[9. Second Extension and Amendment to Broker Services with Risk Management Associates, Inc., dba Public Risk Insurance Advisors Agreement (J. Bethelmy)]

CONSENT. SECOND EXTENSION AND AMENDMENT TO BROKER SERVICES WITH RISK MANAGEMENT ASSOCIATES.

DOING BUSINESS AS PUBLIC RISK INSURANCE ADVISORS.

>> JENNIFER HUMAN RESOURCES. A BROKER THAT HELPS US WITH LIABILITY INSURANCES AND THE PROCUREMENT OF THOSE INSURANCES.

THIS IS THE LAST RENEWAL FOR THIS CONTRACT.

AND NEXT YEAR, IT IS SLATED FOR RFP TO -- ONE OF THE BIGGEST THINGS IN THIS CONTRACT IS THAT WE HAD SOME AMENDED LANGUAGE WHICH ALLOWS FOR THE COUNTY TO GO OUT TO OTHER INSURANCE PROVIDERS TO GET A WIDER VARIETY OF COMPETITIVE QUOTES WITH THE GOAL OF SPENDING LESS MONEY TOWARD THE INSURANCE PREPREMIUM

>>KRISTEN BURKE: YOU SAID THIS IS THE -- THE NINTH RENEWAL?

>> THIS IS THE SECOND EXTENSION TO NUMBER 9.

SECOND EXTENSION. IT IS IN THE CONTRACT.

>>KRISTEN BURKE: YOU SAID 2% MORE.

>> THAT IS THE NEXT ITEM. >>KRISTEN BURKE: THIS ONE IS

STILL THE SAME? >> SO THIS IS BASED ON COMMISSION. SO IT GOES WITHIN A RANGE OF PERCENTAGE, WHICH IS PRETTY STANDARD FOR INSURANCE BROKERS TO WORK ON COMMISSION. YOU KNOW THEY DO PRESENT THE QUOTES THAT THEY GET TO US. WE MAKE THE BEST DECISION BASED ON THE COST AND THE LEVEL OF COVERAGE.

BUT THEY DO EARN COMMISSIONS ON THOSE INSURANCE POLICIES THEY GET RENNINGER TLENZ IS KIND OF A REQUEST I HAD IN A PRIOR LIFE.

OUR MUNICIPALITY INSURED THROUGH FLORIDA INSURANCE MUTUAL TRUST WHICH IS A MUTUAL NOT-FOR-PROFIT ORGANIZATION THAT COMBINES UP TO 400 CITIES -- CITIES AND TOWNS. AND BASICALLY IF YOU HAVE A GOOD EXPERIENCE THIS YEAR, YOU -- IN OTHER WORDS, THERE ARE FEW CLAIMS. THERE IS -- THERE IS A REBATE TO THE POLICYHOLDERS. AND THIS IS A CLASSIC YEAR WHERE WE HAD NO HURRICANES. AND I -- I WOULD EXPECT THOSE THAT HAVE FLORIDA MUTUAL INSURANCE TRUST ORANGE PARK TO GET A SIGNIFICANT REBATE IF THEY INSURER THROUGH THAT ENTITY.

SO I THINK -- I THINK IT IS WISE TO LOOK AT THOSE.

AND THE COUNTY HAS THEIR OWN MUTUAL INSURANCE COMPANY.

SO I THINK IT WOULD BE WISE TO TAKE IS A LOOK AT THAT AND SEE IF WE CAN SAVE THE COUNTY SOME MONEY.

THE OTHER QUESTION I HAD WAS, WE ADDED HALL INSURANCE.

NOW I TELL YOU THAT:HULL INSURANCE.

HULL INSURANCE IS WITH AN AIRPLANE.

I GUESS THIS COULD BE A BOAT. >> THIS IS WITH THE COUNTY HAVING BOAT WITH THE SHERIFF'S OFFICE.

WE EXPANDED THE -- CONTRACT TO ALLOW THE BROKER TO PRO THE HULL INSURANCE. WE DID NOT ADD A POLICY IN THIS

CURRENT YEAR. >>CHAIRMAN RENNINGER: THAT IS WHAT THEY CALLED SELF-INSURED. IF YOU HAVE A LOSS AND YOU COVER THE LOSS. IN THIS CASE, IF THEY LOST THE

[00:25:02]

SHERIFF'S BOAT FOR SOME REASON, THE COUNTY WOULD HAVE TO VERY PLACE IT. BUT ONCE YOU GET SO BIG.

KIND OF LIKE OUR HEALTH INSURANCE.

WE SURE OURSELVES. SO THERE IS SOME ISSUE WITH INSURANCE WE NEED TO LOOK AT WITH SELF-INSURANCE.

ANYWAY, THIS IS A GOOD ONE WE OUGHT TO LOOK AT.

I DON'T THINK WE NEED HULL INSURANCE FOR ONE BOAT.

ANYWAY, RECOMMEND CONSENT. THANK YOU.

[10. Ninth Renewal to Agreement No. 2000/2001-164 with Scibal Associates dba Qual-Lynx (J. Bethelmy)]

>> THE NEXT ITEM IN THE NINTH RENEWAL TO AGREEMENT 2000/20001-164 WITH SCIBAL ASSOCIATES DOING BUSINESS AS QUAI-LYNX. APPROVAL EVER A AGREEMENT AND DO CLAIMS AND CASE MANAGEMENT FOR WORKER'S COMP.

OUR WORKMAN'S COMP PROGRAM IS SELF-INSURED BY THE COUNTY.

WE COVER THE BCC EMPLOYEES AND CONSTITUTIONAL EMPLOYEES FOR WORKER'S COMP, AND THIS IS THE COMPANY THAT DOES THE CLAIMS MANAGEMENT FOR US. IN THE LAST RENEWAL, WE DID HAVE PRENEGOTIATED RATES FOR THE NEW YEAR, AND IT IS A VERY MODEST INC INCREASE.

A 2,000 INCREASE FROM THIS CURRENT YEAR TO NEXT YEAR.

AND THAT IS ONE OF THE REASONS WHY WE DECIDED TO ASK FOR ANOTHER RENEWAL. NEXT YEAR, THIS IS ON THE BOOKS

FOR RFP AS WELL. >>CHAIRMAN RENNINGER: THERE IS A ELEMENT IN THEIR CONTRACT -- I FOR SUBROGATION.

IF THEY CAN DETECT A SUBROGATION ELEMENT TO THE CASE.

HOW OFTEN DOES THAT OCCUR? >> IT IS WHENEVER SOMEBODY GETS HURT IN, LET'S SAY IN A VEHICLE ACCIDENT.

A COUNTY EMPLOYEE IS DRIVING A COUNTY VEHICLE AND THEY GET HURT. AND THE OTHER DRIVER WAS AT FAULT, THEN THE WORKER'S COMP -- IF WE HAVE ANY MEDICAL EXPENSES TO OUR EMPLOYEE THEY WILL PUT A LIEN AGAINST THE OTHER PERSON HE IS INSURANCE AND RECOVER WHATEVER COST THAT THEY CAN

RECOVER. >>CHAIRMAN RENNINGER: DOES THAT

HAPPEN OFTEN IS MY QUESTION? >> AS MUCH AS IT CONDITION.

>>KRISTEN BURKE: HOW MANY CLAIMS HAVE WE HAD LIKE THAT IN THE

PAST YEAR? >> SPECIFIC TO SUBROGATION?

I DID NOT HAVE A NUMBER. >>KRISTEN BURKE: DOES IT HAPPEN

OFTEN? >> PROBABLY TWO IN TEN CASES OR SO. A LOT OF TIMES WE MAY NOT HAVE AS MANY VEHICLE ACCIDENTS, SO THAT DOESN'T COME INTO PLAY.

A LOT OF TIMES IT MAY BE AN EMPLOYEE GOT HURT PERFORMING AN ACTUAL TASK AND NOT DRIVING A COUNTY VEHICLE.

>>CHAIRMAN RENNINGER: I WOULD THINK -- WE ARE A PRETTY ACTIVE ORGANIZATION. WE COVER THE WHOLE COUNTY.

ALL COUNTY EMPLOYEES, CORRECT? >> YES, SIR.

>>CHAIRMAN RENNINGER: I WOULD GUESS WHERE THE POLICE, FIRE, WE ARE OUT THERE MIX IT UP WITH TRAFFIC IN AN AGGRESSIVE MANNER.

I WOULD GUESS THAT IT DOESN'T HAPPEN TOO OFTEN SEVER ONCE IN A WHILE SOMEBODY WILL GO THROUGH A RED LIGHT AND T-BONE A FIRE

[11. SHIP Program Annual Report Closeout for Fiscal Year 2019/2020 and Interim Year 2020/2021 and Certification (T. Sumner)]

TRUCK. >> SADLY, YES.

>>CHAIRMAN RENNINGER: RECOMMEND TO CONSENT.

THANK YOU. S.H.I.P. PROGRAM.

TER TERESA.

>> TERESA ON BEHALF OF THE S.H.I.P. PROGRAM.

YOU HAVE THE ANNUAL CLOSE-OUT OF 2019 AND 2020.

WE PROVIDED PURCHASE ASSISTANCE IN THE AMOUNT OF $112,500.

OWNER-OCCUPIED REHAB. $291,1123.

DEMO AND REBUILD, $23,933 THAT REPRESENTS A ONE DRAW FROM A DEMO AND REBUILD PROJECT. AND $35,116.

RENTAL ASSISTANCE, EVENGS PREVENTION, 36.

AND RAPID WHICH A HOMELESS PREVENTION 20,087.

WE HAVE MET OUR SETASIDES IN THIS REPORT.

20% OF OUR ALLOCATION MUST BE SPENT ON SPECIAL NEEDS PERSONS.

AND 30% ON EXTREMELY LOW AND VERY LOW INCOME AND WE MET THOSE LOW SET-ASIDES. OUR INTERIM YEAR NUMBER 1 IS YEAR 2020-2021 SHOWS AN ALLOCATION OF ZERO.

WE WERE FORTUNATE ENOUGH TO HAVE $170,000 COMING BACK INTO THAT PROGRAM THROUGH LOAN PAYOFFS AND CAN HE CURRENTLY HAVE $123,000

[00:30:07]

OF THAT MONEY IS UNCUMBERED FOR ELIGIBLE APPLICANTS.

I WILL BE HAPPY TO ANSWER ANY QUESTIONS.

REQUESTING THAT YOU APPROVE THE REPORT AND ALSO THE CERTIFICATION THAT GOES ALONG WITH IT.

>>KRISTEN BURKE: I AM IN AGREEMENT.

>>CHAIRMAN RENNINGER: ONE OPENINGS I SAW IN THE REPORT WAS A -- SERVING THROUGHOUT THE COUNTY THROUGH THE NORTHERN PART OF THE COUNTY TO THE SOUTHERN PART OF THE COUNTY.

I SAW ANOTHER OBSERVATION IS DIVERSITY OF THE INDIVIDUALS WHO WERE ASSISTED. I GUESS -- IS THAT -- IS THAT BY CHANCE? OR IS THERE A CONCERTED EFFORT TO SERVE EQUALLY NORTH AND SOUTH IN THE COUNTY.

>> I THINK IT IS JUST BY CHANCE. >>CHAIRMAN RENNINGER: JUST BY CHANCE. THE SAME WAY WITH DIVERSITY.

IT SEEMED WELL -- WELL BALANCED. I -- WHAT I OBSERVED ANYWAY.

>> WE HAVE JUST RECENTLY RUN OUR AD IN THE NEWSPAPER FOR A NEW ALLOCATION WE JUST RECEIVED AND WE HAVE HAD A TREMENDOUS

AMOUNT OF PHONE CALLS. >>CHAIRMAN RENNINGER: I BET.

>> SO THEY ARE READING THAT NOTICE AND KNOWING THAT THE HELP

IS OUT THERE. >>KRISTEN BURKE: I RECOMMEND

CONSENT. >>CHAIRMAN RENNINGER: RECOMMEND CONSENT. THANK YOU.

[12. Memorandum of Agreement with Clay County Sheriff regarding Security Services at the Administration Building for FY 22-23 (K. Smith)]

>> THANK YOU. >>CHAIRMAN RENNINGER: ITEM NUMBER 12, MOA WITH CLAY COUNTY SHERIFF.

>> YES, SIR, THIS IS OUR MUM DUMB OF AGREEMENT WITH THE CLAY COUNTY SHERIFF'S OFFICE THAT PROVIDES FOR ONE DEPUTY TO BE HERE AT THE ADMIN BUILDINGS PROVIDING IS HE KURT SERVICES FROM 8 TO 15:30 EACH DAY. WE APPRECIATE THIS PARTNERSHIP AND THIS AGREEMENT WILL BE EFFECTIVE OCTOBER 1.

SO FOR NEXT FISCAL YEAR. >>KRISTEN BURKE: THEY HAVE BEEN

THERE FULL TIME ALREADY, RIGHT? >> YES.

A SMALL INCREASE, BUT WAS DUE TO BENEFITS.

NOT NECESSARILY SALARIES, INSURANCE AND FRS INCREASES.

>>CHAIRMAN RENNINGER: MY ONLY QUESTION IS, IT IS LIKE 8 TO 5.

>> 8 TO 5:30, YES, SIR. >> WHEN WE HAVE COUNTY COMMISSION MEETINGS, NOBODY DOWN THERE?

>> NO, SIR, THAT IS A SEPARATE SECURITY SERVICE THAT THEY PROVIDE TO US. AND DEPUTIES HERE IN THE BOARD

ROOM. >>CHAIRMAN RENNINGER: IN THE

BOARD ROOM, CORRECT. >> AND OUT FRONT.

>>CHAIRMAN RENNINGER: JUST A QUESTION.

HAVE WE LOOKED AT OUTSOURCING THAT?

>> WE DID, YES, SIR. >>CHAIRMAN RENNINGER: AND?

>> IT WAS EXPENSIVE. RENNINGER TLAENZ S WHAT THE PURPOSE OF LOOKING AT IT IS ALL ABOUT.

>> WE LOOKED ACROSS THE BOARD BOTH COMPANIES AND ORGANIZATION THAT ARE OUT THERE AND ALSO WE TOOK -- TOOK A LOOK AT OTHER LAW ENFORCEMENT AGENCIES TO PROVIDE SO, YEAH, VERY FAIR.

AND THEY ARE ALWAYS FOLLOWING WORK WITH US WITH REGARDS TO HOURS, PROTECTION AND THAT.

SO. >>KRISTEN BURKE: WHY DON'T WE CHECK FOR WEAPONS OR ANYTHING DOWN THERE? I KNOW I ASKED BEFORE. ARE WE NOT GOING TO BE ABLE TO

DO THAT? >> JUST -- IT IS PER STATUTE AND COURTNEY CAN GET INTO THAT, BUT FOR CONCEAL CARRY AND THAT WHAT THE STATUTE SPECIFICALLY APPLIES TO THE BOARD ROOM.

NOT NECESSARILY PUBLIC FACILITIES IN THAT.

>>KRISTEN BURKE: THEY CAN CHECK IN THE COURTHOUSE AND THEY DON'T

HAVE TO CHECK HERE? >> THE COURTHOUSE, JUST LIKE THE BOARD ROOM, IS SPECIFICALLY AN EARNINGS FROM THE CONCEALED CARRY LAW. YOU CAN'T CONCEAL CARRY IN THOSE

PLACES. >>KRISTEN BURKE: DIDN'T WE USED TO CHECK DOWN THERE. METAL DETECTOR OR SOMETHING.

>> A LONG TIME AGO. >> YES, A LONG, LONG TIME AGO.

>> THEY HELPED US LOOK AT SECURITY WITHIN OUR BUILDING AND THE LOCKED DOORS AND THINGS WE HAVE NOW.

SO AS THE COUNTY MANAGER SAID, WE HAVE A GOOD PARTNERSHIP.

[13. Memorandum of Agreement with the Clay County Sheriff regarding Inmate Work Crew for Upkeep of County Owned Properties for FY 22-23 (K. Smith)]

>>CHAIRMAN RENNINGER: PUT IT ON THE CONSENT AGENDA.

ITEM NUMBER 13, MOU WITH CLAY COUNTY SHERIFF OF ASSIGNMENT SUPERVISION FOR INMATE WORK TEAMS -- WORK CREWS.

>> YES, SIR. THIS IS MOA SPECIFICALLY FOR THE PUBLIC WORKS DEPARTMENT. DOES PROVIDE FOR ONE FULL-TIME DEPUTY THAT SUPERVISES AN INMATE CREW.

VERY, VERY HELPFUL TO OUR PUBLIC WORKS TEAM THIS WILL BE EFFECTIVE FOR NEXT BUDGET YEAR AS WELL.

PUSHGZ BURKE ARE YOU ABLE TO FIND OUT WHERE THEY ARE GOING TO BE AT CERTAIN TIMES? OR IS THERE A SCHEDULE THAT CAN BE -- THAT WE CAN SEE? DO YOU KNOW?

[00:35:02]

>> WE CAN GET THAT FOR YOU. >> WE WILL LETTER ROW IS A COVER IT, BUT THEY DO WORK THAT OUT WITH THE PUBLIC WORKS DEPARTMENT

AND THE SUPERVISOR FOR THE DAY. >>KRISTEN BURKE: PROBABLY WILL BE GOOD SO WE DON'T BUG YOU TOO MUCH WHERE THEY ARE COMING.

>> THAT'S OKAY. YES, WE -- SHERIFF SHAWN COMES IN EACH MORNING UNLESS HE -- RARELY HE WILL GET A SPECIAL ASSIGNMENT IF THEY ARE SHORT STAFFED AT THE COURTHOUSE TO COVER. BUT HE COMES IN AND WE TRY TO GIVE THEM A TWO-WEEK WORK-AHEAD WE WOULD LIKE FOR HIM TO WORK ON. SOMETHING LAST WEEK WHERE WE HAD SOME FLOODING WE MIGHT REDIRECT HIM.

BUT WE ALSO RUN TWO INMATE CREWS AND WHERE WE PICK THE INMATES UP AND BRING THEM BACK. SHERIFF SHAWN HANDLES IT AND DOES A GREAT JOB. DOES DOCTORS LAKE DRIVE AND WILL GO TO MOODY IN THE NEXT TWO WEEKS.

WE TRY TO GIVE HIM TWO WEEKS AHEAD.

AND WE TALK TO HIM OF THE TOOLS HE NEEDS TO DO A BETTER AND EFFICIENT JOB. HE CONSTANTLY GIVES US FEEDBACK.

I WISH I HAD FIVE OF HIM ON THE TEAM.

>>KRISTEN BURKE: IF WE CALL YOU, YOU WILL USUALLY KNOW IF THEY

WILL BE IN THE COMING WEEKS. >> ABSOLUTELY.

WITH ALL OF OUR TEAMS WE HAVE SOME IDEA WHERE THEY ARE GOING

TO BE. >>KRISTEN BURKE: GREAT, THANK

[14. Agreement with D.E. Scorpio Corporation for Construction Management at Risk Services, Health Dept. Facility (K.Smith)]

YOU. I AM GOOD.

RECOMMEND CONCEPT. >>CHAIRMAN RENNINGER: RECOMMEND CONSENT. ITEM NUMBER 14, AGREEMENT WITH SCORPIO CORPORATOIN FOR CMR YOU FUNCTION.

>> AS YOU MIGHT RECALL WE BROUGHT THE BID AWARD FOR YOU FOR THE CMAR FOR THE HEALTH DEPARTMENT.

WE NEGOTIATED THE CONTRACT. THIS IS A CMAR TO COMPLETE THE PLANS AND COME BACK WITH A PHASE TWO GUARANTEED MAXIMUM PRICE OF THE BUILD OUT OF THOSE BUILDINGS.

MISS HEATHER COULD NOT BEEN WITH US AND SHE HAD ANOTHER CONFLICT WITH A MEETING. BUT PART OF OUR FIRST SITDOWN MEET WITH THIS SCORPIO GROUP. ON HER BEHALF, SHE IS HAPPY TO SEE IT MOVING FORWARD. I DID SHARE WITH THE SCORPIO GROUP HAD ASKED THAT ONE COMMISSIONER ASKED THAT THEY GO BACK AND WATCH THE MEETING AND SEE HER CONCERN AND EAGERNESS TO GET THIS STARTED AND KEEP IT MOVING FORWARD.

SO -- >>KRISTEN BURKE: WHEN ARE THEY

STARTING THEN? >> THEY WILL START RIGHT AWAY I WITH PHASE ONE. AND PHASE ONE IS TO WORK WITH OUR DESIGN TEAM. AND THEN IN JANUARY, THEY WILL COME BACK WITH THE PHASE TWO GUARANTEED MAXIMUM PRICE.

>>KRISTEN BURKE: CONSTRUCTION-WISE.

>> SOMEWHERE IN THE FIRST OF THE YEAR, JANUARY, FEBRUARY.

AND YOU WILL SEE THAT AGREEMENT COME BACK TO PHASE TWO.

WILL AMEND THAT AGREEMENT TO ADD PHASE TWO.

IF FOR SOME REASON WE CAN'T AGREE TO A PRICE -- SIMILAR TO THE BOND PROJECTS WHERE WE CAN STILL TAKE THE SET OF PLANS AND PUT THEM OUT TO BID, BUT HOPEFULLY THAT IS NOT THE CASE.

>>KRISTEN BURKE: THAT'S ALL I HAVE.

>>CHAIRMAN RENNINGER: JUST -- IN PARAGRAPH 1.2 OF THE PROJECT, BUILDING 400 AND 600 LOCATED AT FLEMING ISLAND BUSINESS PARK.

1800 TOWN CENTER BOULEVARD IN:ORANGE PARK.

SO I DON'T KNOW IF THEY CORRECT THAT BEFORE THEY SIGN IT.

>> YES. >>CHAIRMAN RENNINGER: THANK YOU.

[15. Second Renewal of Agreement No. 2019/2020-206 RN2 with Vector Solutions (D. Hane)]

RECOMMEND CONSENT. >> THANK YOU.

>>CHAIRMAN RENNINGER: ITEM NUMBER 15, SECOND RENEWAL OF AGREEMENT, 2019/2020-206. WHAT IS IT? AS SOON AS THE COMPUTER COMES UP.

WHAT IS IT -- RENEWAL FOR VECTOR SOLUTIONS.

DOING BUSINESS AS VECTOR SOLUTIONS FOR -- IS THIS A LEARNING MANAGEMENT SYSTEM, IS THAT WHAT IT IS?

>> IT IS, YES, SIR. >>CHAIRMAN RENNINGER: OKAY.

MY PHONE IS YOURS. >> TEST, TEST, TEST.

SECOND AND FINAL RENEWAL FOR THIS SOFTWARE PROJECT LEARNING MANAGEMENT SYSTEM. SO WE CAN TRACK TRAINING AND CERTIFICATIONS FOR EVERYONE IN THE COUNTY INCLUDING FIRE RESCUE WHICH I WOULD PROBABLY CLASSIFY FIRE RESCUE AS A POWER USER HERE. I THINK ONE THING THAT THIS PRODUCT DOES THAT A LOT OF THEM MAY NOT DO IS THE AUTOMATIC NOTIFICATIONS AND UPLOADS PARTICULARLY AGAIN RELATED TO FIRE RESCUE TO THE STATE FOR CERTIFICATIONS, EMS, OUR

[00:40:01]

DISPATCHERS, 911 DISPATCHERS HAVE CONSTANT OR UPGRADED -- OR UPDATED CERTIFICATIONS AND TRAINING.

EACH YEAR, THEY GOT TO DO SO MUCH.

THIS EXTENDS TO OUR FIRE INSPECTORS, OUR INSTRUCTORS, PARAMEDICS, EMTS, FIRE FIGHTERS, CERTAINLY THE REST OF THE COUNTY, RIGHT. SO WE GOT A LOT OF PEOPLE IN THE COUNTY AND A VARIETY OF DIFFERENT PLATFORMS AND ONLINE TRAINING PROGRAMS. I WORKED WITH JENNIFER A LITTLE BITS AND I CAN SEE THE NEED ON THE HR DIDN'T TO TRACK AND MAINTAIN BE THIS CERTIFICATION PROGRAM I THINK IT IS HEALTHY AND WE HAVE BEEN USING IT HERE AT CLAY FOR TEN YEARS NOW.

TALKING TO OUR OTHER USERS, THEY ARE NOT AWARE -- CERTAINLY NOT RECENTLY, OF ANY COMPETING PROJECTS.

ANOTHER FEATURE OF THIS PARTICULAR PROJECT TO CREATE OUR OWN TRAINING AND OWN CONTENT. SO, FOR INSTANCE, WE GOT A NEW FIRE ENGINE COME ONLINE. WE CREATE OUR OWN VIDEO TRAINING. SO AS NEW PEOPLE NEED TO GET CERTIFIED ON THE APPARATUS, THEY CAN GO THROUGH, WATCH THE VIDEOS, TAKE THE QUIZ, TAKE THE TEST AND THE TRAINING COORDINATOR SEES ALL THAT. THEY ASSIGN IT.

SEE WHEN IT IS DONE OR COMPLETE AND GETS THE CERTIFICATION.

ANOTHER SHOUT OUT TO OUR FRIENDS IF PUBLIC SAFETY.

THEY DO AN AMAZING JOB WITH THE TRAINING PROGRAM.

THEY HAVE A CHIEF DEDICATED TO TRAINING, RIGHTS.

AND IT IS A LOT OF WORK. A LOT OF PEOPLE COMING AND GOING. UNFORTUNATELY THEY SUFFER A LITTLE TURNOVER LIKE THE REST OF US DO AND THEY HAVE NEW RECRUIT PROGRAMS HAPPENING OFTEN. A BIG LOAD FOR THAT INDIVIDUAL.

AND HAVING AN AUTOMATED TOOL THAT IS PROACTIVE TELLING YOU WHEN THINGS LIKE YOUR DRIVER'S LICENSE, CPR CERTS EXPIRE AHEAD OF TIME. WE NEED DRIVER LICENSES TO DRIVE THESE VEHICLES. SO FAR A PRETTY GOOD PROGRAM.

WE RECOMMEND TO KEEP ON USING IT.

THE ALTERNATIVE TO CHANGE IS GOING TO BE A HUMONGOUS LIFT SO WE ARE NOT EXACTLY PREPARED FOR THAT RIGHT NOW.

OUR COSTS HAVE GONE UP A LITTLE BIT THIS YEAR MOSTLY BECAUSE THE NUMBER OF USERS HAVE INCREASED AND ADDED 120 TO 125 USER THIS YEAR. OUR COUNTY IS GROWING OR OUR PEOPLE ARE GROWING. A AND. CONTRACT WENT UP 6% OVER LAST YEAR BECAUSE OF INDIVIDUAL UNITS.

AND I AM NOT REALLY SURE WHAT THE BUSINESS MODEL IS BUT WE HAVE SEEN 10% TO 15% INCREASES IN A LOT OF OTHER AREAS OF OUR SUPPORT AGREEMENTS MIS. NOT CRAZY OUT OF LINE, BUT NOBODY LIKES INCREASED PRICES EITHER.

>>CHAIRMAN RENNINGER: DID YOU USE TO WORK FOR VECTOR

SOLUTIONS? >> I HAVE BEEN THROUGH A NUMBER OF TRAINING PROGRAMS AND SOME ARE BETTER THAN OTHERS.

SO WHEN I SEE THE MAGNITUDE OF THIS.

AND I DO UNDERSTAND THE COMPLEXITY OF THE FIRE AND PUBLIC SAFETY ENVIRONMENT. IT IS AS RELIEF, TO HAVE ANOTHER TOOL TO AUTOMATE YOUR WORK. IT IS A LIABILITY MITIGATION TOOL. EVEN ON THE HR SIDE.

THIS WILL GROW. WE ARE KINDS OF TALKING IN ONE CONTEXT AND THE COUNTY IS FOCUS ON ROLLING OUT CYBER SECURITY PROGRAMS. NOBODY KNOWS IT BUT IT IS COMING AROUND. ALL THE CYBER SECURITY WILL START TO BE PLOTTED IN THIS LEARNING MANAGEMENT SYSTEM.

>>CHAIRMAN RENNINGER: I THOUGHT AT FIRST -- I AM SOMEWHAT FAMILIAR WITH THIS SYSTEM THROUGH THE COLLEGE I USED TO WORK FOR. I THOUGHT AT FIRST IT WAS A LITTLE PRICEY FOR FIRE FIGHTERS AND EMS, BUT WHEN I LEARNED IT WAS MUCH WIDER USER GROUP. AND YOU ARE TALKING 500 PEOPLE PROB PROB

PROBABLY. >> IT IS EVEN HIGHER THAN AND THE AUTOMATION FEATURES ARE NOT HANDY AND WILL TAKE INFORMATION RESOURCES. AND JENNIFER CAN ASSIGN THINGS TO PEOPLE. COURSES.

I WILL ASSIGN OUR TEAM ON COURSES.

AND I THINK FIRE RESCUE IS A PRETTY REGIMENTED ENTRANCING PROGRAM. THEY DO A REALLY GOOD JOB.

I WOULD HATE TO SEE -- IT IS ONE REASON THEY DO SUCH A GREAT JOB AND KEEP UP WITH IT AND A GREAT TOOL TO KEEP UP ON.

>>KRISTEN BURKE: I LOVE THE POSITIVE OF IT.

[16. Commercial Lease Agreement with Big Score Investors, LLC, c/o Colliers International Northeast Florida for Community Paramedicine (D. Motes)]

>>CHAIRMAN RENNINGER: PUT IT ON THE CONSENT AGENDA.

>> VERY GOOD, THANK YOU. >>CHAIRMAN RENNINGER: ITEM NUMBER 16, COMMERCIAL LEASE AGREEMENT WITH BIG SCORE

[00:45:03]

INVESTORS. >> DAVID MOTES, PUBLIC SAFETY.

THIS IS A LEASE AGREEMENT OF 400 IS COLLEGE DRIVE.

IF YOU ARE FAMILIAR WITH THAT, WE HAVE ANOTHER LEASE HERE.

THIS IS TO PUT OUR COMMUNITIES PARAMEDICINE PROGRAM, OUR OPIOID PROGRAM THERE IN THAT FACILITY IN ANTICIPATION OF US RECEIVING THE GRANT AT THE FIRST OF OCTOBER.

AND THAT GROUP WILL EXPAND. AND IT HAS EXPANDED BEYOND WHAT WE CAN HOUSE IN ITS CURRENT LOCATION.

IT WILL BE FOR -- FOR THE FORESEEABLE FUTURE.

>>KRISTEN BURKE: HOW MANY PEOPLE ARE GOING TO WORK THERE?

>> OOH ... I THINK IT IS FIVE. FIVE?

>> AROUND FIVE. WE GOT THREE UNDER THE GRANT, AND THEN WE HAVE OTHERS THAT ARE PART OF OTHER PROGRAMS UNDER PARAMEDICINE THAT WILL BE IN AND OUT ALSO.

>> FIVE THAT STAY IN THERE ALL THE TIME AND WE HAVE FORCE

MULTIPLIERS. >>KRISTEN BURKE: GREAT,

RECOMMEND. >>CHAIRMAN RENNINGER: RECOMMEND

[17. Public Emergency Medical Transportation Letter of Agreement with State of Florida, Agency for Health Care Administration for FY 22/23 (D. Motes)]

CONSENT. THANK YOU.

ITEM NUMBER 17, PUBLIC EMERGENCY MEDICAL TRANSPORTATION

AGREEMENT. >> A LETTER OF AGREEMENT WE HAVE BEEN INVOLVED WITH FOR SEVERAL YEARS NOW AND ALLOWS US TO TAKE PART IN THE MEDICAID REIMBURSEMENTS FOR COST IN THE TRANSPORTATION OF PEOPLE TO THE HOSPITAL.

IT IS A FUND THAT THE -- THE VARIOUS AGENCIES PUT INTO.

AND THEY ARE ABLE TO DISTRIBUTE THAT BACK OUT.

YOU HAVE TO HAVE THAT LETTER OF AGREEMENT TO PARTAKE IN THE

FUND. >>KRISTEN BURKE: GO AHEAD.

YOU HAVE SOMETHING FUNNY. >>CHAIRMAN RENNINGER: I WROTE DOWN DON'T UNDERSTAND BACK-UP DATE OF PAYMENTS.

THE BACK-UP DATES DID NOT MAKE SENSE AT 1:00 THIS MORNING.

THAT COULD EXPLAIN IT. LET ME SEE IF I CAN RESURRECT MY REAL QUESTION HERE. UNLESS SOMEBODY IS AS CONFUSED AS I WAS. WHERE IS DEBBY.

ARE YOU AS CONFUSED AS I WAS OR WILL YOU CLARIFY THIS.

>> THIS COMES FROM AKWA. THEY BASICALLY PROVIDE IT TO US.

WE PROVIDE PAYMENT TO THEM. THIS HAS TO BE TO AKWA BY THE FIRST OF OCTOBER AND WE PAY INTO THIS AS A POOL AND WE RECEIVE A PAYMENT BACK OUT. SO THESE DATES WERE PROVIDED.

>> SOMETHING OF PAYMENT TO COVER NEXT YEAR.

THAT DIDN'T MAKE SENSE TO ME. WHY WOULD WE PAY?

>> WE PAY INTO THE POOL WHICH IS THE $298,000.

AND THEY PROVIDE A LARGER PERCENTAGE OF MEDICAID MONEY BACK TO US. SO THIS YEAR WE WILL BE

RECEIVING OVER $996,000. >>CHAIRMAN RENNINGER: FOR THE

BENEFIT. >> IT IS VERY STRUCTURED, IF WE MISS THIS DATE, WE ARE NOT ABLE TO PARTICIPATE.

>>CHAIRMAN RENNINGER:IER NOT GOING TO MISS THE DATE, ARE WE?

>> NO, WE ARE NOT. THE MAJORITIES OF THE COUNTY IN THE STATE, THEY PAY INTO THE POOL AS WELL.

AND THEN BASED ON THE PARTICIPATION, THAT IS WHAT

DETERMINES. >>CHAIRMAN RENNINGER: THAT MAY HAVE BEEN THE ELEMENT I DIDN'T UNDERSTAND LAST NIGHT.

ANYWAY. PAY BY OCTOBER 1 OF NEXT YEAR.

OKAY. UNDERSTOOD.

>> THE PROGRAM, LIKE SHE SAID, IS VERY COMPLEX.

WE HAVE TO DEVELOP EVERYTHING AND IT TAKES OR COST TO PROVIDE THE SERVICE AND THEY KNOW THAT THE MEDICAID REIMBURSEMENT IS NOT GOING TO COVER THAT. IT ALLOWS US TO RECOUP A HIGHER LEVEL OF COST BACK. IT'S BEEN VERY PRODUCTIVE FOR US -- THE LAST TWO YEARS WE WERE IN IT TOTAL.

SECOND YEAR NOW. GOING INTO THE THIRD YEAR.

[18. Federally Funded Subaward Grant Agreement Emergency Management Performance Grant (EMPG) with State of Florida, Division of Emergency Management (M. Mosley)]

>>CHAIRMAN RENNINGER: RECOMMEND CONSENT.

ITEM NUMBER 18, FEDERALLY FUNDED SUB AWARD GRANT AGREEMENT FOR EMERGENCY MANAGEMENT PERFORMANCE GRANT -- PERFORMANCE GRA

GRANT, EMPG. >> MEGAN MOSLEY WITH GRANTS DIVISION. OUR F YOUR 22/'23.

MATCHING REQUIREMENT FOR THE $72,632 AWARD.

WE USE OUR EMPA TO MEET THIS REQUIREMENT.

WE APPROVED THE GRANT AGREEMENT SO THAT FUNDING IS IN PLACE AND THE EMPG FUNDS ARE USED FOR EMERGENCY MANAGEMENT, OPERATIONAL SUPPLIES AND TRAINING.

>>CHAIRMAN RENNINGER: IF WE DON'T HAVE AN EMERGENCY, WE DON'T HAVE TO TRAIN FOR IT, DO W

[00:50:01]

WE? >> I THINK WE ARE ALWAYS IN

PREPARATION. >>CHAIRMAN RENNINGER: JOHN IS

CLAPPING HIS HANDS. >>KRISTEN BURKE: I AM GOOD.

[19. State Aid to Libraries Grant Agreement and Certifications (M. Mosley/K. Walker)]

RECOMMEND CONSENT. >>CHAIRMAN RENNINGER: RECOMMEND CONSENT ITEMS NUMBER 19, STATE AID TO LIBRARIES GRANT.

>> YES, THERE IS ACTUALLY A COUPLE OF PIECE OF THE STATE AID TO LIBRARIES GRANT PROGRAM. WORKS SIMILAR TO AN ENTITLEMENT GRANT. IF YOU OPERATE A LIBRARY FACILITIES YOU ARE ELIGIBLE TO RECEIVE FUNDING.

A STATE FORMULA BASED ON COUNTY SIZE AND SERVICE AREA.

WE ARE ASKING FOR AUTHORIZATION TO GO AHEAD AND SUBMIT THE APPLICATION WITH CERTIFICATION. THERE IS A CERTIFICATION OF THE OPERATING HOURS THAT YOU HAVE TO INCLUDE.

AND THEY ALSO ASK THAT YOU GO AHEAD AND BE PREPARED TO EXECUTE THE AGREEMENT FOR THE FUNDS. SO THIS YEAR, THE ESTIMATED AWARD AMOUNT IS $70,843. THIS AMOUNT MAY CHANGE BY THE TIME WE GET FINAL FUNDING BUT THAT IS WHAT WE ARE OPERATING AT LEAST FOR THE APPLICATION PORTION OF THE PROGRAM.

>>KRISTEN BURKE: GO AHEAD. >>CHAIRMAN RENNINGER: $70,843.

ESTIMATE. WHAT COULD CHANGE THAT ESTIMATE?

>> WELL, IT IS REALLY BASED ON THE STATE'S BUDGET.

AND, AGAIN, THOSE ALLOCATIONS. >>CHAIRMAN RENNINGER: THE STATE'S BUDGET IS ALREADY PASSED.

>> THIS IS -- WE WILL RECEIVE FUNDING -- YES, WE EXPECT TO RECEIVE AN ACTUAL CHECK IN THE SPRING.

SO THIS IS ABOUT $412 DIFFERENCE THAN THE PREVIOUS YEAR.

SO I MEAN I THINK FUNDS WILL STAY RELATIVELY SIMILAR.

[20. Second Amendment to Fairgrounds Lease Agreement with the Clay County Fair Association Re: Restroom Facility Project, 2018/2019-79 AM2 (A.Penn)]

>> RECOMMEND CONSENT. AND FAIRGROUNDS LEASE AGREEMENT.

>> ASHLEY PEN, FAIRGROUNDS MANAGER.

TODAY WE ARE HERE FOR THE APPROVAL OF THE SECOND AMENDMENT WITH CLAY COUNTY FAIR ASSOCIATION WITH 2018, 2019-79 AM 2. THIS AMENDMENT MODIFIES THE FIRST AMENDMENT THAT ADDRESSES THE CAPITAL IMPROVEMENT PROJECT KNOWN FOR THE REST ROOM FACILITY PROJECT AND ACKNOWLEDGES THAT NO CREDIT IS DUE FOR THIS PROJECT. ALL STANDARD RENTAL FEES WILL

APPLY. >>KRISTEN BURKE: OKAY, SO THIS IS BECAUSE THEY ARE NOT GOING -- WE ARE NOT DOING THE REST ROOM

ANYMORE, RIGHT? >> THAT'S CORRECT.

WE DO HAVE THE CCUA PROJECT GOING ON FROM MAY.

AND THERE ARE SOME ISSUE THERE IS.

SO DECIDED TO GO AND DO THE RENTAL FEE INSTEAD OF THE REST

ROOM. >>KRISTEN BURKE: IS THERE REALLY NO NEED FOR THE REST ROOM? .

>> DEPENDING ON WHO IS UTILIZING THE FACILITY.

>> IF I MAY, CHAIRMAN, THEY HAD VERY MUCH SUCCESS USING A COMPANY CALLED LOVELY LOO IN THIS PAST FAIR.

AND THEY FELT THAT MOBILE SITE FOR REST ROOMS WORKED OUT BETTER IN THEIR BUSINESS PLAN WITH REGARDS TO REST ROOMS.