3. Approval to add Stephanie Russ from Budget to the Purchasing Agent List. This list is to be updated when changes are made thereto. Changes to the list of designated purchasing agents appointed and approved by the County Manager to submit requisitions and make purchases in accordance with the provisions of the purchasing policy. Policy training was completed by Stephanie on December 10, 2014. (K. Thomas)
4. Approval of the FY 2014/2015 Safety and Education Articulation Agreement between Clay County, the Clay County School Board (CCSB), and the Clay County Sheriff's Office (CCSO), for the purpose of maintaining safe schools and certain education resource services, in the amount of $450,000.00, for the term of October 1, 2014 through September 30, 2015. Funds to be provided by the CCSB. Funding Source: 102-102-337201 (E. Gann)
5. Approval of the following secondary employment contracts with the Clay County Sheriff's Office (CCSO), for the hiring of off-duty officers for the County Departments of Animal Care & Control and Public Works & Engineering, at the rate of $25.00 per hour, for the period of January 1, 2015 through December 31, 2015. A) Secondary Employment Off-Duty Officer Contract for Animal Care & Control Division. Funding Source: 001-2801-534000 B) Secondary Employment Off-Duty Officer Contract for the Traffic Operations Division. Funding Source: 101-3711-531000 (E. Gann)
6. Approval of Budget Transfer #15-025 in the amount of $28,746.90 to allocate unexpended FY 13/14 funds in the Law Enforcement Grant budget per the Sheriff's 10/31/14 reversion letter. This request includes the 2013-JAGT Grant in the amount of $28,177.00 and the State Farm Distracted Driver Grant in the amount of $569.90. This transfer is out of contingency in the same fund. Funding Source: 102-9902-599100 (E. Gann)
7. Approval of the follow grant allocations for the Clay County Sheriff's Office (CCSO): A) Budget Amendment #15-026 and Resolution in the amount of $66,968.00 to record unanticipated revenue from the Florida Department of Law Enforcement (FDLE), Edward Byrne Memorial Justice Assistance Grant (JAG), 2015 Drug Force Grant #2015-JAGC-CLAY-1-R3-023. The funds will be used for overtime salaries and equipment for the joint Clay County Drug Task Force. Funding Source: 102-102-331220 B) Budget Amendment #15-027 and Resolution in the amount $52,108.00 to record unanticipated revenue from the Bureau of Justice Assistance (BJA), 2014 Byrne Justice Assistance Grant (JAG) - Local Solicitation #2014-DJ-BX-0621. The funds will be used to enhance law enforcement technology. Funding Source: 102-102-331220 C) Budget Amendment #15-028 and Resolution in the amount of $16,190.00 to record unanticipated revenue from the Bureau of Justice Assistance (BJA), 2014 State Criminal Alien Assistance Program (SCAAP) #2014-AP-BX-0836. The funds will be used for overtime expenses associated with inmate hospital watch. Funding Source: 102-102-331223 (E. Gann)
8. Approval of grant Contract with the State of Florida Division of Emergency Management, for the FY 2014 State Homeland Security Grant - Issue 16, in the amount of $12,307.00, for a period beginning upon execution and ending December 31, 2015. Funding Source: N/A (L. Mock)
9. Approval of 911 Datamaster End User License Agreement and advance payment for the same, with 911 Datamaster, Inc., in the amount of $7,049.00 per year, for a term of three years, total three year Agreement amount of $21,147.00, and approval of sole source provider. Funding Source: 133-2108-552700 (T. Nagle)
10. Approval to award Bid No. 14/15-12, Deceased Persons Transport, to the lowest responsive and responsible company Casket Gallery of Florida, Inc. dba B & B Enterprise and Agreement in the amount of $160.00 per body transported, for a term of three years. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 001-2103-534001 (L. Mock)
11. Approve of advance payment in the amount of $42,704.00 to Physio Control associated with Agreement No. 14/15-24, Technical Service Support Agreement for LIFEPAK Defibrillators. This agreement was approved on 10/14/14 however advance payment was not part of the action taken at that time. LIFEPAK Defibrillators are utilized for patient care on Basic Life Support and Advanced Cardiac Life Support unites to facilitate cardiac interpretation and care for patients needing such care. (L. Mock)
12. Approval of the Memorandum of Understanding (MOU) between Enterprise Florida, Inc. and Clay County Economic Development Corporation (CCEDC), for the purpose of designating CCEDC as the primary economic development organization to receive lead referrals from and work with Enterprise Florida to develop prospect proposal responses. The term of the MOU is until terminated or revised. Funding Source: N/A (B. Garrison)
14. Approval of the First Amendment to Agreement #13/14-72 with Pacesetter Personnel Services, amending the regular straight time rate to $11.67/hour and the overtime rate to $17.51/hour, with the Agreement term expiration remaining 9/30/2015. This amendment is a result of an increase in minimum wage rate. Funding Source: 401-3802-534600 (A. Altman)
15. Approval of Budget Amendment #15-037 and Resolution in the amount of $42,000.00 to record unanticipated revenue from the ASPCA $100K Challenge to Save Animals' Lives Grant. The funds will be used by Animal Care & Control Division to purchase cat and dog cages. Funding Source: 001-001-366001 (A. Altman)
16. Approval of Amendment-4 to Agreement 11/12-130, ATT Master Agreement, for ATT Switched Ethernet Services, in the amount of $14,237.75 per month, $170,853.00 per year, for a term of three years. Funding Source: 001-0107-541100 (T. Nagle)
17. Approval of Amendment-5, to ATT Master Services Agreement 11/12-130, for ATT switched Ethernet services construction, in the amount of $405.36/month, $4,864.32/year, for a period of three years. Funding Source: 001-0107-541100 (T. Nagle)
18. Approval of the First Amendment to Agreement #2014/2015-11, with Jacksonville Area Legal Aid (JALA), for the purpose of amending the existing Agreement to reduce the funding requirement (from $142,729.00 to $140,619.00) due to a change in the Statute. The original Agreement term remains unchanged. Funding Source: 115-2701-534000 (D. Moore)
19. Approval of Settlement Agreement between Clay County, Elizabeth K. Millard, and the Law Office of D. Mark Natirboff, P.A., relating to the Henley Road Improvements Project, in the amount of $2,500.00. Funding Source: 305-6012-563000 (J. Beck)
20. Approval of award of Bid No. 14/15-2, Williams Park Road Improvements, to the lowest responsive and responsible Contractor Besch and Smith Civil Group, Inc. in the amount of $609,327.88, and further approval of Construction Agreement with a construction period of 120 days. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 305-6005-563000 (J. Beck)
22. Approval of proposed Settlement Agreement in Clay County v. Marks Gray, P.A., et al., Clay County Circuit Court Case No. 2012-CA-2502. (M. Scruby)
23. Approval of Satisfaction of Mortgage for Richard & Gloria Gerhart
24. Approval of Satisfaction of Mortgage for Richard K. Hobbs
25. Approval of Satisfaction of Mortgage for Sandra L. Simmer
26. Approval to use alternative procedure to notice public hearings for the consideration of two purchase and sale agreements for the purchase of real property-Two Parcels-Lots 5 and 131, Bedford Oaks, owned by Sunseeker Investments, Inc., and Tax Lien Strategies LP NBC Bank Oklahoma, respectively
27. Acceptance of Final Plat for Azalea Ridge Unit 2.
28. Finance Business The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
LETTERS/DOCUMENTATION (For Information/For the Record)
41. Bid Opening Tabulation for December 5, 2014 A. Bid No. 14/15-2, Williams Park Road Improvements Bid Opening Tabulation for December 19, 2014 A. Bid No. 14/15-5, Annual Bid - Continuous Drainline Repair And/Or New Construction B. Bid No. 14/15-7, Repairs To Ball Field Lighting At Carl Pugh Park Field #5 C. Bid 14/15-12, Deceased Persons Transport
42. Draft Planning Commission Minutes for December 2, 2014
Note: If any person decides to appeal any final decision made by the County Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286-0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the County Manager at least three (3) working days in advance of the meeting date and time at (904) 284-6347. In accordance with the Americans With Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, Florida 32043, or by telephone number (904) 269-6376, no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice) or 1-800-955-8771 (TDD).