1. Approval for the Supervisor of Elections to apply for FY 15/16 Federal Election Activities (FEA) Grant. The grant amount allocated to Clay County is $22,821.54 and requires a fifteen percent County match in the amount of $3,423.23. An allocation of up to $5,000.00 was approved by the Board in the FY 15/16 County Budget to cover the matching funds for the Federal grant. The intent of these funds will be to pay for Train the Trainers which are brought in to help us teach Poll Worker training, a statutory requirement for every poll worker for each election, as well as, offset the costs for ballot stock, sample ballots, voter guides and other pertinent election publications. Funding Source: 001-1101-548002 (Gen Fund -- SOE -- Election Grants-C/O) (C. Chambless)
2. Approval of advance payment, sole source designation and the Sixth Renewal of Agreement #09/10-88, with ESRI, Inc., for ArcGIS Software maintenance, for a term of one year, at the cost of $27,621.92. Funding Source: 001-0107-546100 (Gen Fund -- MIS -- Repairs & Maint) (T. Nagle)
3. Approval of advance payment, sole source designation and the Fifth Amendment to Agreement #09/10-141, with Tracker Software Corporation, Inc., for the maintenance of the PubWorks Software, for the term of 4/1/2016 through 3/31/2017, in the amount of $10,195.00. This Amendment will provide for the continued Software maintenance and support the PubWorks Work Order program that is utilized by several County Departments. Funding Source: 001-0107-546100 (Gen Fund -- MIS -- Repairs & Maint) (T. Nagle)
4. Approval of the mowing services Agreement with J&D Maintenance and Services of North Florida, LLC, for the term of March 1, 2016 through February 28, 2019, in the amount of $68,992.00. This Agreement is a result of Bid No. 15/16-2 for mowing services for the Building & Custodial Services Division. Funding Source: 001-1202-546100 (Gen Fund -- Bldg & Cust Svcs -- Repairs & Maint) (H. Parrish)
5. Approval of the Business Associate Agreement with Ambulance Medical Billing, regarding the safeguarding of protected health information (PHI), the term to remain active as long as PHI is being created, received, maintained, or transmitted on behalf of Clay County, with no additional cost. Funding Source: NA (D. Moore)
6. Approval of First Renewal to Bid No. 13/14-18, Limerock Base to Liberty Trucking, LLC with no increase in price. This annual bid provides limerock as needed Countywide. Cost will be determined as needed based on attached price sheet. Funding Sources: 101-3701-553000 (Trans Trust Fund -- Streets & Drainage -- Road Materials & Supplies) & 101-3701-546100 (Trans Trust Fund -- Streets & Drainage -- Repairs & Maint) (J. Beck)
7. Approval of Supplemental Agreement No.1 to Agreement No. 15/16-2, with J.B. Coxwell Contracting, Inc., to address the maintenance of traffic regarding the Oakleaf Village Parkway box culvert replacement, at the lump sum cost of $78,375.00. This Supplemental Agreement is a result of the February 9th BCC meeting in which the Board authorized staff to proceed with a maintenance of traffic solution. Funding Source: 305-6073B-563000 (CIP Fund -- Oakleaf Village Box Culvert Bond -- Infrastructure) (J. Beck)
8. Approval of request to submit the Volunteer Fire Assistance Grant Application to the Florida Forest Service, for the purpose of placing a 4-wheel drive truck in service for wildland firefighting. The total grant amount would be $21,000.00 with the County matching 50 percent, for a term of twelve months. The County match in the total amount of $10,500.00 is included in the FY 15/16 budget. Funding Sources: 001-2101-546200 (Gen Fund --- EMS -- Repairs & Maint-Vehicles at $7,875.00) & 142-1703-546200 (Fire MSTU Fund -- Fire Control -- Repairs & Maint-Vehicles at $2,625.00) (L. Mock)
9. Approval of Workers' Compensation settlement agreement between Mr. David Poston and Clay County Board of County Commissioners in the amount of $65,000.00. This is a lifetime settlement including attorney's fees and all present and future costs associated with Mr. Poston's compensable injury. Funding Source: 001-0105-524000 (Gen Fund -- Risk Mgmt/Safety -- Workers' Compensation) (D. Moore)
