[00:00:01] TO START. WELCOME TO OUR STRATEGIC PLAN WORKSHOP. CALL TO ORDER ALL 5 COMMISSIONERS ARE PRESENT. INTO PUBLIC COMMENTS, THIS PORTION OF THE AGENDA GIVES AN OPPORTUNITY TO BRING MATTERS TO THE ATTENTION OF THE BOARD AT THIS TIME THE BOARD WILL NOT ENGAGE IN DEBATE OR ANSWER QUESTIONS, YOU MAY EMAIL ASK CLAY ONLINE AND STAFF WILL ADDRESS YOUR QUESTIONS OR YOU MAY EMAIL YOUR DISTRICT COMMISSIONER, PUBLIC COMMENT CARDS ARE PLACED AT THE MEETING ROOM ENTRANCE AND SHOULD BE SUBMITTED TO THE CLERK ON THE FAR LEFT OF THE DAIS, LIMIT YOUR COMMENTS TO 3 MINUTES BEFORE ADDRESSING THE BOARD STATE YOUR NAME AND ADDRESS. I WOULD LIKE TO OPEN THE 1ST PUBLIC COMMENT PERIOD AT TODAY'S WORKSHOP DO WE HAVE ANY PUBLIC COMMENT? ALL RIGHT I WILL CLOSE THE PUBLIC [1.  Discussion of Strategic Plan Changes] COMMENT AND WE WILL GO TO NEW BUSINESS DISCUSSION OF STRATEGIC PLAN CHANGES. >> GOOD MORNING COMMISSIONERS. WANT TO KICK THINGS OFF. >> IF I MAY REAL QUICK AGAIN EACH ONE OF YOU HAS THE BOOKLET THE STRATEGIC PLAN IN FRONT OF YOU THAT'S THERE. TROY HAS PREPARED SLIDES ALONG WITH THE DEPARTMENT HEADS AND BOTH LAURA AND HEATHER WORKED DILIGENTLY ON THIS WE LOOK AT THIS TO BECOME MORE EFFICIENT TRACKING THIS QUARTERLY, THE 1ST THING , 2ND, TO UPDATE THE ITEMS IN THERE WITHIN THE STRATEGIC PLAN, SOME OF THE GOALS HAVE BEEN MET SO WE NEED TO ADJUST THOSE WITHIN THE PLAN ITSELF WE WILL SHOW YOU THIS WAS 2026, THE TIME FOR US TO REVIEW THE PLAN AND TO MAKE ADJUSTMENTS ACCORDINGLY ON THIS FIVE-YEAR PLAN THROUGHOUT THIS WE TALKED ABOUT CHANGES FROM IT , I WON'T STEAL CHOICE THUNDER, WE HAVE SOME SOME BASIC WAYS TO ADJUST IT, WE HAVE OTHER IDEAS WE WILL PRESENT TO YOU. SINCE WE DID OPEN THIS UP TO THE DEPARTMENT HEADS THEY GIVE SUGGESTIONS OR OTHER KEY FORMANTS PEAK INDICATORS FOR US TO TRACK THAT WILL BE ANOTHER PORTION THAT TROY WILL OPEN UP ON SO THAT WE COME TO THE BOARD ORDERLY IN FRONT OF THE PUBLIC THAT LATENESS WILL REPORT CARD WILL BE THE STRATEGIC PLAN AND HOW WE ARE DOING AND KPIS SO IT WILL BE EASIER TO GO THROUGH THAT AND SEE IT ON BOTH OF THOSE DOCUMENTS FOR THOSE THINGS TO GO THROUGH FINALLY TO WRAP UP THE WORKSHOP WE WILL TALK ABOUT WHAT IS WITH THE LEGISLATURE WHEN THE SESSION STARTS IN JANUARY WITH REGARD TO PROPERTY TAX AND TROY HAS A FEW SLIDES, WE WILL BE STARTING OUR BUDGET PREP SOONER , SO WE EXPECT MORE OF THESE WORKSHOPS AND DISCUSSIONS LIKE THAT MOVING FORWARD AND WHEN THINGS SOLIDIFY AND WHAT WILL HAPPEN WITH THE PROPERTY TAX THAT'S ALL I HAVE, IF THERE ARE QUESTIONS FOR ME INITIALLY I WOULD LIKE TO TURN IT OVER TO YOU. >> COMMISSIONERS, YOU SHOULD HAVE RECEIVED A PACKET THAT IS COLOR-CODED. THIS IS OUR ATTEMPT TO MAKE THIS AS EASY AS POSSIBLE TO SHOW WHERE CHANGES WERE MADE. FROM THAT WE HAVE THE POWERPOINT SLIDES WHICH REFLECT THE SAME INFORMATION AND WE WILL GO THROUGH IT BASED ON THE POWERPOINT. THE AGENDA IN FRONT OF YOU STRATEGIC PLAN GOALS TALKING ABOUT KPIS , HOW WE PUBLISH IT AND A LITTLE BIT ABOUT AD VALOREM. STRATEGIC PLANS AS THE COUNTY MANAGER ALLUDED TO WE HAD BROKEN INTO 2 SECTIONS STARTING WITH THE PLAN GOALS WHICH WERE US DRIVING HOW WE WANT TO PERFORM AND AS WE TALK TO EACH OF YOU AND TALK WITH DEPARTMENTS OTHER THINGS OR MAYBE NOT GOALS BECAUSE WE CANNOT DIRECTLY AFFECT THEM BUT THEY ARE MORE KPIS THAT SHOW HOW WE ARE PERFORMING WITH A GOOD EXAMPLE OF THAT , GRANTS CAN DIRECTLY AFFECT HOW MANY MONEY WE GET FOR APPLYING FOR ALL GRANTS, WE CANNOT AFFECT THE NUMBER OF REPORTS BUT THE REPORTS SHOW A WORKLOAD. YOU WILL SEE AS WE GO THROUGH THE DIFFERENTIATION BETWEEN SETTING UP THE STRATEGIC PLAN AND OTHER MEASURABLE'S THAT ARE IMPORTANT FOR THE COMMISSION TO SEE TO SHOW HOW WE ARE PERFORMING AS A COUNTY. REALLY STARTING WITH THE STRATEGIC PLAN THIS WAS THE ROADMAP PUBLISHED INSIDE OF THE STRATEGIC PLAN , WE ARE AT THE 2026 MID REVIEW AND UPDATES OF THE PLAN TODAY IS PRESENTED IN A WORKSHOP PASSION COMING BACK WITH FEEDBACK AND THEN ADOPT IN JANUARY THE UPDATES STARTING INTO THE NEXT 3 YEAR CYCLE WITH THE PLAN. AGAIN, I HAVE THIS DOCUMENT THAT I GAVE YOU THAT TALKS ABOUT RD, GREEN AND BLUE , BREAD MOVED, GREEN ADDED, BLUE WE CHANGE THE WORDING. THAT IS [00:05:02] REFLECTED IN THE POWERPOINT NOT IN THE COLOR CODING, BUT IN A DOCUMENT TEXTBASED. FEEL FREE ANY POINT AND TIME TO STOP ME I HAVE GROUPED THEM BASED ON THE 5 DIFFERENT AREAS, THE 1ST IS COMMUNITY HEALTH AND SAFETY, THE 1ST WAS REVISING THE VERBIAGE TO REFLECT MORE ON WHAT WE FELT THE VERBIAGE SHOULD BE. WE REMOVED CHS 2 , THE SHERIFF'S DEPARTMENT HAS THEIR OWN TRACKING SYSTEM AND THEIR OWN PLAN THAT THE SHERIFF EXECUTES TRYING TO MARRY THOSE 2 TOGETHER REFLECTING ONE LINE FOR THE SHERIFF'S OFFICE DID NOT GIVE THEM JUSTICE TO WHAT THEY DO IN A DEPARTMENT THAT SIZE AND CHS 3 WE DO CHANGE THE VERBIAGE A LITTLE BIT AND WE UP THE GOAL TO 350 BECAUSE WE ARE CLOSE TO THE 250. MANAGER DO YOU WANT ME TO SLOP -- STOP ON EACH SLIDE? >> QUICK QUESTION. THE TOTAL NUMBER ACQUIRED WAS 400 CORRECT? AND THEN 50 OFF THE BAT? >> SOME OF THOSE ARE REPLACEMENTS SO WE WOULD NOT WANT TO CONSIDER THOSE INCREASED WITH SOME OF THEM AGING OUT AND BRIAN IS HERE IF YOU WANT MORE INFORMATION ABOUT THE AED'S. >> WITH CHS IT GOES WITH AND SUBSTANCE ABUSE RECOVERY CENTER. WE TALK ABOUT BUILDING FIRE STATIONS WE DON'T TALK ABOUT THAT >> THAT WOULD BE UNDER INFRASTRUCTURE MORE THAN , IT COULD BE BOTH IT WOULD BE UNDER INTO STRUCTURE BECAUSE THAT'S WHAT WE TALK ABOUT. >> THE ANSWER TO THAT WOULD BE WE COULD LIST EVERY BUILDING WHERE BUILDING IF THAT'S THE DESIRE THE BOARD WE LUMP THAT TOGETHER CONTINUING THE BONDED PROJECTS. >> THIS IS A NEW CAPABILITY THAT THE COUNTY HAS NEVER HAD. >> WE WILL ADD IT IN. >> IT IS WORTHY TO NOTE. >> WE WILL FIGURE OUT A PLACE TO ADD IT IN. >> GOING WITH THIS SLIDE. >> ANY PREFERENCE FROM THE BOARD? >> I AGREE AND I THINK IT SHOULD BE IN COMMUNITY HEALTH AND SAFETY BECAUSE OF EXACTLY WHAT YOU'RE SAYING AND NO ONE HAS BEEN ABLE TO HAVE REHAB IN CLAY COUNTY AND THE INPATIENT AND THEY WILL BE ABLE TO THAT IS SIGNIFICANT, NOT AS MUCH STRUCTURE. INFRASTRUCTURE I AGREE WE NEED TO WORK AND REPAIR REPAIR REPLACE AND UPGRADE AND I AGREE THAT CAN BE LONG SO THAT WOULD BE MY PREFERENCE. >> TYPE OF MEASURABLE THAT SAYS INCREASE THE NUMBER OF AVAILABLE OPPORTUNITIES FOR REHAB INSIDE THE COUNTY INPATIENT REHAB AND RESERVES WE HAVE NONE WE CAN GET WITH WE CAN GET WITH THE TEAM TO KNOW WHAT THE GOAL WOULD BE IS THAT WHAT I'M HEARING FROM THE BOARD >> THAT GOAL COULD BE A NUMBER OF RESIDENTS SERVED OR SOMETHING LIKE THAT. >> THAT IS PERFECT WE CAN ADD THAT. >> DO YOU SEE EXALT HEALTH FACTORING INTO THE ANALYSIS? >> NOT FAMILIAR WITH THEM. >> THE FACILITY DESIGNED AND BUILT IN MY DISTRICT. OLD ORANGE PARK BEHIND THE ACE HARDWARE OR ADJACENT. >> I WOULD DEFER TO THE CHIEF. >> ON BLANDING BOULEVARD . THAT IS A CORPORATE CONCERN. >> NOT THROUGH THE COUNTY? >> NOT NECESSARILY. >> I SEE THE MISSION. IT IS ADVOCATING FOR THE SERVICE. >> WE DID GIVE ECONOMIC INCENTIVES DIDN'T WE? >> I WOULD DEFER TO THE CHIEF. IF THAT WOULD BE A WAY TO GET THE NIGHTS OR NOT I AM NOT FAMILIAR WITH THAT PROCESS PERSONALLY >> IF IT IS NOT SUBSTANCE USE REHAB IT IS MORE MEDICAL. LIKE MEDICAL HAS THE ACUTE REHAB AND IT IS EXPANSION >> WE CAN LOOK INTO IT. >> NO PROBLEM. THE NEXT AREA CONTINUING COMMUNITY HEALTH AND SAFETY WE ADDED A NUMBER OF MEDICINE RELATED ITEMS AND VETERAN SERVICES WITH COMMUNITY SERVICES GOING AWAY WHAT WE DON'T REALLY DO ANYMORE AS A COUNTY MOVING MORE TO A SERVICE OF IMPACT, CLAY COUNTY AND THE [00:10:04] SAFETY NET SO WE WANTED TO ADD MEASURABLE'S WITH THE NUMBERS OF CONTACTS MADE BY COMMUNITY MEDICINE, INCREASE NUMBER OF VETERANS SERVED AND PEOPLE FROM CPR. WE THOUGHT THOSE WERE GOOD MEASURABLE'S TO START CAPTURING WHAT PARA-MEDICINE IS DOING AND WHAT VETERAN SERVICES CONTINUES TO DO. >> MDM. CHAIR I HAVE A QUESTION. MAYBE YOU DON'T KNOW THE ANSWER AND WHEN THE CHIEFS WILL, DO WE PROVIDE ONLY CPR SO WE TEACH THAT IN THE COMMUNITY? >> MDM. CHAIR IF I MAY, BY REQUEST IT COMES TO THE FIRE DEPARTMENT. I KNOW MANY DIFFERENT ORGANIZATIONS THAT HAVE REQUESTED IT. >> HOW MANY NOW? >> JUST FOR YOUR KNOWLEDGE WE'RE STILL TREATING THAT AS PART OF THE ON BOARDING. WE DO TRAIN ALL COUNTY EMPLOYEES IN NARCAN AND HANDS ONLY CPR INTERNALLY BUT THE CHIEF CAN TALK EXTERNALLY. >> WHAT WE DID WAS, AS A WAY WITH THE STUFF AND THE NARCAN DISTRIBUTION WE TYPICALLY GO GIVE ONE PROGRAM WHERE WE TEACH AND ONLY CPR DOING NARCAN AND SOME OF THE MAJOR HEART AND STROKE TYPE THINGS SO THE NUMBERS TEND TO BE SIMILAR. THE OTHER WE HAVE HAD AS WE DEAL WITH DIFFERENT BUSINESSES WITH THE AEDS WHEN WE GO TO TRAIN THEM WE WILL BRING THOSE OTHER PROGRAMS AND WE WILL PUT THE NARCAN WITH THE AED SO THEY ARE BOTH AVAILABLE. >> AND THEN CONTINUING DOWN COMMUNITY HEALTH SAFETY NUMBER 5 WE DID CHANGE THE VERBIAGE IN REGARDS TO SOLID WASTE REMOVING THE WORD RECYCLING AND CHANGING TO OTHER SOLID WASTE AND THEN WE ADDED A NEW GOAL INSTEAD OF BEING BASED ON CAPACITY OF WHAT WE CAN PROCESS WHICH WON'T HAPPEN UNTIL WE BUILD A NEW LANDFILL OR DO SOMETHING LIKE THAT WE MOVED IT TO WHAT IS RESIDENTIAL SERVICE RATE BEING 100% TRYING TO DELIVER 100% ON-TIME SERVICE. GO AHEAD , SIR. >> BACKING UP CHS 4 WHY DON'T WE REMOVED THE REGISTRATION OR ACKNOWLEDGMENT OF THE NONPROFIT? >> WE DON'T HAVE A DEPARTMENT THAT DOES THAT BECAUSE COMMUNITY SERVICES WAS DISSOLVED DURING LAST FISCAL YEAR SO THAT IS NOW MORE OF A PRIVATE INDUSTRY THING THAN IT IS COUNTY WE USE THE REGISTRY PROVIDED BY IMPACT CLAY BECAUSE THEY HAVE TAKEN IT OVER WITH CLAY SAFETY NET REGISTERING THOSE, OPEN TO THEM ARE REGISTERED IN THE KEYSTONE AREA SO WE'RE USING THAT NONPROFIT DATABASE NOT US PERSONALLY HOUSING. WE STILL REFER PEOPLE OUT AND IF YOU GO NOW THEY HAVE A LIST OF THOSE THAT IMPACT CLAY AND THE CLAY SAFETY NET PUT TOGETHER WE DON'T MONITOR IT OURSELVES. >> OKAY NOW CHS 5 1ST RATE RESIDENTIAL GARBAGE WITH 100% ON-TIME SERVICE. YOU WILL FAIL WITH THAT GOAL. YOU ARE NEVER 100%. YOU WILL NOT GET 100%. I DON'T KNOW I WOULD PUT IT IN AS A GOAL BECAUSE WE ARE GOING TO FAIL. I DON'T KNOW HOW. I KNOW THE INTENT, BUT WHEN YOU SAY 100% ALL THE TIME EVERY TIME EVERY DAY OF THE WEEK SOMETHIG IS GOING TO HAPPEN. >> WHAT IS THE CURRENT? >> I THINK IT'S PROBABLY 97 SOMEWHERE IN THERE. >> IF IT EXCEEDS THAT. >> MAYBE 100%. >> THE DECISION ON WHAT TO PUT IN IN THIS DOCUMENT IS YOURS, OUR GOAL IS 100% THAT'S WHAT WE STRIVE FOR, ARE WE GOING TO GET THERE ALL THE TIME, I DON'T THINK SO. WE DO HAVE THE BEST SERVICE RATE THAT I HAVE SEEN IN MY CAREER. SO, FOR REFERENCE , LAST FISCAL YEAR THE , THIS FISCAL YEAR INCLUDING THE STARTUP AND THE TRANSITION FOR WHICH ANY CALL THAT SAID YOU MISSED IT OR YOU DO NOT GET IT ALL WAS COUNTY. THERE WAS NO CHECKING THE CAMERAS OR ANYTHING FOR THE 1ST 2 MONTHS. SO, WE [00:15:01] REACHED 99.637% ON-TIME COLLECTION. >> IS THAT GOOD? >> IF WE TAKE OUT THE OCTOBER MEMBER TRANSITION THE REST OF THE YEAR WE WERE AT 99.988. THIS CALENDAR YEAR , THROUGH YESTERDAY AND WE HAVE 3 WEEKS LEFT WE ARE CURRENTLY AT 99 WE ARE CURRENTLY AT 99.9988%. IT IS A STRETCH GOAL , NOT 100. PERSONALLY I AM COMFORTABLE WITH THE DOCUMENT SAYING WE GOT TO 99.9 AND DID NOT QUITE REACH 100, BUT I WILL LEAVE IT TO YOU, WHERE DO YOU WANT TO SET THAT? WE HAVE HAD SEVERAL WEEKS NOW WHERE WE HAD 0 VERIFIED MISSING INA SEVERAL SINGLE WEEK. NOW THIS MONTH, POST HOLIDAY WEEK , THE WEEK AFTER THANKSGIVING SO LAST WEEK WE HAD A TOTAL OF 7 REPORTED. FOLLOWING THE HOLIDAY IN MY OPINION THAT'S REALLY GOOD. LAST MONTH FOR OCTOBER WE HAD 5 FOR THE MONTH. I MEAN NOVEMBER, 5 FOR THE MONTH, OCTOBER WAS 10 FOR THE MONTH. SO >> MDM. CHAIR IF I MAY. THIS IS ONE OF THOSE AS YOU TRY TO CAPTURE A PERCENTAGE MAYBE THAT'S THE WRONG THING TO LOOK AT. I THINK HISTORICALLY WE CAN COME BACK AND MILTON CAN TELL YOU A BETTER NUMBER ESPECIALLY AFTER FINISHING THIS YEAR 2025 AND GOING TO THE FOLLOW-ON YEARS. EVERY WEEK HE SUPPLIES ME A DOCUMENT THAT SHOWS AND I ALREADY KNEW WE WERE OUT 3 OR 4 DECIMAL PLACES ON THE PERCENTAGE. SO THAT MEANS JUST LIKE MY EXPERIENCE IN NAVAL AVIATION WAS TO DRIVE TO 0 MISHAPS WITHIN A SQUADRON OR AN AIRWAY. THEY WERE NAYSAYERS BACK IN THE 80S THAT SAID IT COULD NEVER BE DONE, BUT NAVAL AVIATION THROUGH A PROGRAM DROVE IT ALMOST TO 0. I THINK THAT'S WHERE WE ARE AT NOW, ALMOST TO 0 SO 100% IS NOT GOING TO WORK ANYMORE. YOU HAVE TO GO OUT TO THE DECIMAL PLACES OR GO BY NUMBERS. NOT TO EXCEED MONTHLY OR YEARLY NUMBER OR EVEN WEEKLY IF YOU WANT, BUT NOT TO EXCEED AND THAT WILL BE A BETTER METRIC TO REVIEW FOR THE COMMUNITY TO UNDERSTAND BECAUSE WE'RE TALKING 1 AND 2 AT THIS POINT FOR A WEEKLY BASIS AND FULLY RESPECT 100% WE GOT IT. WE ALL WANT TO BE PERFECT AND THE WORLD IS IMPERFECT, BUT AS WE DRIVE DOWN AND LOOK AT THE GRAPHS DRIVING DOWN TO 0 AND YOU TALK MICROSCOPIC LEVEL 3 OR 4 DECIMAL PLACES START LOOKING AT A NUMBER SO I WOULD ASK IF THE BOARD PLEASES MILTON WILL COME UP WITH A NUMBER WITH DAILY WEEKLY AND YEARLY EXCUSE ME DAILY, WEEKLY, MONTHLY AND YEARLY PERHAPS AND AT THAT POINT WE CAN CHOOSE WHAT WE WOULD LIKE TO SEE AND GO FORWARD FROM THERE THAT WOULD BE MY SOLUTION TO IT. >> ONE THING TO THINK ABOUT IS WHEN YOU GET THAT CLOSE TO PERFECTION THAT'S A GOOD SIGN. PROCESSES ARE COMING INTO GOOD ORDER. ONE OF THE THINGS THROUGH CHS 5, ENSURING GARBAGE YARD TRASH AND SOLID WASTE ARE PROPERLY MANAGED, ONE THING I THINK OF IS THE OPPORTUNITY TO MAKE SURE THAT EVERY PARCEL ON THE TAX ROLL IS USING THE SERVICE BECAUSE I REMEMBER A TIME AND MAYBE THAT HAS BEEN RECTIFIED, THAT MIGHT BE A GOOD GOAL WHEN YOU GET BUILDING PERMITS THAT COME ONLINE, ENSURING WE ARE AT 100% ON THE TAX ROLL GETTING SERVICE, THAT MIGHT BE VALID. >> SERVICE IS AVAILABLE 100%. WE BELIEVE WE HAVE GOT ALL THOSE HOLES FOR THE LAST COUPLE YEARS FILLED. SOME PEOPLE DID NOT USE THE SERVICE, THERE WOULD RATHER USE A COLLECTION CENTER AND RATHER COME TO ROSEMARY HILL , PORTER 5 TIMES PER WEEK. THAT'S THEIR OUTING IN THE MORNING. SO, PLUS WE WOULD NOT BE ABLE TO TELL YOU HOW MANY USE THE SERVICE OR DON'T ON A MONTHLY BASIS OR A WEEKLY BASIS. BUT, IT IS AVAILABLE TO EVERYONE. FOR US, WHEN WE SAY MANAGE , THIS IS WELL BEYOND CURBSIDE. THAT IS THE DISPOSAL OPERATION WITH ALL [00:20:07] THE PROCESSING OPERATIONS AND THE COLLECTION CENTERS TO MAKE SURE WHAT WE RECEIVE IS PROPERLY HANDLED AND DISPOSED OF OR RECYCLED. JUST WANT TO NOTE WE HAVE TAKEN THE RECYCLED OUT THAT IS TO THE CURBSIDE PROGRAM, BUT WE DO STILL RECYCLE CARDBOARD IN LARGE AMOUNTS SO SOME OF THE E-WASTE ARE RECYCLED. OTHERS ARE DISPOSED OF. THERE IS STILL RECYCLING WHEN WE HAVE OPPORTUNITY TO DO SO AT ROSEMARY. >> I AGREE A PERCENTAGE IS NOT THE RIGHT NUMBER, WE ARE DOWN TO SINGLE DIGITS , BUT WE WANT TO KNOW ARE WE TRENDING UP OR DOWN? I AM CURIOUS AS TO WHY THAT'S A GOOD NUMBER AFTER A HOLIDAY WEEK. WHY IS THE HOLIDAY WEEK DIFFERENT? >> FOLLOWING THE HOLIDAY THERE IS A BIG SPIKE IN GARBAGE ALWAYS. CARTS THAT MIGHT HAVE BEEN 85% FULL ARE 120% FULL. THE ROUTES THAT WERE AT 1 AND 3/4 OR 2 ON A NORMAL WEEK , THEY WERE HAULING 3 LOADS LAST WEEK FOLLOWING THAT WITH VOLUMES BEING UP SO THERE'S MORE OPPORTUNITY TO HOW THINGS GO WRONG WITH ALL THE EXTRA. >> I DON'T GIVE THEM THE HALL PASS TO SAY THAT'S OKAY. THEY SHOULD BE STAFFED FOR THAT IF THEY NEED MORE TRUCKS OR TO PAY OVERTIME OR WHATEVER NOT THAT I DON'T THINK EMPLOYEES SHOULD HAVE THE HOLIDAYS OFF, I DO BUT I DON'T KNOW I GIVE THEM THE HALL PASS THAT IT IS OKAY TO MISS BECAUSE PEOPLE ARE GENERATING MORE BECAUSE IF THAT'S THE CASE WE ARE SETTING UP FOR FAILURE LIKE WE HAD LAST YEAR AT CHRISTMAS WHEN WE HAD THE ISSUES THAT WE HAD SO I WOULD LIKE TO SEE MAYBE THE NUMBER BE A NUMBER NOT A PERCENTAGE BUT THE OTHER THING THAT COULD BE BENEFICIAL TO THE COUNTY AND THE COUNTY STAFF AS I CONTINUE TO HEAR HER SAY FROM PUBLIC WORKS AND WE WILL SEE THIS, WE HAVE TALKED ABOUT THIS SEVERAL TIMES ON THE ALSO IS THE BULK PICKUP SO ADDING IN THE PICKUPS SO I WILL SEE PEOPLE OCCASIONALLY SAY THEY CALLED AND IT WAS SCHEDULED AND EITHER FCC CANCELED OR DID NOT SHOW UP THOSE ARE THE PEOPLE WHO KNOW TO DO IT AND THERE COULD BE ALSO ANOTHER FACET OF CONTINUING TO TRY TO GET THE EDUCATION OUT OF WHAT TO DO WITH IT AND I THINK THAT IS PROBABLY A LOT OF OUR PEOPLE WHO DON'T USE SOCIAL MEDIA BECAUSE I KNOW THAT THE TEAM PUSHES IT OUT. THEY WILL DO THIS HEY, DID YOU KNOW THING BUT I DON'T KNOW WHERE THE PEOPLE ARE GETTING THEIR NEWS, I'M GUESSING IT IS TV. OLDER PEOPLE OR THEY ARE NOT ON FACEBOOK OR THOSE KINDS OF THINGS, I DON'T KNOW. I THINK FROM THE PERSPECTIVE OF COUNTY STAFF HAVING TO GO PICK UP EITHER IN THE PUBLIC RIGHT-OF-WAY OR PEOPLE DUMPING STUFF AND THINKING AND THE 3RD FACET AND I DON'T KNOW HOW WE PUT IT IN THE STRATEGIC PLAN IS WHAT'S OKAY TO BURN? BECAUSE THERE'S PEOPLE, I SEE PEOPLE ONLINE TALKING ABOUT BUYING BURN BARRELS AND THOSE KINDS OF THINGS, THEIR BURNING CARDBOARD BOXES WHICH WE KNOW IS NOT, CARDBOARD CONTAINS DIOXINS WHICH IS A CARCINOGEN. IT IS NOT GOOD FOR THEM SO WE DON'T WANT PEOPLE, IN AN EFFORT TO SAVE MONEY THAT THEY ARE CAUSING HEALTH PROBLEMS DOWN THE ROAD FOR THEMSELVES. SO FROM THE COMMUNITY HEALTH AND SAFETY STANDPOINT I THINK THAT IS AN ISSUE AND I DON'T KNOW HOW WE CAPTURE IT IN A METRIC. IT IS AN EDUCATION THING BUT IT IS GOING ON IN THE COUNTY, IN ALL PARTS OF THE COUNTY NOT JUST , IT IS IN THE RURAL AREA, BUT I THINK IT'S GOING ON ELSEWHERE TO -- TOO. >> THANK YOU. >> MOVING ON CHS 6 , WE ARE EXCEEDING THE GOAL IN GETTING PEOPLE REGISTERED TO THE SYSTEM THAT TELLS YOU WHEN THERE IS A INCIDENT GOING ON AND IF YOU NEED CPR THEY CAN ALERT YOU TO COME TO BRING THE AED. WE WANT TO INCREASE PARTICIPANTS INSTEAD OF BEING 20%, 15% THAT'S THE GOAL FOR 5 YEARS. THE NEXT ONE [00:25:05] WE HAD A PREVIOUS GOAL GOING BACK TO COMMUNITY SERVICES OF COMMUNITY SERVICES TOUCHING 1000 PEOPLE TO THE CARE REFERRAL SYSTEM. SINCE WE DON'T HAVE COMMUNITY SERVICES ANYMORE THE GOAL IS REMOVED AND WE NEED A NEW GOAL SO THAT'S ONE AREA IF YOU HAVE THAT TODAY OR LATER ON THIS IS ONE WE ARE STRUGGLING TO FIND UNDO, OLD GOALS FOR THOSE ON KICK STARTER TO STRETCH PROBABLY WON'T ACHIEVE IT BUT IT IS TO PUSH THE COUNTY FORWARD SO WE DON'T HAVE A BOLD GOAL FOR THE AREA SO THAT SOMETHING IF YOU HAVE ONE LET US KNOW WHEN WE WILL ADD IT IN. ANY QUESTIONS BEFORE I MOVE OFF COMMUNITY HEALTH AND SAFETY? >> I HAVE A QUESTION ON THAT. IF WE COME UP WITH A BOLD GOAL AND THERE IS NO COMMUNITY SERVICES GROUP WHO WILL IMPLEMENT IT? >> IT COULD IMPACT PUBLIC SAFETY BECAUSE THIS IS ALL COMMUNITY HEALTH AND SAFETY IT COULD BE FIRE DEPARTMENT OR OVERARCHING COUNTY GOALS. WE THOUGHT ABOUT MOVING AEDS WE WANT TO ACHIEVE THAT, BRIAN AND COMMUNITY MEDICINE ARE OUT EVERY DAY THIS WOULD NOT MEET THE CRITERIA SO I THINK IS THERE ONE IN PUBLIC SAFETY? IS THERE ONE YOU WANT US TO ACHIEVE SOMEWHERE ELSE? I DON'T KNOW. WE STRUGGLE TRYING TO FIND ONE. >> WITH THE CRITERIA? >> WHATEVER YOU DECIDE BUT THE IDEA WAS SUPPOSED TO BE SOMETHING THAT YOU HAVE TO PUSH TO ACHIEVE THE OTHERS WERE THINGS WE HAVE TO PUSH TO ACHIEVE. WE WILL NOT ACHIEVE 100% OF THE TIME FOR EXAMPLE GRANTS $100 MILLION NOW $150 MILLION. THAT IS PUSHING MEGAN AND HER TEAM TO GO TRY TO FIND GRANTS AND COMPETITIVE MARKET BUT THAT IS A BOLD GOAL. >> I HAVE A BOLD GOAL. WHEN WE TALK ABOUT DISASTER NOTIFICATION , TODAY WE RELY ON LINES OF COMMUNICATION THAT EXIST. INTERNET . OKAY? DURING THE STORM FORGET ABOUT INTERNET BECAUSE TREE WILL TAKE OUT THE LINE. I'M GOING TO ASK A BOLD GOAL MIGHT BE TO USE CLAY RADIO AND CLAY RADIO IS LOOKING FOR LOW OUTPUT RADIO STATIONS WITH THE ANTENNA WITH THE GRINDER RECEIVER IN YOUR HOME OR BATTERY-OPERATED RECEIVER THEY ARE LOOKING TO EXPAND THE FOOTPRINT INTO CLAY COUNTY THAT MIGHT BE A BOLD GOAL TO HELP ASSIST I DON'T KNOW I WILL DEFER THAT. >> GOOD AFTERNOON OR GOOD MORNING. THERE ARE MULTIPLE ANSWERS TO THIS FROM THE FEDERAL SIDE WE ARE MANDATED TO PAY PART OF THE SYSTEM THE ALERT NETWORK . IT IS CALLED IPAWS, A FEDERAL SYSTEM WE ARE BOUND TO AS A COUNTY AS EMERGENCY MANAGEMENT AUTHORITY AND THAT HITS EVERYTHING SO ANYTIME OF DISASTER IF WE PULL THE TRIGGER IT WILL HIT THE CELL PHONE, EVERY NEWS BROADCASTING AGENCY AND EVERY RADIO. SO WHEN THE LICENSE WITH THE FCC THEY BECOME PART OF THAT. SO WE HIT EVERYBODY 100% OF THE TIME WHEN THAT COMES OUT, WE HAVE ALERT CLAY UTILIZED PROPOSING ON MESSAGING AS WELL. ALSO IN COMMUNICATIONS WE PLAN TO HAVE THE RADIO OPERATORS SO WE HAVE MULTIPLE FACETS AND WE HAVE TO HIT 100% WE CANNOT EXCLUDE ONE PARTICULAR RADIO STATION. IT GOES TO ALL TYPES OF EMERGENCIES. >> OKAY JUST THINKING I KNOW CLAY RADIO IS LOOKING FOR LOW OUTPUT FM STATIONS WHICH IDENTIFIED ONE OR 2 IN THE COUNTY ALREADY AND LOOKING FOR OTHERS I DON'T KNOW IF THAT IS A BOLD GOAL OR NOT >> IF I MA. 2 THINGS WHAT YOU STATED I UNDERSTAND A LITTLE BIT MORE BECAUSE YOU HAVE THE FANCY ACRONYM NOT EVERYBODY HAS HEARD OF BUT WE HAVE HEARD OF AMBER ALERTS AND WE HAVE HAD THOSE COME ON THE CELL PHONE. THAT IS VERY SIMILAR, IF NOT THE SAME. IT IS IPAWS YOU FOR CLARIFYING. OTHER INDIVIDUALS DO NOT HAVE CELL PHONES, IN THIS COMMENT FOR THE RADIO IT IS OPENING UP THE FIELD AGAIN WE ALL USED TO LISTEN TO FM RADIOS LISTENING IN THE CARS WE WILL EXPLORE THAT TOO. IT IS NOT SOMETHING UNKNOWN TO ME OR THE TEAM SO WE WILL [00:30:04] OPEN UP AND MAKE SURE THAT THERE. WITH THAT I WANT TO TRANSITION OVER TO A BOLD GOAL AND I WILL TELL YOU ONE THAT IS REALLY OUT THERE THAT WOULD BE BOLD SO UNDER COMMUNITY HEALTH AND SAFETY YOU WOULD WANT TO MAYBE HAVE A BOLD GOAL THAT WOULD REDUCE THE NUMBER OF DEATHS WITHIN THE COUNTY BY 50% SO THAT TOUCHES MANY DIFFERENT AREAS IT COVERS THE SHERIFF'S DEPARTMENT, THE FIRE DEPARTMENT, PUBLIC HEALTH REPUBLICS INFRASTRUCTURE, EVEN ENVIRONMENTAL SERVICES. NOW I'M JUST KNOWING THAT ONE OUT MAYBE THAT WOULD GIVE YOU AN IDEA ABOUT SOMETHING ELSE AND IT IS VERY BROAD IN THE DEFINITION. I DID NOT TELL YOU IT WAS SPECIFIC I JUST GAVE YOU SOME EXAMPLES THAT CONNECT. IF THAT IS THE BOLD GOAL YOU WOULD LIKE TO GO FOR THAN LET US GET WITH DEPARTMENT BECAUSE THERE WILL BE KPIS THAT HIT THAT WHICH WE CAN BRING BACK AND THAT'S THE LATENESS THAT TELLS US WE ARE HEADED IN THE RIGHT DIRECTION. I THROW IT OUT THERE AGAIN THAT'S MY OPINION. >> THANK YOU. >> NOTHING ELSE ON COMMUNITY HEALTH AND SAFETY WE WILL MOVE ON TO ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT. 1ST ONE WAS ECD 2, FOR TOURS AND LOOKING AT THE MEASURABLE'S HE ASKED WE AT TO THE OTHER ONE SO THE GOAL OF 2500 OVERNIGHT STAYS ANNUALLY TDC EVENTS RECRUIT TO RETAIN 7 SPORTING EVENTS ANNUALLY OVER THE NEXT 3 YEARS 21 EVENTS RECRUIT AND SUPPORT AT LEAST 3 NEW MULTI-DAY EVENTS EACH YEAR. THAT WAS THE OLD GOAL BUT TEDDY WILL WORD IT TO BE MORE EFFECTIVE GETTING THAT 3 PER YEAR. I KNOW HE IS HERE IF YOU HAVE QUESTIONS FOR HIM. >> THAT WAS IT FOR THE CHANGES IN ECONOMIC AND COMMUNITY DEVELOPMENT, THAT AREA WE WERE PRETTY SOLID IN. NEXT WAS GOOD GOVERNANCE, WE MADE SOME SIGNIFICANT CHANGES TO THE GOVERNANCE AREA. ONE WAS LAURA'S TEAM DID A GREAT JOB GETTING STUFF OUT ON PLATFORMS WE WANT TO UPDATE THE GOAL TO INCREASE PUBLIC RELATIONS AND OUTREACH BY 150%, ORIGINALLY THAT WAS 50% BUT SHE HAS FAR EXCEEDED THAT IN THE 1ST 2 YEARS. INCREASED PARTICIPATION WITH THE EMERGENCY LEARNING SYSTEM. BEFORE LOOKING AT ALERT CLAY AND SAFE WATCH TOGETHER THE SHERIFF'S OFFICE HAS THEIR OWN METRICS FOCUSING ON ALERT CLAY WHICH IS THE ONE THE COUNTY MAINTAINS SO PUSHING THAT TO 30% OR FOCUSING ON THAT INCREASING BY 30%. NEXT WAS GIGI 2. THIS GOES BACK TO TEDDY'S AREA WORKING TO MAINTAIN INITIAL APPLICATION REVIEW OF 10 DAYS PER SPECIAL EVENT GRANT PROGRAMS. SOME PLACES WHERE LOOKING A THE APPLICATION BEING DELAYED. I THINK HE HAS DONE A GREAT JOB GETTING THAT DOWN UNDER 10 DAYS AND MAINTAINING THE 10 DAY REVIEW TIME FOR THE INITIAL APPLICATION. GG 3 , A GOAL OF 90% EMPLOYEE RETENTION YEARLY. WHICH WE CAN KEEP IN. I THINK IF WE KEEP IT IN WE WOULD NEED DIRECTION FROM THE BOARD OVER WHAT PERIOD OF TIME, WE HAVE HAD DISCUSSIONS ABOUT THIS, THEY HAVE DIFFERENT WAYS OF MEASURING IT. WITH FIREFIGHTERS COMING AND GOING AND DIFFERENT AGENCIES IF WE WANT TO LEAVE 90% RETENTION RATE, WE DON'T HAVE AN ISSUE WE WOULD JUST NEED GUIDANCE OF HOW TO CONSISTENTLY CALCULATE THAT OR WHAT WOULD YOUR VISION OF HEY SOMEONE IS HERE 6 MONTHS THAT MEANS WE RETAINED THEM, ONE YEAR, WHAT DOES THAT LOOK LIKE FROM THE BOARD'S PERSPECTIVE BECAUSE OVERTIME DIFFERENT PEOPLE HAVE CALCULATED THAT DIFFERENTLY. >> DO YOU ALREADY HAVE A NUMBER FOR THAT? >> WE HAVE BEEN CALCULATING BASED ON A ROLLING YEAR EXCLUDING FIRE RESCUE BECAUSE THAT DOES SKEW IT A LITTLE BIT BUT THAT'S WHY WE HAVE THE CONVERSATION TODAY WE ARE GETTING DIFFERENT NUMBERS, DO WE HAVE THE OVERALL NUMBER GO AHEAD. >> EXPAND UPON THAT MORE DOING 2 DIFFERENT NUMBERS THEY MATTER. BECAUSE IT MAKES IT LOOK BAD? >> I THINK IT'S JUST COMPARING CAREER FIRE DEPARTMENT AND I DON'T KNOW ENOUGH ABOUT THE WAY PEOPLE MOVING THROUGH FIRE DEPARTMENTS AND THINGS AND EXPANSION THE FIRE DEPARTMENT [00:35:03] VERSUS THE NOT VERSUS EXPANSION OF THE COUNTY THE NUMBER STARTED TO INFLUENCE EACH OTHER. YOU CAN LOOK AT IT BUT IT'S UP TO YOU I DON'T CARE. >> IT WOULD NOT BE ACCURATE? >> WE NEED TO DEFINE HOW WE WILL DO IT SO WHAT WE ARE PROVIDING IS CONSISTENT . I DON'T THINK OVER THE LAST 2 TO 3 YEARS, EVERYBODY TOUCHES THE NUMBER A LITTLE DIFFERENTLY BECAUSE WE NEVER ESTABLISHED A CALCULATION FOR HOW THE BOARD WANTS TO SEE THE NUMBER. >> FOR ME IT'S BLACK-AND-WHITE. I WANT TO KNOW DO WE HAVE A PROBLEM AND AT WHAT POINT ARE WE LOSING EMPLOYEES? IS IT AT 90 DAYS OR ONE YEAR OR 2 TO 3 YEARS AND I GET IT IN THIS WORLD THE GEN Z THE YOUNGER CROWD , YOUNGER THAN YOU THAT THEY ARE -- IS IT GEN Z, THE ONE WE GET IT THE ONCE TODAY STARTING THEIR CAREERS DO NOT SEEM TO HAVE LONGEVITY. I GET IT, HIRING FOR THE NON-SPECIFIC JOB , THEY WANT TO KNOW HOW MUCH TIME LEFT DO I HAVE AND CAN WORK FROM HOME? THEY DON'T CARE ABOUT THE BENEFITS OR HOW MUCH PAY AND THAT WAS ONE EXAMPLE, BUT I GET ALL OF THAT, BUT FOR ME I WANT TO KNOW IF YOU HAVE A PROBLEM IN THE DEPARTMENT OF A FIRE DEPARTMENT OR THE PUBLIC WORKS AND NOT SINGLING ANYBODY OUT THAT'S WHAT POPS IN MY HEAD ORNAMENTAL SERVICES LIKE ANIMAL SERVICES. I WANT TO KNOW IF WE HAVE A PROBLEM BECAUSE I THINK THAT CAN LEAD TO THE COUNTY MANAGER MAKING A DECISION , THAT CAN IMPACT LEADERSHIP, IT CAN BE WHERE WE ARE RECRUITING. >> I THINK YOU HIT EXACTLY WHAT I'M TRYING TO ESTABLISH. IN MY MIND YOU LISTED 3 MEASURABLE'S. 90 DAY RETENTION RATE, ONE YEAR AND 3 YEAR RETENTION RATE. THAT'S WHAT I'M TRYING TO GET TO. IF WE WANT TO LEAVE THIS HERE I'M ALL ABOUT LEAVING IT IN HERE WE JUST WANT TO KNOW WHAT YOU GUYS WANT TO SEE AS A BOARD WHAT IS IMPORTANT? IS IT SEEING 90 DAY RETENTION RATE OR 6 MONTHS FOR APPROPRIATION? IS IT IMPORTANT TO SEE ONE YEAR AND THAT'S THE PART I DON'T THINK WE ARE CLEARLY ARTICULATING WITH THOSE TIMELINES YOU WOULD LIKE TO SEE SO YOU KNOW WHETHER WE ARE PERFORMING OR NOT. >> ALSO WOULD LIKE IT TO BE BROKEN DOWN BY DEPARTMENTS. I LIKE HAVING IT BROKEN DOWN. >> WHAT'S IMPORTANT TO ME , WHAT'S IMPORTANT TO ME IS WHAT'S IMPORTANT TO YOU AND IF WE HAVE THE ROTATION IN THE FIRE DEPARTMENT THAT'S NOT A BIG DEAL OR WE HAVE ROTATION LOWER LEVEL ENTRY-LEVEL EMPLOYEES AND THEN THE MORE SENIOR. I PROBABLY WOULD HAVE AN OPINION IF WE TRY TO TREND BUT FOR ME IT IS MORE OF MEASURING SOMETHING THAT IS MEANINGFUL >> THAT'S WHY THIS IS IMPORTANT, IN THE ORIGINAL STRATEGIC PLAN 90% RETENTION RATE SO I WILL TELL YOU IN CERTAIN DEPARTMENTS WE HAVE LABOR OR LABOR IS TEND FOR CYCLING IN AND OUT WE HAVE EMPLOYEES THAT BECOME SEASONAL. SOMEBODY HAS TIME DURING THE SUMMER SO THEY WANT A PART-TIME JOB AND THEN THEY LEAVE US LIKE THE LIBRARY TRANSITION WE DID MARY AND I WERE TALKING ABOUT THAT YESTERDAY, WE HEAVY INFLUX OF PART-TIME PEOPLE. HOW LONG DO WE KEEP THEM? SO I THINK THERE'S VARIABLES. I DON'T WANT TO MEASURABLE THERE THAT DOES NOT MEAN SOMETHING TO YOU AS A BOARD OR THE COUNTY MANAGER. IF WE WANT TO MEASURE DIFFERENT LEVELS OR DIFFERENT INTERVALS , LET'S PUT IT IN AND MAKE THAT WHAT WE ARE MEASURING. >> I WAS GOING TO SAY BECAUSE WE'RE SUCH A LARGE DATA SET PUTTING THEM ALL TOGETHER IT DOES SKEW THE DATA , SO I GET YOU WANT TO KNOW BOTH OF THEM BUT SINCE WE ARE JUST PUBLIC SAFETY ITSELF ALMOST EQUALS THE WHOLE REST OF BCC. >> I LIKE 6 MONTHS AND ONE YEAR AND TO BREAK IT DOWN BY DEPARTMENTS. DO IT RIGHT THERE. >> WITH THE GOAL OF? >> 90% IS A GOOD GOAL. >> MDM. CHAIR, IF I MAY, DIFFERENT ORGANIZATIONS OR INDUSTRIES HAVE A BENCHMARK BY THE WAY. SO YOU CAN IMAGINE THE TURNOVER IN THE AUTOMOTIVE INDUSTRY IS VERY HIGH BECAUSE IT IS SALES ORIENTED AND YOU WANT [00:40:03] TO KEEP SALESMAN ON. LET'S LOOK AT THAT TO SEE A BENCHMARK FOR THESE DEPARTMENTS GOVERNMENTWIDE AND WE WILL TAKE A LOOK AT IT. EACH AREA OF EXPERTISE WOULD BE DIFFERENT ESPECIALLY A VERY HIGHLY DANGEROUS JOB. THAT'S WHERE YOU GET INTO THINGS LIKE THAT. AND THEN A SALES JOB , LIKE I MENTIONED , HARD TO KEEP SALES. NO WE ARE NOT AS SELLING ANYTHING BUT THE LIBRARIES ARE GOING TO BE DIFFERENT FROM PUBLIC WORKS. IT'S JUST THE NATURE OF THE JOB SO WE WILL COME BACK WITH THAT IF THAT'S OKAY. IF 90 IS THE NUMBER ACROSS THE BOARD AND IT IS TYPICALLY, THAT'S THE LEVEL YOU WOULD LIKE , BUT WE WILL GIVE YOU SOME ASTERISK AND NUANCE IF WE FIND SOMETHING DIFFERENT. >> MDM. CHAIR I THINK WHAT AFFECTS THE ON THE COUNTY MANAGER AND KIND OF CROSSES OVER INTO OUR REALM OF THINGS IS LOOKING AT TURNOVER FOR THE DEPARTMENT HEADS , THAT'S HIGHLY CRITICAL NOT JUST FOR THE EFFICIENCY OF THE COUNTY MANAGER, BUT ALSO FOR HOW THAT AFFECTS THE COMMUNITY. IF YOU ARE SEEING DEPARTMENT HEADS VACATE A POSITION , THAT'S ALARMING AND WE ARE NOT TRACKING THAT EITHER. SO I AM CURIOUS AS TO WHAT THAT LOOKS LIKE HERE IN CLAY. >> WE CAN CERTAINLY ADD THAT AS A NUMBER ON THE STRATEGIC PLAN OR KPI SIDE AND FIGURE OUT THE RIGHT PLACE FOR IT. >> ANY OTHER COMMENTS? >> MOVING ON GG 4. UPDATING THE VERBIAGE TO BE MORE CONCISE ON WHAT WE WERE TRACKING, THIS IS A GRAY AREA. BEFORE IT WAS 10 MEETINGS WITH THE PARTNER ORGANIZATION WITH ELECTED BODIES, DEVELOPMENT PARTNERS , SO KIND OF MAKING IT MORE CLEAR WHAT WE ARE TRACKING. UPDATING THE BOLD GOAL FROM $100 MILLION TO 150 MILLION IN GRANT REVENUE. >> I THINK IT OUGHT TO BE 250. >> WE CAN SET THE GOAL WHATEVER YOU WOULD LIKE. >> OKAY. >> WE CAN TRY. >> KIND OF THREW THAT , ONE THING I DO WANT TO ADD AND HOPEFULLY I CAN GET CONSENSUS ON THIS IN THE STRATEGIC PLAN. WE HAVE SEEN RECENT SUCCESS IN PUBLIC PRIVATE PARTNERSHIPS AND I WOULD LIKE TO QUANTIFY THAT IN THE STRATEGIC PLAN. WHETHER THAT'S $250,000 ANNUALLY OF PUBLIC-PRIVATE DOLLARS , YOU KNOW THERE HAS TO BE STAFF DISCUSSION MIKE WITH THE ANIMAL SHELTER, THE MILLION DOLLAR CONTRIBUTION , THAT'S TECHNICALLY A PARTNERSHIP THAT SKEWS IT A LITTLE BIT. TAKE THAT OUT OF THE MIX AND WE ARE MORE THAN THE 200 RANGE OR SOMEWHERE IN THERE. >> GOING FORWARD LIKE PARKS AND REC. >> THAT IS ONE EXAMPLE BUT THAT DOES NOT HAVE TO BE THE ONLY WAY TO ACCEPT MONEY. >> WE CAN DEFINITELY TRACK IT. YOU WANT TO ADD ANYTHING TO THAT? >> I GUESS THE QUESTION TO GIVE YOU DIRECTION WOULD BE WHAT IS THE CURRENT INTAKE FINANCIALLY AND THAT WOULD GIVE OPPORTUNITY TO PUT A NUMBER ON IT. >> IN THE LAST FISCAL YEAR HALF 1 MILLION IF YOU REMOVE THE AGREEMENT. >> MAYBE 750, 1 MILLION, SOMETHING LIKE THAT, IT GIVES STAFF MORE DIRECTION TO LOOK AT THE OTHER POT TO HAVE FURTHER CONVERSATION WITH THE COMMUNITY. >> I THINK THAT IS VERY DOABLE . >> MOVING ON TO INFRASTRUCTURE. CHANGE THE GOAL FOR PUBLIC TRANSPORTATION INSTEAD OF 20%, TO 30% WE ARE AT 20% NOW SO WE FEEL 30% IS DOABLE KEEPING ON THE CURRENT CYCLE. WE HAVE UPDATED THE VERBIAGE TO BE 100 LANE MILES BECAUSE THERE WAS CONFUSION WEATHER TRACKING 2 LANES GETTING RESURFACED VERSUS 4 LANES DOESN'T COUNT AS 1 MILE OR 2 OR 4 MILES SO WE MADE IT LANE MILES ALL CONSISTENT SO THERE'S NO AMBIGUITY IN CHECKING THE NUMBER. WORK ON IMPROVING PREVIOUSLY IT SAID [00:45:01] MAINTAINING 10,000 FEET OF PIPES MAKING THEN IMPROVE AS POINTED OUT THEY MAINTAIN STUFF EVERY DAY SO MAINTAIN SHOULD NOT BE IMMEASURABLE IT SHOULD BE IMPROVING THE WATER SYSTEM WHICH IS NOT MAINTAINING WHICH IS DAILY STUFF. >> QUESTION ON THAT. NOT TRYING TO POKE YOU COME I APPRECIATE ALL YOU DO, YOU WORK REALLY HARD BUT WHEN I THINK ABOUT THE STORM WATER STUDY THAT WE HAD, WE HAVE 30 MILLION IN IDENTIFIED PROJECTS TO IMPROVE STORM WATER THEN WE HAVE $5 MILLION A YEAR OF STORM WATER WE NEED TO MAINTAIN WE ARE CURRENTLY FUNDING 1.5 OR 2.5 MILLION. SO IF YOU LEAVE THE MEETING IN THAT HELPS FROM A BUDGET PERSPECTIVE TO KNOW THIS CATEGORY OF MAINTENANCE IS NEEDED WITH CATEGORY IMPROVEMENT , I DON'T WANT YOUR BUDGET AND I DON'T WANT IT TO GET MUDDIED IN THAT. AND I DON'T WANT IT TO GET LOST DOES THAT MAKE SENSE TO YOU AT ALL? >> I CAN UNDERSTAND RIGHT NOW FOR THE BUDGET WE HAVE IT IS REALLY IMPROVING AND WE LOOK AT THAT AND I KNOW THE STORM WATER STUDY THEY WERE TALKING ABOUT THAT'S WHAT WE NEED TO MAINTAIN BUT WE HAVE. WE ARE DOING THE BEST WE CAN WITH THE STUFF WE HAVE. SEPARATING INTO 2 CATEGORIES, WE CAN DO THAT BUT REALISTICALLY IT'S ALL THE SAME THING AND THIS IS JUST CAPTURING IN THE CURRENT CONSTRUCT WITHOUT HAVING A STORM WATER STUDY NOT ASSOCIATED DIRECTLY TO THOSE IMPROVEMENTS THIS IS THE ONLY WAY TO CAPTURE THE DIFFERENCE BETWEEN MAINTAINING AND IMPROVING. >> CAN ASK A FOLLOW-UP? I WANT TO CAPTURE BOTH BECAUSE IN MY MIND, IMPROVEMENT IS, IF YOU'RE GOING TO CHANGE A STORM WATER SYSTEM OR ADD NEW WE HAVE NOT HAD IT BEFORE, TO ME , MAINTAINING SOME OF THE OUTDATED SYSTEM TO HAVE. SO IMPROVEMENT TO ME MEANS NEW OR BETTER. BUT THEN WE HAVE THE , KEEP THEM MAINTAINED SO WE DON'T HAVE A CATASTROPHIC FAILURE ON ONE BUT THEN ON 2 IS MAYBE THINGS BUILD 20 YEARS AGO ARE NOT FEASIBLE. SO, THE CONCRETE DRAINAGE DITCH THAT WAS POURED 20 YEARS AGO IN THE COUNTY WAS IN A DIFFERENT POSITION , POURING NEW CONCRETE TO MAINTAIN WHAT WAS THERE IS NOT ECONOMICALLY FEASIBLE SO YOU HAVE TO COME UP WITH SOME DIFFERENT SYSTEM. SO IS THAT IMPROVEMENT OR MAINTENANCE OR WHICH ONE? >> GOING WITH YOUR POINT, THOSE WOULD BE IMPROVEMENTS. THE STORM WATER STUDY FROM RECENTLY WHERE THEY HAD THE CIP EVERYTHING IN THE CIP IS SOMETHING THEY IDENTIFIED THAT WAS DESIGNED AND HAS EXCEEDED CAPABILITY OF DESIGN SO LOOKING IN THOSE TERMS, THOSE WOULD BE IMPROVEMENTS , NEEDED IMPROVEMENTS, EVERYTHING ELSE WOULD BE MAINTENANCE. MOST OF THE STUFF WE ARE DOING IN PARTICULAR WE BREAK APART ENGINEERING IS REDESIGNS AND NEW STUFF, PUBLIC WORKS DOES REPLACEMENTS AND THOSE KINDS OF THINGS SO A LOT OF TIMES WHEN WE ARE DOING ALIGNING WAY PLACE IN KIND IT IS SO THE IMPROVEMENT WOULD BE ALL THE THINGS IDENTIFIED THAT NEED TO BE NEW. REDESIGNED, LARGER OR HAVE MORE CAPACITY. >> SO WE ARE MEASURING WHAT YOU DO, BUT THE GOAL , KPI IS ONLY IMPROVEMENT, THERE COULD BE CHOICES MADE THAT MAY NOT BE THE BEST TO MAKE. NOT SAYING YOU WOULD DO THIS BUT IT COULD BE, SOMEONE ELSE MIGHT DO WHAT IS DONE THAT'S GOING TO BE MEASURED VERSUS WHAT ALL IS FOR THE BETTERMENT OF THE SYSTEM. >> BEING ON THIS SIDE WITHOUT HAVING THE STORMWATER FEE IN PLACE OR HAVING THOSE THINGS DONE WE BASICALLY DIVIDE THE 2 TO IMPROVE AND THOSE ARE REPLACED IN KIND AND ALIGNING AND EVERYTHING ELSE IS MAINTENANCE. THAT'S HOW WE HAVE BEEN DOING IT, THAT'S THE NUMBERS WE ARE REPRESENTING AND THAT'S WHAT WE HAVE BEEN REVIEWING. SO I UNDERSTAND WHERE YOU ARE COMING FROM. I THINK POST WHERE IF THAT'S THE PLEASURE OF THE BOARD AND THEY DECIDE TO GO, ALL THE IMPROVEMENTS AND THE NEW STRUCTURES AND THE NEW CAPABILITIES WOULD COME IN TO THE CIP OR WHOEVER THEY WOULD DO [00:50:04] THAT TYPE OF THING EVERY THING ELSE WOULD BE 100% MAINTENANCE. NO IMPROVEMENT JUST MAINTENANCE. RIGHT NOW WE LOOK AT THE 2, IT IS IMPROVEMENTS AND REALISTICALLY IT'S MOST THE THINGS THAT OUR ORGANIZATION CANNOT DO THAT'S THE THINGS WE CONTRACT OUT PRIMARILY. AND MAINTENANCE IS EVERYTHING WE CAN DO. >> IF WE CHANGE THE GOAL TO THIS BUT WE DON'T ADOPT THE STORMWATER FEE OR FIGURE OUT FUNDING FOR YOU , YOU CANNOT ACHIEVE YOUR GOAL. >> NOT IN THE CURRENT CONSTRUCT. >> I DON'T WANT TO SET YOU UP FOR FAILURE. I CANNOT PREDICT THE FUTURE I DON'T KNOW HOW THE VOTES WILL GO TO THE FUNDING FOR WHAT THE LEGISLATURE IS GOING TO DO. I DON'T WANT TO TAKE WORDING OUT THAT WILL SET YOU UP FOR FAILURE I THINK YOUR DEPARTMENT IS PHENOMENAL WITH THE RESOURCES WE GIVE YOU. PROBABLY BETTER THAN WE DESERVE. I JUST DON'T WANT TO SET YOU UP FOR FAILURE. >> I UNDERSTAND, THAT NUMBER I REQUESTED TO MAINTAIN ITS EASILY MISCONSTRUED LIKE 10,000 WE HAVE ALMOST 1100 MILES OF PIPES AND CULVERTS AND EVERYTHING. >> THROUGH THE CHAIR IF I MAY. AS WE TALK STRATEGIC PLAN VERSUS OTHER ADDITIONAL KPIS ONE OF THE THINGS THAT ERIC SAID HE'S GOING TO TRACK IN THE KPI IS STORMWATER RATE, SOME OF THE STUFF YOU TALK ABOUT ME BE CAPTURED SOMEWHERE ELSE FOR YOUR REVIEW JUST NOT A STRATEGIC PLAN GOAL SO I THINK THE 2 ARE GOING TO GO HAND-IN-HAND. AGAIN AS WE GO THROUGH THIS EXERCISE IF THERE'S THINGS THAT ARE ADDITIONAL KPIS THE 2 ARE FLUID WE CAN MOVE BACK AND FORTH. I DON'T THINK STAFF, WHERE YOU WANT US TO MOVE THAT'S WHAT THE CONVERSATION IS ABOUT. >> WHAT HAPPENED TO ITEM 3? >> WE DID NOT MAKE CHANGES SO IT'S STILL THERE. FOCUSING JUST ON CHANGES. >> MY QUESTION IS A DIFFICULT QUESTION . WE ASKED THE COUNTY ATTORNEY TO LOOK INTO BICYCLES OR MOTORCYCLES, WHATEVER YOU CALL THEM AND WE ALSO HAVE TO HAVE THE INFRASTRUCTURE , DON'T LEAVE ERIC. WE ALSO NEED THE RESEARCHER BECAUSE SOME OF THESE MODELS AND DESIGNATIONS ARE RELEGATED TO THE SIDEWALK. THAT'S THE SAME CONVEYANCE THAT A BABY STROLLER IS GOING TO BE ON, NEXT THING YOU KNOW, YOU HAVE A MOTORIZED VEHICLE ON THE SITE SO I DON'T KNOW WHAT WE SHOULD DO ABOUT THAT EXACTLY BUT IT IS COMING. YOU KNOW THERE'S UNDER 16, OVER 16 WITH HELMETS, WITHOUT, WITH LICENSE WITHOUT. OVER 28 MILES PER HOUR, UNDER 28 MILES PER HOUR. WITHOUT LOOKING AT IT WE ARE BLIND TO THE FUTURE. I DON'T KNOW MAYBE THE COUNTY ATTORNEY HAS THE ULTIMATE SOLUTION. NOT ONLY DO WE LOOK AT REGULATION, BUT WE HAVE TO LOOK AT INFRASTRUCTURE FOR THE NEW CONVEYANCE OF PUBLIC NOT PUBLIC BUT PRIVATE TRANSPORTATION. IT IS COMING. I DON'T KNOW WHERE WE PUT THAT. >> I WOULD DIFFER FOR THE MEASURABLE'S , THAT FALLS UNDER THE BIKE , PEDESTRIAN, OTHER MODES OF TRANSPORTATION. DON'T MEAN TO PUT HER ON THE SPOT. >> FROM A PLANNING PERSPECTIVE THE POSITION FALLS UNDER PLANNING AS FAR AS WHAT WE ARE DOING. >> WE ARE IN THE MIDDLE OF SAFE STREETS FOR ALL AND RECOMMENDATIONS ARE GOING TO INCLUDE COMPLETE STREETS POLICY , THAT WE ADOPT THAT WHICH INCLUDES , AS WE RESERVICE A ROAD TO CONVERT TO A ROAD WITH A BIKE LANE AND THINGS LIKE THAT SO THAT IS SOMETHING WE WORK WITH RICHARD. >> SO THE MEASURABLE COULD BE AFTER SAFE STREETS FOR ALL IS DONE WHEN A VEHICLE OF ADDING X NUMBERS OF MILES ON BIKE LANES OVER THE NEXT 3 YEARS. >> WE CAN ALSO DO PUBLIC EDUCATION OUTREACH, BICYCLE TRAINING. >> TRY TO BE BRIEF BECAUSE WE [00:55:04] HAVE A CALL ON US 17 AND 11:00 WE WILL STEP OUT TO FIGURE OUT WHAT HAPPENED YESTERDY AND GOING FORWARD. ONE THING I AM THINKING IS MAYBE GET MINIMUM WIDTH ON THE SIDEWALK OR A NEW TRAIL, THE SUN TRAIL WHICH IS THE STATEWIDE MOTORIZED VEHICLE TRAIL, 12 FEET WIDE ASPHALT OR CONCRETE , ALL WEATHER SURFACE. I THINK THE STEP WE NEED TO TAKE FROM ENGINEERING AND TRANSPORTATION SAFETY STANDPOINT IS SOME STRIPING AND PAVEMENT MARKING TO DISTINGUISH MAYBE THE RIGHT SIDE IS PEDESTRIAN 4 FEET WIDE OR 8 FEET FOR THE MOTORIZED VEHICLE OR THE NON-MOTORIZED, THE ELECTROIC BIKES AND SUCH. I THINK THERE'S WORK TO BE DONE ON THE ENGINEERING SIDE AT A NATIONAL LEVEL AND STATEWIDE, WE CAN START DOING THAT IN THE COUNTY, BUT THE 1ST THING IS GETTING THEM WIDE ENOUGH I ALWAYS THOUGHT SUN TRAIL WAS A ODD ACRONYM FOR GOLF CARTS SO THAT'S WHAT WILL END UP HAPPENING. SO RIDING OVER THE BRIDGE GOING TO CHRIS IT BEACH IN A GOLF COURT FOR 5 HOURS I MIGHT NOT WANT TO DO IT. >> MY ONLY POINT IS THAT IT IS COMING. WHATEVER HAPPENS HAPPENS. >> WE WILL LOOK AT SAFETY MARKINGS IF YOU NOTICE ON THE NEW TRAIL WE HAVE THE SMALL STOP SIGNS LIKE 12 INCH STOP SIGN WITH SOME ON THE BLACK CREEK TRAIL COMING SOUTH ON 17 MAY BE MORE SIGNALING AND MARKINGS THAT WE CAN DO AT A LOCAL LEVEL. >> WE CAN WORK AND TRY TO FIND A MEASURABLE AND ADD THAT. >> OKAY THANK YOU. >> MOVING ON. SO, WE ADDED IN 6 TO REFLECT THE CAPITAL PROJECT DEPARTMENT, IT WILL SUCCESSFULLY DELIVER QUALITY PROJECTS AHEAD OF SCHEDULE AND UNDER BUDGET WITH THE GOAL TO DESIGN PERMIT AND CONSTRUCT 6 FIRE STATIONS SUCCESSFULLY EXECUTE $65 MILLION IN WORK FOR PUBLIC SAFETY BONDS SO THAT WE WILL MONITOR AND MEASURE GOING FORWARD. AND THEN THE BOLD GOAL , THE 5% DEFICIENT ROADS DID NOT SEEM TO BE A GOOD MEASURABLE AFTER TALKING WITH STAFF SO THEY CAME UP WITH A NEW ONE IMPROVE 100% OF ALL PAVED COUNTY ROAD SEGMENTS BELOW THE FAIR AND REDUCE UNIMPROVED COUNTY DIRT LANE BY 50% WITHIN 5 YEARS SO THAT'S THE NEW GOAL STAFF CAME UP WITH. >> TROY, READ THROUGH THAT AND WE NEED TO IMPROVE. >> WE WILL WORK ON IT. >> I WILL KICK THAT TO THE PEOPLE WHO KNOW HOW , HEATHER IS THE ONE HELPING ME GET MY VERBIAGE RIGHT SO I WILL GIVE THAT TO HER. >> LAURA CAN HELP. >> IT HAS BEEN A TEAM EFFORT TO GET THE REVISIONS. WE SPENT A LOT OF TIME PUTTING TOGETHER THE DATA POINT. GOING BACK TO THE SPREADSHEET, WE HAVE A GREEN SHEET, THIS IS THE REFLECTION OF WHAT WE WILL GIVE YOU GUYS IN THE FUTURE. IF THIS IS APPROVED. BEFORE WE GAVE HER THE BOOK OF 20 OR 30 PAGES TO READ AND A BUNCH OF TEXT, WE WOULD LIKE TO MOVE TO THIS 4 QUARTERLY MORE OF A SPREADSHEET. WE FIGURE IT WOULD BE EASIER FOR YOU TO COMPARE MONTH OVER MONTH, YEAR-OVER-YEAR, LOOK ACROSS THE DATA. YES THE DATA HAS NOT BEEN POPULATED BECAUSE WE'RE WAITING AFTER YOU GIVE US DIRECTION TO MOVE FORWARD WE WILL ADD NEW ITEMS TO THIS LIST. THIS FORMAT DO YOU THINK THE GREEN PAGE WILL WORK BETTER FOR YOU GUYS TO GET THE DATA ON A QUARTERLY BASIS , [2.  Discussion on Key Performance Indicators] DO YOU LIKE THE FORMAT? >> YES. >> THAT'S WHAT WE WILL MOVE FORWARD WITH. MOVING INTO KEY PERFORMANCE INDICATORS, THESE ARE THE THINGS DEPARTMENTS CAME UP WITH AS WAYS TO NOT NECESSARILY PLAN BUT TRACK OF THE MEASURABLE'S THEY ARE ALREADY TRACKING. INTERNALLY IN THE DEPARTMENT SO THAT'S WHAT THE BLUE SHEET WILL BE. ALL THE OTHER MEASURABLE IS NOT TIED TO THE STRATEGIC PLAN , OTHER KEY PERFORMANCE INDICATORS AND I WILL GO THROUGH RELATIVELY QUICKLY. IF THERE ARE SOME YOU WANT TO STOP ON DEPARTMENTS ARE HERE AND THEY CAN ADD TO IT. YOUR MICROPHONE. >> QUESTION FOR YOU, NOT TO BECAUSE I WAS NOT REALLY LISTENING BECAUSE I WAS READING YOUR CHART SORRY ABOUT THAT. MY [01:00:02] QUESTION IS, IN GLANCING AT THIS IT POPPED OUT, THE BOLD GOAL FOR THE RATING , IT SAYS ON HERE , A GOAL OF DECEMBER 28. I THOUGHT THAT WAS A 26 GOAL AND THAT IS IMPORTANT FOR OUR HOMEOWNERS INSURANCE RATES SO THAT'S WHY I AM ASKING. NOT THAT I'M TRYING TO PUSH YOU. >> ALL THE GOALS ARE REFLECTED BY 28 DOES NOT MEAN THERE IS NOT INTERNAL GOALS TO GET IT DONE SOONER THAT'S JUST WHEN THE STRATEGIC PLAN AND IT. >> THIS ONE HAS OUTSIDE RESOURCES THAT WE ARE SUBJECT TO, TO GET THE EVALUATION DONE BUT THAT IS A MULTI-YEAR PROJECT TO BE ABLE TO GET TO THAT. >> I THOUGHT IT ALREADY STARTED. >> IT HAS STARTED BUT IT TAKES QUITE A BIT OF TIME TO GET THOSE PARAMETERS IN PLACE, PART OF THAT HAS BEEN THE MANPOWER COMING IN, CERTAIN EQUIPMENT , WE HAVE A CONSULTANT THAT IS INTO IDENTIFY THE SYSTEM AND IDENTIFY WHAT ARE THE RESOURCES ENGINEERS CAN STAND UP TO SAY WE HAVE TO USE THOSE SO IT IS A LARGE PROJECT, I DON'T KNOW HOW WE BRING IT DOWN TO SOMETHING THAT'S MORE MEANINGFUL WHERE YOU CAN SEE WHAT'S HAPPENING BECAUSE THINGS HAVE BEEN SITTING AT 4, FOR QUITE SOME TIME. >> I THOUGHT THAT AND MAYBE I MISHEARD, I THOUGHT IN PREVIOUS MEETINGS IT WAS SET WHEN WE TALKED ABOUT IT , IT WOULD BE COMPLETED IN 26. >> WE BELIEVE IF WE WERE EVALUATED TODAY WE COULD MOVE TO THE 3, WE WERE VERY CLOSE TO THAT THE LAST TIME WE WERE EVALUATED. THEY TEND TO FOCUS ON DIFFERENT AREAS SO WE ARE WORKING WITH A CONSULTANT FOR A BOLD GOAL OF GETTING ISO LEVEL 3 FOR THE ENTIRE COUNTY. NOT JUST AREAS WITHIN 1000 FEET. >> I KNEW THAT I GUESS WHAT IS IMPORTANT TO ME , ONE BECAUSE IT AFFECTS EVERY HOMEOWNER IN THE COUNTY AND INSURANCE RATES, BUT 2 LOOKING AT IT I DO NOT HEAR FROM YOU WHAT WE CAN DO TO HELP YOU ACHIEVE THIS FASTER. WHEN WE WERE IN TALLAHASSEE WE TALKED ABOUT INSURANCE RATES BEING KEY TO HELP AFFORDABILITY . >> YOU'RE DOING THAT PUTTING FIRE STATIONS ON, PUTTING FIRE TRUCKS ON, BY BUILDING THE FACILITY, BY THE AMOUNT OF FIREFIGHTERS WE HAVE BEEN PUTTING ON. ALL OF THAT GOES INTO THAT. US REALIGNING TRAINING TO GET THE BIGGEST BANG FOR THE BUCK OUT OF WHAT ISO MEASURES. YOU ARE DOING IT BY FUNDING IN PLACE, BUT IT'S NOT JUST ONE AREA. I WISH I COULD GIVE YOU A BETTER ANSWER AND EVEN WHEN WE GET THIS DONE WE ARE OVERDUE FOR AN EVALUATION SO WE WOULD EXPECT ONE TO COME ALONG BUT WE WILL CONTINUE WORKING TO GET THERE. >> IN MY PRIVATE LIFE I DO ISO 1345 CERTIFICATIONS SO WE SCHEDULE , YOU CAN SCHEDULE ON YOUR OWN, WE DON'T SCHEDULE FOR THE COUNTY, THEY JUST SHOW UP. >> TYPICALLY THEY PUT US ON A ROTATIONAL BASIS. IF WE HAVE MAJOR CHANGES WE CAN GIVE CHANGES AS WE GO AND THEY CAN INCORPORATE. MOST OF US HAVE TO DO SOURCES WE HAVE THE NEW HYDRANTS THAT COME INTO THE COUNTY. >> OKAY THANK YOU. >> WHO IS THEY? >> ISO, THEY ARE THE MEASURING AGENCY FOR THE FIRE DEPARTMENTS. >> NOT A STATE AGENCY? >> THEY ARE VERY INDEPENDENT AND WORK FOR THE INSURANCE COMPANIES. REGARDLESS OF WHAT LIKELY INSURANCE COMPANIES MAY TELL YOU ARE NOT THEY ALL USE THE DATA SOME WILL SAY WE DON'T USE ISO BUT THEY UTILIZE THE DATA. >> NEXT SESSION WILL BE ABOUT KEY PERFORMANCE INDICATORS OUTSIDE THE STRATEGIC PLAN, THAT'S THE BLUE SHEET IN THE POWERPOINT. GOING THROUGH A HIGH LEVEL FEEL FREE TO STOP ME AND DEPARTMENTS ARE HERE TO ANSWER WHY THEY CHOSE THESE AS THINGS THEY CAN MEASURE STARTING WITH PUBLIC WORKS, ROAD REPAIR RESPONSE TIME, POTHOLE REPAIR, SIDEWALK RATE, STORMWATER STRUCTURE MAINTENANCE COMPLETION, NUMBER OF STORMWATER INSPECTIONS, SERVICE REQUESTS RECEIVED AND SERVICE REQUEST COMPLETED. FOR FLEET VEHICLE UPTIME PERCENTAGE, DOWNTIME FOR VEHICLE, UNSCHEDULED MAINTENANCE REQUESTS, SERVICE COMPLETION [01:05:01] RATE AND FUEL USAGE. THESE ARE THINGS WE ARE TRACKING INTERNALLY. WE WILL REFLECT THEM AND PROVIDE A REPORT ON A QUARTERLY BASIS. ENVIRONMENTAL SERVICES , THE NUMBER OF REPORTED CONFIRMED BUSINESSES PER MONTH MOVING OVER TO THE STRATEGIC PLAN BASED ON THE EARLY CONVERSATION. TONS OF GARBAGE WASTE RECEIVED, TONS OF CONSTRUCTION WASTE AND AMOUNT OF LITTER COLLECTED THROUGH KEEP CLAY BEAUTIFUL, VOLUNTEERS . >> ONE THING I WOULD LIKE TO SEE FOR AND BY DENTAL SERVICES SOME KIND OF MEASURABLE PICKUP. WEATHER THAT IS TIME WHEN THE REQUEST WAS PUT IN COMPLETION . >> MAYBE 2 MEASURABLE'S, ONE HOW MANY BULK HICCUPS WE DID AND THEN ONE . >> PREFER TO SEE THE TIME , PUT ONE IN WHEN THEY PICK IT UP. >> DO WE TRACK THAT? >> I DON'T KNOW WHAT IS TRACKED OR NOT. >> THEY CALL FCC DIRECTLY. >> SO THE NORMAL PROCEDURE WHEN THE FCC IS NOTIFIED THEY WILL SCHEDULE FOR THE NEXT , NO LATER THAN THE NEXT WEEK. SO WITHIN A WEEK, OFTEN THEY DO SOONER BUT THE DEFAULT IS TO SCHEDULE THE NEXT TIME THE ROUTES ARE IN THE AREA OF THE CALL SO WHATEVER THE PICKUP DAY IS. SO THAT WOULD BE NO LONGER THAN ONE WEEK SOMETIMES THEY DO IT SOONER. >> CAN YOU GIVE US THE DATA? >> I DO GET THE NUMBER OF COLLECTIONS THAT THEY MAKE ON A DAILY BASIS. AND I WILL COMPILE THAT. JUST LIKE WE GET THE MISSING SO I DO HAVE ACCESS TO THAT AND THAT IS THE SYSTEM THEY USE, THE TRACK YOU SYSTEM. AS FAR AS TRACKING HOW MANY WERE DONE IN A WEEK I DON'T BELIEVE WE CAN GET THAT IN A REPORT FORMAT WITHOUT GOING INDIVIDUAL, I CAN TELL YOU ANY THAT ARE MISSED THAT GET CALLED IN THOSE ARE COUNTY MISSED SERVICES ALONG WITH THE GARBAGE INCLUDED IN THE GARBAGE. AS A MISSING SERVICE BUT I WILL CHECK WITH FCC AND SEE HOW MUCH DATA WE CAN GET AS FAR AS TIME BETWEEN BUT THAT IS SOMETHING WE HAVE BEEN TRACKING, NOT THE TIME, WE ARE TRACKING THE NUMBER OF COLLECTIONS. >> IS THEIR CONTRACTUAL OBLIGATION? FOR THE BULK PICKUP >> WITHIN ONE WEEK OF THE CALL. >> IN THE CONTRACT? >> YES OR. >> THE NUMBER OF BULK PICKUPS TO GET A MEASURE 10 PER WEEK OR 10 ONE MONTH 100 A MONTH SO THE MEASURES HELP YOU UNDERSTAND WHAT THE WORKLOAD IS. AND THEN WE GET THE DATA AND THE DAYS AND WE CAN ADD THAT. >> THAT I TRACK ALREADY. SO AS FAR AS MISSING I WILL SEE IF WE CAN PULL THOSE OUT INDIVIDUALLY. >> ONE MORE QUESTION. BULLET NUMBER 1 REPORTED NUMBER OF REPORTED CONFIRMED MISSING PER MONTH REPORTED AND CONFIRMED WERE JUST CONFIRMED? >> IT IS BOTH. IT IS CONFIRMED , OF THOSE CALLED IN AND THAT WERE CONFIRMED THAT'S THE NUMBER WE COUNT THAT'S WHAT GOES INTO THE SYSTEM. IT DOESN'T GO IN AS A MISSED PICK UP IN THE CASES WHERE WE HAVE CHECKED THE CAMERA SYSTEM AND THIS RESIDENT NOTIFIES HERE'S A PICTURE OF THE PLACE AT THIS TIME THOSE ARE NOT COUNTED UNDER THE METRIC. >> I GET THAT BECAUSE THAT IS VALUABLE TO US OR TO ME WHEN YOU TELL ME SOMEONE HAS COMPLAINED AND YOU COME BACK TO SAY IT WAS NOT CONFIRMED THAT IS AN INTERESTING CONVERSATION TO HAVE, THOSE HAVE SLOWED WAY DOWN BUT I WAS CURIOUS IS THERE A WAY AND IF YOU ARE FCC WATCHING OR YOU'RE IN THE ROOM THIS IS NOT [01:10:03] TO SAY THAT, BUT I KNOW IF THEY REPORT THROUGH CONNECT CLAY , YOU GET THE NOTIFICATION AND YOU GO THROUGH THEM TO VERIFY, IF THE CALL TO THE FCC NUMBER IS THERE A WAY THAT YOU DON'T GET TO ALWAYS SEE THE DATA, ARE THEY NECESSARILY REPORTING TO YOU ALL THAT'S REPORTED AND UNCONFIRMED OR SOMETHING. >> THEY ARE NOT REPORTING THE UNCONFIRMED. IF THEY CAN, SO WE ARE RELYING ON THEM LARGELY FOR THE CALLS GO TO THEM. IF THEY CAN'T AND ONE REASON , LOOKING NOW WE ARE GETTING THE MISSES DOWN IT SEEMS IT IS MISSING A LITTLE MORE THAN GARBAGE WHICH IS INTERESTING WHICH IS A SET OUT RATE THAT IS LAST AS YOU ASSUME IT IS 100% SET UP. PART OF THE REASON FOR THAT IS THEY CANNOT ALWAYS CONFIRM THE COLLECTION BECAUSE IF THEY DID NOT USE THE TEMPORARY TRIGGER THEY CAN LOOK AT VIDEO IN THE BACK. IT IS NOT AS EASY TO DOCUMENT. WHEREAS IF THE ARM REACHES YOU CAN SEE WHAT'S DONE SO THERE IS SOME DIFFERENCE THERE BUT BY DEFAULT IF IT CANNOT BE CONFIRMED AS COLLECTED EXPECTATION IS THAT IS CONSIDERED MISSING AND GOES BACK. >> DO THEY STILL REPORT THAT? >> THAN THAT GOES IN THE SYSTEM. >> THANK YOU. >> MDM. CHAIR IF I MAY ANOTHER ITEM IS WE TALKED A LOT ABOUT PHONE CALLS BUT THEY DO PUT THESE IN A SYSTEM THAT YOU HAVE ACCESS TO. WHAT WAS THE NAME OF IT? TRACK EASE. WE WANT TO MAKE SURE THEY'RE DOING THE JOB SO HOW DO WE KNOW THAT, IF IT IS A PHONE CALL TO US AND THEY SAY THEY REPORT FCC GOES IMMEDIATELY AND SAYS WHY IS IT PUT IN TRACK EASY , I DON'T KNOW IF THAT HAS HAPPENED BEFORE. >> SO, OUR STAFF, SO I AND JAMIE, SOLID WASTE INSPECTORS WE DO SPOT TEXT ON TRACK EASE EVERY DAY SO IF THERE IS A CALL WE KNOW SHOULD NOT HAVE COME IN WE ARE LOOKING FOR THAT THE NEXT DAY. NOT ONLY DO WE GET THE SUM OF THE TOTAL NUMBERS BY GARBAGE YARD TRASH, CART ISSUE OR WHATEVER , WE CAN OPEN UP THAT INDIVIDUAL COMPLAINT TO SEE WHAT WAS PUT IN THE SYSTEM. SO WE ARE CHECKING. I HAVE GREAT CONFIDENCE AT THIS POINT IN THE DATA AND ALSO FOR THE BULK PARTICULARLY, OUR INSPECTOR OCCASIONALLY I WILL DO ONE USUALLY IT IS THE INSPECTOR EVERY WEEK PUTTING IN THE BULK BECAUSE I HAVE SEEN IT OUT MORE THAN ONE. IT HAS BEEN A WEEK AND I DON'T THINK THEY CALLED IT IN SO GETTING IT SCHEDULED THAT'S WHAT HAPPENS WITH A LOT OF THE ONES THAT COME THROUGH SO MAKING SURE THAT'S PUBLIC WORKS, IF THEY TELL US AND IF IT IS , WE USE THE WORD LEGAL BUT IF IT IS QUALIFIED AS COLLECTION AND AT A HOME NOT A VACANT LOT THEN WE PUT IT IN AND HELP PICK UP WITHOUT WAITING ON THE HOMEOWNER TO CALL , THE ILLEGAL DUMPING IN FROM OF THE VACANT LOT THAT'S A DIFFERENT STORY. >> SLIGHT PIVOT. SO ALONG THE LINES OF THIS GOOD-FAITH INQUIRY WE ARE HAVING MAYBE THIS IS A OFF-LINE QUESTION OR NOT, BUT WHAT I GET MOST OFTEN IS INCONSISTENCY WITH BULK PICKUP BEING CONFIRMED. WHAT I NOTICE IS SOME FOLKS GET A CONFIRMATION EMAIL, WHEN THEY MAKE CONTACT WITH FCC SETTING THE DAY AND TIME WHEN THE RESIDENT CAN EXPECT THEM TO COME BY AND THEN OTHERS GO THROUGH THE SAME PROCESS WHO DO NOT GET THE CONFIRMATION AND IT IS MORE CONSISTENT THAT THOSE FOLKS DO NOT GET THEIR GARBAGE PICKED UP, HOW DO WE TRACK THAT? >> I WANT TO CHECK INTO THAT. MY BEST GUESS AT THIS POINT WITHOUT CHECKING IS THAT IF IT IS A BULK REQUEST THAT COMES TO YOUR EMAIL WITH TO THE PORTAL THAT THEY ARE ANSWERING IN A EMAIL AND IF IT [01:15:02] IS RECEIVED ON THE PHONE THEY TELL THEM THE COLLECTION DAY OVER THE PHONE. BECAUSE THEY PROBABLY DON'T EVEN COLLECT THE EMAIL ADDRESS AT THAT POINT, THAT WOULD BE WHAT IT WOULD SURMISE IS THE DIFFERENCE BUT I WILL HAVE TO GET WITH FCC TO CHECK. >> TO CLOSE THE GAP IF IT IS A PHONE CALL BECAUSE WE TELL THEM IF YOU WANT THE BULK PICKUP YOU CAN CALL IN, ALSO AND IF THERE IS A TREND THAT THE PHONE CALLS ARE WHERE WE SEE THE MISSED PICKUPS THEN MAYBE THE CONFIRMATION EMAIL WOULD BE BENEFICIAL TO EVERYBODY INVOLVED. >> I WILL , WE WILL TALK ABOUT THAT AT OUR MEETING. ANYTHING ELSE? >> MOVING TO VOLUNTEER DATA TRACKING NEW REGISTERED VOLUNTEERS PROGRAM EVENTS KEEP CLAY BEAUTIFUL AND VOLUNTEER HOURS AND I KNOW YOU POINTED OUT YOU WOULD SEE THE BREAKDOWN OF VOLUNTEER HOURS HOW MANY ARE AT ANIMAL SERVICES AND AT THE LIBRARIES IS THAT WHAT YOU ASKED FOR? >> ANYTHING ELSE THE BOARD WOULD LIKE TO SEE? FOR VOLUNTEERS? COMMUNITY TRANSPORTATION NUMBER OF WRITERS AND NON-TD WRITERS MOVING TO CODE ENFORCEMENT CASES CREATED AND CLOSED AND SEARCHES, CASES REMAINING OPEN FOR THE BUILDING DEPARTMENT CHANGE OCCUPANCIES BUILDING PERMITS ISSUED, INSPECTIONS COMPLETED, VETERAN SERVICES NUMBER OF VETERAN APPOINTMENTS ATTENDED AND NUMBER OF PEOPLE REACHED AT THOSE EVENTS FIRE RESCUE INCIDENT COUNT BREAKING THOSE DOWN TO HOW MANY WORK ITEMS PER CALLS AND FIRE CALLS WITH PARRA MEDICINE BREAKING DOWN VULNERABLE AND YES-MAN THROUGH THE CHAIR. >> THANK YOU. HE IS IN CHARGE NOW MY QUESTION IS BACK ON FIRE RESCUE I REMEMBER AND I DON'T REMEMBER THE DETAILS BUT I REMEMBER WHEN HE HAD GIVEN US CLOSE TO ONE YEAR AGO GIVING US DATA IT WAS VIABLE LIKE EMERGENCY CALLS AND ALL CALLS AND AND I KNOW RESPONSE TIME. THE OTHER THING YOU HAVE GIVEN US WAS VIABLE BUT I DON'T KNOW HOW HARD IT IS TO TRACK WHICH WAS BY DISTRICT BECAUSE LIKE COMMISSIONER RENNIINGER WAS VERY SKEWED BECAUSE HE HAD SO MANY SENIOR FACILITIES IN THE DISTRICT BUT ANYWAY I WAS CURIOUS ABOUT THIS SAYS ADDITIONAL KPI SO WILL THIS BE ON THE CHART? >> ON THE CHART YOU HAVE A RESPONSE TIME. I WILL LET YOU BOTH ANSWER, BUT THERE'S A ROBUST DATA SENT PACKAGE PICKING OUT 2 OR 3 ITEMS I'M SURE HE WILL TELL YOU THE SAME THING BUT I WILL DEFER. >> WE GIVE OUT EVERYTHING THAT MONTH AND YEAR TO DATE, TO ANSWER THE QUESTION WE CAN EASILY PUT OUR DATA PROGRAM WE COULD DO IT BY DISTRICT. HOWEVER YOU WOULD WANT TO SEE IT'S FAIRLY EASY TO DO THAT. >> YOU GUYS ALSO HAVE THE ABILITY TO TRACK I'M SURE YOU DO THE CARDIAC CALLS THAT IT SAVES? >> THOSE WERE A LITTLE MORE DIFFICULT. WE USED TO HAVE A HEALTH DATA EXCHANGE WITH THE HOSPITALS WHERE WE COULD GET THE OUTCOMES THAT GOT BROKEN A LITTLE WHILE BACK WHEN WE CHANGED TO THE NEW SYSTEM NOW THE STATE HAS THE SAME SYSTEM AND WE'RE GETTING THAT ONLINE BUT IT WILL BE EASIER TO DO THAT AND WE CAN MEASURE AGAINST OTHER SYSTEMS WHERE WE ARE AT BECAUSE TALK ABOUT BENCHMARKS THE HOME MEDICAL SITE AS A TON OF IT AND ONE OF THE BEST PROGRAMS OUT THERE TO DO THAT TODAY AND IT WILL BE REPORTED TO THE STATE SO TO ANSWER QUESTIONS WE HAVE GOT, WE HAVE THESE THINGS GOING BACK TO THE COMMUNITY PARRA MEDICINE GOING TO TALK TO ONE OF THE COMMISSIONERS ABOUT FALLS AND ASSISTANCE IN LIFTING AND HOW WHEN WE SEE THE NUMBERS THEY ARE WHAT THEY ARE, THERE WITHIN OUR TOP NUMBER OF CALLS WITH ASSISTANCE AND LIFTING IN THE YEAR HOW PARRA MEDICINE GOES TO WORK FOR THOSE INDIVIDUALS SO THEY WERE FOR PROGRAMS TO GET THE NUMBERS DOWN BECAUSE IT GOES TO THE OVERALL ABILITY OF THAT [01:20:04] UNIT OR RESPONSE ON THE STREET TO DELIVER THE SERVICE IT HAS TO BE AVAILABLE TO DO THAT SO WE WATCH WHAT THOSE ARE, PRINTING SOME STUFF OUT WHEN YOU SAID THAT ABOUT THE UNIT RELIABILITY HOW OFTEN IS THAT UNIT AVAILABLE TO TAKE THE CALL OR ARE THEY ON OTHER CALLS? IT MEASURES ALL OF THAT FOR US. >> ONE LAST ONE. THIS STANDS FOR? >> TALKING ABOUT A HABIT, OPIOID OVERDOSES. >> WHEN YOU SEE THE NUMBER OF OD 2 A CLIENTS, THAT'S THOSE THAT HAVE STARTED? >> THEY HAVE STARTED THE PROGRAM WERE WORKING THE PROGRAM WE TRACK BY MONTH, FOR PEOPLE THAT ARE IN THE PROGRAM AND THE OTHERS AND SOMETIMES THEY COME BACK NOTABLE TIMES. HOW MANY CONTACTS WE MAKE WE ALSO TRACK, SO WE GAVE OUT OVER 10,000 NARCAN KITS IN THE COUNTY THIS YEAR AND CHECK TO SEE THOSE WE CAN FIGURE OUT WHERE THEY HAVE DONE REVERSAL IN THE FIELD SO THEY USE THE NARCAN SOMETIMES THEY DON'T CALL, SOMETIMES BECAUSE THEIR CODE THAT SAYS WE CAN REPLACE IT BUT WE WANT TO KNOW IT'S GETTING USED. WE SEE THAT REFLECTED IN THE OVERDOSE DATA THAT IT GOES DOWN THAT IS OUR MEASUREMENT TO SEE HOW IT IS WORKING. >> THAT IS ALSO TRACKING FALSE ALARMS ON THE FIRE ALARMS. >> YES MA'AM. EVERY MONTH WE GIVE A PRINT OUT TO THE FIRE PREVENTION SO THOSE THAT ARE ON THE BAD BOY LIST THAT GET TO THE TOP WE GO WORK WITH THEM TO FIND OUT WHAT'S GOING ON WITH THE ALARM SYSTEM. >> DO WE TRACK THOSE AS TRIPS WE ARE HAVING TO MAKE ? I KNOW SOMETIMES THE IMPERATIVES WE GET HOLISTICALLY ARE HOW MANY TRIPS FIRE STATIONS HAVE 2 BECAUSE THEY ARE FALSE ALARMS ARE THEY BUILT INTO THOSE NUMBERS? >> THEY ARE AND WE BREAK THEM OUT INTO MAJOR CATEGORIES SO YOU CAN HAVE CARDIAC, STROKE, TRAUMA, WILDLAND FIRES AND SAME WITH THE FIRE ALARMS AND THINGS OF THAT NATURE SO IF YOU ARE LOOKING AT SOMETHING THAT MAY ARTIFICIALLY MAKE THE DATA HIGHER, THEN PULL IT OUT TO SEE WHAT IT IS. EVERY FIRE ALARM IS A FIRE FOR US UNTIL PROVEN OTHERWISE. NOW ISO IS AT THE POINT WHERE THEY WANT THE ASSIGNMENT TO GO EVERY TIME. WE HAVE LIMITED THAT ON THE RESPONSE INITIALLY TO FURTHER KEEP TRUCKS AVAILABLE TO HAVE A LOT OF FIRE ALARMS. >> CONCERN I HAVE WITH THAT IS WHEN YOUR FIRE STATIONS CAN PREDICT WHEN THEY'RE GOING TO GET A PHONE CALL BECAUSE OF THE WEATHER AND THEN ONE OF THE REPORTS I GOT WAS GROUNDS MANAGER FOR THE FALSE ALARM IS NOT EVEN GOING TO SHOW UP BECAUSE THEY COULD ALSO PREDICT THE FIRE ALARM WOULD GO OFF ON THAT DAY. >> TYPICALLY THAT'S WHERE FIRE PREVENTION GETS INVOLVED. WE HAVE A MECHANISM TO SITE AND FINE THEM FOR THAT BUT KNOWING THE FIRE MARSHAL GETS INVOLVED TO KEEP THEM DOWN OFF THE LIST. IT IS A MAINTENANCE PROBLEM. >> DEFINED VULNERABLE. VULNERABLE. >> LACK OF A BETTER TERM VULNERABLE WOULD BE INDIVIDUALS THAT CANNOT NECESSARILY TAKE CARE OF THEMSELVES OR A SITUATION SO THEY BECOME DEPENDENT ON THE FIRE DEPARTMENT BEING LAST RESORT , THE GREATEST EXAMPLE IS ASSISTANCE TO LIFTING CALLS , LAST YEAR OUR HAD IT RIGHT HERE. FALLS WERE SITTING AT 3200 AND THEN OUR ASSISTANCE THAT'S RIGHT 2200 CALLS LAST YEAR. WHAT WE DO WHEN WE START TO GO TO THAT REPETITIVELY THAT IS WHEN COMMUNITY PARRA MEDICINE WILL GO AND THE 2 A SIDE AND VULNERABLE SIDE WILL GO WORK WITH THEM, THUS CASES CAN BE COMPLEX. LET'S SAY FOR INSTANCE IT IS A VETERAN THERE MAY BE SERVICE WITH VETERAN AFFAIRS AND THINGS OF THAT NATURE MAY BE A SERVICE TO GET THEM SO THEY ARE NOT DEPENDENT ON US TO PICK THEM UP IT MIGHT BE A PIECE OF EQUIPMENT. EQUIPMENT WE HAVE OR OTHER PLACES TO GET THE EQUIPMENT TO HOOK THEM UP WITH. MANY TIMES IT'S GETTING THEM WITH THE RIGHT RESOURCES. >> A FOLLOW-UP OF THE 3200 FALSE AND 2200 LIFT ASSISTANCE LAST [01:25:01] YEAR HOW MANY OF THOSE WERE INDIVIDUALS IN THEIR HOME VERSUS A FACILITY? >> I CAN DEFINITELY GET THAT FOR YOU, BUT WHAT I WILL SAY IS ANYTIME YOU HAVE THE EXTENDED CARE FACILITY ESPECIALLY THOSE THAT ARE LARGER WITH 3 STORIES YOU HAVE A CONGLOMERATION OF THAT DEMOGRAPHIC THAT GO TO THOSE SORT OF THINGS MORE SO THEY ARE MUCH HIGHER USE OF THOSE IN ALL ASPECTS. >> I WOULD BE INTERESTED IN THE DATA MY FELLOW COMMISSIONERS CHIEF HERRERA AND I HAD A CONVERSATION LAST WEEK AND HE WAS EXPLAINING THAT TO ME AND I THINK IT IS IMPORTANT FOR US TO TAKE THIS ON, I MIGHT TAKE IT ON FROM A LEGISLATIVE PERSPECTIVE TO CHANGE IT AT THE STATE, BUT THIS IS A HUGE USE OF RESOURCES WITHIN THE COUNTY WHERE THEY GET THESE CALLS TO GO TO THE FACILITIES TO PICK PEOPLE UP BECAUSE FACILITIES ARE NOT STAFFED. THESE ARE FOR PROFIT COMPANIES CHOOSING TO NOT STAFFED. HE TOLD ME IN SOME PLACES THEY ARE 40-1 RATIO , ONE EMPLOYEE FOR 40 INDIVIDUALS WHO MAY NEED HELP SO IF THEY NEED SOMEONE WHO NEEDS HELP THEIR CALLING 911, HAVING OUR STAFF COME OUT AND RESPOND AND SO HE TOLD ME THERE ARE CERTAIN JURISDICTIONS LOOKING AT CHARGING THESE FACILITIES FOR THE USE OF OUR PERSONNEL AND I WANT TO LOOK INTO THAT, BUT I THINK THAT IS VALUABLE INFORMATION FOR US TO LOOK AT TO SEE AS RESOURCES BECOME MORE AND MORE TIGHT CAN WE REALLY AFFORD TO BE ABLE TO PROVIDE THIS FOR OUR RESIDENTS WHO OBVIOUSLY , THEY MATTER TO US, BUT FACILITIES NEED TO BE STAFFED APPROPRIATELY AND THEY'RE TAKING ADVANTAGE OF THE STATE LAW THAT THEY DON'T HAVE TO BE. IN SOME CASES CHIEF HERRERA SAYS ABUSING LOOPHOLES IN THE STATE LAW NOT HAVING TO STAFF LIKE IF THEY DON'T WANT TO, HE EXPLAINED A LIFT WITH CERTAIN TRAINING ON THIS IT IS AN EXPENSIVE LIFT BUT THEY CHOOSE TO NOT HAVE ONE AND INSTEAD ARE CALLING COUNTY RESOURCES UTILIZING THAT INSTEAD OF PAYING THE MONEY AND HAVING THE LIFT AND HAVE THE EMPLOYEES TRYING TO USE IT. SO, TO CATCH YOU UP ON WHERE I WAS VERY INTRIGUING CONVERSATION WITH CHIEF HERRERA AND VERY ENLIGHTENING. >> WE MAY DO THAT AS A PRESENTATION ON ONE OF THE MEETINGS TO DRILL DOWN INTO SOME OF THOSE THINGS A LITTLE BIT BEFORE YOU GIVE US REAL NUMBERS AND REAL-TIME. >> ON TOP OF THAT THEY ARE CALLING AND THEN YOU HAVE TO CHARGE THE PATIENT. >> WE WOULD IF WE TOOK THEM TO THE HOSPITAL BUT IF WE DON'T, THEY DON'T GET CHARGED. >> IF THEY ARE STAFFED THAT IS PART OF STAYING THERE. >> IT GETS VERY DETAILED BECAUSE TYPICALLY THEY ARE LICENSED BY BED AND THIS IS SOMETHING TO BE EXPLAINED, BUT CLASSIFYING A CERTAIN ROOM OR BED IN A CERTAIN WAY AND A LEVEL OF CARE SO ONE FACILITY WOULD HAVE MULTIPLE LEVELS OF THOSE IN THE FACILITY USING AN UNNAMED FACILITY THAT MAY HAVE AN AREA THAT HAS ASSISTED LIVING SO IT'S BASICALLY AN APARTMENT, GET YOUR MEDICATIONS AND GET THOSE THINGS PICKED UP AND THAT TYPE OF STUFF, BEYOND THAT, THAT'S ALL THEY DO YET IT IS THE SAME LOCATION. WHEN YOU GO YOU THINK YOU ARE RESPONDING THEY ARE THE SAME AND THEY ARE NOT NECESSARILY ALL THE SAME. >> OKAY THANK YOU. >> MOVING ON FACILITIES NUMBER OF TICKETS (MONTH , GRANTS IT'S GOING TO BE GRANT SUBMITTED, REPORTS FILED AND KNOWLEDGE OF REIMBURSEMENT. NUMBER OF TICKETS OPENED TICKETS OPENED, TICKETS CLOSED. SORRY. >> I THINK IT IS IMPORTANT TO KNOW HOW MANY GRANTS WERE AWARDED. NOT JUST APPLIED FOR. CATEGORIZE THE NUMBER OR DOLLAR. >> OKAY. >> MIS NUMBER OF ISSUES AND PCS AND LAPTOPS MAINTAINED IN THE COUNTY. YOU HAD A QUESTION ABOUT ADDRESSES? ASKING ME ABOUT THE NUMBER OF ADDRESSES? THIS IS A MEASURE OF -- [01:30:05] >> RESIDENTIAL? >> IN GENERAL FOR ANYTHING PART OF THE 911 FUNCTION FOR THE COUNTY. >> I WAS THINKING EMAIL. >> NOT EMAIL, SORRY. CAPITAL PROJECTS TOTAL SPEND TOTAL NON-BOND SPEND CIP PROJECTS TOTAL INSPECTIONS COMPLETED ON PROJECTS. LOSING TRACK OF CAPITAL PROJECTS. >> ANOTHER QUESTION. WHY DO WE CARE HOW MANY PCS AND LAPTOPS ARE MAINTAINED BY THE COUNTY? >> IT IS JUST A MEASURABLE WORK LOAD. >> YOU WANT US TO SEE HOW MANY HAVE TO MAINTAIN? THAT IS VALUABLE, I DID NOT UNDERSTAND WHY. >> I WILL SAY I THINK IT WOULD BE SHOCKING IF YOU KNEW HOW MANY DEVICES WE HAVE TO MAINTAIN, FOR EVERY FIRE TRUCK OR AMBULANCE WE HAVE I THINK WE ARE UP TO 4 OR 5 DEVICES PER RESCUE CONNECTED INTO THE NETWORK WHEN YOU TALK ABOUT LIFE PACK, YOU HAVE PATIENT CARE SYSTEM IN THE BACK OF THE RESCUE, AS WE BECOME A COMMITTED ENVIRONMENT I WAS THE DIRECTOR OF I.T., MY GUESS IS YOU WOULD DOUBLE THE NUMBER OF DEVICES IN A FIVE-YEAR PERIOD BECAUSE OF TECHNOLOGY CHANGING BEING MORE OF CONNECTED WORKFORCE. >> I DO VALUE THE WORK THEY DO. I DON'T SEE THE NUMBER CHANGING MUCH SO I GUESS IT WOULD BE LIKE IF THERE WERE A INDICATOR THAT THERE NEEDS TO BE STAFFING CHANGE OR SOMETHING DONE DIFFERENTLY , I DON'T KNOW. TO ME THAT SEEMS A PERFORMANCE INDICATOR IT MAY NOT BE LIKE YOU GUYS ARE DOING YOUR JOB SO WE VALUE THAT COME LOOKING FOR SOMETHING TO INDICATE UP OR DOWN. >> MORE THAN HAPPY TO FIND A DIFFERENT ONE, CHANGE THE MEASURABLE. >> THE 1ST 3 BULLETS ARE VERY INTRIGUING BECAUSE THAT TELLS ME YOU ARE OPENING AND CLOSING THE NUMBER. >> GOOD MORNING. MIS DIR. FOR CLARITY AND CONTEXT TICKETS ARE PART OF OUR ROLE AS YOU MENTIONED, THE QUESTION IS WHY DO WE CARE HOW MANY? SO ONE OF THE REASONS IS MOST OF THE DEVICES COME WITH APPLICATIONS AND APPS ALL OF THEM REQUIRE LICENSING AND IT GENERATES COST , SO FOR US WE PAY ATTENTION TO CYBER SECURITY . WE HAVE GOT A LOT OF APPLICATIONS THAT I MEAN MICROSOFT WE WILL RENEW THE MICROSOFT LICENSING, SPENDING PER DEVICE THOSE ADD UP. A LOT OF CELL PHONES STRETCHED AROUND THE COUNTY. ONE OTHER THING WE PAY ATTENTION TO IS ON THE STRATEGIC PLAN THE MAIN GOAL IS TO ENSURE WE DON'T HAVE EQUIPMENT THAT IS GREATER THAN ONE YEAR PAST ITS END-OF-LIFE. THAT'S WHERE THE TARGET COMES FROM, WHERE THE FUNDING IS STRUCTURED AS SOME OF THE PRIORITIES RELATED SO WHEN YOU, COMMISSIONER RENNIINGER GET A CALL FROM THE PUBLIC ABOUT LIBRARY PC NOT WORKING RIGHT, WE DO SOME HOMEWORK STARTING WITH PARTNERS AND LIBRARIES AND FIND OUT THESE THINGS NEED TO BE FORKLIFT IT OUT FOR A VARIETY OF REASONS, OFTENTIMES SECURITY REASONS BUT IN ANY CASE WE TRY TO MAKE MARY'S TEAM IN THIS INSTANCE HAVE A FUNCTIONAL TOOL FOR ALL OF HER PARTNERS SO WE GET THERE TEMPERATURE DOWN AND BY THE WAY WE GET THE USERS , THE PUBLIC ABLE TO USE A TOOL AND THEN WE START MOVING FORWARD INTO ANOTHER LIBRARY EXAMPLE. WE HAVE A LOT OF STUFF AND BY THE WAY ALL THE NEW CONSTRUCTION COMING ONLINE WITH FIRE SERVICES ALL THE ADDED TO THE ENVIRONMENT THAT IS AN INDICATOR OF GROWTH AND OUR DEMAND SO HAPPY YOU GUYS DON'T SEE THE WORK THAT MENS WE ARE GENERALLY DOING IT BUT THAT IS INDICATION OF THE DEMAND WE RECEIVE. I WILL SAY WE COULD PROBABLY DO A BETTER JOB NAILING DOWN HELP DESK TICKETS WE WILL NOT PUT IN A HELP DESK TICKET FOR 60 PC REPLACEMENTS, PATTING THE NUMBERS A LITTLE BIT WITH A VARIETY OF PROJECTS AND JOBS THAT DON'T GET ASSIGNED TICKET NUMBERS. THAT'S THE NATURE OF [01:35:04] THE WORK. WE HAVE SOMEBODY SITTING HERE AT ADMIN ALMOST EVERY DAY TO HANDLE WALK-UP TRACKING IMMEDIATE LEVELS OF SERVICE SO THAT IS CONTEXT OF WHY. >> I VALUE IT ALL AND I WANT TO INDICATE MAYBE THIS WOULD BE MORE OF A PROJECT FOR HEATHER GOING FORWARD BUT I AM CURIOUS HOW MANY OF THE MICROSOFT LICENSES AND/OR BECAUSE I DON'T THINK YOU HAVE THE ABILITY TO CREATE AN EMAIL ADDRESS WITHOUT A MICROSOFT LICENSE WHERE WE DO WHERE WE DON'T, WE PAY FOR MICROSOFT LICENSE AND/OR WORKDAY LICENSE BECAUSE WE HAVE CHOSEN TO ADAPT THAT FOR TIMEKEEPING SO HOW MUCH HERE IS WHERE I AM GOING. HOW MUCH ARE WE PAYING FOR CONVENIENCE IN AN ENVIRONMENT OF 600 EMPLOYEES SO WE CAN HAVE SOMEBODY MERELY LOG ON TO TRACK TIMEKEEPING OR LOG ON TO TRACK AN EMAIL AS WE HAVE CHOSEN THAT AS MEDICATION METHODOLOGY OR ARE WE PROVIDING A COMPUTER BECAUSE A LOT OF EMPLOYEES DO NOT NEED TO HAVE COMPUTER ACCESS BEYOND TIMEKEEPING AND MAYBE COMMUNICATION SO THAT WOULD BE, I THINK I WOULD LIKE TO SEE THE WHOLE PICTURE BECAUSE MAYBE THERE IS A BETTER WAY OR A DIFFERENT WAY OR MAYBE, OR ARE WE PROVIDING ENOUGH RESOURCES FOR THE EMPLOYEES TO BE ABLE TO DO IT. THOSE ARE THE THINGS THAT POP INTO MY HEAD NOT TO POKE AT WHAT YOURS ARE JUST CURIOUS AS TO MAY BE MORE INFORMATION GOING FORWARD. >> THINK CAREFULLY ABOUT HOW TO ANSWER THAT. >> YOU DON'T NEED TO ANSWER TODAY. WHEN I THINK ABOUT LICENSES THEY ARE VERY EXPENSIVE. ARE WE DOING THE BEST THING BY THE EMPLOYEE? IF WE HIRE LABORERS WE HIRE A LABORER, WE PAY THEM $15 PER HOUR BECAUSE IT IS MINIMUM-WAGE AND THEN WE EXPECT THEM TO HAVE SKILLS TO LOG ONTO A COMPUTER WHICH I GET TODAY YOU COULD SAY MOST PEOPLE HAVE COMPUTER SKILLS OR THEY HAVE A PHONE OR WHATEVER BUT WE EXPECT THEM TO DO SOMETHING THAT IS MAYBE NOT WHAT WE SHOULD. >> I THINK IN A LOT OF CASES SOFTWARE COMPANIES ARE DRIVING THIS AND WHEN WE CHOOSE A VENDOR , WE ARE UNDER THE UMBRELLA OF THE SYSTEM. ME MIGHT GET BREAKS DEPENDING ON PURCHASE VEHICLES BUT IN TERMS OF INDIVIDUAL LICENSES ALMOST ALL SOFTWARE VENDORS REQUIRE SPECIFIC IN PERSON SINGLE SIGN-ON FOR INSTANCE WE DON'T ALLOW SHARED EMAIL ADDRESSES FOR A VARIETY OF REASONS MOSTLY SECURITY BUT TO THE COMMENT ABOUT WORKDAY AND MICROSOFT FOR INSTANCE TAKE THAT ANOTHER STEP FOR INSTANCE FOR THE CYBER SECURITY , WE ALL HAVE TO HAVE ONE. WE HAVE INITIATED A SLEW OF EMAIL ADDRESSES FOR THE BOARDS AND COMMITTEES WHO DO BUSINESS ON BEHALF OF THE COUNTY FOR PUBLIC RECORDS RETENTION. DON'T LIKE THE CLICHÉ OF THE COST OF DOING BUSINESS BUT WE ARE IN THE SUNSHINE STATE AND WE ARE PUTTING IN CHECK SO TO SPEAK. >> THAT'S EXACTLY WHAT I WANT TO KNOW. THE COST OF DOING BUSINESS DOES NOT OUTWEIGH THE COST OF FINDING A DIFFERENT WAY TO DO BUSINESS? >> I THINK THE POINT IS DO WE NEED TO HAVE EVERYBODY USING WORK DAY MICROSOFT OR ARE THERE OTHER WAYS TO DO BUSINESS? THE MAIN PURPOSE IS A TIMESHEET IS VERY DIFFERENT WAY TO DO TIMESHEET AND WHAT IS THE RISK REWARD FOR THAT? THERE IS A RISK BY NOT HAVING SOMEBODY SIGNED THE TIMESHEET BECAUSE THERE IS A TIME SHE REQUIRED ELECTRONICALLY. THAT'S WHERE HEATHER CAN LOOK AND SAY WHAT'S THE RISK REWARD IF WE COME BACK TO SAY $1000 PER EMPLOYEE TO HAVE THE LICENSES BUT THE RISK IS $10,000 PER YEAR NOT RECLAIMING EXPENSE DURING THE HURRICANE THAT PROVIDES DATA TO MAKE A SOUND DECISION. IS THAT WHAT I UNDERSTAND? WE CAN WORK THROUGH HEATHER AND COME UP WITH THAT SORRY HEATHER. SO, CAPITAL PROJECTS MOVING PAST THAT. LIBRARIES TRACKING NEW CARDS SSUED PER MONTH AND NUMBER OF CARDS RENEWED PER MONTH IN Select to skip to this part of the video">SSUED PER MONTH AND NUMBER OF CARDS RENEWED PER MONTH IN [01:40:01] ADDITION TO THE ITEMS IN THE STRATEGIC PLAN WITH PROGRAMS, OMB THE COLLECTED SALES TAX AND GAS TAX ALL REVENUES GENERAL FUND BUDGET AND RESERVES THOSE ARE THE METRICS AND IF THERE'S OTHERS YOU WOULD LIKE TO SEE LET US KNOW. PERSONNEL TRACKING CURRENT EMPLOYEES WITH CURRENT FIRE RESCUE EMPLOYEES AND THE NUMBER OF NEW HIRES IF THERE ARE OTHER THINGS YOU WOULD LIKE TO TRACK. PARKS AND CONSERVATION LOOKING AT THE NUMBER OF USABLE FIELDS NUMBER OF ACRES PURCHASED UNDER THE CONSERVATION PROGRAM AND TOTAL ACRES OF EASEMENTS UNDER THE CONSERVATION PROGRAM THERE ARE 2 SIDES TO THAT ONE IS TRUE PROPERTY AND ONE IS EASEMENT SO WE WILL TRACK BOTH OF THOSE. PURCHASING OKAY GO AHEAD SORRY. >> FIRE RESCUE UNIT IS THERE A REASON FOR THAT? >> TO BE CLEAR YOU HAVE PEOPLE IN FIRE RESCUE SUCH AS 2 CHIEFS NOT PART OF THE UNION SO A LOT OF TIMES I WAS A FIRE RESCUE AND PUT THE CAVEAT WE'RE TALKING FIELD PERSONNEL AND UNION PERSONNEL VERSUS EVERYBODY IN THE FIRE DEPARTMENT YOU HAVE THOSE THAT ARE NOT PART OF THE UNION, CHIEFS NOT PART OF THE UNION. MECHANICS ARE NOT PART OF THE UNION BUT THEY ARE PART OF FIRE RESCUE. SO JUST FOR CLARITY. >> WHY WOULD YOU NOT INCLUDE THE WHOLE DEPARTMENT? >> REALLY IT IS UP TO YOU. THE REASON BEHIND THE METRIC WHEN YOU TALK ABOUT INCREASING STAFFING IN THE FIREFIGHTERS ON THE STREETS VERSUS FIREFIGHTERS OR PEOPLE IN THE FIRE DEPARTMENT WE CAN REFLECT BOTH WHATEVER THE PREROGATIVE OF THE BOARD IS. >> MAYBE COURTNEY CAN WEIGH IN. I THINK WE SHOULD BE CAREFUL ABOUT VERBIAGE BECAUSE FLORIDA IS A RIGHT TO WORK STATE AND JOINING THE COLLECTIVE BARGAINING UNIT IS NOT REQUIRED. I DON'T KNOW IF WE NEED TO REFLECT THAT. I UNDERSTAND BY BEING RIGHT TO WORK THEY ENJOY THE BENEFITS OF THE COLLECTIVE BARGAINING CONTRACT WITHOUT HAVING TO BE A MEMBER. I CERTAINLY SUPPORT THEIR MEMBERSHIP, THAT'S NOT WHAT I'M TRYING TO GET OUT. I UNDERSTAND WHAT YOU'RE TRYING TO SAY. >> YES THAT WAS ONE OF THE ELEMENTS TO LOOK AT. NOT ALL FIREFIGHTERS ARE UNION MEMBERS. >> THEY ARE COVERED BY THE CONTRACT. WHETHER A MEMBER OF THE UNION SO TO THE POINT TO THE CHAIR THERE ARE 2 DIFFERENT SIDES TO THAT WHICH REFLECTED HERE I NEED TO CHANGE THE VERBIAGE BECAUSE I DON'T WANT TO IMPLY MEMBERSHIP THE INTENT WAS TO COVER THOSE COVERED BY COLLECTIVE BARGAINING BECAUSE THAT IS REFLECTING BOOTS ON THE GROUND WHICH IS WHAT WHEN WE DID THE MILLAGE RATE THAT'S WHAT WE'RE TRYING TO INCREASE, THE NUMBER OF FIREFIGHTERS IN THE FIELD SO THAT'S WHAT WE'RE TRYING TO MEASURE BUT BY ALL MEANS WE CAN HAVE WHATEVER MEASURABLE AS YOU WANT OR CHANGE THEM. WHAT I HEARD WAS YOU WOULD LIKE TO KNOW BOTH TOTAL PERSONNEL AND THE FIRE DEPARTMENT AND THOSE COVERED BY COLLECTIVE BARGAINING. >> WE GET ACCUSED MANY TIMES OF HAVING TOO MUCH SUPERVISION AND TOO MANY CHIEFS, NOT ENOUGH INDIANS SO THAT WOULD BE A MEASURE I WOULD LIKE TO SEE. >> PARKS AND REC AGAIN USABLE FIELDS AND COURTS, CONSERVATION. PURCHASING THE PO ISSUED WITH INFORMAL AND FORMAL BIDS WITH NUMBER OF GRANTS REIMBURSED. THEY COULD GO UNDER TDC ALSO. PUBLIC RECORDS REQUEST. MEDICAL RECORDS REQUESTED AND COMPLETED, AVERAGE NUMBER OF DAYS TO COMPLETE WITH PUBLIC RECORDS REQUEST OPEN AND CLOSED WITH AVERAGE DAYS TO COMPLETE. >> WHAT MEDICAL RECORDS? >> ANYONE WITH BILLING PART OF THE BILLING SYSTEM SO MAYBE THAT'S NOT THE RIGHT TERM. IT IS THE FIRE RESCUE REPORTS COMING THROUGH THE AMBULANCE BILLING OFFICE ANYTHING TO SUPPORT THAT. >> AGREEMENTS TO REQUEST IN CONNECTION WITH LITIGATION OCCURRING WITH ANY TYPE OF CAR ACCIDENT THEY WANT TO RUN REPORT. >> THOSE WOULD BE EMERGENCY RESPONSE. >> WE HANDLE THEM THROUGH AMBULANCE BILLING. >> I CAN CHANGE TO SAY AMBULANCE BILLING. >> SORRY THERE ARE DIFFERENT FROM THE OTHER PUBLIC RECORDS REQUEST WHICH GO THROUGH YOUR OFFICE. >> SAME SYSTEM USED TO COLLECT ALL OF THEM BUT IT IS BIFURCATED TO 2 DIFFERENT SIDES. AND THEN [01:45:02] COMMUNICATIONS TOTAL MENTIONS AND CHAT INTERACTIONS. TOTAL CASES CREATED AND CLOSED AND ANIMAL SERVICES DOG INTAKE, CAT INTAKE, NUMBER OF DOLLARS ADOPTED IN RETURN, NUMBER OF CATS ADOPTED AND RETURNED. >> WE TALKED ABOUT VOLUNTEER HOURS. HOW ABOUT WE ASK FOR DONATIONS EVERY MEETING FOR DOG FOOD AND THAT TYPE OF STUFF? >> WE CAN GIVE YOU THE ESTIMATE. THE PROBLEM WITH MONITORING DONATIONS AND ANIMAL SERVICES , THEY HAVE TRIED TO DO THIS. A LOT OF PEOPLE WILL DROP OFF ONE BAG OF FOOD OR ONE LEASH OR A MY DOG , I NO LONGER HAVE ANIMAL HERE IS MY BOWL AND LEASH SO IT'S THE BALANCE , THE BIG STUFF WE GET IF WE HAVE A PALLET OF FOOD OR $200 WORTH OF LEASHES THEY TRACK THAT AND PUT IT ON THE LIST DON'T MIND TRACKING WE ARE TRACKING NOW BUT I WANT THE CAVEAT TO BE IT IS NOT GOING TO BE NEAR 100% BECAUSE THE MANPOWER TO TRACK 3 CANS OF FOOD SOMEBODY DROPS OFF IS NOT WORTH THE EFFORT SO WE CAN TRACK THAT. >> MDM. CHAIR. CAN YOU ADD UNDER PARKS AND CONSERVATION THE TOTAL NUMBER OF THE LEASE WE HAVE WITH PARKS AND ALSO THE THIS WOULD BE GETTING INFORMATION FROM THE LEASEHOLDERS BUT THE PARTICIPATION NUMBERS THROUGH THOSE. >> GOOD AFTERNOON. ALMOST GOOD AFTERNOON. DIR. PARKS AND REC WE DO TRACK NOT IN A STRATEGIC PLAN BUT IN NUMBERS OF PARTICIPATION AND STAFF NOT JUST THE LEASE ASSOCIATION BUT OTHER GROUPS THAT RUN SPORTS FIELDS FOR LEAKS, CAMPS AND CLINICS. WE WILL BE ADDING THOSE TO THE STRATEGIC PLAN MOVING FORWARD BUT IT WAS TRACKED SEPARATELY. >> I WANT TO MAKE SURE WE ARE MAXIMIZING WHAT WE HAVE. >> ANY OTHER QUESTIONS? AND NUMBER OF VOLUNTEERS TRAINED AND VOLUNTEER HOURS DONATED HAVE THEIR OWN SYSTEM THAT RUNS SO THAT IS KIND OF SEPARATE WITH NUMBER OF IN-PERSON CONSULTATIONS AND DOLLARS GENERATED IN FUNDRAISING DONATED TO GRANT-BASED SYSTEMS. DON'T KNOW IF YOU HAVE ANY QUESTIONS ON THAT BECAUSE THEY DO THINGS ON THAT SIDE IT IS TRACKED SEPARATELY FROM THE COUNTY. ANY QUESTIONS ON STRATEGIC PLAN, KPIS BEFORE I TURN IT OVER TO LAURA ABOUT HOW WE ARE GOING TO PUSH THE INFORMATION OUT? LAURA. [3.  Discussion on Publishing Implementation] >> THANK YOU. >> GOOD AFTERNOON DIRECTOR OF COMMUNICATIONS. SO, IN DETERMINING HOW WE MAKE CHANGES TO THE EXISTING STRATEGIC PLAN BOOKS WHICH I THINK YOU GUYS ALL HAVE TALKING TO THE COUNTY MANAGER AND THE ASSISTANT COUNTY MANAGER WE WANTED TO BE EFFICIENT AND HOW WE DID THIS SO RATHER THAN REDESIGNING FROM SCRATCH WE DID DESIGN IT FROM THE GROUND UP AND WE INITIATED THE STRATEGIC PLAN AND IT DID TAKE IT A BIT OF TIME SO RATHER THAN DOING THAT AND PRINTING NEW BOOKS BECAUSE WE HAVE SEVERAL HUNDRED COPIES OF THE BOOKS WE DECIDED TO GO IF IT IS THE PLEASURE OF THE BOARD WITH A STICKER WE COULD PUT ON THE BOOKS THEMSELVES AS WE HAND THEM OUT THAT RELAYS CHANGES WITH A QR CODE AND LINK ON THE STICKER WHICH WOULD PUSH TO THE WEBSITE WHICH WOULD HAVE THE DETAIL AND UP-TO-DATE INFORMATION ON THE WEBSITE. WE WELCOME YOUR THOUGHTS ON THAT. >> SOUNDS GOOD TO ME. >> WE WOULD PRODUCE IN-HOUSE AND GET THOSE PRINTED AT MINIMUM COST SO WE ARE KEEPING STAFF TIME EFFICIENT TAXPAYER DOLLARS EFFICIENT AND WE ARE COMPOSING THE GOAL. >> I DO HAVE A QUESTION RECENTLY WE CAME INTO A LITTLE , NOT WE TAKE A STEP BACK I SAW AN ORGANIZATION HAVE TO DO WITH QR CODES BEING ON THE INTERNET NOT BEING MINDFUL OF THE FACT THAT THOSE PEOPLE ON THE INTERNET ARE USING PHONES TO DO THAT WHAT ARE THE CONTINGENCIES IN THE EVENT THAT THE QR CODE IS WHERE YOU ARE RELAYING INFORMATION? >> CAN YOU REPHRASE THE QUESTION? >> MOST FOLKS ARE USING THEIR PHONES TO BROWSE THE INTERNET. SO IF THERE IS A QR CODE ON THE WEBSITE, HOW ARE WE ENVISIONING THEM TO SCAN? [01:50:02] >> UNDERSTOOD, THE QR CODE WOULD BE ON THE BOOKS, THE PHYSICAL BOOKS SO WE PUT THE STICKER ON THE BOOKS AND THEN THEY WOULD SCAN WITH THEIR PHONES BECAUSE TO YOUR POINT YOU CANNOT SCAN SOMETHING THAT'S ALREADY ONLINE. AND THE LINK FOR THOSE WHO ARE VISION IMPAIRED CANNOT STAY TO SCAN THE SCREEN READER WOULD PICK UP THE URL SO IT WOULD BE COMPLIANT. >> WHERE WE PUTTING THE PAPER THE PRINTED MATERIALS AS WE ARE DISSEMINATING IN THE COMMUNITY >> AS WE TAKE THE BOOKS IN THE COUNTY MANAGER HANDING OUT SEVERAL AND WE WILL KEEP ADDING STICKERS TO THE FRONT OF THOSE BOOKS AND ALL THE UPDATED INFORMATION WILL BE ONLINE. HOPEFULLY IT IS , DOES THAT ANSWER THE QUESTION? >> IT DOES. >> WE ARE WORKING TO BUILD A DASHBOARD SO THIS INFORMATION AS REPUBLIC MONTHLY WILL POPULATE TO THE DASHBOARD AND ALLOW PEOPLE TO SEE THE DATA NOT IN REAL-TIME WITH UPDATES TO THE PUBLIC AND TO WHOEVER WANTS TO REVIEW IT. [4.  Property Tax Bills Impacts] >> MOVING ON A LITTLE BIT ABOUT BUDGET AS YOU HAVE SEEN IN THE NEWS AND TRIPS TO TALLAHASSEE ONE, 2, 3, 8 BILLS HAVE COME OUT THIS HAS COME OUT FROM FLORIDA COUNTIES TO SHOW THE IMPACTS TO CLAY COUNTY. YOU'LL SEE THE 1ST YEAR IMPACTS AND REOCCURRING AND I DID HIGHLIGHT THE 2 THAT ARE HIGH AND LOW. OF COURSE THIS IS TO BE SEEN WHAT WILL HAPPEN. TO LAY OUT THE TIME I THERE BEEN QUESTIONS ABOUT HOW DOES THIS REFLECT WHAT WILL HAPPEN , MY UNDERSTANDING FROM TALKING TO BOTH MERCER AND CHARLIE AND THE OTHER TEAM, THIS IS THE TIMELINE SESSION STARTS, ENDS IN MARCH THE GOVERNOR SIGNED THE BILL AND THEN IT GOES TO ELECTION DAY WHERE WE HAVE TO HAVE 60% AND THEN BACK TO THE SESSION BECAUSE THEY HAVE TO DO ADOPTING LEGISLATION TO IMPLEMENT THE BILLS BECAUSE THERE'S NO LIMITING LANGUAGE WITH THE BILLS NOW AND DEPENDING ON HOW MANY BILLS PASS IT WILL DEPEND ON THE ORDER THEY GET IMPLEMENTED IN WHATEVER HAPPENS NOW WE WILL NOT KNOW THE FULL IMPACT OF THAT UNTIL MAY 2027 YOU HAVE THE PROCESS OF BOTH THE BILL GOING TO LEGISLATURE, THEN GOES BACK TO THE VOTERS, BACK TO THE LEGISLATURE AND THEN A NEW GOVERNOR , WHO KNOWS HOW IT WILL BE ASSIGNED AND PLAY OUT. PUTTING A TIMELINE FOR EVERYBODY'S PERSPECTIVE. EFFECTIVE TAX BILLS WE KNOW THERE IS UNCERTAINTY, THOSE ARE THE BILLS INTRODUCED ONLY INTRODUCED IN THE HOUSE WITH NO COMPANION BILLS IN THE SENATE AT LEAST I DID NOT CHECK TODAY BUT I DON'T THINK THERE ARE WITH DIRECTION FROM THE GOVERNOR'S OFFICE. WE HEARD THAT IN TALLAHASSEE THAT THERE ARE THINGS OUT THERE, BUT IT IS WAIT AND SEE. FROM OUR PERSPECTIVE WE ARE STARTING A BUDGET EARLY THIS YEAR, THIS IS LIKE THE UNOFFICIAL BUDGET KICKOFF. WE WILL REALLY START GOING TO THE BUDGET PROCESS JANUARY, FEBRUARY MARCH, I CAN SEE YOU SWEATING ALREADY AS WE DO THAT, LOOKING AT CALL SAVINGS AND AVOIDANCE OPPORTUNITIES, THAT HAS BEEN THE DIRECTION OF THE BOARD AND LOOKING FOR WAYS TO DIVERSIFY REVENUE STREAMS. WE HEARD THE DISCUSSION AT THE STATE ABOUT USING A FEE-BASED APPROACH. WE ALL HEARD WHAT THEY SAID LOOKING AT STORM WATER AND FIRE FEES AND THEN RE-EXAMINING CURRENT REVENUE STREAMS IS THAT A CHANGE IN THE FEE WE CHARGE FOR SERVICES? I KNOW OTHER COUNTIES ARE GOING THROUGH THE SAME PROCESS SO AT THIS POINT I THINK IT IS CONTINUING TO DO WHAT WE DO BUT WE WILL WAIT AND SEE WITH THE LEGISLATURE AND I WILL TURN IT OVER, BACK TO YOU. >> AND PRAY. DOES ANYBODY HAVE ANYTHING TO ADD? >> I WOULD LIKE TO SAY I WILL GO ON RECORD. WE CANNOT CONTINUE TO DO BUSINESS AS USUAL EVEN IF WE DON'T EXPECT TO IMPLEMENT UNTIL OCTOBER 27. WE CANNOT HAVE OUR HEADS IN THE SAND AND SAY THIS IS NOT GOING TO HAPPEN, I SAW THE GOVERNOR ON FOX NEWS ONE DAY LAST WEEK AND HE WAS DOUBLING DOWN, NOW USING THE PHRASE HOMESTEAD PROPERTIES SO IF WE HAVE TO FIND $80 MILLION , THAT IS REALLY REALLY HARD. THINGS WILL HAVE TO COME A VERY [01:55:03] DIFFICULT DECISIONS WOULD HAVE TO BE MADE. I THINK THERE IS THIS IMAGE IN THE PUBLIC THAT , YOU HEAR PEOPLE SAY THE COUNTY HAS ALL THIS MONEY AND THEY CAN USE IT WHEREVER. SO I THINK THERE IS PEOPLE WHO THINK THAT THINGS WOULD NOT HAVE TO GO AWAY. WE ARE REQUIRED TO FUND PUBLIC SAFETY, WE ARE REQUIRED TO FUND MEDICAID SO WHEN YOU PEOPLE USING MEDICAID DOLLARS, THAT AFFECTS THE COUNTY AS WELL. WE ARE REQUIRED TO FUND CERTAIN COURT SERVICES, TO FUND THESE THINGS THAT I DON'T THINK ENOUGH OF THE PUBLIC UNDERSTANDS, POLLING LIES THE GOVERNOR'S STANCE IS POPULAR WITH THE VOTERS. IF IT GOES ON THE BALLOT IT WILL PASS AND I THINK THE LEGISLATURE IS COGNIZANT OF THAT AND IS TRYING TO BE RESPONSIBLE BUT AT THE END OF THE DAY IT WILL NOT CONTINUE TO BE BUSINESS AS USUAL. IT WILL NOT CONTINUE TO BE JUST USE WHATEVER YOU HAVE USED IN THE PAST , THE REALITY IS, IN THE PAST 5 YEARS EVERY SINGLE COUNTY IN THE STATE'S BUDGETS HAVE GONE UP SIGNIFICANTLY AND THAT COULD BE DUE TO PROPERTY VALUE, THAT COULD BE DUE TO THE MILLAGE INCREASE, THAT COULD BE DUE TO BOTH. BUT, THIS THOUGHT THAT THINGS WON'T JUST GO ON I THINK IS NOT THE PLACE TO BE. SO I DO NOT WANT TO SEE US GO INTO THIS BUDGETING PROCESS TO SAY THAT IS OUT THERE IN 27 AND WE WILL HAVE A DIFFERENT GOVERNOR BY THEN, THAT IS NOT THE WAY THINGS SEEM TO BE HEADED IN THE POLITICAL LANDSCAPE AND QUESTIONS EVEN FROM THE MEDIA WHEN HE WAS ON FOX AND FRIENDS THE QUESTIONS THAT WERE ASKED CONTINUED TO BE AROUND . THE SHERIFF'S DEPARTMENTS THEY USE THE WORD PUBLIC SAFETY BUT THEY REALLY SAY LAW ENFORCEMENT LISTEN THEY SAY LAW ENFORCEMENT AND SCHOOLS, THERE'S A LOT THAT GOES ON IN THIS ROOM CLEARLY LAW ENFORCEMENT WE FUND THE SHERIFF AND GIVE THEM THE MONEY , THEY CHOOSE WHAT TO DO WITHIN THEIR BUCKET. SO THEY FUND , SCHOOLS WE DON'T EVEN TOUCH SO THERE'S A LOT OF OTHER SERVICES THAT EVERYONE IN THE COUNTY DEPENDS ON THAT ARE NOT ADDRESSED, $80 MILLION HAS TO COME OUT OF SOMEWHERE TO BACK FILL WHAT WE ARE NOT ALLOWED TO TOUCH WHICH IS NOT SCHOOLS BY THE WAY SO WE HAVE TO FIND $80 MILLION AND OBVIOUSLY I DON'T THINK THIS BOARD WILL NOT FUND FIRE BUT YOU HAVE A LOT OF OTHER STUFF. YOU HAVE TO THINK ABOUT ARE WE GOING TO BUILD THIS NEW LIBRARY AND NOT BE ABLE TO OPEN IT? THAT IS A REALITY WE COULD BE FACED WITH, IT COULD BE CLOSING LIBRARIES, NOT PROVIDING SERVICES, IT COULD BE PARKS, NOT BECAUSE WE DON'T WANT TO MAINTAIN BUT BECAUSE WE WON'T HAVE THE MONEY TO. THE COUNTY MANAGER , CAUTIONED ME AND I PROMISE HIM I'M NOT TRYING TO PANIC EMPLOYEES OR CAUSE TO LOSE THEM, TALK TO THE COMMISSIONERS, THE COMMISSIONERS WE ARE IN OFFICE IN 2008 AND HAD TO DO THE 1ST AND ONLY PRODUCTION OF FORCE OF THIS COUNTY STAFF AND THEY TALKED ABOUT HOW EXCRUCIATING OR AGONIZING IT WAS. AND I AM NOT TELLING EMPLOYEES TO GO LOOK FOR OTHER JOBS, I DON'T WANT YOU TO, THOSE THAT ARE GREAT -- NOT GREAT YOU CAN GO AND YOUR MANAGERS KNOW WHO YOU ARE. ALL I AM SAYING IS , YOU MAY HAVE A GRADED ROAD TODAY THAT MAY NOT BE GRADED EVERY 3 WEEKS IN 2027. BECAUSE WE DON'T CARE BUT BECAUSE WE DON'T HAVE THE MONEY TO MAINTAIN WE DON'T HAVE THE MONEY TO MAINTAIN A BIO GREATER FOR THOSE KINDS OF THINGS. WE HAVE TO MAKE THOSE PRIORITIZATION DECISIONS, WE HAD TO GET IN THE WEEDS OF THE BUDGETING ITEMS BECAUSE $80 MILLION IS HUGE AND THAT LOOKS TO BE THE DIRECTION THAT THE GOVERNOR WANTS TO PUSH IT. SO AT THE VERY LEAST IT WOULD BE 20. ANYWAY . >> THROUGH THE CHAIR NOT FOR TODAY BECAUSE WE HAVE SPENT 2 HOURS. I DID PROVIDE 2 OTHER DOCUMENTS PREVIOUS WE CAN WORKSHOP AT SOME OTHER POINT, ONE OF THEM IS THE EFFECTS OF A $20 MILLION OR $80 MILLION CUT AND WE CAN GO OVER THE DOCUMENTS AND WHATEVER THE BOARD PLEASURE IS. THE OTHER DOCUMENT IS ONE THAT SHOWS WHAT THE EFFECTS OF THINGS THAT ARE OUTSIDE BEYOND CONTROL , BECAUSE TO THAT POINT THE BUDGET HAS GONE UP 19%, 19 TO 22% IS WHAT INFLATION WENT UP AFTER THE LAST 5 YEARS AND YOU CAN SEE MEDICAID, HEALTH [02:00:01] INSURANCE, PROPERTY INSURANCE HAVE ALL EXCEEDED AND OUTPACED THAT. WHATEVER THE BOARD'S DESIRE IS THE WORKSHOP TO GO OVER THE BUDGET NUMBERS AND I DID PROVIDE ALL OF YOU , PROVIDING YOU GUYS SPREADSHEETS MORE THAN HAPPY TO GO OVER THE [COMMISSIONERS' COMMENTS] DATA AT YOUR CONVENIENCE OR IF YOU WANT TO WORKSHOP AGAIN. >> ONE THING I WANT TO SAY IS 1ST OFF I COMMEND HOWARD'S LEADERSHIP STARTING THE BUDGET PROCESS EARLY , GOING TO THE BUDGET LAST YEAR I THINK WE STARTED AT 70 MILLION WE HAD TRIMMED DOWN. SO YOUR POINT IS VERY WELL TAKEN. I THANK STAFF AND HOWARD ON HIS TEAM, THEY HAVE THEIR EYE ON THE BALL. ONE OF THE THINGS WE LEARNED IN TALLAHASSEE IS THE STATE OF FLORIDA'S BUDGETARY OUTLOOK THE IN-STATE STATUTE LOOKING 3 TO 4 YEARS OUT, AT THE 3 YEAR MARK FROM NOW, THEY WERE TALKING A $6 BILLION BUDGET SHORTFALL AT THE STATE LEVEL. OBVIOUSLY THAT HAS SIGNIFICANT IMPACT FOR US LOCALLY. ONE OF THE QUESTIONS THAT I ASKED OF THE LEGISLATORS WAS WHY? THE STATE HAS BUDGET SURPLUS AND THE ANSWER IS WE ARE SERVICE-BASED ECONOMY IN FLORIDA. AS THE ECONOMY STARTS TO SLOW THAT'S GOING TO NEGATIVELY AFFECT US. THE BIGGEST THING FOR US TO DO NOW AT THIS JUNCTURE IS TO CONTINUE TO HONE IN ON THE WANTS AND NEEDS AND GET LASER FOCUSED ON THIS BUDGET CYCLE BECAUSE ULTIMATELY THE PROPERTY TAX DISCUSSION IS LIKE THE SUPER BOWL TO MAKE DATA-DRIVEN DECISIONS AT THIS POINT IS LIKE TRYING TO PREDICT THE WINNER OF THIS VERBAL AND PREDICT THE SCORE AND WE ARE NOT AT THE NATIONAL ANTHEM YET WHICH IS WHEN SESSION KICKS OFF. YOUR POINT IS WELL TAKEN WE HAVE TO STAY LOCKED IN TO SEE HOW THIS TRANSPIRES, I THINK AS YOU MENTION POLITICS ARE GOING TO PLAY A HUGE PART IN THIS. WHETHER IT IS PUSH AND PULL OR PUT A BILL ON THE FLOOR NOT BUT MORE IMPORTANTLY TAKE THE PROPERTY TAX THING ASIDE, WE KNOW THA NUMBER WHICH WAS 17 LAST YEAR COULD BE BIGGER THIS YEAR WITHOUT THE PROPERTY TAX DISCUSSIONS ULTIMATELY I AM VERY CONFIDENT IN STAFF AND IN THE LOBBYISTS WE HAVE OUR EYE ON THE BALL AND WE WILL GET IT IN THE RIGHT DIRECTION. >> I WANT TO COMPLEMENT THE STAFF. WE HAVE A LOT OF LEVERS TO PULL, PULLING A LOT OF LEVERS SO I THINK WE WILL BE OKAY. I AM NOT DOOM AND GLOOM, I HAVE SEEN SO MANY UPS AND DOWNS AND WE LOOK AT THAT CYCLIC ECONOMY ADDING LIKE THAT, WE WILL SURVIVE VERY POSITIVE ON THE OUTLOOK. I QUESTION, A LOT OF PEOPLE TODAY ARE TALKING ABOUT YEAH, I WANT TO GIVE IT A PROPERTY TAX THEY ARE SMART ENOUGH TO KNOW THERE IS UNINTENDED CONSEQUENCES. AND IF WE PROMULGATE THAT APPROPRIATELY, I THINK I THINK THE VOTING PUBLIC WILL SEE THAT IT'S GOING TO HAVE TO BE REPLACED THE ONLY PLACE IT'S GOING TO COME FROM IS THE PUBLIC AND SO WHETHER IT IS A FEE OR TAX OR WHATEVER AND FIRE RESCUE THE SHERIFF'S OFFICE, YOU LOOK AT ROADS AND AND IT IS ALL PART OF STANDARD OF LIVING THAT WE EXPECT IN THE COMMUNITY. I THINK IT IS OUR JOB TO EDUCATE THE PUBLIC AS TO WHAT THE CONSEQUENCES ARE. SO I WANT TO THANK EVERYBODY, FORGETTING AHAD OF THIS AND WE ARE AHEAD OF THE PROBLEM AND WE DON'T KNOW WHAT THE PROBLEM IS YET. THANK YOU. >> MISSION OR. >> ARE WE WRAPPING UP? >> I ECHO THE SENTIMENTS MY COMMISSIONERS AND THEN STAFF HAS PUT IN TIME AND ENERGY AND EFFORT AND I ALSO THINK THROUGH SO THE CONVERSATIONS THAT WERE HAD IN TALLAHASSEE LAST WEEK ABOUT THE LEGISLATURE BEING INTENTIONAL ABOUT HOW THEY HAVE TO MOVE FORWARD AND IN SOME CIRCUMSTANCES THERE IS A PATH FORWARD THAT DOES NOT INVOLVE THE GOVERNOR'S OFFICE. BECAUSE THERE WERE LEGISLATORS WHO WERE SO CANDID WITH US TO SAY WHAT HE IS PROPOSING , IT IS NOT FEASIBLE SO WHILE THERE IS GREAT VALUE TO WHAT IS BEING SAID WITH BEING MINDFUL AS WE MOVE FORWARD WE ARE ALSO GETTING THIS MORE [02:05:04] BALANCED RESPONSE FROM YOUR LEGISLATOR SAYING THERE'S A LOT GOING ON, WE HERE WITH THE GOVERNOR IS SAYING, WE ALSO HAVE A JOB TO DO AND MAYBE THAT JOB LOOKS LIKE NOT GOING THROUGH THE EXECUTIVE , THE OFFICE OF THE EXECUTIVE. SO, A TEMPERED LOOK IS EVALUATING ALL OF THESE THINGS, I THINK THAT WAS YOUR POINT, WE ARE LOOKING AT ALL OF IT SO FOR ME THERE'S STILL SO MUCH TO BE SEEN SO, I WOULD BE REMISS TO TO GET TOO FIRED UP AT THIS JUNCTURE, BUT THERE'S A LOT TO BE CONCERNED ABOUT IF WE ARE NOT PAYING ATTENTION WHICH IS WHAT YOU WERE SAYING. I APPRECIATE COUNTY STAFF FOR EVERYTHING THEY ARE DOING TO REMAIN AWARE AND ON TOP OF THE PROBLEM AND ALSO THE POTENTIAL PROBLEMS. >> COUNTY MANAGER, COUNTY ATTY. WE WILL WRAP THIS UP. I THINK ANYONE THAT HEARD THIS HAS BEEN LISTENING AND NOW KNOWS WE DO PLAN IN THE COUNTY, THAT IS SOMETHING I HAVE HEARD SO MANY TIMES , WHERE HAS THE PLANNING BEEN , STAFF, EVERYTHING A PERSON IN THE ROOM IS INVOLVED IN PLANNING SO I CAN FEEL COMFORTABLE WITH THAT EVERYBODY LISTENING CAN FEEL COMFORTABLE KNOWING THAT WE ALL CARE AND WE'RE GOING TO DO WHAT IT TAKES TO MAKE THE COUNTY STAY AS WONDERFUL AS IT HAS BEEN. YES, I THINK ALL OF US THAT PAY PROPERTY TAXES CAN SAY THAT IS WONDERFUL. THAT WOULD BE WONDERFUL TO NOT PAY PROPERTY TAX, BUT WE DID GO TO TALLAHASSEE LAST WEEK AND WE HEARD REGULARLY OVER AND OVER AGAIN THAT IT WOULD BE IMPOSSIBLE. I HEARD THE WORD COME FROM SENATORS AND REPRESENTATIVES THAT IT WOULD BE IMPOSSIBLE, IT WOULD BE TWENTYSOMETHING COUNTIES THAT WOULD SHUT DOWN IF THERE WAS NO PROPERTY TAX OR NOTHING THAT WOULD GO TOWARD THAT. YOU KNOW, WE HAVE TO THINK ABOUT YES EVERYONE IS SAYING WE CANNOT JUST SIT HERE AND THINK THAT IT MAY NOT HAPPEN SO I'M SO GLAD WE HAVE THE DISCUSSION AS WE HAVE TALKED ABOUT IT IS VERY IMPORTANT TO THINK ABOUT THE POSSIBILITY BECAUSE YES IT COULD HAPPEN, WE DON'T KNOW WHAT THE FUTURE HOLDS. LET'S SEE. ONE OTHER THING I HEARD. BEFORE WAS COMMISSIONER GROWING UP JOYCE THAT THE GOVERNMENT WOULD TAKE CARE OF EVERYTHING AND YOU DO NOT HAVE TO WORRY AND WE DO, YOU AS A CITIZEN ANYONE LISTENING TO THIS ALL CONSTITUENTS YOU NEED TO THINK ABOUT IT IT'S NOT FOR US TO TAKE CARE OF WE NEED YOU TO BACKUP AND GIVE US FEEDBACK AND TO HEAR FROM TALLAHASSEE THE BUDGET WILL BE OKAY THIS COMING YEAR. 2 YEARS FROM NOW WE ARE IN TROUBLE SO THAT WILL TRICKLE DOWN TO US. SO AGAIN WE HAVE TO PLAN FOR THAT. YOU KNOW WHENEVER CONSTITUENTS LET US KNOW THEY DON'T WANT TO PAY A TAX OR A FEE UNFORTUNATELY I GET A PHONE CALL THE ROAD BEING TAKEN CARE OF THOSE ARE THE THINGS WE HAVE TO DO WITH AND THOSE ARE THE HARD DECISIONS TO MAKE. SO IT WILL BE INTERESTING TO FIND OUT HOW EVERYTHING GOES AND WHAT WE CAN COME UP WITH BUT I DO APPRECIATE STAFF SO MUCH. A LOT OF THINGS WE HAVE GONE OVER AND LOOK FORWARD TO THE NEXT WORKSH * This transcript was compiled from uncorrected Closed Captioning.