PROCLAMATIONS/RESOLUTIONS

[7. Present recommendations to develop an agreement to award the Phase II construction of CMAR #1 Project #4 (Sandridge Road, CR-739B) Guarantee Maximum Price (GMP) to Kiewit Infrastructure South. (E. Dendor)]

FURTHER DISCUSSION? ALL IN FAVOR INDICATE BY SAYING AYE. IT CARRIED UNANIMOUSLY.

ALL RIGHT, DISCUSSION UPDATES NUMBER SEVEN.

AND. >> GOOD EVENING.

TO THE BOARD AND THE CHAIR. I AM IN.

BOND AND TRANSPORTATION PROGRAM AND STRATA.

WITH ME IS CARLOS CAMPELL SUMMER PROJECT MANAGER WITH WTI AS WELL AS NICK SOSA AND JOHN MCDONALD WITH OTHERS.

THE WHOLE TEAM IS HERE THIS EVENING.

A QUICK BACKGROUND. AT THE BEGINNING OF THE PROGRAM THE BOARD CHARGED 13 BASICALLY TO DELIVER FIVE PROJECTS USUALLY CONSTRUCTION MANAGEMENT. AS A RESULT OF THAT REQUEST FIVE PROJECTS WERE DIVIDED INTO TWO GROUPS.

WE HAVE GROUP NUMBER ONE, AND SEYMOUR GROUP NUMBER TWO.

THIS CONSISTS OF PROJECT THREE WHICH IS A PORTION OF COUNTY ROAD TOOL 9M PROJECT FOR WHICH IS SANDRIDGE ROACH.

[00:25:01]

WHILE THIS CONSISTS OF PROJECT NUMBER TWO WHICH IS PORTIONS OF COUNTY ROAD TOOL NINE, AND PROJECT SIX THEY ARE PORTIONS OF COUNTY ROAD 315. THE COUNTY AWARDED INDEPENDENT CONTRACTORS TO TWO SETS OF DESIGNERS AND CONTRACTORS.

SEYMOUR ONE, REPRESENTED HERE THIS EVENING, IS REPRESENTED AGAIN HERE. THE DESIGNER IS JACOBS ENGINEERING AND THE CONSTRUCTION OF SOUTHEAST.

WITH INPUT FROM THE COUNTY AND OTHERS HAVE BEEN ACTIVELY DESIGNING AND PERMITTING AND DEVELOPING DOCUMENTS FOR ALL FIVE SEYMOUR PROJECTS WHILE KEEPING THE BOARD UP TO DATE ON MONTHLY PROGRESS REPORTS. THROUGH THEIR FRUITION BRINGING BACK TO THE NEXT BOARD MEETING, THE MAXIMUM PRICE, FOR SEYMOUR WHICH WILL INCLUDE A 3-MILE ROAD AND DRAINAGE SYSTEM MULTIPLE POND SITES AS WELL AS COLLECTING SIDEWALKS ALONG THE ROAD.

BY CHANCE WE DON'T PURSUE IT AND BID OUT THE PACKAGE THE TEAM WILL TAKE A STEP BACK AND TIME TO DESIGN OUT AS WELL AS ADVERTISE, EVALUATE AND AWARD UNDER THE OPEN BID CYCLE.

DEVELOPMENT THROUGH THE PROCESS HAS GIVEN THE TEAM THE ABILITY TO MANAGE AND PROVIDE ENGINEERING ALONG THE WAY AS WELL AS THE BEST PRICE FOR BALANCING PROJECT RISK.

THIS WILL COME WITH A GUARANTEED DELIVERY DATE INCLUDING EARLY DELIVERY AND LATE DELIVERY. IN SUMMARY TODAY IS A HEADS UP TO YOU, THE BOARD THAT THE TEAM WILL DELIVER THE FIRST OF FIVE PRICES OVER THE NEXT UPCOMING MONTHS.

WE ARE OPEN FOR ANY QUESTIONS THAT YOU MAY HAVE.

>> THIS IS ESSENTIALLY SANDRIDGE ROAD JUST WEST OF COUNTY ROAD

TOOL NINE. >> I APPRECIATE THE WORK THAT HAS BEEN DONE, AND THE WORK THAT WILL COME.

WE TRUST OUR PARTNERS WILL BE FAIR WITH THE CURRENT SUPPLY CHAIN ISSUES AND UNDERSTANDING WE KNOW THE PRICE OF EVERYTHING

HAS GONE UP. >> I WOULD LIKE TO SEE A DETOUR PLAN, EVERYBODY'S SITTING IN THEIR CARS TRYING TO GET TO WORK. I AM SERIOUS ABOUT LOOKING AT THE PLAN AND MAKING SURE THERE IS ONE AND EVERYTHING IS IN PLACE. THAT WE CAN GET OUR CITIZENS TO WORK IN THE MORNING. WE WILL HAVE 506 RUNNING AT THE SAME TIME PRACTICALLY AND IT WILL BE INTERESTING AFTER TRYING TO GET THROUGH THIS. I WAS GOING TO SAY WITH THAT AS FAR AS THE DEEDS WERE WE DO HAVE IT PLANNED WITH OVER PUBLIC INFORMATION OFFICER. OCTOBER 18 A TUESDAY EVENING, AGAIN, WE INVITE THE PUBLIC TO COME OUT AND WE WILL HAVE THE MAPS AVAILABLE THAT YOU CAN PUT YOUR EYES WILL BE WILL CAP THE DETOUR MAP AVAILABLE AT THAT TIME.

THIS IS THE ONLY ONE THAT HAS A DETOUR AT THIS TIME.

I FEEL LIKE YOU SHOULD DISCUSS, YOU TOLD ME ABOUT IT YESTERDAY.

YOU BOTH KNOW I GOT UPSET ABOUT IT.

TALKING ABOUT SIDEWALKS ON SANDRIDGE, I DON'T SEE HOW THIS IS MORE IMPORTANT THAN 209 IS THERE A WAY TO TAKE AWAY, -- BACK TO YOUR FIRST POINT. OUR INTENT IS TO MAKE

[00:30:04]

IMPROVEMENTS TO TOOL NINE. MONEY IS TIGHT.

THE FUNDING IS TIGHT. PROJECT NUMBER FOUR IS FARTHER AHEAD IN THE DESIGN AND CONSTRUCTION PROCESS.

AS FAR AS THE OTHER ONE FROM AN OPERATIONAL STANDPOINT WE ARE STILL LOOKING AT THE INTERSECTIONS WE HAVE ON COUNTY ROAD TOOL 9B AND SANDRIDGE ROAD. THAT REALLY NEEDS TO BE A LINE I THINK WE DISCUSSED THAT IT WOULD BE A ROUNDABOUT.

ENGINEERING DOES SAY THAT IS THE BEST WAY TOO.

WHICH TRYING TO MAKE IT SAFE FOR'S TRAFFIC AS TRAFFIC BEGINS TO BUILD. AS YOU GET DOWN, WHERE CROSS CREEK IS THAT THE INTENT, THE D ACCELERATION LANE TO GET THROUGH. SO AGAIN, ALLOWING TRAFFIC TO CONTINUE WITHOUT HAVING TO SLOW DOWN AND STOP AT THAT MAJOR INTERSECTION. AS YOU GET DOWN TO WATKINS ROAD, THAT PARTICULAR INTERSECTION IS A 2703 DEGREES TURN.

THE INTENT IS TO HAVE THAT MORE PERPENDICULAR AND TO IMPROVE THE SITE AS YOU LOOK NORTH FROM WATKINS.

WE WILL TRY TO CONTINUE TO MAKE THOSE IMPROVEMENTS AS WELL AS THE DESIGN FOR A FULL THREE LANE SECTION.

BUT AS YOU MOVE FORWARD WITH FUNDING, THERE'S NOT AS MUCH FUNDING AVAILABLE FOR THAT PROJECT BUT WE WILL CONTINUE TO MAKE OPERATIONAL IMPROVEMENTS IN SEARCH FOR LOOK FOR ADDITIONAL FUNDING SOURCES AS WE FOUND LAST MONTH.

AND AS IT COMES TO THE SIDEWALKS ON SANDRIDGE ROAD, A MAJORITY OF THE CONNECTIVITY IN THE AREA WHERE YOU HAVE THOSE SCHOOLS AND THE WEST IN AND WALKING THROUGH THOSE SCHOOLS TO AND FROM.

THERE ARE SOME SECTIONS ON SANDRIDGE ROAD WHERE THERE IS NO DEVELOPMENT ON THE NORTH SIDE. IT WOULD BE PUTTING THE SIDEWALKS IN. WITH THIS WE ARE TRYING TO MINIMIZE THE AMOUNT OF MONEY WE DO SPEND ON THE SIDEWALK.

>> AGAIN TRANSPARENCY. I WANT THE PUBLIC TO HEAR.

I REGULARLY HEAR WE SHOULD BE FORMULATING TOOL NINE.

NOW WE WON'T EVEN GET THREE LANES.

I WANT PEOPLE TO UNDERSTAND IT IS NOT BECAUSE WE DIDN'T WANT IT, IT IS BECAUSE THERE IS NO MONEY AND WE ARE DOING THE BEST YOU CAN, BUT WE ARE DEALING WITH HEAD ON COLLISIONS, AND THE DANGER OF HEAD ON COLLISIONS DAILY WITH OUR CHILDREN DRIVING TOOL NINE. I ASKED WHEN CROSS CREEK PUT THE SECOND PHASE-IN WHY THEY DIDN'T PUT ATTORNEY LANEY AND I WAS TOLD IT WAS BECAUSE A THIRD LANE WAS COMING.

NOW THE DEVELOPER IS NOT RESPONSIBLE FOR THAT?

>> WE WILL HAVE THREE LANES IN THE AREA AND AT THAT TIME --

>> THE DEVELOPER SHOULD BE PAYING FOR THAT.

>> WHEN HE WAS PUTTING HIS DEVELOPMENT IN WE DID NOT HAVE AN ALIGNMENT WITH THE ROAD VERSUS WHERE HIS ROAD CAME IN.

SO FOR THEM TO DO IT AT THAT TIME IT WOULD NOT OF DONE

JUSTICE. >> WITH THAT WILL THAT COME OUT

OF OUR MONEY? >> AT THAT TIME WHEN WE SAT DOWN WITH THE DEVELOPER THE INTENT WAS TO BUILD THE.

>> I JUST DID NOT WANT IT TO BE BRUSHED ASIDE.

>> WERE NOT. >> WE WOULD NOT HAVE EVEN ANNOUNCED IT. IT'S VERY IMPORTANT TO OUR AREA.

ANYWAY, I JUST WANT THE PEOPLE TO KNOW.

THERE IS NOTHING WE CAN DO, EVEN THOUGH WE ARE TRYING, WE KNOW.

I'M TELLING THE PEOPLE WERE LISTENING.

>> WE DO HAVE OTHER FUNDING SOURCES.

>> IT WAS SHORT BUT $12 MILLION. IT WAS A CRAZY NUMBER.

[00:35:13]

>> AS FAR AS DR HORTON GOES THEY ARE OUR PARTNER AND THEY WILL BE

DOING SOME OF THE TURN LANES. >> IS THERE, I KNOW WE TALKED ABOUT TAKING PROJECTS TO BE ABLE TO GET WHAT WE NEEDED.

>> WE ARE CONTINUOUS AS WE WORK THROUGH THE DESIGN PHASE AND WORK WITH THE CONTRACTORS. WE WILL CONTINUE TO MODIFIED.

>> IT IS IMPORTANT FOR THE PUBLIC TO KNOW, WE HAVE A

DEADLINE. >> IT WOULD BE NICE IF WE CAN SEE IF SUPPLIES COME DOWN IN PRICE BUT WE CAN'T.

>> >> YOU WILL LOSE YOUR FUNDS AND

THEN YOU WILL HAVE TO PAY MORE. >> THERE'S A CHANCE IT MAY NOT

RECOVER. >> HOPEFULLY WE CAN GET FUNDS

LATER. >> WHETHER IT IS A FOUR LANE SECTION, WE WILL BUILD AS MUCH AS WE CAN WITH WHAT WE HAVE.

OR IN THE SAME TIMEFRAME WE WILL PUT IN ADDITIONAL FUNDS FOR THE

ROADWAYS. >> IT'S LOOKING PRETTY GOOD RIGHT NOW. ANY OTHER QUESTIONS?

>> GO WITH YOUR RECOMMENDATION. >> THEY ARE WORKING ON DEVELOPING THE AGREEMENT. THE ATTORNEYS ARE WORKING.

AND EVERYONE IS WORKING HARD SO HOPEFULLY WE CAN MAKE THE OCTOBER 11 DATE TO GET THAT BACK TO YOU.

>> I THOUGHT YOU SAID, I LEFT MY PAPER ON THE DESK.

I THOUGHT YOU SAID YOU DID AN EVALUATION.

>> IT WAS WITHIN 4%. THROUGH THE PROCESS WE HAVE FOR COUNTY THEY PERFORMED THEIR ESTIMATE.

THEY PERFORMED AND ESSMAN AND THE CONTRACTOR.

WE LAID THESE OUT WORKING THROUGH THE DESIGN SPIRIT IS NOT JUST FROM A DESIGN STANDPOINT BUT FROM A CONSTRUCTIBILITY STANDPOINT. HOW DO WE DO IT WITH THE LEAST AMOUNT OF TALK. ALL WITHIN 4% OF THE CONTRACTORS ESTIMATE. IF YOU LOOK AT THE GOVERNMENT BIDDING, SOME GO OUT ONE 100% HIGHER THAN WHAT OTHERS HAD IN

THE BUDGET. >> THANK YOU.

[8. Non-profit funding process plan and application review (V. Hapner)]

>> OKAY. >> OLD BUSINESS NUMBER EIGHT.

NONPROFIT FUNDING. >> HELLO, COMMUNITY SERVICES.

I HAVE TO SWITCH MY BRAIN TO NONPROFIT.

SO, YOU GUYS SHOULD HAVE RECEIED AN OUTLINE OF THE PLAN, BREAKING DOWN HOW WE WILL PROCEED WITH NONPROFIT FUNDING AS WELL AS MOVING PAST WHAT WE HAVE BEEN CALLING THE LEGACY FUNDS. I WILL START FROM THE BEGINNING.

IF YOU HAVE QUESTIONS AT THE END, I WILL TAKE THOSE AND ANY SUGGESTIONS AS WELL. WITH THE REVIEW PROCESS THE INITIAL PROCESS WILL BE HANDLED BY THE NONPROFIT FUNDING COMMITTEE. THIS NONPROFIT COMMITTEE WILL BE

[00:40:03]

-- WE WILL HAVE DIFFERENT INDIVIDUALS THROUGHOUT COUNTY DEPARTMENTS AND THE LIBRARIES AND COMMUNICATIONS AS WELL.

WE WILL BE RESPONSIBLE FOR UPDATING APPLICATIONS EACH YEAR ALONG WITH CREATING ANY REPORTING REQUIREMENTS RELATED TO THE FUNDING. SOME HAVE DIFFERENT REQUIREMENTS THAN THE TYPICAL FUNDING. WE WILL BE RESPONSIBLE FOR MAKING SURE THEY HAVE MET THEIR REQUIRED CRITERIA AND SUBMIT THOSE TO YOU FOR APPROVAL THIS IS WHAT I WANT TO DISCUSS TO MAKE SURE THIS IS THE WAY WE WOULD LIKE TO GO WITH THIS.

NONPROFITS MUST PROVIDE SUPPORT TO RESIDENTS, THEY MUST BE REGISTERED THEY HAVE TO BE ESTABLISHED FOR A MINIMUM OF A YEAR. THEN THEY MUST SUBMIT A COMPLETE APPLICATION. WE WANT TO SEE THE NUMBER OF RESIDENTS SERVED SO WE WANT TO LOOK AT DO THEY FOCUS ON ONE AREA OR ENCOMPASS THE ENTIRE THING.

THE OPERATING SCHEDULE AS WELL AS THE PROJECT BUDGET AND THEY WILL GIVE AN EXAMPLE OF WHY THEY THINK THIS IS IMPORTANT.

SUSTAINABILITY WILL BE TEN POINTS.

THIS IS DO THEY PLAN ON CONTINUING THE PROJECT ONCE THE FUNDING HAS BEEN EXPENDED. AND THEN WE WOULD LIKE TO LOOK AT THEIR OPERATIONAL BUDGET VERSUS THEIR PROJECT BUDGET.

SO FOR WHAT WE ARE CALLING LEGACY FUNDS.

THAT IS WHAT WE ARE DOING FOR THE CURRENT FISCAL YEAR.

WERE STAYING AT THE CURRENT LEVELS.

WE WILL FUND THEM AS WE HAVE BEEN THE PAST.

BUT FOR FISCAL YEAR 2020 FOR ALL PROGRAMS WILL BE REQUIRED AND ONE OF THE THINGS WE HAVE ADDED AND THIS WAS THE SUGGESTION WE HAD LAST YEAR, ANY STATUTORY FUNDS WILL GO OUT TO BID AND THIS WILL ENSURE WE HAVE ACCOUNTABILITY TO ENSURE COMPLIANCY TO SEE WHAT WE ARE REQUIRED TO FUND AND THE ITEMS ARE BEING DONE. THIS WILL BE THREE TIERS.

THOSE ARE UNDER 15,000 AND UNDER 150.

FOR OUR POPE WE HAVE THE MAX FUNDS THAT WOULD BE $35,000.200000. FUNDING INCLUDES PERSONNEL, RENT, MORTGAGE, UTILITIES, AND CAPITAL INVESTMENT.

REPORTING, MOVING ON TO THAT WILL BE QUARTERLY OR MONTHLY REPORTS. THIS WILL BE BASED ON INVOICES AND SUBMITTED WITH THE BACKUP DATA THAT IS HOW WE DO IT.

I RECEIVED THE INVOICE AS WELL AS THE BACKUP DATA TO MAKE SURE EVERYTHING IS LINED UP BEFORE WE SUBMIT IT FOR PAYMENT.

ON THE FINAL REPORT IT WILL INCLUDE THE TOTAL PROJECT COST ANY ADDITIONAL INFORMATION REQUESTED.

AND THE PRESENTATION TO THE BOARD SHOWCASING THEIR PROJECT OR HOW THEY USE THE FUNDS. AARPA DOES HAVE ADDITIONAL REPORTING REQUIREMENTS. THEY ARE REQUIRED TO BE IN COMPLIANCE WITH THE U.S. DEPARTMENT OF TREASURY AND GUIDELINES. THEY HAVE AN INITIAL ACTIVITY REPORT AND THEY CAN RECEIVE UP TO 50% OF THE CONTRACTED AMOUNT.

THEY DO HAVE TO DO AN ACTIVITY REPORT TO PERCEIVE THE REST OF THE FUNDING. AND A FINAL REPORT TO CLOSE OUT THAT AS WELL. AND THEN FORWARD THE TIMELINE, THAT I ADDED ON HERE. FOR THIS YEAR, THIS WOULD BE THE AARPA. SO WE WOULD LIKE TO RELEASE AN

[00:45:02]

APPLICATION ON OCTOBER 17 AND HAVE A DEADLINE OF NOVEMBER 14.

WE WILL HAVE THE INITIAL APPLICATION APPROVED BUT THE 23RD AND HAVE OUR SUGGESTIONS TO YOU GUYS BUT THE DECEMBER 13TH MEETING. THAT WAY WE CAN GET THE CONTRACT SIGNED BY JANUARY AND THE FINAL REPORTS WOULD BE DUE IN JUNE.

WITH THIS BECAUSE THE FUNDS ESPECIALLY IF WE ARE DOING CAPITAL THE PROJECTS MOST LIKELY WILL NOT BE DONE BY JUNE.

THE FINAL REPORTS MAY LOOK A LITTLE DIFFERENT.

IT MAY BE WHAT HAVE THEY DONE UP TO THAT POINT.

IF THEY WERE USING IT TO PURCHASE LAND, TO BUILD A NEW BUILDING OR IF THEY HAVE USED IT TO INVEST IN THEIR CURRENT BUILDING BUT WAITING ON THE CONSTRUCTION SIDE OF THINGS.

THERE IS MAY BE DIFFERENT AND THEY MAY NOT HAVE A FINAL PROJECT BUT WE WOULD LIKE TO GIVE THEM THE OPPORTUNITY TO SHOW THEY HAVE BEEN MAKING PROGRESS BASED ON THE CONTRACT THAT WAS SIGNED. AND THEN FOR THE NEXT FISCAL YEAR 23-24, YOU WILL FOLD ON FUNDING LEVELS IN SEPTEMBER.

AND THEN WE WOULD LIKE TO RELEASE OUR APPLICATION THE SECOND DAY OF OCTOBER WHICH I THINK IS A MONDAY.

AND JUST MOVE ON FROM THERE. FOLLOWING THE SAME THING.

WE WOULD LIKE TO HAVE THE CONTRACT SIGNED IN DECEMBER TO ALLOW THE NONPROFITS AT LEAST SIX MONTHS TO EXPEND WHATEVER FUNDING THEY HAVE RECEIVED. WITH ALL OF THAT I WILL OPENING UP TO ANY QUESTIONS YOU MAY HAVE FOR ME.

>> YOU ARE OPENING IT UP FOR THE DEADLINE OF OCTOBER 14 WHICH IS TWO WEEKS AWAY. ARE YOU E-MAILING THE PEOPLE THAT HAVE ACTIVELY VOICED A DESIRE TO DO THIS.

ARE WE OPENING IT UP TO OTHER PEOPLE AND ORGANIZATIONS?

>> THE APPLICATION FOR THE AARPA WE WILL SEND IT OUT.

IT INCLUDES 200 NONPROFITS HERE WITHIN THE COUNTY TO LET THEM KNOW IT IS OPEN AND AVAILABLE. AND I HAVE A LIST OF PEOPLE WHO HAVE E-MAILED ME AND THEY HAVE BEEN ADDED TO THE LIST.

WE WILL ALSO BE WORKING WITH COMMUNICATIONS TO MAKE SURE THAT GETS PUT OUT. WE WOULD LIKE TO SCHEDULE -- FOR HURRICANE MESS UP OUR TIMELINE. THAT IS SOMETHING WE CAN REVIEW TOO. IF WE HAVE A LARGE IMPACT FROM THE STORM LIKELY THAT WILL PUSH THIS BACK.

UNFORTUNATELY, MY ENTIRE TEAM IS PART OF THE RECOVERY TEAM SO WE

WILL BE BUSY. >> THAT IS WHAT I WAS THINKING.

>> THAT IS DEFINITELY SOMETHING WE WILL.

>> HOW DO YOU DETERMINE WHAT THEY NEED TO SUBMIT?

>> CURRENTLY THAT IS PART OF THEIR BILLING CYCLE.

THEY, DEPENDING ON WHAT THEY APPLIED FOR, THEY MAY NOT INCLUDE AN INVOICE EVERY MONTH. WE HAVE THE OPTION OF DOING THAT QUARTERLY, REIMBURSEMENT OR MONTHLY, DEPENDING ON WHAT THE FUNDING NEEDS ARE. THOSE THAT ARE WORKING ON LARGER PROJECTS, DATE WON'T AND GREW INVOICES EVERY MONTH BUT MAYBE SOMEONE WORKING ON A SMALLER PROJECT, MAYBE A LARGE EVENT OR SOMETHING, MAYBE THEY ARE PURCHASING THINGS, THEY MAKE UP THE INVOICE. THAT WILL BE DETERMINED DURING

THE CONTRACT PROCESS. >> THEY CAP TO SUBMIT A REPORT, NO MATTER WHEN THEY SUBMIT THE INVOICE.

IF THEY DO IT ONLY ONCE EVERY SIX MONTHS THEY ONLY HAVE TO DO

THE FINAL REPORT. >> MAYBE I DIDN'T ANSWER THAT CORRECTLY. THEY ARE STILL REQUIRED TO SUBMIT, THEY HAVE TO SUBMIT THE FULL REPORTS TO US.

IF THEY HAVE NOT ACCRUED ANY BILLING OR THEY DON'T HAVE AN INVOICE THEY STILL HAVE TO SUBMIT A REPORT BUT THEY HAVE TO EXPLAIN WHY THEY ARE NOT SUBMITTING AN INVOICE ALONG WITH

THAT. >> THANK YOU FOR THE WORK, AND THE PATIENTS OF GOING THROUGH THIS.

MY QUESTION IS, ARE WE MAKING THIS TOO COMPLICATED? THIS WILL BE A BIG SURPRISE TO EVERYONE.

BUT, IT SEEMS TO ME, ESPECIALLY SOME OF THE SMALLER BIBLE ONES, THEY WILL HAVE TO HIRE SOMEONE WE WILL DO A MOCKUP APPLICATION.

[00:50:18]

>> I WAS GOING TO WORK ON THAT BUT I REALIZED I NEEDED YOUR FEEDBACK. IT MAY SEEMED LIKE A LOT OF INFORMATION BUT THINGS NEED TO BE SIMPLE, AND WE WANT TO COLLECT ENOUGH INFORMATION THAT WE KNOW WHAT THE ORGANIZATION IS ABOUT AND WHAT THE PROJECT IS. WE HAVE TO BE GOOD STEWARDS SO WE WANT TO MAKE SURE WE ARE INVESTING IN GOOD PROJECTS.

>> AT THE SAME TIME, WHEN IT TAKES YOU SEVERAL MEETINGS, AND QUITE HONESTLY, I KNOW ARBITRARILY WE PICK CERTAIN TEARS, BUT MAYBE WE CAN WORK MAYBE YOU CAN ONLY APPLY UP TO $200,000 THAT'S WIDESPREAD. THAT'S THE ONLY THING I KNOW.

I'M DISAPPOINTED WE DIDN'T GET TO SEE A MOCKUP APPLICATION.

BY DOING IT YOURSELF AND HAVING YOUR STAFF DO IT YOU CAN SEE WHAT YOU WANTED TO SEE. PEOPLE DON'T SHOW WHERE THEY ARE SPENDING THE MONEY AND HOW WELL IT IS BEING SPENT.

>> ONE OF THE THINGS WE WANTED TO DO ESPECIALLY WITH COMMUNITY SERVICES, WE WANT TO HOST A COMMUNITY MEETING WITH THE NONPROFITS AND GO THROUGH THIS WITH THEM.

IT IS A NEW PROCESS. THE TIMELINE, UNFORTUNATELY BECAUSE WE HAVE HAD TO PUSH IT BACK WITH BRINGING THINGS BACK TO THE BOARD WE STILL WANT TO DO THAT.

THAT MAY BE SOMETHING WE HAVE TO REVIEW AS FAR AS THE TIMELINE.

WE COULD EXTEND THAT A LITTLE BIT.

WE WOULD LIKE TO BRING THE NONPROFITS IN AND GO THROUGH THE ENTIRE PROCESS WITH THEM AND EXPLAIN IT TO THEM.

EVEN THOUGH IT SEEMS LIKE A LOT OF INFORMATION I DON'T THINK IT WILL BE THAT COMPLICATED. I WILL BE ON THE REVIEW TEAM AND I WILL MAKE IT AS SIMPLE AS POSSIBLE.

>> IT WILL BE SIMILAR. I HONESTLY THINK BECAUSE WE HAVE MORE TIME FOR THE PROCESS THAT WILL MAKE IT A LITTLE EASIER.

EVERYONE WILL HAVE AN EXPECTATION.

WE DID WHAT WE COULD, BUT WE HAVE TO GET IT SPENT AND IT WAS A LAST-MINUTE THING. HAVING THEM COME IN AND EXPLAIN THE PROCESS, I AGREE, I DON'T WANT TO DETER ANYONE FROM APPLYING. WE DO HAVE OUR LIAISONS NOT ON THE REVIEW TEAM THAT WILL BE AVAILABLE TO HELP.

IF THEY HAVE QUESTIONS OR ANYTHING THEY MAY NEED

ASSISTANCE WITH,. >> I UNDERSTAND THE FUNDING, WE HAVE A SHORT WINDOW TO GO OUT, SO THAT IS DIFFERENT THAN THE ONGOING MONEY I ACTUALLY THOUGHT, AND THIS IS ALL GETTING MATCHED UP. WE DECIDED THE LAST TIME THEY WOULD MOVE FORWARD INTO NEXT YEAR.

>> CORRECT, THERE IS ONE THAT HAS REMOVED THEMSELVES.

>> ARE WE LIMITING -- THEY CAN APPLY FOR BOTH?

>> WELL THE ONE THAT WANTED TO POSSIBLY REMOVE THEMSELVES WANTED TO OPEN THEMSELVES UP FOR OTHERS.

IT WAS THEIR DECISION. >> MY UNDERSTANDING IS THEY WANTED TO GO FOR BIGGER FUNDING. AND POTENTIALLY ANOTHER NONPROFIT THAT MAY NOT QUALIFY BUT THAT'S THE CHOICE OF THE

[00:55:08]

BOARD. >> I AGREE.

I AGREE WE DON'T WANT IT TO BE COMPLICATED.

THERE WERE SOME THEY RECEIVED THE CARES ACT FUNDING WHILE THEY WERE VETTED THEY TURNED OUT TO NOT BE WHAT THEY PRESENTED THEMSELVES TO BE. I DO WANT TO MAKE IT A LITTLE

BIT HARDER THAN -- >> IT SHOULD BE A LITTLE --

>> THEY HAVE 87,000 MORE PEOPLE WHO CAN AUDIT YOU TO DO THAT.

>> I WILL CHIME IN HERE. I SUPPORT THE CONCEPT OF THE NONPROFIT AND WHAT THEY ARE DOING.

THEY ARE DOING GREAT WORK HERE. BUT I HAVE HEARTBURN ABOUT ME COLLECTING TAXES AND THEN DECIDING WHICH CHARITY SHOULD GET THAT TAX MONEY. WHY WOULDN'T IT BE BETTER TO LET THOSE CITIZENS HAVE THEIR TAX MONEY BACK AND HAVE THEM CONTRIBUTE DIRECTLY TO THE CHARITIES.

THAT MAKES MORE SENSE TO ME THAN ME DECIDING WHAT I SHOULD TO DO WITH THE TAX DOLLARS SO I CAN GET THEM TO A CHARITY.

SOME CHARITIES ARE DOING PREVENTION.

WE CAN DO A PURCHASE WITH THAT OR SOMETHING WHERE WE FEEL IT IS NECESSARY. WE ARE ASKING PEOPLE TO PUT IN APPLICATIONS TO TAKE OUR TAXPAYER DOLLARS WAY, THAT JUST DOES NOT FEEL RIGHT TO ME. THAT IS ALL I HAVE TO SAY ABOUT

THAT. >> ESSENTIALLY IF YOU ARE GOING

-- >> WE WILL RFP IT THEN.

>> YOU ARE STILL MAKING THAT DETERMINATION AS TO WHICH

SERVICE YOU RFP. >> JUST DO AN OPEN BID.

SEND US A BID. >> THAT IS THE SUGGESTION MOVING FORWARD WITH OUR FUNDING. THAT INCLUDES DRUG AND ALCOHOL ABUSE. RAPE PREVENTION AND THOSE KIND OF ITEM SPIRIT AS OF RIGHT NOW WE HAVE FUNDED THE SAME ORGANIZATIONS EACH YEAR. JUST TO MAKE SURE WE ARE HOLDING THE ORGANIZATIONS ACCOUNTABLE AND ALL OF THE ITEMS ARE BEING MET. THAT IS THE SUGGESTION TO PUT THAT OUT TO BID EACH YEAR TO ENSURE --

>> IN MY MIND THAT IS A BETTER WAY TO CANCEL IT.

ANY OTHER QUESTIONS? >> I DO BELIEVE I HAVE ENOUGH TO

[9. General Liability Insurance Coverage Recommendations for FY 2022-2023 (J. Bethelmy)]

MOVE FORWARD. >> NEXT ITEM IS GENERAL

LIABILITY INSURANCE COVERAGE. >> MY NAME IS JENNIFER.

SO, WE ARE SEEKING APPROVAL FOR THE RENEWAL OF PROPERTY-CASUALTY AND WORKER'S COMP. ENSURE AND SPIRIT WE HAVE WORKED WITH A BROKER OVER THE LAST SEVERAL WEEKS WHO HAS GONE OUT AND DONE AN EVALUATION AND RECEIVED QUOTES FROM OTHER CARRIERS.

WE FEEL LIKE THE PACKAGE THAT IS BEING ASKED FOR RENEWAL IS A FAIR PACKAGE THAT HAS BEEN PROPERLY VETTED.

IT COVERS A VARIETY OF COVERAGES AND GENERAL LIABILITY, AUTO

[01:00:02]

LIABILITY, PUBLIC OFFICIAL LIABILITY.

WORKER'S COMP. EXCESS COVERAGE.

I AM HAPPY TO GO INTO DETAIL IF NECESSARY.

>> DOES THAT INCLUDE CYBER AS WELL?

>> YES. >> DOES ANYONE WANT MORE

INFORMATION? >> I HAVE A COMMENT.

IN ORANGE PARK WE USE MUTUAL INSURANCE TRUST TO ENSURE GENERAL LIABILITY IN SUCH. WHAT I THINK THAT MEANS AND I MAY BE MISUSING THE TERM, THE PURCHASER SHARES AN EXPERIENCE.

IF IT IS A LOW HURRICANE DEAR, THERE WOULD BE LESS RISK.

AND WE HAVE THE OPTION TO DO THAT BUT WE DID NOT DO THAT THIS YEAR. I REALLY WANT TO PUSH TO LOOK AT THAT. IT WILL BE INCUMBENT UPON US.

IT'S ANOTHER BROKER FOR THE INSURANCE TRUST.

AND I UNDERSTAND WE DIDN'T DO THIS SEVERAL YEARS AGO, AND CAME IN WITH NO HARM, NO FILE SAVING SPIRIT BUT THE SON CAME UP THIS MORNING IT, IT IS A NEW DAY, LIKE I SAID THERE ARE 400 TOWNS AND CITIES AND MOST INSURED WITH ( INDISCERNIBLE ) FOR THAT REASON. I KNOW THE COLLEGE HAS A SIMILAR PROGRAM THAT WE COULD LOOK AT. YEAR TO SEE IF THERE IS ANY SAVINGS FOR OUR CONSTITUENTS. WHEN YOU ARE SAVING MONEY, --

>> A LITTLE OVER 100 -- $1 MILLION FOR INSURANCE, I WANT TO LOOK AT IT A LITTLE CLOSER AND LOOK AT ALL OPTIONS.

I HAD A MEETING WITH PAUL THE BROKER, I AM OKAY DOING THIS.

THIS I THINK SHOULD BE INVESTIGATED FURTHER.

>> DO WE HAVE THAT IN THE MINUTES?

>> IF NOT, I WILL PUT IN THERE. >> I JUST HAVE ONE CORRECTION FOR THE MINUTES. THE INFORMATION AND THE BACKUP THAT YOU GAVE US, IN THE COLUMN FOR THE ANNUAL PREMIUM, I AM SURE IT IS NOT THAT. I AM THINKING IT IS $900,000.

THE PREMIUM IS GOING UP TO 1 MILLION.

DO YOU SEE WHAT I AM SAYING. THE BLOCK THAT IS AND READ THAT

SAYS 2122. >> IS THIS WHAT YOU ARE TALKING

ABOUT? >> THE 1 MILLION IS CUT OFF.

AND THE ELECTRONIC VERSION IF IT >> WE WILL UPLOAD THE CORRECT

COPY. >> ANY OTHER QUESTIONS?

WE WILL TAKE A MOTION. >> I MOVED TO APPROVE.

>> A MOTION AND A SECOND, FURTHER DISCUSSION.

[10. Renewal of Employee Benefits (J. Bethelmy)]

ALL IN FAVOR INDICATE BY SAYING AYE.

IT CARRIED UNANIMOUSLY. LET'S DO NUMBER TEN AND THEN WE WILL GO TO THE 5:00 O'CLOCK CERTAIN SPIRIT.

>> NUMBER TEN IS APPROVAL OF RECOMMENDATION ALONG WITH CONSULTATION FROM A BROKER ONE DIGITAL FOR INSURANCE RENEWALS AND RENEWALS FOR 2,023. THIS COVERS MULTIPLE AREAS UNDER OUR INSURANCE PROGRAM FOR EMPLOYEES.

IN EVALUATING THE HEALTH OF OUR TRUST ACCOUNT FOR HEALTH INSURANCE, WE CAME AT A DEFICIT BASED ON THE NUMBER OF CLAIMS AND THE VALUES PROJECTED FOR 2023, ACKNOWLEDGING THAT COVID-19 DID HAVE AN INFLUENCE ON THAT VALUE, WHICH HAS BEEN GOING DOWN. SOME OF THE DEFICITS WERE

[01:05:04]

LESSENED BY THE BOARD GRANTING ANY OF THE RESERVES FOR THE ACCOUNT. IN LOOKING AT THE PLAN, WE DID HAVE SEVERAL CHANGES THAT WERE CONTEMPLATED TO BRING SAVINGS TO THE HEALTH INSURANCE SPECIFICALLY.

WE DID HAVE PLAN DESIGN CHANGES AND THE INTRODUCTION OF PHARMACY PROGRAMS WHICH WOULD BRING $1.5 MILLION IN SAVINGS TO THE PLAN ITSELF. FOR THE PURPOSES OF THE HEALTH PLAN RENEWAL, WE ARE REQUESTING A THREE YEAR RENEWAL EFFECTIVE JANUARY ONE THROUGH DECEMBER. AS PART OF THIS THREE-YEAR COMMITMENT, THE ADMINISTRATIVE FEES YOU WOULD PAY WOULD REMAIN THE SAME. IT WILL REMAIN THE SAME FOR 2,023. WE WILL HAVE 83% INCREASE AND THEN THE RATE WOULD REMAIN THE SAME IN 2025.

WE WERE ABLE TO NEGOTIATE OTHER WELLNESS MONEY MOVING FROM $70,000 PER YEAR TO $100,000 PER YEAR.

WE ARE CONTINUING TO PURSUE SOME ADDITIONAL PRESCRIPTION PLANS CALLED ( INDISCERNIBLE ) THAT IS UNDER REVIEW JUST TRYING TO SEE IF WE WERE TO INTRODUCE THAT WHAT TYPE OF IMPACT IT WOULD HAVE ON THE GUARANTEES WE HAVE FOR PRESCRIPTION.

A COUPLE OF THINGS TO NOTE. THE COUNTY HAS NOT CONTEMPLATED ANY PLAN DESIGN CHANGES SINCE 2010.

THAT IS 12 YEARS WITHOUT ANY CHANGES.

WE ARE NOT PROPOSING ANY INCREASES TO EMPLOYEE PREMIUMS AND THAT WOULD MAKE IT FIVE YEARS WITHOUT ANY INCREASE TO THE EMPLOYEE'S SHARE OF THE PREMIUM SPIRIT IN ORDER TO GET TO THAT WE HAD TO CONTEMPLATE THE ELIMINATION OF THE 727 PLAN.

WE FREQUENTLY RECUR TO THAT AS THE X-UPPERCASE-LETTER PLAN.

THE ONE WITH THE LEAST AMOUNT OF ANTICIPATION ALL 56 MEMBERS OF THAT WOULD HAVE OPPORTUNITIES TO SHIFT TO THE OTHER PPO PLAN OR IF THEY ARE A RETIREE THEY CAN GO TO A MEDICARE SUPPLEMENT PLAN. WE HAD SOME MINOR CHANGES TO THE PLAN DESIGN ITSELF FOR THE REMAINING TWO PLANS.

WE DID LOOK AT 11 OTHER ENTITIES AROUND THE COUNTY, THERE ARE SEVERAL. WE LOOK TO SEE HOW WE COMPARE AGAINST WHAT THEY HAD. AND WE ARE STILL VERY MUCH MORE FAVORABLE THAN THEY ARE. ANY QUESTIONS ON THE HEALTH PLAN

RENEWAL REQUEST? >> YES, THIS IS A HOME DELIVERY THROUGH THE MAIL. AND I THINK I HEARD YOU SAY WE

WILL LOOK AT THAT THIS YEAR. >> CURRENTLY LOOKING AT THAT.

>> OUT TO BE KID INFORMATION AS TO HOW MANY PEOPLE ARE USING MAIL DELIVERY AS OPPOSED TO OTHERS.

>> I INDICATED I WOULD REQUEST THAT, WE SHOULD BE ABLE TO GET DATA AS TO HOW PRESCRIPTIONS ARE FILLED.

AND THEN COMPARE IT AGAINST WHAT WE MAY RECEIVE.

>> AND THEN WE WOULD WHAT, PUSH THAT OUT?

TO THE PLANT HOLDERS? >> IT IS A PROGRAM THAT THE INDIVIDUAL PARTICIPANT HAS TO DECIDE THEY WANT TO PURSUE.

IT IS NOT SOMETHING THE COUNTY CAN SET UP AN ARRANGEMENT, SIMILAR TO HOW WE HAVE BEEN UNDER FLORIDA BLUE.

IT IS A DIRECT BY ARRANGEMENT FROM THE PARTICIPANT, IT WOULD ALSO INVOLVE ADMINISTRATIVE WORK ON THE COUNTY SIDE WHERE AS OUR PRESCRIPTION PLAN AND THE CLAIMS REVIEW AND PROCESSES FLOAT THROUGH FLORIDA BLUE, AND SOME OF THAT BURDEN WOULD SHIFT TO THE INVOICING AND STUFF LIKE THAT.

[01:10:01]

>> THIS IS WHERE WE WOULD HAVE ANALYSIS.

ALLEGEDLY IT IS QUITE A SAVINGS. AS TOLD BY THEIR REPRESENTATIVES BUT ANYWAY, BUT NONETHELESS, THE GOVERNOR WAS LOOKING AT USING A CANADIAN SUPPLIER. DON'T ASK ME WHY.

MEDICATIONS ARE CHEAPER IN CANADA.

IT IS SOMETHING WE WILL LOOK AT. THEY ARE AWAITING INFORMATION.

>> I WAS WONDERING HOW MUCH WE WOULD SAY BY CUTTING OUT THE TOP

TIER PLAN. >> THIS WAS AROUND $200,000, ADDED TO THE OTHER PLAN WE WERE INTRODUCING THAT WOULD BE HALF

OF A MILLION. >> 456 PEOPLE.

>> 4% OF THE POPULATION. >> I WILL TAKE A MOTION.

>> MOTION AND A SECOND, DISCUSSION.

ALL IN FAVOR SAME SIGN. >> I DO HAVE SOME OTHER ITEMS. ALSO INCLUDED WAS THE STOP LOSS RENEWAL.

UNDER THE PROPOSAL WHICH WE ARE SEEKING APPROVAL WE HAVE A 0% INCREASE TO THE RATE WE WOULD HAVE THREE THESE ARE THREE PARTICIPANTS THAT ARE GUARANTEED TO HAVE A HIKE BECAUSE.

THE REGULAR DEDUCTIBLE WILL REMAIN THE SAME OF $250,000 BUT WITH AN ADDED AGGREGATED DEDUCTIBLE.

VOCAL WAS TO KEEP COSTS AS LEVEL AS POSSIBLE IN TERMS OF THE MONTHLY COSTS AND ONLY HAVE THE EXPERIENCE IF CLAIMS WERE PROCESSED. SO WE ARE SEEKING APPROVAL FOR OPTION THREE. OTHER ITEMS, UNDER DENTAL, VISION AND LIFE INSURANCE AND SUPPLEMENTAL LIFE AND LONG-TERM DISABILITY WE ARE SEEKING APPROVAL BUT THERE IS NO RATE

INCREASE FOR 2,023. >> MADAME ATTORNEY WITH THE WE

JUST APPROVE? >> JUST ONE.

THAT WAS THE STOP-LOSS. FOUR AS PRESENTED.

>> FIVE-6 AND 7 ARE NOT ON THE AGENDA.

THE AGENDA LIST ITEMS 1-TO-3 AND 4.

WE APPROVED ONE AND TWO. >> THE ISSUE WOULD BE UNDER NUMBER FOUR. THERE IS A GROUPING OF THE SUPPLEMENTAL INSURANCES. SO ALL OF THOSE ARE GROUPS AS

NUMBER FOUR. >> IF WE PASS FOR, WE PASSED ALL OF THEM. WE HAVE A MOTION FOR THREE AND FOUR. I HAVE A MOTION AND A SECOND, DISCUSSION. ALL IN FAVOR INDICATE BY SAYING AYE. OPALS ON THE SAME SIDE.

IT CARRIED UNANIMOUSLY. OKAY, TIME CERTAIN SPIRIT.

[21. 5:00 p.m. or as soon thereafter as can be heard - Public hearing to consider Proposed Assessment Resolution authorizing and adopting a Non-Ad Valorem Special Assessment within the County Limits for the purpose of benefiting Assessed Properties through Enhanced Medicaid Payments for Local Services (Hospitals Only), and approval of Directed Payment Program Letter of Agreement]

>> WE ARE SEEKING APPROVAL OF A RESOLUTION IN CONNECTION WITH ASSESSMENTS DEALING WITH OUR PROGRAM THAT WE REENACTED LAST YEAR. WE DO HAVE RESIDENTS WHO WOULD LIKE TO PRESENT AND A LETTER OF AGREEMENT IN CONNECTION WITH THE

PAYMENTS. >> GOOD AFTERNOON TERMINIX COMMISSIONERS. MY NAME IS ROB I AM AN ATTORNEY

[01:15:04]

AT 1279 KINGSLEY AVENUE IN ORANGE PARK.

I AM HERE ON BEHALF OF EXTENSION WHICH OPERATES ST. VINCENT'S PLAYHOUSE AND THIS IMPACTS THOSE TWO FACILITIES AND THERE'S A SMALLER FACILITY IN GREEN COLD. JUNE 2021 WE HAVE A LONG DISTANCE DISCUSSION ABOUT THIS MATTER AND AT THE TIME, ALL FIVE OF YOU WERE ON THE BOARD. I EXPLAINED ONCE PER YEAR WE WOULD COME BACK AND DISCUSED CHECK IN.

THIS IS OUR SECOND YEAR DOING THIS.

IT HAS BEEN WORKING WELL TO CREATE FUNDS TO PAY FOR UNDERSERVED INDIVIDUALS FOR THOSE WHO RECEIVE MEDICAL TREATMENT. WE RESPECTFULLY, WE ARE HERE TO ANSWER ANY QUESTIONS. AND WE WOULD RESPECTFULLY ASK

THAT YOU APPROVE THIS ITEM. >> TO ADD TO THIS IN CONNECTION WITH THE PROCEDURES LAID OUT, WE HAVE ALREADY PROVIDED THE INVOICES FOR THIS YEAR FOR THE THREE HOSPITALS.

THE PAYMENTS WOULD BE COMING IN PRIOR TO THE TIME IT IS DUE TO

BE PAID. >> SO MECHANICALLY, CAN YOU EXPLAIN TO THE PUBLIC AUDIENCE WHAT THIS DOES.

>> YES. MEDICAID IS A PROGRAM THAT IS A JOINT VENTURE BETWEEN THE FEDERAL GOVERNMENT AND THE STATE GOVERNMENT TO PROVIDE MEDICAL SERVICES FOR FOLKS OR PREGNANT WOMEN OR INDIVIDUALS WHO HAVE DISABILITIES.

IT HAS BEEN AROUND FOR MANY DECADES AND PART OF OUR SOCIAL SAFETY NET. OUR HOSPITALS AND CLAY COUNTY AND ALL HOSPITALS, PROVIDE THESE SERVICES AND THEN GET REIMBURSED FOR SERVICES OFFERED THROUGH THE MEDICAID PROGRAM.

THE REIMBURSEMENT RATE IS MUCH LESS THEN WHAT YOU WOULD NORMALLY PAY. THEY PAY MUCH HIGHER RATES IN THE -- THAN THE MEDICAID RATE. RIGHT NOW THE HOSPITALS, THEY THE ASSESSMENTS ARE ONLY ASSESSED AGAINST THREE PROPERTIES ORANGE PARK MEDICAL CENTER, THESE ARE THE ONLY THREE PROPERTIES THAT WILL RECEIVE A BILL AS A RESULT THEY RECEIVE THE BILL AND IT GETS PAID AND THE MONEY GOES TO THE STATE AND THE STATE DRAWS DOWN MATCHING FUNDS FROM THE FEDERAL

GOVERNMENT. >> I SHOULD ASK YOU WHO SET THE

MEDICAID RATES? >> TALLAHASSEE DOES.

>> THEY ARE NOT,. >> IF I RECALL FROM LAST YEAR, THE HOSPITALS CANNOT GET THIS WITHOUT THIS ORDINANCE.

>> THE PROGRAM THAT WE JUST OUTLINE THAT WE DISCUSSED, IT IS

[01:20:11]

A PROGRAM THAT REQUIRES TWO VERY IMPORTANT STEPS.

ONE TALLAHASSEE HAS TO APPROVE IT AND THAT HAS ONLY JUST BEGUN HAPPENING OVER THE LAST THREE YEARS.

EVERY LOCAL GOVERNMENT, THAT IS APPLICABLE IN CLAY COUNTY AS THESE THREE FACILITIES. EVERY LOCAL GOVERNMENT AS TO INDIVIDUALLY APPROVE. THERE ARE A LIST OF OTHER COUNTIES HAVE TO DO THIS. AS I MENTIONED, IT IS COMPLICATED AND THEY HAVE DONE A WONDERFUL JOB AND YOU HAVE BEEN PATIENT LISTENING AND UNDERSTANDING EVERYTHING THAT WE ARE DEALING WITH. BUT YES.

>> IT IS A GOOD PROGRAM. >> AND YOU HAVE TO COME BACK

YEARLY TO RENEW THIS CORRECT. >> YES.

THIS YEAR THE TOTAL ASSESSMENTS WILL BE LESS THAN $6 MILLION.

WE WILL REVISIT IT EVERY YEAR, IF SOMEONE, ANY PARTY TO THE PROCEEDING IF THEY ARE UNCOMFORTABLE WE CAN STOP IT.

IF FOR SOME CRAZY REASON SOMEONE DOES NOT PAY THEIR BILL THE COUNTY IS NOT REQUIRED TO BACKFILL IT.

AND YOU COULD CONCEIVABLY LIKE WITH ANY ASSESSMENT GET THE MONEY : I WANT TO SPEAK BECAUSE BAPTISTS WILL BE DEALING WITH THE SAME CRUSHING AND THEY WILL HAVE THEIR SAME CHALLENGES AND INSTEAD OF THE NUMBER BEING 5.9 MILLION, IT WILL PROBABLY BE

7.9. >> THANK YOU, CHAIR.

>> WITH ALL OF THE COVID-19 RELATED STUFF.

>> THANK YOU CHAIRMAN. WE WILL NOW HAVE A PUBLIC

HEARING. >> CLOSE TO PUBLIC HEARING.

I DON'T SEE ANYONE. >> I'M ALSO HERE ON BEHALF OF THE HOSPITAL YOU SAID IS THIS SOMETHING THE HOSPITAL NEEDS THE COUNTY FOR YES IT'S NOT OPTIONAL.

THE HOSPITALS, AS MUCH AS THEY WOULD LIKE TO PUT UP THESE FUNDS ON THEIR OWN THING CAN'T TRULY ASSESS THEMSELVES.

IT IS THE COUNTY'S AUTHORITY AS A GOVERNMENTAL ENTITY THAT ALLOWS FOR THIS TO PROCEED. I WANTED TO SAY THAT TO EXPLAIN THE RELATIONSHIP. I APPRECIATE YOUR TIME TODAY.

>> THANK YOU. >> ANYONE ELSE FOR PUBLIC COMMENT? WE WILL CLOSE THE PUBLIC COMMENT

AND BRING IT BACK TO THE BOARD. >> MOVE FOR APPROVAL.

>> I HAVE A MOTION AND A SECOND. >> MAKE SURE THE MOTION APPROVED FOR THE RESOLUTION AS WELL AS THE AGREEMENT.

>> HE DOES. >> WE HAVE SMART PEOPLE HERE.

[22. 5:05 PM or as soon thereafter as can be heard - Second & Final Public Hearing - Adoption of Changes to Tentative Budget, Final Millage and Budget for FY 22/23]

ALL IN FAVOR INDICATE BY SAYING AYE.

OPPOSED SAME. IT IS UNANIMOUS.

ITEM 22. >> FINAL PUBLIC HEARING FOR ADOPTION TO THE TENTATIVE BUDGET.

>> CHAIRMAN, COMMISSIONERS, JUST A READING HERE OF THE FINAL PUBLIC HEARING. JUST TO INFORM THE COMMUNITY AND PUBLIC THIS IS GOVERNED BY THE STATUTE IT SETS FORTH SPECIFIC GUIDELINES FOR THE CALCULATION OF THE MILLAGE RATE AND THE TO PUBLIC HEARINGS ARE REQUIRED TO ADOPT THE BUDGET.

THIS IS THE SECOND ADVERTISED ON SEPTEMBER 22 AND THE NEWSPAPER OF CLAY TODAY. THE PROCESS REQUIRES THE FIRST ISSUE DISCUSSED SHALL BE THE PERCENTAGE INCREASE OVER THE FOR WHICH REVENUES ARE INCREASED OVER THE ROAD BACK -- ROLLBACK RATE. FISCAL YEAR 2022-23 THE RATE IS

[01:25:06]

MORE THAN THE CURRENT YEAR AGGREGATE ROLLBACK RATE OF 7.5 632 BY A CERTAIN PERCENTAGE. THE PROPOSED OPERATING MILLAGE RATES ARE BROKEN DOWN AS FOLLOWS.

COUNTY SERVICES, UNINCORPORATED SERVICES.

LAW ENFORCEMENT MST YOU FIRE CONTROL LAKE ASBURY MSB D CHALLENGER ROADWAY THE FIRST FIVE EQUATE TO 8.6 MILS WHICH IS THE SAME AS LAST YEAR. REVENUES INCLUDING ESTIMATED CASH CARRY FLORIDA -- FORWARD RICK FLEX VERBALS CURRENT INFORMATION. THE FIRST ONE ADOPTS THE BOARD

AND THE. >> WE WILL OPEN THE PUBLIC HEARING ON THIS ONE. ANYONE WISHING TO SPEAK TO US ABOUT THE BUDGET, THIS IS YOUR TIME.

>> THANK YOU. >> WE WILL CLOSE THE PUBLIC HEARING AND BRING IT BACK. BOARD DISCUSSION.

ANY QUESTIONS BOARD FOR FISCAL YEAR 233.

WE NEED A ROLL CALL, CORRECT? >> YES.

>> WHO IS KEEPING SCORE? >> CHRISTIE.

FOR ADOPTING THE FINAL 20222023 BUDGET IN THE AMOUNT OF $702 MILLION. AND NO CENTS.

THIS INCLUDES THE MSB YOU BUDGET OF $1 MILLION A ROLLCALL VOTE.

WE CAN REALLY CLOSE THE PUBLIC HEARING NOW.

SO WE GOT THAT DONE. ANYTHING ELSE?

THAT IS IT. OKAY. >> I DO HAVE A COMMENT.

I WANT TO THANK THE STAFF. TO PUT TOGETHER A BUDGET LIKE THAT REQUIRES A LOT OF MANIPULATION AND MOVEMENT AND FOLLOWING THE REGULATIONS AND STATUTES.

IT IS NO IDLE TASK TO PUT TOGETHER THE BUDGET.

I WANT TO THANK ALL OF THE STAFF THAT WORKED ON THAT.

>> I WANT TO ADD MY THANKS AND SAY YOU HAVE TWO DAYS OFF AND

THEN YOU START AGAIN NEXT YEAR. >> AFTER THE HURRICANE.

>> I'M SURE MS. ADAMS COMMUNICATED OUR COMMENTS BUT THE SHERIFF IS HERE, WE SEND OUR CONDOLENCES FOR YOUR LOSS AND GLAD YOUR HEARING WILL. HEALING WELL.

WE WANT TO LET THE PUBLIC KNOW YOU BROUGHT BACK TO US EXACTLY WHAT YOU SAID YOU WOULD DO. I THINK IT IS IMPORTANT THAT THE PUBLIC KNOWS THAT AND WE APPRECIATE THAT.

AND GRATEFUL, ALL OF THE CONSTITUTIONALISTS DID WHAT THEY SAID THEY WOULD DO. I KNOW IN THE PAST THE COUNTY MANAGER TELLS US IT HAS NOT ALWAYS BEEN THE EASIEST PROCESS WITH THE CHAIR. WE ARE HAPPY YOU MADE IT EASY

[01:30:04]

FOR US AND THAT IS FOR YOU AND YOUR STAFF, THAT YOU CAN GIVE RAISES THAT ARE MUCH NEEDED, LIKE WE COULD DO FOR OUR FIREFIGHTERS SPIRITUALLY WITHOUT ALL OF YOU, THIS WEEK WITH THE DIFFERENT. WE GREATLY APPRECIATE YOU.

>> I WOULD LIKE TO ECHO SIMILAR CMMENTS TO MY FELLOW BOARD MEMBERS. AND COMMISSIONS PASS, COMING UP WITH THE FINAL BUDGET HAS NOT BEEN AS EASY AND ACRIMONIOUS.

BUT WE ARE UNDERSTAND WE CAN'T HAVE EVERYTHING WE WANT FOR OUR DISTRICTS. WE HAVE TO THINK COUNTYWIDE AND

[23. 5:00 p.m. or as soon thereafter as can be heard - Final Public Hearing to consider LDC-2022-12. Planning Commission voted 4-2 to recommend approval. (D. Selig)]

WE HAVE TO GIVE HERE AND THERE AND THIS WENT PRETTY WELL.

THANK YOU. >> THIS BRINGS US TO NUMBER 23.

FINAL PUBLIC HEARING TO CONSIDER THE PLANNING COMMISSION.

THIS IS AN APPLICATION, THIS IS FOR A PROPOSED TEXT AMENDMENT TO ARTICLE THREE. GOOD EVENING.

>> WE HAVE TO GO THROUGH THE STEPS TO FIGURE OUT WHAT WE ARE

TALKING ABOUT. >>

>> WE HAVE SOME CONDITIONS REQUIRED FOR THIS USE AND THESE CONDITIONS WOULD STILL APPLY. SO FOR THIS USE YOU WOULD HAVE TO HAVE 3 ACRES, YOU WOULD HAVE TO HAVE THAT PARCEL ON A MAJOR COLLECTOR AND THAT WOULD BE RUSSELL ROAD AND COUNTY ROAD 218. THE APPLICANT WOULD HAVE TO PUT A LANDSCAPE BUFFER AROUND THE PROPERTY.

THEY WOULD HAVE TO PUT IN A SOLID FENCE OR A WALL IN THE BUFFER. THEY WOULD HAVE TO CONSERVE THE SITE AS OPEN SPACE AND EVERYTHING WOULD NEED TO BE PAID. THIS MAP SHOWS YOU THE AREAS, THE GREEN COLOR IS FAKE AS VERY RURAL COMMUNITY ZONING DISTRICT.

THE PARCELS ARE OUTLINED, THOSE ARE ON ONE OF THE COLLECTORS AND 3 ACRES IN SIZE. WHERE WOULD THIS APPLY TO.

IF IT WERE ADDED. >> IS THE RECOMMENDATION FOR THE

MINIMUM OF 10 ACRES OR 3 ACRES?% >> THE APPLICATION AS IT WAS SUBMITTED TO THE COMMISSION, THAT IS WHAT THEY ARE

RECOMMENDING. >> WE HAVE ONE CARD,.

>> I JUST WANTED TO TALK ABOUT THIS, I AM A SUPPORTER OF THIS AMENDMENT AND ANY SMALL BUSINESS.

I THINK WE SHOULD LOOK AT OTHER POSSIBLE LAND USE CHANGES FOR OTHERS LIVING IN THE COMMUNITY. A BUSINESS LIKE THIS DOES NOT AFFECT TRAFFIC BECAUSE THERE'S NOT MANY PEOPLE GOING CAMPING DURING RUSH HOUR. THERE ARE TENS OF THOUSANDS OF HOMES BEING BUILT, WE WANT FUN THINGS TO DO.

[01:35:01]

THERE ARE VERY FEW AMENITIES IN OUR AREA.

PEOPLE WANT TO GO CAMPING. HAVING SOMEWHERE CLOSE BY TO PARK A RECREATIONAL VEHICLE WILL HELP WITH THE SALE OF THE HOMES COMING UP. I AM REQUESTING THAT YOU APPROVE THIS AMENDMENT AND THANK YOU FOR YOUR TIME.

>> JUST TO LET YOU KNOW, THE CHAIR OF THE CITIZEN ADVISORY COMMITTEE IS HERE. THE APPLICANT IS NOT HERE, BUT THE PROPERTY OWNER WHO IS CONTRACTED WITH THE APPLICANT IS

HERE AS WELL. >> THE PROPERTY OWNER AND APPLICANT DO THEY WISH TO ADDRESS THIS?

>> CHAIR, BOARD, ( INDISCERNIBLE ) LONG PROCESS.

EIGHTEEN MONTHS. WE ARE RECOMMENDING STAFF SUGGESTION AND WOULD LIKE TO SUPPORT THEM AND MOVE FORWARD

WITH THIS. >> ANYONE ELSE?

>> I AM CHAIR OF THE CITIZENS ADVISORY COMMITTEE.

IF YOU COULD GO BACK TO THE MAP IF WE ARE NOT MISTAKEN THE CIRCULAR TYPE ARE IN PURPLE. THEY ARE NOT LIKELY TO BE STORAGE FACILITIES. SO THE MAJORITY OF THE PROPERTIES ARE ALONG 209 WHICH WILL BE A THREE LANE ROAD.

PART OF THE COMMITTEE'S CONCERN WAS BOTH THE TRAFFIC AND THE LIGHT INTRUSION THAT WILL BE ON THE RURAL AREA AROUND THEIR BASED ON THE LIGHTING FOR THIS FACILITY.

ALL RIGHT, ANYONE ELSE WISHING TO ADDRESS THIS? WE WILL BRING IT BACK TO THE BOARD.

YOU HAD SOMETHING TO ADD? >> IT IS 3 ACRES.

BUT FOR A NEW PROPERTY IT HAS TO BE FIVE AREAS.

>> IF YOU NEED TO DIVIDE IT YOU NEED 10 ACRES BECAUSE YOU WILL

CREATE TWO FIVE-ACRE PROPERTIES. >>

>> I MOVE APPROVAL FOR THIS APPLICATION.

>> SECOND. >> I HAVE A MOTION AND A SECOND.

DISCUSSION. ALL IN FAVOR INDICATE BY SAYING AYE. OPPOSING SIDE.

[24. 5:00 p.m. or as soon thereafter as can be heard - Final Public Hearing to consider Adoption of CPA-2022-07. (District 1, Comm. Cella) Planning Commission voted 6-0 to recommend approval. (D. Selig)]

IT CARRIES 5-0. >> TO CHANGE THE FUTURE LAND USE

OF A SINGLE PARCEL. >> THE PARCEL IS 2891 VENTURE LANE. THIS IS THE LOCATION MAP.

THIS IS AN YELLOW. THIS IS THE WHITE AREA THIS IS LIKE A CARPORT. ON THE LEFT IS THE EXISTING FUTURE LAND USE. YOU CAN SEE IT IS SURROUNDED BY THE OTHER LAND USE. WHAT IS THAT BROWN THING?

[01:40:12]

EVERYTHING IN BROWN IS HERE ARE YOU TALKING ABOUT THE ONE TO THE SOUTH? IMMEDIATELY WEST OF THE SITE, THERE IS A MOBILE HOME COMMUNITY OR PARK.

SO ON AUGUST 2 THEY VOTED APPROVAL.

AND ON AUGUST 23 THE BOARD HEARD THE ITEM AND -- I AM SORRY, CONTINUE THE ITEM AT THE REQUEST OF THE APPLICANT.

THIS HAS BEEN MET AND RECOMMENDS APPROVAL.

>> ANY QUESTIONS OF STAFF? >> MR. MILLER IS THIS YOURS?

YOU ARE THE APPLICANT. >> I AM THE AGENT FOR THE APPLICANT. MY NAME IS FRANK MILLER.

THE REASON WE CONTINUE DID WE WANTED TO ADDRESS THE PUD WHICH IS COMING NEXT. AND WE THINK WE HAVE DONE A GOOD

JOB. >> BEFORE WE GET TO A MOTION WE HAVE TO FIGURE OUT WHAT WE WANT TO DO WHEN WE GROW UP.

WE HAVE A COMMERCIAL SIDE BLANDING BOULEVARD, IT CAUSES A DIFFERENT FEEL FOR THE FOLKS FOR THE PEOPLE THAT BACK UP TO THAT.

IT COULD BE, IF IT STAYS COMMERCIAL THAT ME BE WORSE FOR THEM. I THOUGHT, ( INDISCERNIBLE ) I GUESS THE REZONING, BUT IT IS ALREADY TENS OF THOUSANDS OF CARS THEY VENTURE LANE WILL CAUSE PROBLEMS, THERE IS NO LIGHT THERE. YOU HAVE PEOPLE COMING OUT OF THE DEVELOPMENT, AT LEAST THREE PLANES OF TRAFFIC.

THIS IS SOUTHWELL AS THEY COME HOME.

THEN THEY WILL CROSS INTO THIS NARROW SPACE.

SOMEONE ELSE WANTS TO MAKE A MOTION THEY ARE WELCOME TO DO

THAT BUT. >> HAVE THEY INDICATED WHAT THEY WILL PUT IN THERE. IT WILL BE A MULTI FAMILY

COMPLEX. >> IT IS WHAT WE ARE CALLING HORIZONTAL. IT IS NOT LARGE OR TALL, IT IS

SPREAD OUT. >> I AGREE WITH YOU COMMISSIONER. I REALLY THINK LANDING IS THE COMMERCIAL CORRIDOR OF THE COUNTY.

I DON'T MIND SEEING A HIGH-RISE, BUT IF IT WILL BE MORE OF THE SAME, I AM NOT EXCITED. ANYONE ELSE?

>> COULD I ASK THE BOARD TO WITHHOLD ITS DECISIONS AND MAYBE

VISIT THOSE TOGETHER. >> WE WILL NOT ACT ON THIS ONE

[01:45:10]

UNTIL WE HEAR ABOUT THE PUD. IS THAT WHAT YOU ARE ASKING?

>> I HAVE NO PROBLEM WITH THAT. >> CAN I SAY SOMETHING.

>> I HAVE NOT MADE A DECISION ON THIS.

THE PROBLEM I SEE IS THAT IT IS HARD TO FIND A PLACE FOR APARTMENTS. WE SAY WE NEED THIS FOR PEOPLE BUT WE DON'T HAVE A PLACE TO PUT THEM.

I DON'T KNOW. I WANT TO HEAR MORE, BUT EVERY TIME WE COME TO THIS WE SAY WE DON'T WANT APARTMENTS HERE.

I DON'T KNOW. >> WHEN I SAY HIGH-RISE, WE NEED DENSITY. WE NEED A DOWNTOWN IN CLAY COUNTY. IF WE ARE GOING TO PUT MORE FLAT STUFF ON HERE, THIS IS THE MAJOR THOROUGHFARE, ALTHOUGH WE DON'T HAVE A PLAN, THAT IS THE PROBLEM SOMEONE TALK TO ME ABOUT AN APARTMENT COMPLEX ACROSS THE STREET WHERE THE OLD TAX COLLECTOR AREA WAS AND THAT IS DOWN FURTHER.% THE BEAR RUN AREA. AND THEY ARE TALKING ABOUT AT LEAST FIVE STORIES. THAT IS WHAT THEY WERE INDICATING. ALL RIGHT, LET'S -- COUNTY ATTORNEY, DO WE NEED TO DO ANYTHING SPECIAL TO STOP IT?

[25. 5:00 p.m. or as soon thereafter as can be heard - Final Public Hearing to consider PUD-2022-07. (District 1, Comm. Cella) Planning Commission voted 4-2 to recommend approval with a condition. (D. Selig)]

SANCHEZ KEEP IT GOING. >> THIS IS A PUD.

THIS CHANGED TO ZONING. WE ARE BASICALLY CREATING THIS.

INC. CAME FORWARD TO THE PLANNING COMMISSION AND THERE WERE SOME COMMENTS AND THAT IS THE REASON IT WAS DELAYED, THE APPLICANT WENT BACK AND MADE CHANGES.

YOU HAVE TO VERSION SO YOU CAN TAKE A LOOK AT THE DIFFERENCE THE CHANGES THAT WERE MADE BASED ON THE COMMENTARY WAS AN INCREASE TO THE NUMBER OF UNITS FROM 190-194, THE DECREASE FROM 45 FEET TO 35 FEET THERE WAS CONCERNED BY THE NEIGHBORS THEY DIDN'T WANT THE TALL HEIGHT. THE ORIGINAL MAP AND I WILL SHOW YOU HAD THE TALLER BUILDINGS CLOSE TO THEIR PROPERTY.

AND THIS WOULD ADDRESS FIVE. THESE WERE MOVE TO THE SOUTH OF THE PROPERTY IN THE DUPLEX AND TRIPLEX WERE MOVED INTO THEIR PLACE. ON THE LEFT IS THE ORIGINAL PLAN AND ON THE RIGHT, THIS IS TO THE RIGHT, ON THE LEFT YOU CAN SEE FIVE BUILDINGS THAT ARE DARK. THOSE ARE THE TOWNHOME STYLES SO THEY WOULD HAVE MULTIPLE HEIGHTS.

THEY HAVE BEEN, MOVE DOWN TO THE SOUTH PART OF THE PROPERTY.

THIS IS A MULTI FAMILY PROPERTY. IT HAS TALLER BUILDINGS AND APARTMENTS NOW. SO THIS WILL PUT THE DUPLEX AND ONE TRIPLEX BACKUP TO THE SINGLE-FAMILY HOMES.

TO ADDRESS THE RESIDENT CONCERNS THAT SPOKE UP.

OTHERWISE, THE PLAN IS ESSENTIALLY THE SAME.

OBVIOUSLY SOME PARKING MOVED AROUND WITH DOING THAT.

>> YOU ARE SEEING THERE ARE APARTMENTS THEY ARE NOW?

>> APARTMENTS TO THE SOUTH. >> THE APARTMENTS THAT YOU MENTIONED. ARE THOSE, ACCESSED OFF OF FUN

NIGHT BOX? >> THIS WOULD COME OFF AND THEN,

[01:50:18]

YOU HAVE BUILDINGS ON THE WEST SIDE OF THE PROPERTY WHERE IT BACKS UP TO COMMERCIAL AND THE MOBILE HOME PARKING.

AND AFTER THE REST OF THAT, THE GRAY AND YELLOW ART DUPLEX STYLE. THERE IS A DOG PARK.

A PEOPLE PARK. AN EXISTING LAKE.

I THINK AND THEN THERE WILL BE A DETENTION AREA AS WELL.

THOSE WERE THE PRINCIPAL FEATURES AND SECONDARY ACCESS

AND THESE WERE THE ENTRY POINTS. >> WHERE IS THE SECONDARY

ENTRANCE? >> IT IS RIGHT THERE.

>> THE PRIMARY -- IS THERE. >> WHERE ARE THE EXISTING RESIDENTS THAT HAVE ISSUES WITH THE HEIGHT, ARE THEY TO THE EAST THE HOUSES ALONG THE RIGHT SIDE THOSE ARE THE BACKYARDS.

>> YOU DON'T LIKE ME STANDING UP AND POINTING?

>> WHAT IS TO THE WEST? >> THAT IS A MOBILE HOME PARK.

>> YOU CAN PUT THE RETENTION HOMES ON THE OTHER SIDE.

WILL THE HOUSES OVER TO THE OTHER SIDE.

I DON'T KNOW IF THAT IS STUPID OR NOT.

>> WHAT WILL BE THE PRICING LEVEL? DO WE KNOW THAT YET? LIKE A GATED KIND OF AREA?

>> WE DON'T HAVE A PRICING ON IT YET.

BUT IT WILL HAVE AMENITIES, SO IT WILL NOT BE SECTION EIGHT

HOUSING OR SOMETHING LIKE THAT. >> AND THEY HAVE OTHER PLACES

LIKE THIS? >> THEY ARE HERE, AND THEY CAN

SPEAK TO THAT. >> MY NAME IS CHRIS.

( INDISCERNIBLE ) SO THESE ARE GOING TO BE A RATED HOUSING SO IT WILL BE VERY NICE AND COOL CLUBHOUSE AND LEASING OFFICE.

OUR INTENTION IS TO CREATE A NICE COMMUNITY WITH HIGH QUALITY HERE. TO TALK ABOUT DENSITY, ORIGINALLY WE HAD PRODUCTS TRYING TO GET MORE DENSE AND THE NEIGHBORS CAME OUT AND THEY DID NOT LIKE A BUFFER ON THE EASTERN SIDE THEY JUST DIDN'T WANT THE HOMES TO LOOK DOWN, TRYING TO ACCOMMODATE THEM THAT IS WHERE WE CAME UP WITH PLAN B WHICH IS BEFORE YOU TONIGHT. MAKING THEM ONE-STORY, SO THAT THEY DON'T HAVE ANY NEIGHBORS IN THE YARD.

THE SOUTHERN SIDE IS THREE STORIES.

THERE IS NO INTERFERENCE WITH PRIVACY OR CONCERNS THERE.

AND THIS IS, I'M SURE YOU HAVE DRIVEN BY MANY TIMES WHICH IS QUESTIONABLE AS FAR AS BOOKS. BUT WE REALLY HAVE WHERE STAFF HAS ASKED TO PUT THE SECOND ENTRANCE ALONG VENTURE AND WE FELT AS THOUGH HAVING THE MAIN ROAD OR ACCESS.IS BETTER FOR TRAFFIC. IF THAT IS A CONCERN WE CAN DEFINITELY LOOK AT PUTTING THIS ALONG THE LANDING.

THAT IS ONE THING WE CAN CONSIDER.

>> GETTING THROUGH THE DOT. >> IS THERE A LIGHT AT MADISON? DOES ANYONE KNOW? WHERE IS IT CLOSEST?

>> IT GOES TO RIDGE. I THINK THERE IS A LIGHT THERE.

[01:55:09]

>> IF I COULD. I WANT TO EXPLAIN WHY WE ARE HERE AND WHY WE ARE DOING THIS. I HAD CONCERNS, OR THOUGHTS ORIGINALLY ABOUT USING A PIECE THAT IS PRESENTLY DESIGNATED AS COMMERCIAL TO CONVERT IT. IT WAS CONCLUDED THAT IT MAKES SENSE BECAUSE IT IS DIFFICULT TO LOCATE APARTMENTS OR MULTI FAMILY IN CLAY COUNTY. EVERYONE THINKS IT IS THE WORST CASE AND THEY DON'T WANT IT NEAR THEM.

YOU ARE EITHER IN THE GREEN FIELD OR CAN'T FIND A SPOT.

AND ACTUALLY WHAT IS INTERESTING, THE NEIGHBORS WHICH INCLUDED, I BELIEVE IF I RECALL, EITHER A RESIDENT OR BOAT OWNER, THEY WERE COMPLAINING ABOUT THE IMPACT OF THIS PROJECT, AND YET RIGHT NOW, WITHOUT THIS CHANGE THE IMPACT WOULD BE A BB COMMERCIAL FACILITY WHICH WOULD HAVE MORE IMPACT THAN THIS WOULD. WE ARE KIND OF TORN.

BUT AT THE SAME TIME, THE NEIGHBORS AND THE PLANNING COMMISSION WILL REALLY PUSHING TO LIMIT THE HEIGHT.

WE REALLY HAD A HEIGHT LIMITATION.

BUT THEY WERE PRETTY ADAMANT ABOUT THAT AND IT WAS A CONDITION OF THEIR APPROVAL. WE ADJUSTED THAT.

WE AGREED TO THAT. WE ADJUSTED THE SITE PLAN TO ADJUST THE CONCERNS OF THE NEIGHBORS.

AND I DID NOT ANTICIPATE YOU WOULD HAVE A PROBLEM BECAUSE I THINK THE PROJECT IS GOOD. IT WILL BE A SINGLE OWNER.

IT WON'T BE AN INDIVIDUAL OWNER IT WILL BE OPERATED AS AN APARTMENT FACILITY. SO YOU HAVE A SINGLE ENTITY RESPONSIBLE FOR THE MAINTENANCE, UPKEEP, COMMUNITY CENTER, AND THE WHOLE PROJECT. I THINK IT BLENDS WELL WITH WHAT IS AROUND IT AND THERE ARE NOT MANY SITES LIKE THAT AVAILABLE.

I AM HAPPY TO ANSWER YOUR QUESTIONS BUT I HOPE YOU WOULD REVISIT YOUR CONSIDERATION BECAUSE WE DON'T GET TO THIS IF THE COMP PLAN REQUEST IS NOT APPROVED.

>> I DON'T KNOW HOW TO GET THROUGH THAT, IF THE COMMISSIONER DOES NOT WANT TO SUPPORT IT.

IT SAYS, THAT IS HIS THING. I DON'T FEEL STRONG ENOUGH TO CHANGE THAT. IF YOU WILL PUT IN TEN STORY HIGH-RISES I WOULD JUMP ALL OVER IT.

BUT THIS IS JUST ANOTHER DEVELOPMENT.

>> FIRST I WANT TO ANSWER THE QUESTION ABOUT WHETHER WE NEED APARTMENTS. WE NEED THEM BUT WE ALSO NEED CERTAIN KINDS OF APARTMENTS. LIKE THE YOUNG LADY I SPOKE TO TODAY WHO MAKES $31,000. SHE CAN'T AFFORD THIS APARTMENT WHICH IS BASICALLY WHAT THEY ARE SAYING, APARTMENT TOWNHOME DUPLEX, AND BY THE WAY, THE DOG PARK IS BETTER THAN THE PEOPLE PARK. THAT IS A SIMPLE FIX.

FOR MORE TROUBLING PART OF THIS IS, I HAVE A PROBLEM WITH THE PARKING AND THE WAY IT IS LAID OUT.

DO THE UNITS HAVE GARAGES? COME UP IF YOU WOULD SO YOU CAN

ANSWER. >> SOME OF THE UNITS HAVE GARAGES. AND THEN THE COTTAGE STYLE DOES NOT. I BELIEVE WE MEET OR EXCEED YOUR

REQUIREMENTS. >> SO, I GUESS THE BOTTOM LINE

[02:00:07]

IS, AS THE COMMISSIONER SAID WE HAVE TO DECIDE WHAT WE WANT.

IF WE START GIVING THE IDEA THAT EVERY PARCEL CAN BE TURNED INTO APARTMENTS, THAT CAUSES A DIFFERENT TYPE OF PROBLEM.

ESPECIALLY WHEN YOU HAVE A SMALL CONTRACT, ONE WAY IN AND ONE WAY OUT, ON ONE OF THE BUSIEST THOROUGHFARES WHICH IS LANDING BOULEVARD, I FIND THAT HARD TO WORK WITH, AND COMMISSIONER, YOUR SECOND ONE IS THERE. THAT IS PROBABLY WHY THEY COULD NOT FLIP-FLOP TO PUT IT ON THE OTHER SIDE OF THE COMPLEX.

SO FROM THAT STANDPOINT, THAT IS WHERE I AM.

WE KNOW IT WON'T HAVE A STOPLIGHT THERE.

AND IN TERMS OF SOME OF THE REQUIREMENTS, BUFFERING AND THOSE THINGS, SOME OF THAT COULD BE HANDLED.

I FIND IT INTERESTING, THAT THE SCHOOL BOARD CAME UP WITH DEFICIENCY IN TERMS OF WHAT THEY COULD DO, BUT THEY SAID WE WILL SHIP THEM DOWN TO ORANGE PARK THAT DOES NOT MAKE MUCH SENSE.

THE SCHOOL AND THE DISTRICT, THEY HAVE TO SHIP THEM TO THE OTHER IN. I DID NOT SEE ANYTHING MENTIONED ABOUT THE OTHER ELEMENTARY SCHOOL.

I HAVE A NUMBER OF PROBLEMS WITH THAT BUT PHILOSOPHICALLY I HAVE A PROBLEM WITH IT BEING SQUEEZED IN A COMMERCIAL SPOT.

>> LET'S MOVE ON THIS THING. I WILL TAKE A MOTION.

>> WITH THE BOARD ENTERTAINED ALLOWING US TO FURTHER CONTINUE THIS MATTER, WE CAN REVISIT OUR PLAN, AND REVISIT THE WHOLE THING, HEARING CLEARLY WHAT THE COMMISSIONERS CONCERNS ARE.

>> I WOULD NOT HAVE A PROBLEM WITH THAT.

>> I WOULD THINK IT WOULD BE HARD TO PHILOSOPHICALLY CHANGE THE LOCATION OF THE PARCEL BUT YOU ARE MORE THAN WELCOME TO

CONTINUE IT IF YOU WANT. >> WE CAN DO THAT, COUNTY

ATTORNEY. >> I DON'T HAVE A PROBLEM WITH THAT, DO WE WANT TO CONTINUE THIS.

DO YOU WANT TO CONTINUE FOR A FULL MONTH?

OR DO YOU WANT TO DO. >> WE WILL HAVE TO DO SOME WORK.

>> I WANT TO COME BACK NOVEMBER 9.

>> THAT IS A WEDNESDAY. WE ARE DOING IT ON THE NINTH.

>> OKAY. LET'S GO TO THE END OF OCTOBER.

>> THE OCTOBER DATE WOULD BE THE 25TH.

>> THAT WOULD BE A MOTION TO CONTINUE ITEMS 24 AND 25.

>> DO WE NEED TO DO THE PUBLIC HEARING ON THESE?

WE DID THAT. >> YOU DID IT ON THE FIRST ONE.

JUST OPEN IT AND SEE IF ANYONE IS HERE.

>> ANYONE WISHING TO SPEAK ON THIS PUBLIC HEARING TAKING CARE OF I WILL TAKE A MOTION FOR A CONTINUANCE TO WHATEVER THE DATE

WAS. >> OCTOBER 25 BOARD MEETING.

MOTION. >> I WILL MAKE A MOTION THAT WE

CONTINUE UNTIL OCTOBER 25. >> I WILL SECOND A MOTION AND A SECOND. ALL IN FAVOR INDICATE BY SAYING AYE. OPPOSE SAME SIDE.

IT CARRIES 4-1. >> WHEN IT COMES BACK, IF WE COULD HEAR FROM THE CHIEF. I KNOW ON SOME OF THE OTHER CHANGES THERE WERE PUBLIC SAFETY CONCERNS AND WE DIDN'T GET TO THAT POINT IN THIS DISCUSSION. WHOEVER NEEDS TO BRING THAT INFORMATION BACK, THAT WAS ONE OF MY QUESTIONS.

[02:05:01]

>> THAT TAKES CARE OF ITEM 24, AND 25.

IS THAT CORRECT? >> AND 26 AND 27 HAVE BEEN

[28. 5:00 p.m. or as soon thereafter as can be heard. Final Public Hearing to consider adoption of Z 2022-15. (District 1, Comm. Cella) Planning Commission Voted 6-0 to recommend approval. (M. Brown)]

PULLED IT BRINGS US TO ITEM 28. THIS IS A FINAL PUBLIC HEARING.

APPLICATION TO REZONE BOND .1 ACRES.

>> CHAIR AND BOARD. MIKE BROWN, ZONING CHIEF.

THE APPLICATION IS A REZONING OF 1.5 ACRES FROM PS TO PRIVATE SERVICES TO SINGLE-FAMILY THE APPLICANT AND THE PROPERTY IS LOCATED AT 2011 LIGHTBOX ROAD AND DISTRICT ONE.

THE PLANNING COMMISSION VOTED 602 RECOMMEND APPROVAL OF THIS CHANGE. THE PARCEL IS DEVELOPED WITH A MOBILE HOME, FUTURE LAND USE OF THE PARCEL AND IT HAS 166 FRONTAGE ON LIGHTBOX ROAD. THE REQUESTED ZONING IS ALLOWABLE IN THE LAND USE AND IN 1973 BOTH PARCEL WAS APPROVED FOR SPECIAL USE FOR TREATMENT AND THE ZONING THAT WAS NEVER DEVELOPED THE PROPERTY SURROUNDING THIS PARCEL TO THE NORTH, SOUTH, EAST AND WEST SURROUNDING LIGHTBOX ARE RESIDENTIAL USES. THE INTENT WAS TO FACILITATE THE DEVELOPMENT OF THE PARCEL FOR RESIDENTIAL USE.

THIS SHOWS YOU THE ZONING, AND AS YOU CAN SEE IT IS RESIDENTIAL AROUND IT. AND YOU WILL SEE THE AERIAL.

AND AGAIN THIS IS A REQUEST TO REZONE 1.15 ACRES AND THE STAFF HAS REVIEWED THE APPLICATION AND DETERMINE THE REQUEST IS COMPATIBLE WITH THE USES, AND AS I INDICATED THIS IS CONSISTENT WITH THE FUTURE LAND USE, AND THEY DID VOTE TO RECOMMEND APPROVAL AND STAFF RECOMMENDS APPROVAL OF THIS PROPOSED CHANGE. ANY QUESTIONS ON STAFF?

>> NO QUESTIONS. WE WILL OPEN THE PUBLIC HEARING.

WE HAVE AND APPLICANT. >> CLOSE THE PUBLIC HEARING.

BRING IT BACK TO THE BOARD. >> WHAT ARE THEY DOING WITH THE PARCEL? WILL THEY BUILD A SINGLE-FAMILY?

>> THAT IS ALL THEY WOULD BE ALLOWED TO DO.

>> THE EXISTING IS NONCONFORMING >> IT'S INTERESTING, THE SINGLE-FAMILY RESIDENCE, THIS IS ANOTHER CANDIDATE FOR DEVELOPMENT. WE ONLY KNEW WHAT WE WANTED TO

DO. >> WELL IT HAS A SINGLE-FAMILY

RESIDENCE RIGHT BESIDE IT. >> THERE ARE A LOT OF SINGLE FAMILIES UP AND DOWN THAT STREET.

>> I HAVE NO PROBLEM MAKING THE CHANGE I WOULD MAKE THE MOTION

TO APPROVE. >> A MOTION AND A

RECOMMENDATION. >> A MOTION AND A SECOND.

ALL IN FAVOR INDICATE BY SAYING AYE.

[29. 5:00 p.m. or as soon thereafter as can be heard. Final Public Hearing to consider adoption of PCD 2022-08. (District 1, Comm. Cella) Planning Commission voted 6-0 to recommend approval. (M. Brown)]

OPPOSED SAME SIDE. IT CARRIES 5-0.

>> ALL RIGHT. THIS IS A REZONING REQUEST, THE APPLICANT IS THE MEDICAL CLINIC. THIS IS A ZONING CHANGE FROM COMMERCIAL DEVELOPMENT. THE PARCELS LOCATED 302 COLLEGE DRIVE AND THIS IS ALSO IN DISTRICT ONE.

THE PLANNING COMMISSION DID FOLD 6-02 RECOMMEND APPROVAL.

[02:10:02]

I WILL GIVE A LITTLE BACKGROUND. BOTH PARCEL IS DESIGNATED COMMERCIAL. AND THE PARCEL AT 302 COLLEGE DRIVE IS DIRECTLY ACROSS FROM THE SAINT RIVERS COLLEGE.

THE PARCEL IS DEVELOPED WITH AN EXISTING BUILDING THAT WILL BE REMODELED AND THE PROPOSAL IF APPROVED WILL ADD 1529 SQUARE-FOOT BUILDING THAT WILL PROVIDE ADDITIONAL SPACE FOR A FREE DENTAL CLINIC AND RECEPTION FOR BOTH MEDICAL AND DENTAL.

AS I SAID THE PURPOSE IS TO DEVELOP A SITE FOR MEDICAL OFFICES. THE EXISTING ZONING WOULD NOT ALLOW FOR THIS TYPE OF USE AND THERE IS, BECAUSE OF SOME OF THE EXISTING DEVELOPMENT AND THE SETBACKS FROM THE PROPERTY LINES, THERE IS A TWEAKING OF THE ZONING SETBACKS TO ALLOW FOR THE EXISTING STRUCTURE THAT IS WHY THIS IS BEING PROPOSED.

THIS SHOWS YOU THE ZONING. YOU HAVE COMMERCIAL TO THE NORTH AND SOUTH WITH SOME RESIDENTIAL TO THE REAR.

AND THE SETBACKS ARE SET FORTH IN THAT DOCUMENT AND WOULD BE MAINTAINED, AROUND THE RESIDENTIAL USES.

STAFF HAS REVIEWED THE APPLICATION.

THE ZONING IS CONSISTENT WITH THE FUTURE LAND USE.

STAFF FINDS THAT THE REQUEST IS CONSISTENT WITH THE SURROUNDING DISTRICTS AND COMPATIBLE WITH THE SURROUNDING AREA.

AT THE PLANNING COMMISSION DID VOTE 6-02 RECOMMEND APPROVAL.

STAFF RECOMMENDS APPROVAL OF APPLICATION PCD 202208 WITH THE INCLUSION OF THE WRITTEN STATEMENT AND THE SITE PLAN SUBMITTED WITH THE APPLICATION IN THE PACKET.

DO YOU HAVE ANY QUESTIONS OF STAFF?

>> WHAT WAS THE BUSINESS THAT WAS THERE BEFORE?

>> MCDONALD'S WAREHOUSE. >> IT WAS AN ADMIN SPACE

WAREHOUSE. >> I WAS SHOCKED, THERE ARE SO MANY MEDICAL OFFICES I WAS SHOCKED.

>> THEY ACTUALLY DONATED THAT. >> WHAT IS THE DIFFERENCE?

>> AND THAT, THERE ARE DIFFERENT SIZES OF THE PLOT.

AND A LITTLE VARIANCE WITH THE SETBACK.

BUT THAT IS PRIMARILY IT. >> IF THERE'S NO QUESTIONS OF STAFF WE WILL OPEN THE PUBLIC HEARING.

DO WE HAVE AN APPLICANT? >> WE SORT OF HAVE AN APPLICANT.

I AM THE PROJECT CIVIL ENGINEER REPRESENTING THE APPLICANT WHOSE WIFE MADE HIM BE SOMEWHERE ELSE OTHER THAN YOUR TONIGHT.

THIS IS PART OF THE BOARD OF COUNTY COMMISSIONERS COMMUNITY DEVELOPMENT INITIATIVE. THAT YOU PASSED, AGAIN, AS SOMEONE SAID THE LAND WAS DONATED.

THIS IS ALSO AN OPTIMAL LOCATION -- THE WAY IT WORKS WITH THE HOSPITALS, IT PUTS THEM BETWEEN THE HOSPITALS AND IT DOES ALLOW FOR THEM IN THAT REGARD. THE REASON WE ARE REZONING, THE CURRENT DOES NOT ALLOW MEDICAL, THE OBVIOUS CHOICE WOULD HAVE BEEN TO LIMIT. OFF TO THE SIDE, YOU HAVE TO LOOK AT THIS, THEY DON'T HAVE MEDICAL BUILDINGS LIKE THIS

[02:15:06]

ANYMORE. BUT THE REASONS THAT WE ARE DOING THIS ROUTE IS BECAUSE THEY WILL NOT ALLOW A MEDICAL BUILDING OF THIS SIZE, AND THIS ALLOWS US TO WRITE OUR OWN, THOUGH ZONING THAT WE WROTE IS ESSENTIALLY BB TO END THE ONLY THING WE TWEAKED WAS THE BUILDING SIZE ISSUE.

THERE'S A LITTLE TWEAKS TO THE SETBACKS TO DEAL WITH EXISTING BUILDINGS ON THE SITE. BUT BEYOND THAT, EVERYTHING IS STRAIGHT OUT OF THE COVE. ANY QUESTIONS I'M HERE.

>> NO QUESTIONS. ANYONE ELSE WISHING TO SPEAK TO THIS ONE? WE WILL CLOSE THE PUBLIC HEARING

AND BRING IT BACK. >> A LOT OF ISSUES HEAR FROM THE DISTRICT. THIS PARTICULAR PROJECT, IT IS SUPPORTED BY THE COLLEGE DRIVE INITIATIVE AND IT FITS WELL WITH WHAT IS HAPPENING ON COLLEGE DRIVE.

IT FITS IN WITH WHAT WE HAVE PUT IN THERE WITH THE SOCIAL SERVICES DEPARTMENT AND THE LINE THAT RUNS DOWN THERE.

THERE ARE A LOT OF POSITIVE SO I ENDORSE THAT SO I WANT TO MAKE A

MOTION TO APPROVE. >> MOTION AND A SECOND.

ALL INDICATED -- ON THE FAVOR INDICATE BY SAYING AYE.

HE CARRIES 5-0. >>

[30. 5:00 p.m. or as soon thereafter as can be heard - First Public Hearing to consider transmittal of CPA 2022-11. Changes to the 2040 Traffic Circulation Map to Reflect Resolution 2021/2022-66 (PC voted 6-0 to approve) (E. Lehman)]

>> THE FIRST PUBLIC HEARING, A TRANSMITTAL MAP,.

>> I'M HANDLING THAT FOR ED, SO, THIS IS A COUNTY SPONSORED AMENDMENT AS YOU WILL RECALL IN AUGUST WE ADDED MORE TO THE COUNTY MAP AND NOW WE NEED TO INCORPORATE THAT CHANGE INTO THE COMP PLAN SO THIS IS TRANSMITTAL TO THIS DAY.

THIS WILL COME BACK TO YOU AFTER YOUR TRANSMITTAL TO THE STATE.

>> QUESTIONS? PUBLIC HEARING.

ANYONE WISHING TO SPEAK ON THIS ONE? CLOSE THE PUBLIC HEARING BRING IT BACK TO THE BOARD.

>> MOVE FOR APPROVAL. >> DISCUSSION.

ALL IN FAVOR SAY YES. BUT 31.

[31. 5:00 p.m. or as soon thereafter as can be heard - Purchasing Policy Revisions (K. Smith)]

PURCHASING POLICY. >> SO WE HAVE BEEN WORKING HARD TO MAKE CHANGES TO THE PURCHASING POLICY THAT WERE NECESSARY. ONE GOING INTO THE FINANCIAL SYSTEM AND AS YOU KNOW THE ELECTRONIC BIDDING SYSTEM.

SO WITH THAT IT MADE US LOOK AT THE POLICY, WE HAVE BEEN LOOKING AT IT FOR A FEW MONTHS. IN JUNE WE HAD EIGHT MEETINGS WHERE WE INCLUDED STAFF MEMBERS FROM THE CLERK'S OFFICE.

COUNTY ATTORNEY THEY ALL MADE TIME SO I APPRECIATE THAT.

IF THERE'S ANY AREAS WHERE WE NEEDED TO TWEAK OR UPDATE.

WITH THAT, I WILL PRESENT SOME OVERALL CHANGES.

YOU HAVE COPIES. I JUST DID A QUICK POWERPOINT TO SHOW THE MAIN AREAS THAT WE CHANGED.

WITH THAT, THERESE WILL WILL HELP ME WITH THE POWERPOINT.

WE DID SOME CHANGES TO ACKNOWLEDGE THE ASSISTANT COUNTY MANAGER ROLES THAT WE HAVE IN PLACE.

WE ADDED TWO CHAPTERS. THIRTEEN AND 14 WHICH WERE EXISTING POLICIES BUT WE WANTED TO INCORPORATE THOSE SO WE WOULD HAVE ONE SET OF POLICY RULES. THAT WAS THE TRAVEL POLICY AND

THE UNIFORM POLICY. >> CHAPTER ONE IS THE INTRODUCTION WHICH LISTS THE COUNTY MANAGER ROLES AND IT

[02:20:11]

DESCRIBES WHOM I REPORT TO WHICH IS THE COUNTY MANAGER.

WE CHANGE THAT IN CHAPTER THREE BUT WE MISSED ONE SPOT IN CHAPTER ONE. THAT IS A CHANGE WE WILL MAKE AFTER TONIGHT. IT WILL BE FULLY UPDATED.

CHAPTER TWO WAS THE ETHICS POLICY.

NO MAJOR CHANGES THERE. WE JUST WANTED TO MAKE NOTE OF THE DONATION BECAUSE THAT HAD TO BE REFERENCED WITHIN THE CHAPTER. CHAPTER THREE, THIS IS THE SECTION THAT LISTS THE ROLES OF THE PURCHASING DEPARTMENT AND THOSE LOCATED WITHIN EACH DEPARTMENT.

WHILE WE ARE CENTRALIZED WE STILL HAVE A LOT OF ROLES THAT THE DEPARTMENTS PLAY WE DID UPDATE THAT CHAPTER FOUR IS THE BUDGET AND YOU RECENTLY APPROVED AND INVESTMENT POLICY SO WE MADE REFERENCE TO THOSE REVOLUTIONS AND POLICIES.

CHAPTER FIVE IS THE PURCHASING RULES.

THIS IS WHERE WE GET INTO THE THRESHOLDS AND THINGS LIKE THAT.

WE DO TALK ABOUT CONTRACTS AND THE COUNTY MANAGER'S APPROVAL LEVEL AS WELL AS WHAT COMES TO THE COMMISSION FOR APPROVAL.

WE DID NOT CHANGE ANY OF THAT EXCEPT, WE DID CLARIFY WHAT THE COUNTY MANAGER SIGNS. WE HAD CHANGE ORDERS, BUT WE WANTED TO ADD IN AMENDMENTS. WE DID HAVE SOME RENEWALS.

WE DID ADD AND TERMINOLOGY OF EXTENSION AND TERMINATION.

THAT WAS MORE DEFINED. WE ALSO DID ADD BASED ON SOME INPUT FROM THE BOARD, IF WE HAD A CONTRACT, AT THE COUNTY MANAGER THE AUTHORITY TO SIGN THE CONTRACT.

SO WE WILL BUY AND WILL COST VERSUS WAITING FOR TWO WEEKS WE WENT THE COUNTY MANAGER EXECUTE THAT.

WE DO ACKNOWLEDGE ELECTRONIC SIGNATURES.

WE WENT TO THE ADOBE SITE. WE DO DEFINE A PROJECT MANAGER ROLE BECAUSE ALL OF OUR DEPARTMENTS HAVE PROJECT MANAGERS THAT OVERSEE THE PROJECTS.

AND THEY ALSO HAVE RESPONSIBILITIES OVERSEEING THE CONTRACT TOO. AND THE THRESHOLDS, WHICH WILL GO A FEW SLIDES BACK, FOR THE THRESHOLDS, THE ONLY THING THAT CHANGES WE HAVE A POLICY THAT WAS PART OF THE ADOPTION POLICY AND WE HAVE EXPANDED THAT THRESHOLD, SO, SO FAR THIS WENT REALLY WELL. WE WILL JUST EXPAND THAT, AND

ALLOW MORE USE. >> WE DO GET REBATES, SO THAT IS AN ADDED PLUS. AND THEN THE DEPARTMENT PURCHASERS AND THE APPROVAL LEVELS WERE MORE TO ACCOMMODATE THE WORK PROCESS. IN OUR POLICY WE HAVE SOME EXCEPTIONS AND WE HAVE SOME EXEMPTIONS.

WE DID UPDATE BOTH TO ADD IN, WE ARE TRYING TO HAVE ONE DOCUMENT.

ON THE EXCEPTIONS WE HAD AN ORDINANCE THAT TALKED ABOUT FUNDING EVENTS AND PROGRAMS AND DIFFERENT THINGS LIKE THAT.

WE TOOK THAT, WE. DID -- TWEAKED IT AND DEFINED IT AND INCORPORATED IT INTO THE POLICY.

WE WILL TALK ABOUT THAT, BUT WE WANT TO HAVE A CENTRALIZED AREA FOR THESE RULES. THE EXEMPTION, THE THING THAT WE ADDED HERE WAS MEDICATION FOR PUBLIC SAFETY AND ANIMAL SERVICES, YOU HAVE APPROVED THIS UNDER A SET OF AMENDMENTS BUT WE WANTED TO INCORPORATE IT INTO OUR POLICY AS WELL.

[02:25:03]

WE DO BID THESE OUT BUT BECAUSE OF DELIVERY AND FLUCTUATION OF PRICE, WE HAD TO HAVE ANOTHER AVENUE.

WE COULD NOT DO IT WITH THE BID IN PLACE.

PRODUCT EVALUATION AND DEMONSTRATION.

THAT WAS ADDED. IF WE NEED TO DEMO A PRODUCT WE ARE TAKING A LOOK AT IT AND MAKING THE BEST DECISION ON THE COUNTY'S BEHALF. ALSO IN THIS CHAPTER, WE UPDATED THIS TO ACKNOWLEDGE WE WILL BEGIN DOING A BETTER JOB WITH THE CURRENT VENDORS. WITH THOSE THAT WILL HELP DOCUMENT. NOT THAT WE HAVE TO BE THERE, BUT IT DOES GIVE US MORE DEFINED RULES AND REGULATIONS ON THAT.

>> AND THIS IS OUR CHART. LIKE I SAID NOTHING MAJOR.

WE STILL HAVE TO GET THREE VERBAL QUOTES THREE WRITTEN QUOTES. AND THEN THE APPROVAL LEVELS STAYED THE SAME. WE DID TRY TO TWEAK THEM TO ACCOMMODATE HELP THINGS CHANGE WITH THE WORK DAY.

IF YOU HAVE QUESTIONS, FEEL FREE TO STOP ME.

>> CHAPTER SIX IS OUR EMERGENCY PURCHASE SECTION.

THE ONLY THING WE NOTATED IS THE PROCESS.

ESPECIALLY WHEN WE HAVE TO APPROVE IT WE STATE THE PROPER DOCUMENTATION WILL FOLLOW CHAPTERS SEVEN IS OUR SINGLE SOURCE WITH THAT THERE WERE NO CHANGES NEEDED THIS IS OUR PROCEDURE FOR PERFORMANCE. THIS IS WHAT WE UPDATED TO ACCOMMODATE THE BIDDING SYSTEM. SO WE ACKNOWLEDGE THAT WE ARE USING THE SYSTEM AND THINGS WILL FLOW THROUGH THE PORTAL NOW.

THERE WAS A SMALL UPDATE TO THE INSURANCE.

AND WE ADDED SOME HELP FROM OUR BROKER WITH THAT.

WE CLEANED UP THAT SECTION. WE ALSO BETTER DEFINED THE NO CONTACT RULE AS FAR AS THE NO CONTACT.

THAT IS AN EASIER READ NOW. CHAPTER 11 IS ADVANCED.

ALL OF THE OTHER CHAPTERS ANNOUNCED BY FINANCE AND AUDIT.

TO BE CONSISTENT WE NOTICED THAT WE DID NOT HAVE LANGUAGE IN THIS CHAPTER THAT WOULD ALLOW US TO BRING ADVANCE PAYMENT TO THE BOARD SO WE HAD AT THAT PROVISION.

CHAPTER TEN, THIS HAS CHANGES INCREASING THE AMOUNT HOWEVER, THROUGH OUR MEETINGS WE DID GET SOME FEEDBACK THAT SOME DEPARTMENTS FELT BETTER WITH THE LOWER LIMIT.

AS WE DELEGATE, THEY WILL GO INTO THESE CATEGORIES.

SOME OF THE DEPARTMENTS WILL HAVE PURCHASING AGENTS, OTHERS WILL HAVE THE OTHERS. THE PROCESS AND PROCEDURES ARE FULLY DEFINED. WE CLEANED THOSE UP A LITTLE BIT. BUT NO HOLDER CAN APPROVE THEIR OWN TRANSACTIONS MEANING APPROVED IN OUR SYSTEM.

STILL AND APPROVAL PROCESS. CHAPTER 11 IS OUR INVOICING.

AND THE ONLY REAL CHANGE TO THIS WAS TO ACCOMMODATE ALL THINGS FLOW THROUGH THE WORKDAY SYSTEM. OUR VENDORS SEND INVOICES TO THE CLERK'S OFFICE. AND IT TALKS ABOUT APPROVAL IN THE WORK PROCESS. CHAPTER 12 IS THE GRANTS CHAPTER WHICH WAS CHANGED TO ACKNOWLEDGE THE RECENT POLICY THAT WAS APPROVED AND THAT WAS APPROVED BY THE BOARD.

AND THIS WAS THE UNIFORM PROCEDURE.

BOTH TRAVEL PROCEDURE, THAT IS THE POLICY FOR WE SPENT A LOT OF

[02:30:14]

TIME DOING THAT. THE PER DIEM RATE AND THE MILEAGE RATE FOLLOWS WE DO LEASE UNIFORMS FOR FROM EMPLOYEES.

AND WE HAVE LEVELS OF EMPLOYEES THAT HAVE TO BE IDENTIFIED.

DIFFERENT COUNTY EMPLOYEES THAT NEED TO BE IDENTIFIED AS WITH A LOGO AND WE DID ADD OUR RECENTLY ADOPTED BRANDING GUIDE SO, THAT WAS A GOOD OPPORTUNITY TO ADD THAT INTO THE UNIFORM POLICY.

SO WITH THAT, I WILL TAKE ANY QUESTIONS.

>> IS OUR CONTROLLER ON BOARD FOR THIS?

>> KAREN WORKED WITH AMY AND MJ TO MAKE SURE EVERYTHING WAS

CAPTURED. >> YOU ARE OKAY WITH IT.

>> 97 PAGES, DOUBLE SIDED. WHATEVER.

THERE ARE SOME SPELLING ERRORS AND FORMATTING, I DON'T KNOW

WHICH DOCUMENT YOU PLAN TO USE. >> WE REALLY WANTED TO WORK THAT A LITTLE. I HAVE TO SAY A BIG THANK YOU TO COURTNEY AND KELLY. THEY SPENT A LOT OF TIME WORKING ON THIS AND HELPING WITH THE FORMATTING.

WE DID WANT TO CLEAN THAT UP BEFORE WE GIVE IT OUT TO THE DEPARTMENT. AND DO A SMALL TRAINING FOR THE COMMISSION? YOU PICK A COLOR.

SO YOU PICK YOUR COLOR. >> WE PICKET AND WE PAY FOR IT.

>> BUT YOU DO GET TO PICK YOUR OWN COLOR.

JUST BECAUSE YOU ARE PUTTING ME ON THE RECORD.

I KNOW THEY WORKED WELL INTO THE WEEKEND TRYING TO FINALIZE THIS.

AMY WAS ON VACATION AND MJ WAS IN A TRAINING SO THEY DIDN'T GET TO PUT A GOOD EYE ON IT. THEY FELT THEY HIT THE HIGH POINTS. THEY FELT IF ANYTHING GOT MISSED WE WOULD BRING IT BACK. BUT I DON'T SUSPECT THAT WILL HAPPEN BUT THEY DIDN'T GET A CHANCE TO DO A THOROUGH REVIEW

FOR THE FINAL. >> BUT YOU ARE OKAY WITH IT.

>> I AM FOR NOW,. >> IT IS OKAY FOR US TO VOTE ON

THIS. >> YES, I DO RECOMMEND YOU FOLD

ON THE. >> AND FROM A PURCHASING STANDPOINT, I WANT TO POINT OUT THE BOARDS POLICY AND WE WORKED WITH THE INVOICE SECTION AND THEY PROVIDED REDLINES AND WE

INCORPORATED THOSE. >> I AM JUST TRYING TO MAKE SURE SINCE WE HAVE MULTIPLE GROUPS, YOU SAW IT.

YOU MAY NOT HAVE ONE 100% BUY IN.

>> I WILL PROBABLY BRING IT BACK.

>> NO MORE QUESTIONS. WE WILL TAKE A MOTION.

DO WE HAVE TO HAVE A HEARING ON THIS?

>> YOU DON'T HAVE TO HAVE A HEARING.

WE WILL TAKE A MOTION TO ACCEPT THE RECOMMENDED CHANGES.

>> WE WOULD LIKE FOR THAT TO INCLUDE THE REQUESTED CHANGE FOR WHAT KAREN MENTIONED AND ALSO WE WILL INCORPORATE THE FORMATTING.

>> SO MOVED. >> A MOTION AND A SECOND.

ALL IN FAVOR INDICATE BY SAYING AYE.

[02:35:04]

IT CARRIED UNANIMOUSLY. >> OBVIOUSLY, THE AMOUNT OF WORK THAT WENT WITH THE PARTIES AND TRYING TO STREAMLINE SOMETHING WHICH HAS BEEN ADDED TO, IT JUST KEPT GROWING, WHILE REFERRING BACK TO OF THE THINGS AND THEY'VE DONE A GREAT JOB SMOOTHING THAT OUT AND I'M SURE WE WILL CONTINUE REFINING THAT

AS WE GO. >> JUST TO EXTEND THAT.

I DON'T THINK EVERYONE UNDERSTANDS HOW MANY HOURS KAREN AND HER TEAM PUT IN. AND HOW MUCH TIME KAREN AND COURTNEY PUT IN ON SATURDAYS AND SUNDAYS.

I THINK I WAS GETTING E-MAILS SAYING CAN YOU LOOK AT THIS OR CHECK THAT. I WANT TO EXTEND MY THANK YOU.

THEY DID SPEND HOURS GETTING THIS RIGHT.

OUTSIDE OF THEIR NORMAL JOB. , THANK YOU TO MY TEAM.

IT WAS A BIG HELP. THEY HELPED ME TOO PULL THINGS TOGETHER. WE HAVE A GOOD POLICY.

>> A LOT OF CONTROLS IN PLACE. >> NO FREE COMPLIMENTS HERE.

[32. 5:00 p.m. or as soon thereafter as can be heard - Public hearing on the adoption of an Ordinance amending Chapter 2, Administration, of the Clay County Code for the purpose of amending Article I, in General, Section 2-4.1. Expenditures for Purpose of Recognizing County Employees, Volunteers, Etc. and Section 2-4.2. Restrictions on Certain Purchases, and for the purpose of amending Article IX, Code of Ethics]

>> 32 REQUIRES A CHANGE TO OUR ONE CHAPTER OF CODE IT IS JUST BECAUSE AS KAREN EXPLAINED. WE INCORPORATED THESE KAREN AS GONE THROUGH AND WHAT WE HAVE DONE IS PROVIDED THAT AND THESE ARE BEING PROVIDED IN THE PURCHASING POLICY.

WE DID ADVERTISE FOR A CHANGE TO THE CODE OF ETHICS BUT I THINK THAT IS CHAPTER TWO OF THE PURCHASING POLICY AND WE DID NOT NEED TO CHANGE THE CODE PROVISIONS.

IT IS JUST THE TWO SECTIONS THAT ARE MENTIONED.

>> IS THERE ANY LIMIT ON THE EXPENDITURES.

>> IT IS PROVIDED FOR IN THE PURCHASING POLICY AND IT IS SPECIFIC AND THE DEPARTMENT HEAD HAS TO HAVE CERTAIN CONTROLS AND IT GOES THROUGH THE COUNTY MANAGER.

>> >> WE WILL OPEN THE PUBLIC HEARING, ANYONE WISHING TO SPEAK ON THIS.

ANYONE WANT TO MAKE A MOTION. >> ALL IN FAVOR INDICATE BY SAYING AYE. OPPOSED SAME SIDE.

IT CARRIED UNANIMOUSLY. SO WE HAVE WE HAD THE FIRST TWO

[11. Approval of the Rotary Club application for an Alcoholic Beverage Permit to allow the consumption of beer and wine at the Swine and Dine Derby to be held at the Clay County Fairgrounds on October 8, 2022. The organization has met the conditions for issuance and is awaiting the Board's approval. (A. Penn)]

IN THEIR. NUMBER 11.

>> NUMBER 11. ROTARY CLUB.

MICROPHONE. ALL RIGHT, ASHLEY PENN CLAY COUNTY PLAYGROUNDS. I'M HERE FOR AN ALCOHOLIC BEVERAGE PERMIT TO ALLOW THE CONSUMPTION OF BEER AND WINE

WHICH WILL TAKE PLACE OCTOBER 8. >> ORGANIZATION HAS MET THE CONDITIONS AND WAITING FOR APPROVAL.

OUR APPLICATION SAYS APPLICATION MUST BE SUBMITTED 60 DAYS BEFORE THE FUNCTION. AND THEIR DATE OF APPLICATION IS AUGUST 19. FOR A DATE OF EVENT ON OCTOBER 8. AND THEN IT SAID ALL ITEMS MUST BE INCLUDED, AND THE AGREEMENT IS NOT CHECKED AND IN THE PACKET. AND A COPY TO SELL BEER AND WINE. I JUST HAVE THIS CONCERN THAT, WE HAVE A POLICY, I'M NOT SAYING THE APPLICATION IS RIGHT.

[02:40:07]

I AM NOT SAYING THAT 60 DAYS I AM JUST SAYING, IF WE ARE GOING TO ACCEPT IT, ARE WE SETTIN A PRECEDENT.

THEY ALSO SAID HAVE A HAVE IT AT THIS TIME.

BEFORE THE EVENT OCCURS YOU WILL HAVE IT.

IT SHOULD BE A CONDITIONAL APPROVAL BASED ON RECEIPT OF THOSE TWO ITEMS. BUT WE ARE STILL SHY.

>> THIS EVENT IS OCTOBER 8 BUT IT EIGHT IF WE SAY NO.

WHY IS IT COMING TO US THIS LATE.

THEY APPLIED AUGUST 19. >> YES, AND WE ARE GETTING IN ON THE AGENDA. SOMETHING I WAS WORKING ON AND

IF IT FELL SHORT I APOLOGIZE. >> IT BEGS THE QUESTION DO WE

NEED TO REVISE THE POLICY. >> THIS WAS ONE OF THE LAST EVENTS AS YOU RECALL YOU HAD THE SPECIAL EVENTS POLICY ANYTHING THAT OCCURS AFTER NOVEMBER WILL GO THROUGH THAT PROCEDURE.

THERE WILL BE DIFFERENT. >> DOES THE SPECIAL EVENTS SPACE 60 DAYS? THERE PROBABLY IS A TIME FRAME BECAUSE IT IS SUCH A LARGE COMMITTEE WITH A PERMIT FOR THE

EVENT IT WILL BE. >> IT MIGHT HAVE.

WE DO HAVE CIRCUMSTANCES. IF YOU SUBMITTED IT LATE, YOU

CAN GET A WAIVER. >> THEY EXPECTED 200 PEOPLE.

DID THEY DO WHAT WAS REQUIRED? >> I DID MEET WITH EMERGENCY MANAGEMENT PRIOR TO ONE OF THE HEADS OF THE ROTARY CLUB TO GET THIS TAKEN CARE OF, I KNOW WE HAVE SIGN OFFS THERE.

>> IS AUGUST WE DON'T GET BEAT UP ON FACEBOOK.

THEY SAID AT THIS POINT THEY HAVE NOT GONE ABOVE THAT.

>> WHEN IT MOVES TO THE NEW PROCESS, BECAUSE IT WILL BE PART OF IT. EVEN THOUGH IT IS NOT OVER THE -- YOU WILL HAVE IT ADDED JUST TO HAVE A VISUAL ON IT.

>> AT THIS POINT, I CAN DEFINITELY FOUND OUT IF THERE'S

AN ALTERNATE DATE. >> NOT ENOUGH TIME TO FIGURE

THAT OUT. >> I KNOW THEY HAVE BEEN DOING THAT. BUT THE DONATION THOSE TWO USED

PROJECTS AND SCHOLARSHIPS. >> WE HAVE TO WAIT TO SEE WHAT

IS ON THE OTHER SIDE. >> I WILL TAKE A MOTION.

>> I MOVE FOR CONDITIONAL APPROVAL WITH THE TWO ITEMS THAT

ARE MISSING. >> SECOND.

>> I WOULD GO ALONG WITH THAT IF WE COULD ADD PENDING APPROVAL.

>> I WOULD BE HAPPY TO ENTERTAIN A MOTION.

WE HAVE A MOTION AND A SECOND. MORE DISCUSSION? ALL IN FAVOR INDICATE BY SAYING AYE.

[02:45:04]

>> AND I WILL GET THE PROPER PAPERWORK TO YOU.

>> I THINK WHAT IS GOING ON IS WE DON'T WANT TO JUST FLAG THESE THINGS TO, MAKE SURE YOUR STUFF IS THERE.

[12. Funding Agreement for FY22-23 with Urban Jacksonville, Inc. d/b/a Aging True Community Senior Services (V. Hapner)]

>> OKAY, TANGELO, THIS IS TO APPROVE THE FUNDING AGREEMENT THAT WE HAVE WITH OUR SENIOR CENTERS.

AND THAT WE ARE HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE.

>> ANY QUESTIONS OF STAFF. GOOD AFTERNOON.

I WOULD LIKE TO SAY ON BEHALF OF OUR MEMBERS OF THE BOARD OF DIRECTORS, THANK YOU FOR YOUR CONTINUED SUPPORT.

IT IS GOING TO HELP US CONTINUE TO SERVE THE CLIENT AND THE RESIDENCE. WE ARE VERY HAPPY WITH THESE DOLLARS WE ARE LOOKING TWO INCREASE ARMOR SERVICES THIS YEAR. WE ARE ABLE TO LEVERAGE THE MATCH FOR OUR PROGRAM, SPECIFICALLY OUR NUTRITION PROGRAM AND OUR HOME DELIVERED PROGRAM.

ANY QUESTIONS ABOUT THAT? >> .

YOU GIVE US A BRIEF EXAMPLE ON HOW YOU CAN IMPROVE IT.

WHAT WOULD YOU BE ABLE TO DO NOW THAT YOU COULD NOT DO BEFORE.

>> LET ME EXPLAIN. WE ARE ABLE TO DECREASE THE AMOUNT OF THE UNIT RATE CAP WE CHARGE, THEY GIVE US A RANGE OF UNIT RATES THAT WE CAN CHARGE THEM IN ORDER TO BE REIMBURSED, SO WE CAN CHARGE THEM A LOWER UNIT RATE AND HAVE A HIGHER MATCH THAT THE COUNTY PROVIDES. THEREFORE BEING ABLE TO HAVE A HIGHER VOLUME OF MEALS OF MEALS TO SERVE THROUGHOUT THE YEAR.

FOR EXAMPLE, AND I WILL USE DUFAULT COUNTY AS EXAMPLE.

WE CHARGE A HIGHER RATE SO THERE ARE FEWER MEALS THAT CAN COME OUT OF THE DOLLARS WE RECEIVED. AND CLAY COUNTY IT IS A LOWER RATE WITH A HIGHER MATCH MEANING WE ARE ABLE TO OFFER MORE MEALS IN OUR HOME DELIVERY PROGRAM AND TO THE SENIORS CLIENTS

INCREASING THE SERVICE VOLUME. >> DOES A GOOD THING.

I WILL WE GET WORD OUT. THE ADDITIONAL CAPABILITY TO DRAW NEW PEOPLE INTO THE PROGRAM.

>> PART OF OUR FUNDING ALLOWS US TO DO LIMITED MARKING.

WE ARE ALSO RECRUITING WE ENCOURAGE OUR SENIOR CITIZEN PARTICIPANTS TO RECRUIT AND BRING IN THEIR FRIENDS.

WE HAVE SOME THAT HAVE REALLY I VOLUME AND BURSTING AT THE SEAMS BUT WE ENCOURAGE THEM, CLIENTS TO INVITE THEIR FRIENDS.

WE HAVE FRIEND FRIDAYS. LAST SATURDAY WE HAD A CAREGIVER SUPPORT SUMMIT AND THE LOCATION WHERE WE SET UP THE TABLE AND MARKETED OUR SERVICES IN THE COMMUNITY.

WE ARE CONTINUING TO COMMUNICATE WITH THE COMMUNITY AS A WHOLE.

WORD-OF-MOUTH TO LET INDIVIDUALS KNOW THE CENTERS ARE OPEN AND AVAILABLE TO ANYONE WHO MEETS THE CRITERIA.

>> I SAY IF WE ARE PROVIDING MORE FOOD, WHAT WAS HAPPENING

BEFORE? >> WE WERE NEVER TURNING ANYONE AWAY. WE WERE LEVERAGING THE DOLLARS.

WE ARE INCREASING THE NUMBERS TO BETTER ENHANCE AND IMPROVE THE PROGRAM. IT WASN'T THAT IT WAS FLEDGING OR SUFFERING IT WAS JUST IMPROVING IN OVERALL.

>> NOW WE CAN FEED MORE PEOPLE. >> THAT WE CAN FEED MORE PEOPLE WHO WANT A MEAL. FORTUNATELY, WE DID NOT HAVE TO

[02:50:02]

TURN ANYONE AWAY. >> WE DID NOT HAVE TO TURN ANYONE AWAY. BUT THERE WAS A NEED IN THE COMMUNITY. WE WANT TO ADDRESS THE NEED REGARD TO SPIRIT WE'RE DOING THAT BY LEVERAGING OUR DOLLARS

AND BEING MORE RESPONSIBLE. >> CUSTOMER SATISFACTION SURVEYS, WE DO THOSE ANNUALLY. AS WELL AS TO OUR SENIOR CLIENTS. IT IS A REQUIREMENT THROUGH THE

DEPARTMENT OF ELDER AFFAIRS. >> DO WE GET A COPY OF THAT?

>> I CAN PROVIDE A COPY. I WAS GOING TO GIVE AN UPDATE.

THE KITCHEN IS COMPLETE. IT LOOKS GREAT.

I WELCOME YOU TO COME OVER THEY ARE SLATED TO BE IN SO UNTIL WE ARE ABLE TO COMPLETE THAT ELEMENT WE ARE ABLE TO OPERATE.

>> >> I DON'T HAVE A QUESTION BUT I WANTED TO POINT OUT, AN EXAMPLE, THEY RECOGNIZE AN ISSUE WORKING THROUGH THAT THEY HAD TO CHASE DOWN THE COUNTY AUDITOR, SO I JUST WANTED YOU ALL AND THE PUBLIC TO KNOW OF AN EXAMPLE OF SEEING WHERE TAX DOLLARS COULD BE MORE EFFICIENTLY USED AND POSSIBLY A BILLING ERROR BUT BASED ON THE INFORMATION AND THE

PARTNERSHIP WE HAVE WITH THEM. >> PART OF THE FUNDING YOU PROVIDED INCLUDED TRANSPORTATION DOLLARS AS WELL.

ORIGINALLY THE CONTRACT WAS FOR US TO TRANSPORT CLIENTS.

AFTER COVID-19 WE SAW A DIP IN OUR ENROLLMENT FOR THE ADULT DAYCARE CENTER. SO WE WERE ABLE TO REALLOCATE THOSE TO PROVIDE DIRECT TRANSPORTATION TO AND FROM THE SENIOR CITIZEN CENTERS. SINCE APRIL, I BELIEVE WE SAW IN OUR MEETING LAST WEEK BUT UTILIZATION WENT FROM 44 UNTIL'S -- 277. SO MARKETING, THEY KNOW WE ARE THERE. I THINK, WITH THE OPTION TO PROVIDE TRANSPORTATION INDIVIDUALS ARE COMING BACK TO THE CENTERS AT A HIGHER RATE. I DID UTILIZE THE RESOURCE FROM TROY AND WE COULD AUDIT THE MOST RECENT INVOICE TO IDENTIFY WHERE THE HIGHER USAGE IS. AND DIRECTING INDIVIDUALS TO DEVELOP FLEX LINES. THERE WILL BE SOME AVAILABILITY AND WE WILL SHARE THAT INDIVIDUALLY SO THAT THEY WILL LEARN MORE ABOUT THE LINES AND OUT TO GET TO AND FROM THE CENTERS AND NOW WE ARE BEING CHARGED OUR REGULAR RATES BUT THE CLIENTS ARE TAKING ADVANTAGE OF THE OPPORTUNITY PRESENTED TO THEM TO COME TO THE CENTER SO WE ARE EXCITED ABOUT THAT.

>> IF I MAY, BECAUSE WE DO HAVE AN E-MAIL ABOUT FOOD SERVICE.

IF YOU DON'T MIND SHE COULD BRIEF US, AND IT COULD BE PUT

OUT ON SOCIAL MEDIA. >> WE WILL BE CLOSE ON THURSDAY

[02:55:04]

AND FRIDAY WE WILL HAVE OUR NORMAL HOURS TOMORROW IN PREPARATION FOR THE STORM WE HAVE TEN-DAY MEALS TO THE CLIENTS THAT INCLUDES THE MEALS ON WHEELS CLIENTS.

SO MONDAY-WEDNESDAY WE WILL BE DISTRIBUTING MEALS BETWEEN THE CENTERS AND OUR CLIENTS. EVERYONE WILL HAVE A SUFFICIENT AMOUNT OF MEALS WHILE WE ARE CLOSED THURSDAY AND FRIDAY BECAUSE WE WILL NOT BE DELIVERING OR OPERATING ON THOSE DAYS. ALL OF OUR CLIENTS HAVE BEEN CONTACTED. AND WE WILL CONFIRM WHETHER THEY WILL STAY-AT-HOME OR GO TO A SHELTER.

IF THEY WEREN'T LEAVING WE ASKED WHERE THEY WERE GOING AND WHAT SHELTER AND HOW LONG THEY PLAN TO BE THERE.

IN ADDITION WE WILL CONDUCT POST- STORM BECAUSE TO SEE WHO HAS RETURNED HOME AND INDIVIDUALS IF THEY HAVE ANY POST- STORM DAMAGE THAT IS NEEDED.

WE PLAN TO DO THAT MONDAY BARRING NO MAJOR IMPACTS THAT WILL PROHIBIT US FROM RETURNING TO OPERATIONS.

>> NOBODY AND CLAY COUNTY AND 60 SHOULD BE HUNGRY?

IS THAT A TRUE STATEMENT? >> IT IS A HOPEFUL STATEMENT THAT NO ONE IN CLAY COUNTY SHOULD BE HUNGRY.

>> WE HAVE THIS ONE FIXED, I DON'T KNOW.

IT SOUNDS LIKE IT. ANY OTHER QUESTIONS?

[13. Lease Agreement for FY22-23 with Urban Jacksonville, Inc. d/b/a Aging True Community Senior Services (V. Hapner)]

>> THIS IS AN ACTIONABLE ITEM. >> WE HAVE APPROVAL.

>> A MOTION AND A SECOND. ALL IN FAVOR INDICATE BY SAYING AYE. IT CARRIED UNANIMOUSLY.

THE NEXT ONE, 13 IS THE SENIOR CITIZEN LEASING.

>> THIS ONE IS TO UPDATE OUR LEASE FOR THE CENTERS THAT WE LEASED OUT. THIS WILL GIVE YOU FEEDBACK.

WE DID CONDUCT TOURS OF THE CENTERS.

ALONG WITH FACILITIES, THE TEAM AND MYSELF WE TOURED ALL OF THE CENTERS, AND TOOK NOTES TO SEE WE ARE WORKING THROUGH THAT LIST AS WELL. BUT IT IS A GOOD PARTNERSHIP

WITH THAT. >> WE HAVE BEEN VERY PLEASED THE COUNTY HAS BEEN RESPONSIVE TO OUR NEEDS.

WE HAVE HAD SOME RESTRIPING DONE IN THE PARKING LOTS TO HELP CLIENTS KNOW WHERE TO PARK. WE HAD SOME TREES CUT DOWN.

WE HAD A ROOF REPLACED. WE HAVE ADDED THE DRIVEWAY REPAVED WE HAVE BEEN VERY APPRECIATIVE OF THE WORK, IT ADD MUCH NEEDED IMPROVEMENTS AT THE CENTER.

>> WE ALSO INSTALLED UPDATED BINGO MACHINES.

>> HOW COULD I FORGET. >> THEY ALL HAVE BRAND-NEW BINGO MACHINES. THEY ARE ENJOYING THEM WITH THE EXCEPTION OF GREEN COLD. WE HAVE NOT SET THEIRS UP BECAUSE OF THE RENOVATIONS. WE ARE STILL IN OUR TEMPORARY OPERATING FORMAT. SO THIS IS CURRENTLY A STORAGE AREA. THEY ARE ANXIOUSLY AWAITING THE OPPORTUNITY BUT OTHERWISE, THE OTHER THREE SENSORS ARE ENJOYING

THEM VERY MUCH TO SAY THE LEAST. >> BEFORE AND AFTER.

>> I WOULD ALSO LIKE TO SHARE THAT SHE WAS AWARDED $250,000 TO CONDUCT CAPITAL IMPROVEMENTS. WE DO ANTICIPATED AND NONE OF THE CENTERS HAVE ACCESS. SO WE ANTICIPATE USING THE FUNDS TO INSTALL SECURITY FEATURES THIS WILL FEED INTO THE COUNTY'S MONITORING SYSTEM. I HAVE BEEN WORKING WITH FACILITIES ON THAT PROJECT AS WELL.

>> VERY GOOD. >> WE NEED A MOTION ON THE LEASE

[03:00:03]

FOR THE FACILITIES. >> A MOTION EDITOR SECOND.

ALL IN FAVOR INDICATE BY SAYING AYE.

IT CARRIES 5-0. >>

[14. Grant Agreement with the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) for the FY21 Assistance to Firefighters Grant (AFG) (M. Mosley)]

>> HISTORICALLY WE HAVE HAD ACHIEVE ACCEPT THIS AWARD.

AND EVERYTHING IS VERY ELECTRONIC, IT IS A CHECKBOX WITH AN ELECTRONIC SIGNATURE. THEY DO HAVE A QUICK TURNAROUND.

WE WANT TO ASK FOR APPROVAL OF THE GRANT AGREEMENT.

>> ARE THESE REPLACEMENT RADIOS. >> ARE MANY PEOPLE DON'T HAVE

RADIOS AT THIS POINT. >> RADIOS IN THE HAND OF THE FIREFIGHTERS.

AS WE EXPAND OUT FIREFIGHTERS WE WOULD HAVE THE CAPABILITY TO PUT RADIOS IN THEIR HAND WITH MODERATE TECHNOLOGY.

WE WOULD HAVE THE ABILITY TO KNOW WHERE THEY ARE, IT IS A SAFETY ENHANCEMENT AS WELL AS A NEED TO HAVE THE RADIOS AS WE

EXPAND. >> MOTION CLICKS.

>> MOVED TO APPROVE. >> MOTION AND A SECOND, DISCUSSION? ALL IN FAVOR INDICATE BY SAYING

[15. First Amendment to Agreement No. 2021/2022-147 with Advantage Contracting Group, Inc. for the Middleburg Fuel Filling Station Upgrade (G. Price)]

AYE. IT CARRIED UNANIMOUSLY.

>> NUMBER 15. >> GOOD EVENING EVERYONE JEAN PRICE CLAY COUNTY FACILITIES. RECOMMEND APPROVAL TO THE AGREEMENT 20212022 -- 147 WITH A CONTRACT GROUP FOR AN UPGRADE IN THE FILLING STATION AND PROVIDE FOR ADDITIONAL WORK FOR ONE OF $79,000. IN EXTENT OF THE FINAL COMPLETION. DURING THE CONSTRUCTION THERE WAS A REQUIREMENT THAT HAD TO BE DONE.

A PRESSURE TEST WAS DONE. UNFORTUNATELY IT FAILED.

SO THE SOLUTION IS TO HAVE AN ABOVE TANK AND PLACE IT IS EASIER TO MAINTAIN. WE CAN SEE ANY PROBLEMS. WE WILL FILL THE CURRENT ONE WITH PHONE.

KEEP IT IN PLACE AND KEEP THE CONSTRUCTION GOING.

IF MORE HAS TO BE BROUGHT IN. I WILL HAVE THE PROJECT MANAGERS VALIDATE EVERY LINE ITEM. THAT SEEMS TO BE FAIR.

THAT IS WHY WE ARE COMING TO THE BOARD FOR ANY RECOMMENDED

APPROVAL. >> HOW DO WE KNOW THE

UNDERGROUND TANK IS NOT LEAKING? >> SO THEY CAME UP AND DID THE PRESSURE TEST THERE WERE TWO WALLS.

IF WE WERE TO TAKE THAT ONE OUT, I DON'T KNOW IF THERE'S ANYTHING

IS OUT THERE. >> WE WILL BRING THE PROJECT

MANAGER OF. >> TONY I AM THE PROJECT MANAGER. TO ANSWER SO WHAT WE HAD TO GO

[03:05:05]

THROUGH, I TALKED IT OUT WITH THE SUBCONTRACTOR, YOU START GETTING INTO THE RISK OF RISK AND REWARD SITUATION BECAUSE THE TANK IS SO OLD. THEN YOU RISK A PRICE INCREASE AND YOU ARE DEALING WITH THE PRICE AND THING SPREADING FROM THAT. IT IS A CAN OF WORMS THAT I DON'T THINK THE JUICES WORTH THE SQUEEZE.

BASED ON MY OWN RESEARCH,. >> I KNOW YOU KNOW SOMETHING

ABOUT THAT. >> THERE ARE TERMS OUT THERE THAT SAYS YOU CAN'T ABANDON IT. WE THROW AROUND THE TERM ABANDON BUT TECHNICALLY NOT ABANDONING, ADDRESSING THE ISSUE PROPERLY.

>> WHAT IS THE LENGTH OF THE LIFE OF THE PHONE.

>> I IMAGINE IF IT WAS APPROVED. WE WOULD FOLLOW THROUGH WITH IT.

>> WE ARE ABIDING BY THEIR REGULATIONS.

YOU DON'T NEED TO DIG TOO DEEP. >> OKAY.

IN THE PROJECT, DID WE FUND THE PURCHASE OF A NEW TANK COLLECTS.

>> THE ORIGINAL SKULLS, WE WILL KEEP THE SAME ONE IN THE GROUND.

WE ASSUME THERE WAS NO ISSUES. THERE ARE CERTAIN ASPECTS THAT HAVE TO BE DONE BEFORE YOU LOOK EVERYTHING UP.

THIS WILL BE A NEW TANK ABOVE GROUND.

THAT IS ONE OF THE ISSUES. >> WE KNOW WE CAN GET THE TANK

IN AND HAVE IT PUT IN FOR $179. >> WE DIDN'T REALIZE THE HIGH-LEVEL OF EXPENSE SO THERE WAS SOME MONEY LEFT IN THE ACCOUNT WRITING YOUR ACTUAL FIELD ACCOUNT.

AND WE WILL ROLL THEM INTO THIS YEAR.

>> I DON'T THINK WE HAVE MUCH CHOICE.

>> THEY HAVE OF FUEL TANK, OF MITIGATION AND BECAUSE IT IS SO PREVALENT. SO WE MAY WANT TO INVESTIGATE.

THE WAIT IN LINE TO GET FUNDING IS LONG.

BUT NONETHELESS, I DON'T KNOW ANYTHING ABOUT HOW THIS WILL LAST. SOME FUEL IN THE GROUND IS STILL

[03:10:02]

A LIABILITY. WERE STILL LOOKING.

BUT WE HAD ONE MOVED THROUGH THE PROCESS BUT IT TOOK YEARS.

>> ALL RIGHT, THEY HAVE BEEN INVOLVED.

THEY WILL COME OUT AND THE GAS WILL BE REMOVED FROM THE CURRENT TANK. HE HAS DIVISION.

YOU'RE WORKING WITH IT FOR TANKS.

BUT IT COULD BE -- IT USED TO BE A DIFFERENT DIVISION.

I DON'T KNOW IF IT STILL IS. >> OKAY.

TAKE A MOTION. MOVE FOR APPROVAL.

>> SECOND. >> A MOTION AND A SECOND.

FURTHER DISCUSSION? ALL IN FAVOR INDICATE BY SAYING

[16. Appointment of two members to the Green Cove Springs Community Redevelopment Area Board]

AYE. OPPOSED SAME SIGN.

IT CARRIES 5-0. >> 17.

>> SO THE NEXT ITEM IS THE APPOINTMENT OF TWO MEMBERS TO THE GREEN COLD SPRINGS BOARD. AS YOU MAY RECALL BACK IN AUGUST, THE GREEN COLD SPRINGS RESENTED THE CRA AND IN EARLY AUGUST, YOU ADOPTED A RESOLUTION ALLOWING FOR THE CREATION OF THE REDEVELOPMENT AGENCY. AS PART OF THE RESOLUTION THE COMPOSITION WAS TO BE CONSISTENT -- TO CONSIST OF TWO MEMBERS APPOINTED BY THE CITY INTO MEMBERS BY THE BOARD AND ONE AT-LARGE APPOINTED BY THE OTHER FOUR MEMBERS.

THE CITY HAS APPOINTED MITCH AND VAN AT THEIR LAST MEETING.

AND NOW THEY ARE LOOKING TO OUR BOARD TO MAKE THE APPOINTMENTS FOR THE OTHER TWO FOR OUR BOARD. AS YOU MAY RECALL, THE SPECIFIC REQUIREMENTS OF THE STATUTE AREN'T THAT THE APPOINTEES MUST RESIDE OR BE ENGAGED IN BUSINESS WITHIN THE AREA OF OPERATION WHICH WOULD BE THE CITY OF GREEN COLD SPRINGS.

>> WE CAN SEE THAT COULD MEAN ANYONE WHO WORKS FOR THE COUNTY.

>> THAT IS CORRECT. >> WELL, I WOULD LIKE TO NOMINATE COMMISSIONER BURKE FOR SURE.

>> I LIKE THAT AND I WOULD LIKE TO NOMINATE HEATHER FOR COUNTY

AUDITOR. >> ANY OTHER NOMINATIONS?

>> YOU ARE NOMINATING COMMISSIONER BURKE SO WHEN SHE

IS NO LONGER -- >> SO THE BOARD HAS AN IDEA OF WHAT IS GOING ON. I THINK IT IS THE BOARD MEMBER WHO REPRESENTS GREEN COVE SPRINGS.

>> I WOULD AGREE WITH THAT. DID YOU HAVE SOMETHING TO ADD?

>> I THINK YOU WOULD BE APPOINTING HER AS A PERSON NOT THE SEAT. AND THEN SHE WILL BE TERM LIMITED. AND THE INITIAL TERM WILL DEPEND ON HOW GREEN COLD DECIDES TO GIVE THE TERMS. THERE ARE FOUR YEAR TERMS BUT THERE WILL BE THREE OUT OF THE FIVE WHO WILL NOT HAVE A FULL TERM INITIALLY.

THAT POSITION WOULD BE UP FOR REAPPOINTMENT.

>> THEY ARE STAGGERING THE APPOINTMENTS.

SO THEY ARE SERVING AT DIFFERENT TIMES.

>> IF SHE WANTED TO. IF SHE -- IF THE TERM AS ADDITIONAL TIME LEFT AND SHE IS NO LONGER SERVING SHE COULD VACATE THE SPOT AND IT WOULD BE FILLED.

>> WHO WOULD FILL IT? >> YOU WOULD.

>> US OR THE GREEN COVE SPRINGS. >> IF IT IS OUR DESIGNATED SPOT YOU WOULD RECOMMEND THAT TO. THE CRA WOULD FILL THE.

>> THE CRA, -- >> THEY WILL BE THE NEW BODY.

>> THEY ARE THEIR OWN INDEPENDENT BOARD CAN THE KICK SOMEONE ELSE OFF AND PUT SOMEONE ELSE ON CLICKS.

>> THERE ARE PROCEDURES IF SOMEONE FAILS TO PROVIDE THEIR DUTIES. BUT THEY WOULD COME BACK TO YOU.

COMING BACK TO GET ANOTHER NOMINEE.

>> AND ACTUALLY, IT SAYS THE GOVERNING BODY WHICH I THINK WOULD BE GREEN COLD. THEY MAY REMOVE A COMMISSIONER FOR NEGLECT OF DUTY OR MISCONDUCT BUT THERE HAS TO BE A

[03:15:02]

HEARING AND CHARGES PRESENTED IN TEN DAYS AND AN OPPORTUNITY TO

BE HEARD. >> I DON'T HAVE A PROBLEM WITH THE REMOVAL. I'M TRYING TO FIGURE OUT WHO GETS TO PICK THE NEXT PERSON WHO GOES IN THERE.

IT IS AN SPIRIT. >> THAT IS THE WAY IT IS LAID OUT. CHANGE THAT IS OUR THOUGHT.

ONCE THE CRA FORMS WE WILL HAVE AN INTERLOCAL AND THERE WILL BE CERTAIN POWERS AND YOUR DUTIES REQUIRES WILL BE LAID OUT MORE.

BUT YOU ARE NOT AT THAT.YET FOR THE PROCEDURES OF SETTING IT

OUT. >> ARE YOU DOING WITH OUR?

>> MR. CHAIR, WOULD YOU LIKE ME TOO MAKE THAT MOTION FOR YOU?

>> I WOULD MOVE THAT WE APPOINT COMMISSIONER BURKE AND HEATHER AS OUR TWO REPRESENTATIVES ON THE GREEN COLD SPRINGS RCA.

I HAVE IT ON GOOD AUTHORITY THAT MS. FAUCHER MEETS THE REQUIREMENT. I BELIEVE SHE ACTUALLY LIVES IN THE CITY OF GREEN COLD SPRINGS, AS WELL AS WORK SPIRIT.

>> THE REPRESENTATIVES WILL DECIDE.

>> SECOND THE MOTION. >> A MOTION AT A SECOND PERIOD FURTHER DISCUSSION. ALL IN FAVOR INDICATE BY SAYING AYE. IT CARRIES UNANIMOUSLY.

[17. Request to use alternative procedure to notice public hearing for the consideration of potential purchase and sale agreement for the purchase of real property in connection with County Facilities necessary for Building Department]

>> NOW WE ARE THERE. THIS IS A REQUEST TO USE THE ALTERNATIVE PROCEDURE IN CONNECTION WITH THE PURCHASE OF PARCEL OF PROPERTY THAT COUNTY FACILITIES WOULD LIKE TO ACQUIRED TO BUILD A BUILDING DEPARTMENT WE HOPE TO BRING BACK THE PURCHASE AND SALE AGREEMENT IF YOU APPROVE THE PROCESS.

WE HAVE ALREADY HAD AN APPRAISAL DONE AND WE ARE IN NEGOTIATIONS

AND READY TO MOVE FORWARD. >> WHY ARE WE BUILDING THIS.

>> IT CUTS DOWN THE TIMEFRAME. >> BUT IT INCREASES THE

TRANSPARENCY. >> AT THIS POINT EVERYTHING IS PUBLIC. WHEREAS YOU COULD KEEP IT

CONFIDENTIAL BEFORE. >> ANY OTHER QUESTIONS? COMMENTS? OKAY, TAKE A MOTION.

>> MOVE FOR APPROVAL. >> A MOTION INTO SECOND.

[18. Emergency Rental Assistance (ERA) Program payments for Hotel Stays (V. Hapner)]

ON THE FAVOR INDICATE BY SAYING AYE.

IT CARRIES UNANIMOUSLY. >> NUMBER 18.

EMERGENCY RENTAL ASSISTANCE. >> BACK AGAIN.

SO THIS ONE IS THE APPROVAL TO PROCESS AND PAY THE REMAINING INVOICES FOR HOSPITAL STAYS FOR EMERGENCY RENTAL ASSISTANCE PROGRAM. IT WAS APPROVED FOR US TO PROVIDE FUNDING FOR INDIVIDUALS THAT WERE CURRENTLY LOOKING FOR HOUSING. THIS PROVIDED SOME EMERGENCY HOUSING STABILITY FOR THEM. WE DI ISSUE AN OPEN PURCHASE ORDER TO THE HOTELS THAT WERE WILLING TO PARTICIPATE IN THE PROGRAM. WHILE EACH INDIVIDUAL STATE WAS COVERED WITHIN OUR POLICY, WE HAVE EXCEEDED THE PROCESS THAT IS WHY I AM BRINGING IT BACK TO YOU.