN THE FUTURE, YOU KNOW, THIS ROAD IS SCHEDULED FOR 6 LANING. AND IT WAS ONE OF THE MANY PROJECTS THAT WE HAD ON THE LIST FOR YOU ALL TO LOOK AT, YOU KNOW, IN THE INFRASTRUCTURE XHOET TO, YOU KNOW, LOOK AT, YOU KNOW, BONDING. SO, IF YOU WERE TO DECIDE TO PUSH THAT PROJECT UP YOU WOULD NOT DO THIS PROJECT AND YOU WOULD HAVE, YOU KNOW, THE ALMOST $4 MILLION TO MOVE TOWARDS THAT PROJECT. AS IT STANDS RIGHT NOW, THIS IS, YOU KNOW, THE CONSULTANT THAT WE'VE SELECTED. WE'D LIKE FOR YOU TO APPROVE THAT. WE CAN, YOU KNOW, MOVE AHEAD WITH NEGOTIATIONS IF YOU CHANGE ANYTHING, YOU KNOW, WHEN YOU DO SELECT THE ROADS THAT YOU ARE GOING TO BOND, WE CAN ALWAYS HOLD OFF ON THIS. BUT WE'D LIKE TO MOVE FORWARD AT THIS PRELIMINARY STAGE. BOARD MEMBER: COMPARE THEM TO OAKLEAF PARKWAY, THAT'S ONE I AM SITTING ON THAT'S FALLING APART. AND THIS ONE SEEMS PRETTY GOOD. I DRIVE THIS EVERY DAY. AND IT'S A WHOLE LOT BETTER THAN OAKLEAF PARKWAY RIGHT NOW. AND I'M SURE YOU'VE GOT WAYS TO GRADE THIS STUFF. I'M NOT TRYING TO SHARP SHOOT YOU OR ANYTHING. OKAY I'LL BE QUIET.
CHAIRMAN HENDRY: WE'LL PLACE THAT ON CONSENT. SEE WHAT THE FULL BOARD SAYS.
[00:30:03]
SPEAKER: THE NEXT ONE IS THE COLLEGE. AND IT IS THE TRIPLE R ALSO FROM 220 TO BLANDING[10. RFQ #18/19-37, Engineering Consultant Design Services for Resurfacing, Restoration & Rehabilitation of College Drive from C.R. 220 to SR-21]
BOULEVARD. AND A LOT OF DRAINAGE ISSUES ON THIS. SO PART OF THIS TRIPLE R WILL BE REBUILDING THE BYPASS DRAINAGE SYSTEM THAT WE'VE SPENT A LOT OF MONEY ON IN THE LAST COUPLE YEARS. WE'LL BE ABLE TO REHABILITATE THAT ROAD. HOPEFULLY WE CAN WORK WITH THE STATE COLLEGE AND LOOK AT A DIFFERENT ENTRANCE FOR THEM SO WE CAN POSSIBLY PULL THEM DOWN TO JENNINGS SO WE CAN HAVE USE OF THAT TRAFFIC LIGHT TO LET TRAFFIC IN AND OUT OF THE COLLEGE RATHER THAN THE SORT OF WAY THEY HAVE TO LEAVE RIGHT NOW WHICH IS WHERE THRASHER HORN IS AND THERE'S NOT ANY TRAFFIC CONTROL THERE. BUT, YOU KNOW, THE SCORES ON THAT, AGAIN, IT WAS EISMAN AND RUSSO NUMBER 1 WITH 96.67. THE WANTMAN AT 89.33 AND CONNOLLY AND WICKER AT 82.33. SO THOSE ARE OUR TOP THREE. BOARD MEMBER: WHY IS EISMAN GETTING ALL OF OUR WORK? SPEAKER: YOU HAVE TO GRADE THE PROPOSALS THERE. AND REALLY ALL OF THESE TOP FIRMS, THEY HAVE WORKED FOR US IN THE PAST. EISMAN AND RUSSO HAS BEEN OUR CONTINUOUS CONTRACTOR FOR GENERAL DESIGN FOR PROBABLY AT LEAST 6 YEARS. WE'VE PUT IT OUT FOR PROPOSAL, RENEWED THEIR CONTRACT SEVERAL TIMES. PUT IT OUT FOR PROPOSAL, THEY WERE SELECTED AGAIN. AND SO THEY ARE OUR GENERAL CONTRACTOR. THE WANTMAN GROUP, THEY'RE GENERAL CONTRACTOR WITH THIS LAST PROPOSAL. BECAUSE WE SELECT TWO. AND WE SORT OF SHARE THE WORK BETWEEN THESE TWO ENGINEERING FIRMS. WE SORT OF LOOK AT WHAT THEIR SPECIALTIES ARE AND WE ALSO TRY TO BALANCE OUT THE AMOUNT OF WORK THAT WE GET. SO, THEY'RE BOTH GOOD FIRMS. WE SELECTED THEM TO DO OUR GENERAL WORK. THEY BOTH HAVE, YOU KNOW, GOTTEN PROJECTS BESIDES THE GENERAL WORK. EISMAN AND RUSSO IS WORKING ON THE 220 BETWEEN NIGHT BOX AND HENDLEY. THEY'RE WORKING ON THE ATLANTIS PROJECT. AND THE WANTMAN GROUP, THEY DID SANDRIDGE FOR US. THEY HAVE GOTTEN JOBS OUTSIDE OF THE GENERAL WORK. THEY'RE ALL GOOD FIRMS. JUST YOU GRADE THE PROPOSALS. BOARD MEMBER: THEY'RE JUST HUNGRY. ARE THEY BIDDING LOW? SPEAKER: NO. THIS ISN'T A COST BID. THIS IS A QUALIFICATION.BOARD MEMBER: YOU JUST FEEL THEY'RE BETTER QUALIFIED? SPEAKER: LIKE I SAID, WE'VE WORKED WITH THEM AND WE'VE GRADED THEIR PROPOSALS. AFTER A WHILE VERY HONESTLY YOU KNOW EXACTLY WHAT THE RATERS ARE LOOKING FOR AND THESE TOP, YOU KNOW, THREE FIRMS ON ALL OF THEM, YOU CAN SORT OF SEE THE SPREAD. YOU CAN LOOK AT THE DIFFERENCE BETWEEN THE PEOPLE WHO HAVE SUBMITTED AND WON AND THE PEOPLE WHO ARE JUST NOW STARTING TO SUBMIT. THEIR SCORES ARE A LITTLE BIT LOWER. BOARD MEMBER: OKAY. CONSENT. CHAIRMAN HENDRY: CONSENT.
CONSENT ITEM. I THINK YOU HAVE THE NEXT ONE ALSO, DAVID. SPEAKER:IVE GOT THE NEXT THREE OR FOUR. THIS IS OUR FIRST AWARD ON OUR HAZARD MITIGATION GRANT. THIS IS FOR THE RIDAUGHT
[11. Federally Funded Subaward & Grant Agreement #H0204 (Ridaught Landing Drainage Improvements)]
SUBDIVISION. I THINK YOU KNOW THIS ONE. IT'S THE COUPLE OF HOUSES THAT FLOODED SNE COMING FROM THE BACK. FEMA IS DOING THIS. THEY'RE GIVING US THE ENGINEERING MONEY FIRST. WE'LL GET THE ENGINEERING DONE. THEN THEY'LL FOLLOW ONE THE CONSTRUCTION MONEY. WE HAVE A 25 PERCENT COST WHICH IS A LITTLE OVER, YOU KNOW, $7,000. THIS IS THE ACTUAL AGREEMENT.THERE IS A RESOLUTION INVOLVED. SO WE NEED THE RESOLUTION APPROVED. AND THEN THE ACTUAL CONTRACT ITSELF SIGNED BY THE COUNTY MANAGER AND THE CHAIRMAN OF THE BOARD.
CHAIRMAN HENDRY: IF THIS MOVES ACCORDING TO YOUR PLAN, OUR PLAN, WHAT KIND OF TIMELINE ARE WE LOOKING AT? SPEAKER: DEPENDS UPON HOW LONG IT TAKES US TO TRULY NEGOTIATE THE FEE. THIS IS VERY SMALL PROJECT. THE DESIGN SHOULDN'T TAKE MUCH MORE THAN 6 MONTHS AND IT REALLY DEPENDS UPON THE PERMITTING. THERE'S ALSO STORM WATER DETENTION PONDS. THERE'S ALL THE THINGS THAT I THINK THE AGENCIES, YOU KNOW, WOULD LOOK FOR IN A NEW PROJECT ARE ALREADY PART OF THIS. AND PART OF THIS PROJECT IS MODIFYING THE PONDS THAT ARE BEHIND THE HOUSE. SO I WOULD SAY 6 MONTHS FOR THE DESIGN AND THEN, YOU KNOW, CONSTRUCTION SHOULDN'T LAST MORE THAN A YEAR. BUT THERE'S THE TIME TO GET THE CONTRACT FOR THE DESIGN AND THEN THE TIME TO BID AND GET THE CONTRACT. SO, IF I HAD TO GIVE YOU A GUESS, I WOULD SAY PROBABLY TWO YEARS WE'D BE COMPLETELY FINISHED. CHAIRMAN HENDRY: WE'LL PUT THAT ON CONSENT. MOVING ON TO NUMBER
[12. State Funded Agreement for New Road Construction Improvements of SR23 Frontage Access Roads (from Trail Ridge Road to Oakleaf Plantation Parkway)]
12. SPEAKER: THIS IS GRANT THAT WE GOT FROM THE LEGISLATURE ON THE ACCESS ROAD FOR STATE ROAD 23. IT'S SORT OF THE WESTERN EDGE OF CHEST OAKS EXTENSION OR IT IS[00:35:11]
BETTER ACCESS TO KENDALLWOOD. THIS IS A $3 MILLION APPROPRIATION. THIS IS THE CONTRACT SO WE CAN GO AHEAD AND GET STARTED. GONNA HAVE TO PUT OUT AN RFQ BECAUSE IT IS $3 MILLION TO ACQUIRE AN ENGINEERING FIRM, GO THROUGH THE DESIGN PROCESS THEN THROUGH CONSTRUCTION. WE'RE LOOK HONESTLY AT ABOUT THREE TO FOUR YEARS OUT. BUT THIS IS THE FIRST STEP. THERE'S A RESOLUTION AND A CONTRACT THAT NEEDS TO BE SIGNED WITH THESE.BOARD MEMBER: I'M STILL WAITING TO SEE EXACTLY WHAT WE'RE GOING DO. I KNOW I'VE ASKED FOR THIS THREE TIMES NOW. SPEAKER: I APOLOGIZE. I WILL MAKE SURE I GET IT FOR YOU.
THIS IS A ROADWAY THAT TIES IN WITH THE OVERPASS RIGHT THERE AT KENDALLWOOD. AND IT GOES OFF TO THE EAST AND WILL EVENTUALLY TIE IN TO CHESTWOOD OAKS WHICH IS A NORTH SOUTH ROAD. THE EXTENSION THAT'S HAPPENING RIGHT NOW IS BEING BUILT BY THE DEVELOPER. THEY'RE BUILDING ABOUT A MILE-AND-A-HALF. AFTER THIS IS BUILT WE'LL HAVE ABOUT TWO-AND-A-HALF MILES OF ROADWAY TO BUILD. BOARD MEMBER: TO FINISH CHESTWOOD OAKS.
SPEAKER: BUT WE'VE GOT ABOUT A THOUSAND FEET OF BRIDGES TO CONNECT THAT TWO-AND-A-HALF MILES. SO, WILL MAKE THAT A LITTLE MORE EXPENSIVE. BOARD MEMBER: WHAT ARE WE DOING WITH KENDALL WOOD? SPEAKER: THIS WILL TIE INTO IT. IN OTHER WORDS THIS EXTENSION THEN KENDALLWOOD WILL TIE INTO IT. SO, THEY'LL HAVE ALSO BETTER ACCESS.
BOARD MEMBER: YOU COULD DRAW ME A SKETCH ON THE BACK OF YOUR LUNCH BAG I WOULD LIKE TO HAVE THAT. I'M AT HOA MEETINGS CONSTANTLY AND IT'S LIKE -- SPEAKER: WHEN I GET THROUGH TALKING I'LL PRINT YOU A COPY. BOARD MEMBER: THANK YOU. GO FOR IT CHAIRMAN HENDRY: THAT WILL BE A CONSENT ITEM. DALE, AS FAR AS TOPICS, WE'RE TALKING ABOUT THE DRAINAGE ROT OUT. THERE BEEN ANY MOVEMENT OR PROGRESS ON LOOKING AT THE NIGHT BOX SITUATION. SPEAKER: NIGHT BOX IS ONE OF THOSE GRANTS WHERE WE'VE GOTTEN AWARD LETTERS THAT SAYS YES YOUR MONEY IS COMING. THIS IS THE VERY FIRST CONTRACT THAT WE'VE GOTTEN. THIS WASN'T OUR NUMBER ONE PRIORITY. NIGHT BOX AND GREENWOOD WAS OUR NUMBER ONE PRIORITY. WHEN WE GET INTO THE PROJECTS. WE'VE RECEIVED ANOTHER EMAIL THAT SAYS GREENWOOD IS COMING TO YOU. AND, YOU KNOW, THAT'S THE WHOLE AREA THAT'S, YOU KNOW, BETWEEN DOCTORS LAKE ELEMENTARY AND OLD JENNINGS. THAT AREA IS THAT FLOODED CONSTANTLY. I CAN GIVE YOU AN UPDATE AN HOUR LATER THAT ONE. BUT THESE ARE ALL IN THE MIDDLE. WE'RE JUST WAITING FOR THE MONEY TO COME DOWN. CHAIRMAN HENDRY: OKAY. ITEM 12 IS CONSENT. ITEM 13?
[13. Sole Source Cubic ITS, Inc.]
SPEAKER: THIS IS JUST THE NAME CHANGE FOR SOFTWARE COMPANY THAT PROVIDES OUR TRAFFIC SOFTWARE.IT'S SOFTWARE THAT WE HAVE TO HAVE BECAUSE WE'RE INNER-CONNECTED WITH THE D.O.T.
SYSTEM. AND WE HAVE A MAINTENANCE AGREEMENT, WHICH YOU HAVE APPROVED WHERE WE MAINTAIN ALL THE D.O.T. SIGNALS AND THEY PAY US, YOU KNOW, CLOSE TO $200,000 A YEAR. BUT THIS IS A SOFTWARE COMPANY. IT WAS SOLE SOURCE WHEN WE AWARDED IT TO THEM A COUPLE OF YEARS AGO. SO THIS IS JUST A NAME CHANGE FOR YOU ALL TO RECOGNIZE THAT AND CONTINUE THEM AS A, YOU KNOW, A SOLE SOURCE PROVIDER. UNFORTUNATELY, WE DON'T GET A CHOICE. WE REALLY DON'T GET TO CHANGE UNTIL UNLESS THE D.O.T. CHANGES BOARD MEMBER: I WAS GOING TO RAG CAN DO ABOUT THAT RIGHT? WHY WE- DOES THE D.O.T. DO THAT? I MEAN, IS THIS STUFF SO GOOD THAT NOBODY ELSE CAN TOUCH IT? SPEAKER: WELL IT'S VERY COMPLICATED SOFTWARE. YOU DON'T HAVE A LOT OF PEOPLE IN THE MARKET WRITING THIS PARTICULAR TYPE OF SOFTWARE.
BOARD MEMBER: ALL RIGHT. CHAIRMAN HENDRY: ITEM 13 WILL BE CONSENT. NUMBER 14. FEMA.
[14. FEMA Hazard Mitigation Grant Application-Indigo Branch Drainage Improvements]
SPEAKER: THIS IS JUST ASKING PERMISSION TO SUBMIT AN APPLICATION. THIS IS FOR INDIGO BRANCH. THIS IS NOT FOR -- THE MONEY THAT THIS IS FOR IS THIS IS ACTUALLY FOR TIER 3 OF MICHAEL. THE FIRST TWO TIERS MICHAEL WHICH WE WEREN'T AFFECTED BY MICHAEL, YOU KNOW, THOSE WERE ALLOCATED FOR THE PANH PANHANDLES COUNTIES AND COMMUNITIES. THERE'S A 25 PERCENT MATCH. WHAT HAS HAPPENED IS THOSE COMMUNITIES, IT'S MY UNDERSTAND, HAVE NOT BEEN ABLE TO COME ONE THE 25%. S, WHEN THEY GO INTO THE THIRD TIER THEY OPEN IT UP FOR ALL THE COUNTIES IN FLORIDA. AND THIS IS ON A FIRST-COME/FIRST-SERVE.WE'VE ASKED THE WATER MAINTENANCE DISTRICT FOR MONEY FOR THIS PROJECT. IT IS A PROJECT WE NEED TO DO. THE ONLY THING I AM ASKING FOR IS PERMISSION TO ACTUALLY SUBMIT THE APPLICATION TO FEMA. BOARD MEMBER: 25 PERCENT MATCH. THAT WILL COST US, WHAT, HALF A
[00:40:08]
MILLION BUCKS? SPEAKER: $455,000. BOARD MEMBER: DO WE HAVE THE MONEY? SPEAKER: IF WE CAN GET 75% WE'LL FIND THE MONEY.BOARD MEMBER: I'M GOOD WITH IT. CHAIRMAN HENDRY: THAT WILL BE A CONSENT ITEM. MOVING ON TO 15.
[15. Financial Advisory Services Agreement - PFM Financial Advisors]
[16. Underwriting Services Agreement - UBS Financial Services, Inc.]
[17. Bond Counsel Agreement - Nabors, Giblin & Nickerson]
COURTNEY. SPEAKER: ITEM 15, 16 AND 17 ARE IN CONNECTION WITH THE BONDING PROCESS. AND WITH RESPECT TO 15 AND 17, WE ARE STILL IN THE PROCESS OF NEGOTIATING THE TERMS OF THOSE. AND WE JUST REQUEST THAT YOU PASS THEM ON TO THE BO BOARD. WITH RESPECT TO 16, THERE WILL NOT BE A CONTRACT WITH THE UNDERWRITING SERVICES.THAT WILL BE SOMETHING THAT WILL BE PART OF THE FINAL RESOLUTION THAT YOU PASS IN CONNECTION WITH THE BONDING. SO THAT ONE WILL NOT NEED TO MOVE FORWARD. SO, 15 AND 17, PASS FORWARD TO THE BOARD. AND NUMBER 16 WE'LL BRING BACK TO YOU AT A LATER TIME.
CHAIRMAN HENDRY: ALL RIGHT. 15 AND 17 TO THE BOARD. 16 NO ACTION ON THAT. ALL RIGHT.
BOARD MEMBER: DO WE HAVE A CONTRACT TO LOOK AT WHEN IT GETS TO THE BOARD? SPEAKER: IF YOU DON'T, THEN WE'LL CONTINUE IT TO THE NEXT TIME. WE'RE STILL WORKING THROUGH IT. BOARD MEMBER: I JUST WANT TO KNOW WHAT WE'RE PASSING ON.
OKAY. CHAIRMAN HENDRY: NUMBER 18. SPEAKER: REPRESENTING THE
[18. Department of Environmental Protection Florida Forever Application]
STEWART PLANNING DIVISION AND PURCHASING WORK TO PUT TOGETHER AN APPLICATION FOR FLORIDA FOREVER FUNDING. IT WAS DUE ON THE 31ST. SO I THINK WE'RE AFTER THE FACT ASKING FOR PERMISSION TO SUBMIT THAT APPLICATION. THIS HAS TO DO WITH THE ST. FRANCES DEPUPO HISTORICAL SITE THAT WE WOULD LIKE TO ACQUIRE. THERE'S TWO PROPERTIES THERE $1.5 MILLION IS WHAT WE'RE ASKING THE STATE FOR. BUT WE HAVE SUBMITTED THE APPLICATION. BECAUSE IT WAS DUE THE 31ST. CHAIRMAN HENDRY: THAT'S GOOD. I'M GLAD WE'RE MOVING WITH THAT.ANY BEST GUESS ON WHETHER OR NOT WE'LL GET IT? SPEAKER: I'VE NEVER SUBMITTED ONE OF THESE APPLICATIONS BEFORE. I MEAN, SINCE IT'S SURROUNDED BY STATE PROPERTY FOR THE MOST PART, EXCEPT FOR THE SEVERAL PARCELS THAT ARE CONNECTED I GUESS ORIGINALLY WITH THE WHOLE PROPERTY, IT SEEMS TO ME THAT IT MIGHT BE SOMETHING THE STATE WOULD LIKE TO HAVE JUST -- AND I DON'T KNOW THAT THE STATE HAD EVER LOOKED INTO THE HISTORY OF THAT SITE PARTICULARLY SO I'M HOPEFUL. CHAIRMAN HENDRY: THIS IS JUST FOR OUR INFORMATION, NO ACTION REQUIRED EITHER BY THIS COMMITTEE OR THE BOARD? SPEAKER: MAYBE YOU COULD JUST APPROVE THE FACT THAT WE SENT THE APPLICATION. CHAIRMAN HENDRY: BUT YOU HAVE ALREADY SENT IT. SPEAKER: YES [LAUGHTER] BOARD MEMBER: I APPROVE. HOW THAT IS? [LAUGHTER] SPEAKER: THANK YOU. CHAIRMAN HENDRY: YOU MIGHT WANT TO JUST -- WE'LL INFO THE BOARD ON THIS. BECAUSE I'M SURE THEY WOULD LIKE TO JUST -- AN UPDATE. SPEAKER: WE'LL PUT AN ITEM IN THE AGENDA. CHAIRMAN HENDRY: AND COME AND SPEAK TO THE BOARD IF YOU DON'T MIND. SPEAKER: I'D LOVE TO SPEAK TO THE BOARD. THANK YOU.
[19. Ordinance and Resolutions to True-Up the CIP]
CHAIRMAN HENDRY: ITEM 19. ORDINANCE AND RESOLUTION TO TRUE UP THE CIP.SPEAKER: GOOD AFTERNOON. ITEM NUMBER 19 IS ORDINANCE AND RESOLUTION FOR TRUE UP OF THE CIP. THAT'S THE FIRST PHASE OF THE TRUE-UP FOR THIS FISCAL YEAR. IT IS PLACED FOR NOVEMBER 12TH, 2019, PUBLIC HEARING. BUT OVER HERE THERE IS A PREVIEW FOR YOU IN REGARDS TO THE PROJECT THAT'S GOING TO BE REALLOCATED FROM FISCAL YEAR 18/19 FOR THE PROJECT THAT STARTED AND NOT FINISHED BEFORE SEPTEMBER 30TH AND NOW WE NEED THE BUDGET TO CONTINUE THE PROJECT. PLUS, WE NEED A COUPLE OF GRANTS THAT WE JUST RECEIVED AND YOU'VE HEARD. THE CONTRACT FOR OAKLEAF AND FOR THE RIDAUGHT LANDING DRAINAGE. WE HAVE TO RECOGNIZE THOSE GRANTS AND ESTABLISH BUDGET FOR THOSE PROJECTS. SO THE FIRST PAGE IS THE SECTION 1 OF THE COMPREHENSIONIVE PLANS. THAT'S THE ITEMS OF THE PROJECT THAT'S PART OF OUR COMPREHENSIVE PLAN.
[00:45:07]
AND THEY REQUIRE A PUBLIC HEARING FOR ANY CHANGES DONE FOR ALLOCATING BUDGET FOR THOSE PROJECTS. AND THE SECOND PAGE IS THE PROJECTS THAT ARE NOT ON THE COMPREHENSIVE PLANS BUT PART OF YOUR CIP FUND 305. CHAIRMAN HENDRY: IS THAT IT? SPEAKER: YEP. IF YOU HAVE ANY QUESTIONS? CHAIRMAN HENDRY: I THINK PROBABLY THE BOARD NEEDS TO TAKE A LOOK AT THIS WHOLE THING SINCE IT CUTS ACROSS THE WHOLE SPECTRUM OF WHAT WE'RE LOOKING AT. DO YOU HAVE ANY -- BOARD MEMBER: IN THE BACK-UP, WHAT WAS THE DIFFERENCE BETWEEN EXHIBIT A AND EXHIBIT B? SPEAKER: THE EXHIBIT -- HOLD ON JUST A SECOND. EXHIBIT A IS YOUR EXPENDITURES. AND EXHIBIT B IS YOUR REVENUES TO SUPPORT THOSE EXPENDITURES. FOR THE FUNDS 305CIP. CHAIRMAN HENDRY: ALL RIGHT. SPEAKER: AND THAT'S THE TABLES WHICH ARE PART OF OUR COMPREHENSIVE PLAN. BOARD MEMBER: IT LOOKED LIKE EXHIBIT B IN THE -- WHAT'S IT -- THE 21 TO 22 AND 22-23, LOOKS LIKE OUR LEFTOVERS ARE GETTING PRETTY SKINNY THERE. WHAT HAPPENS THEN? GOT A MILLION-AND-A-HALF BUCKS LEFT IN THE BANK. SPEAKER: WE ARE MOVING A LOT OF EQUITY INTO THIS PLAN. WE ARE PLANNING TO MOVE A LOT OF PROJECTS FORWARD AND GET COMPLETED AND, OF COURSE, IF THE BONDING GOES THROUGH THIS IS GOING TO BE CHANGED BASED ON HOW THE BONDING WILL GO. THIS IS A PHASE I OF CIP TRUE-UP. SO WE CAN CONTINUE AT LEAST THE PROJECT WHICH CURRENTLY ARE IN PROCESS OF BEING DONE. CHAIRMAN HENDRY: LET'S KICK THAT OVER TO BOARD, PLEASE. THANK YOU. ONE MORE? SPEAKER: YEP. THE ITEM NUMBER 20 WE ARE ASKING FOR AMENDING[20. FY 18/19 Budget Resolution - Fund 134 Court Innovations]
THE BUDGETS FOR OUR COURT FUNDS TO ENSURE THAT WE ARE FOLLOWING THE FLORIDA STATUTE 939.185 AND MOVING UNSPENT MONEY OUT OF LOW LIBRARY FUND AND JOVE FLAIL PROGRAM -- JUVENILE PROGRAM FUND INTO THE COURT INNOVATION PROGRAMS. IN ORDER TO POST THOSE TRANSFER SPENT MONEY WE HAVE TO DO THIS BUDGET TRANSFER. BUDGET AMENDMET. CHAIRMAN HENDRY: YEP.SPEAKER: TO CLOSE OUT THE FISCAL YEAR 18/19. BOARD MEMBER: I SUPPOSE SOMEBODY SHOULD ASK WHY IS THERE LEFTOVER MONEY IN THOSE THREE ACCOUNTS? SPEAKER: THEY RECEIVED A LITTLE BIT MORE REVENUE THAN THEY ANTICIPATED AND PROBABLY DIDN'T SPEND EVERYTING ON THE PROGRAMS. BOARD MEMBER: SO FOR THE -- JUST FOR INSTANCE, REVENUE, REV REVENUE -- WHAT THIS IS? THE APPROPRIATIONS TRF TO STATE COURT. WHAT IS THAT ONE? SPEAKER: TRANSFERS TO STATE COURT LOCAL REQUIREMENTS. THAT'S THE FUND WHICH PER FLORIDA STATUTE RECEIVED THAT SPENT MONEY. BOARD MEMBER: THEN -- SPEAKER: FOR INSTANCE, THE ONE THAT'S LIST FORD THE LAW LIBRARY FUNDS IN CONNECTION WITH THAT BY STATUTE WE'RE REQUIRES -- THIS IS THE $65 MONEY. WE'RE REQUIRED TO ASSIST THE COURT WITH PROVIDING THE LAW LIBRARY FOR THE PUBLIC OVER AT THE COURTHOUSE. SO WE HAVE A CONTRACT WITH WEST LAW WHERE WE PROVIDE THE COMPUTERIZED RESEARCH AND, YOU KNOW, WE SPEND WHATEVER THAT CONTRACT IS. IF IT DOESN'T REQUIRE THE FULL AMOUNT THAT'S ALLOCATED TO IT, THEN IT GETS ROLLED OVER INTO THE COURT INNOVATIONS FUND. BOARD MEMBER: WHAT DO THEY DO WITH THE COURT INNOVATION FUND? SPEAKER: THE COURT INNOVATION FUND IS THE FUND THAT PROVIDES MONEY FOR THE ADULT DRUG COURT, FOR THE FAMILY LAW MAGISTRATE. THERE IS A MEDIATION MAGISTRATE, THE JUDICIAL ASSISTANT INTERIMS THAT THEY REQUEST. BOARD MEMBER: OKAY.
CHAIRMAN HENDRY: THAT WILL BE A CONSENT ITEM. THANK YOU SO MUCH.
SPEAKER: THANK YOU. CHAIRMAN HENDRY: MOVING ON TO COUNTY PROJECT AND CLERK.
[21. County Project Update]
PROJECT UPDATE? I KNOW YOU ALREADY PASSED THAT OUT. SPEAKER: WE'RE IN THE PROCESS OF UPDATING TO A BETTER STOPLIGHT CHART. BUT YOU HAVE TWO -- ONE VERY DETAILED WITH THE COMMENTS.[00:50:08]
AND THEN THE ONE I PASSED OUT LATER ON HAS OUR CURRENT PHASE AND ESTIMATED COMPLETION DATES.AND IF THERE'S ANY QUESTIONS. I DON'T KNOW WHERE DALE WENT OFF TO. BUT I SHOULD BE ABLE TO ANSWER THAT. ARE THERE ANY QUESTIONS? BOARD MEMBER: REPLACE THE ROOF ON THE HEALTH DEPARTMET. I KNOW WE'VE GOT MONEY. WE'RE ASKING FOR A NEW HEALTH DEPARTMENT. WHAT HAPPENS TO THIS BUILDING IF WE FIX THE ROOF AND GET A NEW HEALTH DEPARTMENT? SPEAKER: WOULD WE REPURPOSE IT. IT IS A USEFUL BUILDING. YES, SIR. THAT'S ALL I HAVE.
SPEAKER: AND THE FINISH IS ON THIS ONE. WHAT WE'RE GOING TO DO IS ON THIS ONE WILL HAVE THE DOUBLE PAGE WHERE YOU CAN EASILY TAKE A LOOK AND IT WILL BE UP FRONT. AND IT WILL BE COLOR CODED. IF THERE'S AN ISSUE IT WILL BE YELLOW OR RED. BOARD MEMBER: I'M STILL GOING TO -- STILL GOING HIT BOTTOM RIDGE IN MARCH? SPEAKER: DALE? BOTTOM RIDGE IN MARCH SPEAKER: BOTTOM RIDGE IN MARCH. SPEAKER: OKAY.
CHAIRMAN HENDRY: [INAUDIBLE] ROAD NEXT WEEK? [LAUGHTER] SPEAKER: YOU ARE AWFUL DEMANDING. CHAIRMAN HENDRY: COURTNEY ANYTHING FROM YOU? WHILE YOU ARE AT IT WOULD YOU RESET THE CLOCK TO REFLECT THE CURRENT EASTERN STANDARD TIME. BEFORE YOU LEAVE. YOU DON'T HAVE TO DO IT RIGHT THIS SECOND. BUT SOMEBODY'S GOT TO DO THE CLOCK AND YOU ARE CLOSEST TO IT, BROTHER. DO YOU HAVE ANYTHING ELSE BOARD MEMBER: NO. CHAIRMAN HENDRY: OBVIOUSLY, THERE'S NO PUBLIC COMMENT HERE, SO UNLESS THERE'S ANYTHING ELSE, WE ARE GOING TO ADJOURN THIS MEETING AND I THANK YOU FOR YOUR ATTENDANCE AND
* This transcript was compiled from uncorrected Closed Captioning.