Aug 16, 2022 Finance and Audit Meeting Agenda

[00:00:07]

[GAVEL] GOING TO CALL THE FINANCE AND AUDIT COMMITTEE MEETING TO ORDER AND THE FIRST ORDER OF BUSINESS, PUBLIC COMMENTS. DO WE HAVE ANYBODY THAT WOULD LIKE TO ADDRESS THE COMMITTEE FROM THE PUBLIC?

[1.  Approval of Renewals of multiple Franchise Agreements for Container Services (M.Towns)]

>> SO THESE ARE, THERE ARE 23 AGREEMENT THAT IS WE WE NEW FOR ANOTHER TERM OF ONE-YEAR. TWO ONE YEAR RENEWALS AND FRANCHISEES THAT WOULD LIKE TO CONTINUE DOING BUSINESS

SEPTEMBER 30. >> RATES WISE? WHAT WERE -- HOW DID THE RATES DO COMPARED TO LAST YEAR?

>> NO, SIR, THIS ONE IS -- THIS GIVES THE FRANCHISEES THE AUTHORIZATION TO OPERATE WITHIN THE COUNTY AND PAY THE COUNTY

14% OF THEIR GROSS RECEIPTS. >> NEGOTIATE WITH THE CUSTOMERS.

>> WITH THE CUSTOMERS AND THEY POSITION THEMSELVES IN THE MARKET ACCORDING TO THEIR COMPETITION.

>> OKAY AND I -- LATER ON WE HAVE A LETTER SOLICITATION FOR

SOLID WASTE. >> IT'S RELATED.

>> RELATED. AND WE ARE AWARDING AND GO OUT

WITH A LETTER OF SOLICITING. >> YES, SIR.

>> WE'LL TALK ABOUT THAT LATER -- OKAY, CONFUSING.

[2.  Technical Consulting Services Agreement No. 92/93-171 Addendum No. 42 with Jones Edmunds & Associates, Inc. (C. Roken)]

RECOMMEND CONSENT. >> THANK YOU.

>> ITEM 2, TECHNICAL CONSULTING AGREEMENT WITH -- WHO IS IT WITH? JONES EDMUNDS.

>> HI, THERE, CHRYSTINE WITH ENVIRONMENTAL SERVICES ADDED ADDENDUM 42 TO AGREEMENT WITH JONES EDMUNDS FOR ROSEMARY HILL.

>> IS THIS DIFFERENT FROM THE NORM?

>> NO, CONTINUATION OF THE WORK THEY ARE DOING.

>> ODC, WHAT IS ODC? >> ODC?

>> YEAH YOU ARE REFERRING TO ODC IN THIS DOCUMENT.

AND I -- MAYBE I WAS SLEEPING WHEN I DID IT BUT I COULDN'T SEE

WHAT ODC STOOD FOR. >> I KNOW LOTS OF ABBREVIATIONS.

>> AND MAYBE DREAMING TOO. YOU ARE SAYING I WAS DREAMING?

>> I'M -- THAT ONE IS [INAUDIBLE] ME.

>> ON DEMAND SOMETHING? >> PERHAPS.

>> ALL RIGHT, LET ME SEE IF I CAN FIND IT.

OKAY, DIDN'T COME UP. ALL RIGHT, YOU CAN ANSWER MY SECOND QUESTION. COSTS ARE THE SAME AS LAST YEAR?

>> IT'S A LITTLE BIT LESS, 10,000 LESS.

>> 10,000 -- WHY IS IT LESS? >> BECAUSE AS THE LANDFILLS AGE AND LESS TIME TO STABILIZE AND LESS ISSUES.

WE RE-EVALUATE EVERY YEAR AND SEE WHERE WE ARE AT AND WHAT THE

NEEDS ARE. >> AND THE LAST QUESTION, A

CONTRACT INITIATED IN 1993? >> YES.

>> I DON'T SEE -- THERE SHE IS. 1993, THAT'S 20 YEARS AGO -- 30

YEARS AGO. >> 29.

YES, IT'S MONITORING AND CONSULTING AND COLLECTION OF INFORMATION, GAS WELL MONITORING, WATER MONITORING.

AND THEY THEN REPORT ALL OF THAT INFORMATION ON OUR BEHALF TO THE DEPARTMENT OF ENVIRONMENTAL PROTECTION.

THERE IS A HISTORY BUILT THERE. THAT THEY SPEAK TO THE INFORMATION THAT THEY ARE REPORTING.

>> I GUESS MY QUESTION IS, WE USUALLY, THIS IS ANOMALY.

WE USUALLY DON'T HAVE A CONTRACT THAT IS CONTINUED PAST A CERTAIN PERIOD OF TIME. WHY IS THIS CRITICAL THAT 30

[00:05:02]

YEARS LATER STILL DOING IT? >> I THINK THAT IT SPEAKS TO THE LENGTH OF LANDFILLS UNDER LONG-TERM CARE.

THEY ARE GOING TO BE UNDER LONG-TERM CARE 20-30 YEARS.

IN THAT YOU HAVE A FIRM THAT IS COLLECTING THE INFORMATION AND RESPONSIBLE FOR INFORMATION ALL OF THAT TIME.

WITHOUT THERE BEING ANY REASON TO, YOU KEEP THAT UNDER THE SAME, YOU KNOW, CHAIN OF INFORMATION.

ANOTHER FIRM WOULD HAVE TO START ALL OVER.

>> YEAH, I UNDERSTAND THAT. IT'S JUST -- 30 YEARS IS A LONG TIME. BUT QUITE HONESTLY I THINK THEY ARE DOING A GOOD JOB. THEY HAVE DONE A VERY GOOD JOB

IN OTHER AREAS. >> YES, SIR.

>> AND I AM QUICKLY LOOKING FOR ODC -- I WILL GET BACK TO YOU.

>> I FOUND IT. >> SO ON THE ODC IT'S LISTED ON THEIR BILLING INFORMATION. IT SAID THIRD PARTY ODC AND IN-HOUSE ODC'S SO MUST BE SOMETHING TO DO WHO THEY LABEL THE EMPLOYEE OR PERSON PROVIDING THAT SERVICE.

WE'RE NOT SURE. THAT'S ON THEIR -- RATE SHEET.

>> WHICH IN OUR YEARS NEVER SEEN US BILLED FOR THAT.

>> ANYWAY, IT WOULD BE NICE. >> I WILL FIND THAT OUT.

>> WHAT WE ARE SIGNING UP FOR THE LAST 30 YEARS.

YEAH, I LOOK TO SEE WHAT ODC STOOD FOR AND I COULDN'T FIND IN THE DOCUMENT. AND BRING UP ANOTHER THING, IF WE USE AN ACRONY OF SOME SORT, AT SOME PLACE IN THE DOCUMENT RIGHT MS. SMITH, DEFINE. OKAY.

>> NICE TO SEE SOMETHING DECREASE IN PRICE.

>> YEAH, THAT'S GOOD. >> RECOMMEND CONSENT.

>> PUT ON THE CONSENT AGENDA. >> THANK YOU.

[3.  Interlocal Agreement with the City of Green Cove Springs Re: Augusta Savage Pickleball Courts (J.Pierce)]

PICKLEBALL. >> GOOD AFTERNOON, JUSTIN PIERCE, CLAY COUNTY PARKS AND REC, I AM HERE TO SEEK AGREEMENT OF CITY OF GREEN COVE SPRINGS AND AUGUSTA SAVAGE ARTS AND COMMUNITY CENTER FOR THE PICKLEBALL COURT BUILTA THAT LOCATION. ANY QUESTIONS?

>> WHAT DOES THIS DO? WE HAD AN AGREEMENT WITH THEM;

CORRECT? >> THIS IS THE AGREEMENT DRAFTED AND WE ARE IN COMMUNICATIONS WITH THE CITY PAST COUPLE OF WE WEEKS, AND ADOBE SIGN AND WORKING WITH STEVE KENNEDY AND DISCUSS THE DESIGNS WE ARE 60% COMPLETE WITH. AND MORE PERMIT REQUIREMENTS THAT ST. JOHN'S IS MANDATING AND DISCUSSING THAT WITH THE CITY.

AND THIS IS WHAT THE COUNTY IS RESPONSIBLE FOR, BUILDING THE SIX COURTS AND THE CITY MAINTAINING AFTER THE CONSTRUCTION. AND OUTLINING THAT IN THE CONTRACT BETWEEN BOTH PARTIES AND THE GENERAL USE FOR THE

PUBLIC. >> WHAT IS TIMELINE?

>> MID-DECEMBER 16, THE DESIGNS ARE SCHEDULED TO BE DUE.

AND PURCHASING IS WORKING ON A BID AND RFQ FOR PICKLEBALL COURTS FOR TWO ARPA PROJECTS. AND THE GOAL IS TO FOR THESE COURTS, THE TIMING IS PERFECT, DONE ON 16TH OF DECEMBER.

AND THE DESIGNS SET TO BE DONE PENDING ISSUES ON THE 16TH OF DECEMBER. AND ONCE WE HAVE THAT CONTRACT IN PLACE AND TALK TO THE AWARDED VENDOR TO BUILD THE PICKLEBALL

COURTS AND AUGUSTA SAVAGE. >> GREAT, MANY PEOPLE WILL

HAPPY. >> WHAT IS EXPECTED COST?

>> LAST YEAR $140,000 OF NEW BUILD AND WE DON'T HAVE BIDS FROM INFLATION. AND COMING IN 26TH OF THIS MONTH, BIDS ARE DUE. AND KNOW WHAT THOSE FIGURES COME IN AND BUDGET APPROPRIATELY, BUT WE HAVE FUNDING IN CIP FOR THE

PROJECT. >> THIS -- THIS MOU IS PRETTY DIRECT. WE KNOW WE ARE BURDENED WITH THE COSTS OF THE CONSTRUCTION OF THE COURTS.

BUT SOFT ON THE LIGHTING AND SEATING RESPONSIBILITY TO GREEN

COVE. >> YES, SIR, THE CITY HAS DESIRE TO ADD AMENITIES TO THE COURTS AND THIS IS WHAT THE COUNTY IS REQUIRED FOR PUTTING THE COURTS UP AND WATER MANAGEMENT DISTRICT. AND UPON COMPLETION OF THE

[00:10:01]

IS THEIR RESPONSIBILITY. >> DO WE HAVE ANY COMMITMENT FROM THEM? OR SEATING?

>> NO, SIR. >> THIS IS JUST OUR

RESPONSIBILITY. >> YES, SIR.

BUILDING OF THE COURTS. BUT THE CITY HAS EXPRESSED DESIRE TO BUILD LIGHTING, SEATING AND BLEACHERS.

BUT THOSE PLANS ARE CURRENTLY WITH THE CITY.

>> I DO SAY THERE IS ALREADY A HUGE GROUP OF PEOPLE THAT COME

TUESDAY AND THURSDAYS. >> INDOOR GYMNASIUM.

>> YES, THEY DON'T HAVE SEATING AND BRING THEIR OWN CHAIRS.

>> I AM NOT TOO FAMILIAR INSIDE GYMNASIUM.

>> AND THEY ARE EXCITED BECAUSE THEY HAVE FOLKS FROM OAKLEY AND

ALL AREAS OF THE COUNTY. >> AND I WAS THERE LAST NIGHT WITH MY GIRLS PLAYING BASKETBALL AND A HUGE GROUP PLAYING PICKLEBALL. I WANTED TO SHOW HOW IT WAS DONE BUT THEY WERE DOING IT AND HAD LAWN CHAIRS AROUND THE EDGES OF

THE COURT. >> ARE YOU A PROFESSIONAL IN

PICKLEBALL? >> LONG STORY SHORT IN 20006 I PLAYED IN SENIOR GAMES AND YELLED OUT AND CRUSHED ME.

>> HURT YOU? >> FRESH OUT OF COLLEGE.

>> THANK YOU. >> CHAIRMAN, IF I MAY.

BACK TO NUMBER 2. WITH THIS, THE CLERK IS NOT WITH US TODAY AND OUT OF POCKET AND WATCHING.

AND LOOKING ONLINE FOR ACRONYMS FOR ODC AND THE INVOICE ITSELF, ODC STANDS FOR OTHER DIRECT COSTS.

AND THE WAY THAT I FIGURE IT OUT, IN-HOUSE ODC, YOU HAVE COMPUTER COSTS AND APARTMENT RENTALS AND COPIES.

AND DATABASE. OTHER DIRECT COSTS.

YOU CAN THANK BOTH OUTSIDE ENTITY, THE CLERK AND THE

INTERNET. >> THEY TRY TO CONFUSE ME WITH THEIR ACRONYMS. AND I'M AN EXPERT OF ACRONYMS.

[4.  Secondary Employment Government Contract with the Clay County Sheriff's Office regarding the SWEAT Program (V. Hapner)]

>> YES, AND I HOPE TO BE TOO. >> SECONDARY EMPLOYMENT WITH THE CLAY COUNTY SHERIFF'S OFFICE FOR SWEAT-PROGRAM.

>> THIS IS APPROVAL FOR THE SHERIFF'S OFFICE TO DO THE SUPERVISION OF THE INDIVIDUALS DOING ON THE WORK ON-SITE.

AND CONTRACT REQUIRES THEY ARE LAW ENFORCEMENT.

AND THIS IS HOW WE HAVE DONE IT. ANY QUESTIONS?

>> HAVE THE COSTS BEEN INFLATED? SINCE LAST CONTRACT, I THINK IT

WAS $38? >> I THINK --

>> LAST YEAR IT WAS 30. >> SO --

>> HAS GONE UP A LITTLE. >> HAS GONE UP? OKAY. CONSENT RECOMMENDED.

[5.  Approval of Memorandum of Agreement with Camp Blanding Joint Training Center]

BUILDING. >> FIRE AND RESCUE, WHAT YOU HAVE BEFORE YOU IS THE STARK, WHAT HAS BEEN A LONG PROCESS TO GET HERE AGREEMENT WITH CAMP BLANDING TO ALLOW THE COUNTY TO PLACE ON THE SITE THEY ARE GIVING OFF-TREE ROAD, 15 ACRES.

A FIRE TRAINING TOWER AND BURN BUILDING IS FIRST PART.

AND THE ABILITY TO DO RESTROOMS AND PAVILION AREA AND FENCING AROUND THE COUNTY. NO COST TO THE COUNTY AND THE COST TO THE COUNTY IS CONSTRUCTION OF FACILITIES ON THE SITE. AND 20-YEAR TERM WITH FIVE-YEAR RENEWALS BEFORE THAT -- EXCUSE ME, AFTER THAT.

>> I THINK THAT IS WONDERFUL, THANK YOU FOR YOUR HARD WORK ON THAT. HOW OFTEN WILL Y'ALL USE THIS?

>> I THINK IT WILL BE USED ON A VERY FREQUENT BASIS.

ONCE WE HAVE IT. THE AREA ON THE WESTERN PORTION OF CAMP BLANDING, STILL RELATIVELY UNPOPULATED AND ALLOWS US TO DO THINGS OUT THERE.

AND THE GUARD HAS INTEREST IN WORKING WITH IT.

I THINK IT WILL BE VERY FREQUENT NOW.

WILL IT BE DAILY? I DOUBT THAT.

BUT AT THE RATE WE ARE HIRING PEOPLE WE WOULD HAVE RECRUITS ON

SITE ON A FAIRLY REGULAR BASIS. >> WONDERFUL, AWESOME.

>> FUEL FOR THE FIRE BURN BUILDING, WHAT DO WE USE?

[00:15:04]

>> PRETTY FORTUNATE BECAUSE THERE IS A GAS LINE THAT RUNS ON THE PROPERTY, AND BE ABLE TO TAP INTO THAT.

AND THAT WILL REDUCE COSTS SIGNIFICANTLY FROM WHAT WE DO TO EITHER HAVE FUEL BROUGHT INTO THE SITE OR OTHER MEANS.

>> AND COMPLAINTS ABOUT BLACK SMOKE?

>> THERE IS A NATURE OF THINGS THAT WE WILL DO OUT THERE THAT IS BETTER DONE IN AN AREA THAT IS RELATIVELY UNPOPULATED.

SIMILAR TO THE MILITARY'S CHARGE TO DO SOME TRAINING ON SITES AROUND IT. AND THE FACT THAT WE CAN BRING BOTH OF THOSE ASPECTS TOGETHER REALLY AIDS BOTH AGENCIES.

>> HAVE WE LOOKED AT COSTS YOU AND MENTIONED NOT USED EVERY DAY AND I IMAGINE DOES ST. JOHNS HAVE A BURN BUILDING?

>> THEY DO. >> THE COUNTIES AROUND HERE THAT DON'T MIGHT WANT TO USE IT. HAVE WE LOOKED AT THE COSTS THAT WE MIGHT CHARGE OR CHARGE OTHER COUNTIES TO USE?

>> WE CHOOSE TO DO THAT, BUT THE TRUTH FACT OF THE MATTER MOST COUNTIES HAVE THOSE ESTABLISHED AND ONE OF THE FEW AND LARGEST OF THE FEW THAT DO NOT AT THIS POINT.

AND IN THE EVENT, WE CERTAINLY CAN DO THAT AND OFFER TO OTHER AGENCIES TO COME IN. WE HAVE DONE THAT IN THE PAST SPECIFICALLY WITH VOLUNTEER TRAINING.

AND UTILIZE THAT SAME FORMAT IN THE FUTURE.

>> DOES PUTNAM HAVE ONE? >> TO THE BEST OF MY KNOWLEDGE,

I DON'T KNOW FOR SURE ON PUTNAM. >> THE ONLY ISSUE I WANT TO ADDRESS, IF CLAY COUNTYIANS ARE PAYING TO BUILD THIS BUILDING AND WHY PAY PUTNAM COUNTY FIREFIGHTERS?

>> THAT'S TRUE. THE GREATEST ADVANTAGE TO CLAY COUNTY RESIDENTS IT SIGNIFICANTLY AND IMMEDIATELY IMPACTS THE INSURANCE RATING FOR THE COUNTY.

IT HAS ENOUGH POWER TO REDUCE IT ONE FULL RATING.

WE ARE A 4 NOW AND IMMEDIATELY USE US TO A 3 IF USING IT.

AND PROVIDING OTHER IMPROVEMENTS WE CAN GET LOWER THAN THAT.

I THINK THAT THE CLAY COUNTY RESIDENTS THAT'S THE MOST

IMMEDIATE ASPECT. >> I HAVE BEEN STRUGGLING WITH ISO RATINGS AND THE COLLATERAL IMPACT ON HOME INSURANCE RATES FOR YEARS. AND NEVER BEEN ABLE TO HONE IN ON THE ACTUAL RELATIONSHIP BETWEEN ISO RATING IMPROVEMENT AND RATE DECREASE. IF YOU RUN ACROSS SOMETHING --

>> IT IS MUCH MORE DIRECT ON COMMERCIAL THAN RESIDENTIAL.

BUT STILL HAS IMPACT ON RESIDENTIAL.

AND ANYTHING THAT IMPROVES THE RATING.

IF YOU GO TO JACKSONVILLE THEY WERE ABLE TO REACH A CLASS 1, THE HIGHEST RATING. AS I -- AS YOU IMPROVE ON THAT RATING SCALE AND HAS IMPROVEMENT TO THE PROPERTY INSURANCE RATES

TO RESIDENTS OR BUSINESSES. >> I CAN JUSTIFY THE OPERATIONAL COMMERCIAL RATE BUT HARD TO TIE TO DOLLAR AND CENT.

>> IT'S HARDER TO TIE TO DOLLAR AND CENT BUT IMPROVEMENTS ON

BOTH. >> I HAVE A QUESTION.

I DON'T KNOW ABOUT THIS, I KNOW WE TALKED ABOUT NOT HAVING PARAMEDIC SCHOOL AND NEEDING MORE AND CAN THIS BE USED IN THE

FUTURE? >> RIGHT NOW WE ARE STARTING OUR IN-HOUSE PARAMEDIC TRAINING PROGRAM AND STUDENTS GOING TO OTHER PROGRAMS IN THE AREA. IN A PERFECT WORLD I WOULD LOVE TO PARTNER WITH THE REGIONAL COLLEGE THAT WOULD PROVIDE LINKAGES TO THAT. WE HOPED DO A SITE LIKE THIS WITH THEM. THAT'S MORE AKIN TO PAST PRACTICES I HAVE SEEN IN PREVIOUS ARRANGEMENTS.

BUT ABSENT THAT ONE THE REASONS WE WENT ON OUR OWN.

WE DON'T HAVE THAT DIRECT LINKAGE WITH FACILITIES IN THE AREA. WORKING ON THAT ON THE EMS SIDE OF THE WORLD AND LOVE TO SEE THAT INTEGRATION IN FIRE.

UNFORTUNATELY THE ACADEMIC FACILITIES OR THE ACADEMIC AGENT AGENTS IN THE AREA ARE NOT ATTUNE TO FIRE AS OTHER AREAS.

>> WE NEED TO ATTEMPT? >> WE NEED TO REACH OUT TO ST.

JOHNS AND OTHERS AND IT TAKES A PARTNERSHIP, NOT ONLY THE

[00:20:01]

WHY WE TURNED TO THAT ASPECT OF IT.

THE STATE IS INSPHELPING IN A W. >> RECOMMEND CONSENT.

[6.  Solicitation for Solid Waste Franchise Applications (M. Towns)]

>> THANK YOU. NEXT ITEM IS THE SOLID WASTE

FRANCHISE LETTER. >> MR. CHAIR, ENVIRONMENTAL SERVICES. FOR THE PAST SEVERAL YEARS, EACH YEAR WE HAVE COME TO ASK THE BOARD TO DIRECT STAFF TO SOLICIT FOR FRANCHISE APPLICATIONS. OUR FRANCHISING ORDINANCE DOES REQUIRE THAT THE BOARD APPROVE FOR SUCH SOLICITATION BEFORE STAFF IS ABLE TO ACCEPT ANY APPLICATIONS.

WE HAVE -- AS YOU CAN SEE WITH OUR PREVIOUS ITEM WE ARE IN THE PROCESS OF RENEWING AGREEMENTS WITH 23 CURRENT FRANCHISEES.

AND HAPPENS TO BE THAT WE HAVE BEEN CONTACTED WITHIN THE LAST YEAR BY 23 INDIVIDUALS OR COMPANIES WHO WOULD LIKE INFORMATION SENT TO THEM WHEN THE FRANCHISE APPLICATION PERIOD REOPENS. AND SO THAT'S WHAT WE ARE ASKING THE BOARD TO DO, ALLOW US TO CONTACT THE COMPANIES AND RECEIVE APPLICATIONS FOR THOSE THAT WISH TO APPLY AND VET THOSE AND BACK TO THE BOARD WITH RECOMMENDATION OF APPLICANTS WHETHER TO GRANT OR NOT TO GRANT A FRANCHISE.

>> SO THIS IS JUST TO GET THEM TO BE ABLE TO APPLY.

>> RIGHT, TO OPEN UP APPLICATION PERIODS TO GIVE THEM THE OPPORTUNITY TO APPLY. AND OUR EXPERIENCE IS THAT THERE IS 23 WHO EXPRESSED INTEREST. I EXPECT WE'LL GET 25-30% OF

THOSE WILL ACTUALLY APPLY. >> WHY IS THAT AGAIN?

>> IT'S EASY TO SAY I'M INTERESTED, IT'S DIFFERENT WHEN YOU GET THE APPLICATION AND NOW YOU HAVE THE ORDINANCE AND THE INFORMATION THAT SAYS HERE'S WHAT YOU HAVE TO DO AND HERE'S WHAT THE COSTS ARE. AND FOR PEOPLE THEY MAKE A BUSINESS DECISION BASED ON THEIR SITUATION.

>> CONSENT. CONSENT AGENDA.

[7.  FY 22-23 TDC Grant Guidelines Recommendations (K.Morgan)]

>> GOOD AFTERNOON, COMMISSIONERS.

KIMBERLY MORGAN FROM TOURISM. WHAT YOU HAVE BEFORE YOU IS THE TDC'S UNANIMOUS RECOMMENDATIONS FOR THE GRANT PROGRAM THAT WE HAVE. ESPE ESPECIALLY -- SPECIAL EVENT GUIDELINES WE MADE NO CHANGES TO, WHERE WE MADE CHANGES IS THE SPORTS EVENT GRANTS.

THERE BE A $35,000 MAXIMUM GRANT AWARD.

AND WHAT THAT MEANS, THAT'S OUR RECOMMENDATION FOR THAT GRANT.

THAT DOESN'T MEAN THAT WE WON'T HEAR ANY GREAT OPPORTUNITIES THAT MAY REQUIRE A LARGER INVESTMENT.

BUT THAT'S THE GUIDELINE THAT WE WILL BE USING FOR GRANT APPLICANTS FOR SPORTS GRANTS. UPON YOUR APPROVAL.

ALSO WE ARE REQUESTING THAT INSTEAD OF THE GRANT AFFIDAVIT THAT WE TRADITIONALLY USED IN GRANT APPLICATIONS THAT WE SWITCH THAT TO AN ACTUAL AGREEMENT BETWEEN THE COUNTY AND APPLICANT. SO THAT THE GUIDELINES ARE JUST MORE CLEAR OF WHAT THEY -- WHAT THEIR RESPONSIBILITIES ARE TO

RECEIVE THE REIMBURSEMENT. >> WHAT WAS THE DIFFERENCE IN

THE SPORTS GRANT FROM BEFORE? >> THE SPORTS GRANT CAN BE USED FOR REIMBURSEMENT FOR OPERATIONS OF THE SPORTING EVENT.

WHICH IS DIFFERENT THAN OUR SIGNATURE EVENT MARKETING AND

[00:25:04]

AND THE SPORTS GRANT CAN BE USED FOR OPERATIONS AND OTHER EXPENSES. HENCE THE CHANGE IN THE AGREEMENT AND MAKING IT MORE CLEAR FOR EVERYONE.

>> I LIKE THAT, MORE CLEAR. >> YEAH, I MEAN, I THINK WHAT YOU HAVE DONE IS INSTITUTIONALIZED THE PROGRAM OF APPLYING AND AWARD AND DOCUMENTING WHAT HAPPENED.

DURING AN EVENT. I'M OKAY WITH CONSENT.

[8.  FY 22-23 TDC Grant Awards (K.Morgan)]

>> CONSENT. >> GREAT, THANK YOU.

>> AND I'M BACK. >> YOU'RE BACK.

THE MONEY PART. TDC ALWAYS UNANIMOUSLY APPROVED THE RECOMMENDATIONS FOR THE SPECIAL EVENTS AND SIGNATURE EVENTS AND SPORTS GRANTS FOR FIRST QUARTER OF 22-23.

YOU HAVE IN FRONT OF YOU THOSE RECOMMENDATIONS.

WHAT HAPPENS THE TDC APPLICANTS, APPLICATIONS GOES THROUGH ALGORITHM AND WE SCORE IT AND SPITS OUT THE RECOMMENDATIONS AND BEFORE YOU ARE THOSE RECOMMENDATIONS.

>> COUNTY FAIR, WE DIDN'T AWARD A FULL REQUEST.

>> WE DID AWARD THEM THE MAXIMUM 45,000.

>> I HAD 27,5. >> THAT'S THE ALGORITHM, THE ALGORITHM CAME TO THE TDC. WHAT WE PRESENT IS WHAT WE PLUG INTO THE SPREADSHEET AND WHAT THE SPREADSHEET IS RECOMMENDING.

>> OKAY. >> WE BRING THAT TO THE TDC, AND THE TDC OVERRIDES -- HAS THE ABILITY TO OVERRIDE WHAT THAT PRINTED RECOMMENDATION IS. YOU SEE ON THE -- THE TOP, OKAY ON YOUR SHEET IT'S THE FAIR ASSOCIATION IS THIRD ONE DOWN.

THE TDC RECOMMENDED AWARD IS $45,000.

>> HANG ON. >> WHERE IS THAT?

>> LAST COLUMN TO THE RIGHT. TDC RECOMMENDATION, THE ORANGE [INAUDIBLE] FESTIVAL IS 14,000. AND CHILI COOK OFF RECOMMENDED AWARD IS 10,000. AND THE CLAY COUNTY FAIR RECOMMENDED AMOUNT IS 45,000. AND FOURTH OF JULY IS RECOMMENDED 10,000 FOR A TOTAL OF 75,000 FOR SIGNATURE EVENTS.

>> SO WE WERE JUST LOOKING ON THE APPLICATION.

AND SAYS 27, 5 ON IT. >> YEAH, THAT'S THE RECOMMENDED FUNDING. AND TDC OVERRODE IT.

>> GOT IT. >> HOW ABOUT THE SCOTTISH GAMES?

>> THE SCOTTISH GAMES THE -- THE -- SO THEY SWITCHED TO A SPORTS EVENT. AND THEIR RECOMMENDED FUNDING WAS 22,750. AND THE TDC AGREED TO -- AND UNANIMOUSLY VOTED TO RAISE IT TO $25,000.

>> OKAY. THEY HAD REQUESTED 35,000.

THERE IS RATIONALE FOR THAT AWARD BECAUSE PREVIOUSLY THEY WERE A SIGNATURE EVENT WHICH REQUIRED THEM TO MATCH THE MARKETING EXPENSES THAT THEY WERE BEING REIMBURSED FOR.

MEANING IF THEY SPEND $25,000, MARKETING OUTSIDE OF CLAY COUNTY THEY HAD TO SPEND ADDITIONAL 25,000 IN MARKETING AND TURN ALL OF THAT IN TO BE REIMBURSED FOR 25,000.

WITH THEM SWITCHING TO THE SPORTS GRANT THEY ARE NO LONGER REQUIRED TO DO THAT MATCH. BUT THEY CAN UTILIZE THOSE FUNDS TO PAY FOR THE HYLAND GAME OFFICIALS AND SOME OTHER

[00:30:04]

ALL FOR A MATCH FOR THEM NOW? >> CORRECT.

SO THEY HAVE A SAVINGS. >> RIGHT.

>> OKAY? >> OKAY.

MOVE TO CONSENT. THANK YOU.

[9.  Presentation of 6/30/2022 Investment Report(T.Green/A.Bramlitt)]

INVESTMENT REPORT. >> GOOD AFTERNOON.

AMY BRAMLITT, AND FIRST LET THE COMMISSIONERS KNOW THAT CLARK GREEN WAS PLANNING TO ATTEND AND ILL AND INSTEAD SHE'S ONLINE

WATCHING. >> HELLO THERE.

>> SO HOPEFULLY CLERK GREEN GETS TO FEELING BETTER.

THE REQUIRED QUARTERLY UPDATE. WE ARE COMING TO THE FINANCE AND AUDIT COMMITTEE TO DO THAT. BUT IT ALSO IS REQUIRED TO ACTUALLY BE UPDATED WITH THE FULL BOARD.

SO VERY SIMILARLY TO WHAT WE HAVE DONE IN THE PAST.

THERE HAS BEEN NO CHANGE IN OUR INVESTMENT COMMITTEE.

WE HAVE NOT MET THIS PAST QUARTER BECAUSE WE REALLY DIDN'T MOVE ANY INVESTMENTS. WE WILL BE GETTING TOGETHER OVER THE NEXT QUARTER FOR TWO REASONS.

ONE, THERE IS OPPORTUNITIES TO TALK ABOUT THINGS TO DO DIFFERENTLY WITH THE OPERATING FUNDS FROM WELLS FARGO AND GETTING ADLORUM TAXES AND TALK ABOUT WHERE THOSE OUGHT TO BE INVESTED. AND THE REASON DO THAT, MOST PEOPLE KNOW THAT THE MARKET SEEMS TO CHANGE DAILY.

BACK IN JULY THE FEDERAL RESERVE INCREASES THE FED FUNDS RATES THAT DRIVES MORE RAETSZ TO A TARGET RANGE OF 2.2%.

AS A DATA POINT AS OF TODAY THAT RATE IS 1.68%.

IT'S NOT QUITE TO THAT TARGET. BUT IT IS PROJECTED TO BE THAT WAY. AND JUST TO GIVE YOU A DATA POINT, IT WAS .2% IN MARCH. SO WE HAVE SEEN A BIG, BIG SHIFT OVER THE LAST SEVERAL MONTHS. THE REASON --

>> AND LIKELY SEE ANOTHER ONE. >> OH, YES.

>> EVEN THIS MONTH. >> YES, THEY ARE TALKING IN AUGUST AND IF YOU NOTICE THE -- I DON'T KNOW HOW MANY ARROW THAT IS BUT DOWN THE MIDDLE THE PAGE FED RATE IS PROJECTED 2.75% BY THE END OF THE YEAR. WE LOOK TO GO TO A RISING INTEREST RATE AND PART THAT OF IS THAT SECOND BULLET POINT.

THE FED IS TRYING TO CURVE INFLATION.

APRIL, MAY AND JUNE WERE SOME OF THE HIGHEST RECORDS WE HAVE SEEN IN A LONG TIME WITH JUNE TOPPING OUT AT 9.1.

AND I LOOKED THIS MORNING AND HAVEN'T POSTED JULY AND A WEEK OR SO BEFORE WE GET THAT STATISTIC.

JUNE WAS HIGHEST MONTHLY READING SINCE NOVEMBER, 1981.

IT HAS BEEN A WHILE. AND AS WE MENTIONED ANTICIPATING FUTURE INTEREST RATES. SOME OF THAT IS ALREADY IN THE MARKET AS YOU GO AND YOU BUY LONG TERM INVESTMENT FUNDS.

SO WHAT WE'VE DONE RIGHT NOW NOT CHANGED THE MIX OF PORTFOLIO, KIND OF WAIT AND SEE. AND GET THE COMMITTEE TOGETHER AND DETERMINE WHERE THE BEST PLACE TO PUT OUR FUNDS.

THIS SUMMARY IS VERY SIMILAR TO WHAT WE HAVE DONE IN THE PAST.

I WILL NOTE THAT THERE IS A LOT MORE MONEY IN THE WELLS FARGO ACCOUNT THAN WE NORMALLY LIKE. WE DID GET A 20 MILLION PLUS SECOND WAVE OF ARPA FUNDS. THAT DID POP UP AND WE'LL NEED TO KNOW WHAT WE WANT TO DO AS WE GO INTO THE FALL WITH A LOT OF THAT. YOU ALSO NOTICE THAT AS YOU GO OVER TO THE QUARTERLY NUMBERS, WE HAVE BEEN PICKING UP INTEREST, WE HAVE SEEN A BIT OF THAT UPTICK IN THE MARKET.

SO Q1 WE GOT 125 MILLION. Q2, WHICH WOULD BE THE END OF MARCH FOR US IN FISCAL YEAR, 208,384.

AND THEN THE NET INTEREST FOR THE THIRD QUARTER IS 640,317.

I POINT OUT THAT ONE OF THE THINGS THAT I THINK THAT THE BOARD ASKED LAST TIME. WE NEVER PUT THE RETURNS FOR WELLS FARGO, IT'S DIFFERENT FROM THE FUNDS AND NETTED AGAINST THE BANKING FEES FOR ALL TRANSACTIONS.

[00:35:03]

>> THE MONTHLY RATE IS .03. >> YES.

>>.003 IS MONTHLY AND .03 IS ANNUAL.

>> ALL THE OTHER RATES ARE AN

ANNUAL. >> THAT IS CORRECT.

THIS IS THE REQUIRED -- AND I KNOW IT'S AN EYE CHART ON THE SCREEN. BUT BASICALLY SAYS THAT ALL OF OUR INVESTMENTS ARE WITHIN THE POLICY.

YOU CAN SEE THAT THEY ARE ALL WITHIN THAT LIMIT.

IT ALSO GIVES YOU A BREAKDOWN OF WHERE WE GOT THEM INVESTED.

AND IT GIVES YOU THE FAIR MARKET VALUE OF THE INVESTMENTS.

THE ONLY TWO THAT FLUCTUATE IS FLORIDA FAIR MARKET CLASS AND EARNING I THINK LAST MONTH CLOSE TO $56,000 JUST FOR MONTH OF JULY. SO WE ARE SEEING UPTICK IN THAT.

THE OTHER IS THE BOND PROCEEDS THAT WE HAVEN'T USED SO FAR.

WE VESTED THOSE A YEAR AND A HALF AGO.

ANTICIPATING WHEN WE WOULD NEED THEM AND THAT WAS IN A VERY MUCH LOW INTEREST RATE. IT SAYS UNREALIZED LOSS OF 3.5 MILLION. BUT AS THESE PRODUCTS MATURE WHEN WE NEED THEM, WE WILL GET FULL VALUE FOR ALL OF THOSE.

IT'S KIND OF A BOOK ENTRY SO TO SPEAK.

THIS GIVES YOU THE AVERAGE RETURNS.

WE GOT A HIGH, THE AVERAGE, HIGH AND LOW.

AND YOU CAN SEE THE VARIABILITY THAT WE HAVE SEEN OVER TIME.

AND THIS IS OUR FISCAL YEAR, STARTED IN OCTOBER OF 2021 AND GOES THROUGH JUNE 30. SO YOU CAN SEE THE VARIANCES IN ALL EXCEPT WELLS FARGO THAT THOSE ARE MONTHLY, THE OTHERS ARE ANNUAL. AND YOU SEE THE FLUCTUATION ON SOME LIQUID FUNDS AND FOURTH COLUMN, PMS BANK AND THOSE ARE LONG TERM AND NOT AS VOLATILITY. AND SOME FUNDS ARE LIQUID AND HAVE SOME FLUCTUATION BUT LOCKED IN THE RATES IN APRIL, 2021, WHEN WE BOUGHT THOSE INVESTMENTS.

>> THE WELLS FARGO ACCOUNT IS TOTALLY LIQUID; CORRECT?

>> TOTALLY LIQUID. IT'S THE LOWEST AND PART OF THAT REASON. WE LIKE TO WHEN WE FIRST STARTED TALKING ABOUT THIS INVESTMENT COMMITTEE WANTED TO KEEP WELLS FARGO BETWEEN 45 MILLION AND 60 MILLION.

THAT WILL COVER ALL OF OUR OPERATING COSTS THAT WE NEED FOR THE ACTUAL TREASURY MANAGEMENT SERVICES.

AND ALLOW US TO INVEST THE REST OF THE FUNDS OVER.

LIKE I SAID, THIS ONE POPPED UP IN LATE JUNE WE GOT THAT SECOND WAVE OF EXCESS FUNDS FROM THE ARPA FUNDS.

ARE THERE ANY QUESTIONS? >> SO YOU NEED TO KNOW WHERE IF WE WANT TO MOVE THAT? SOME OF THAT?

>> YES, WHAT WE WILL PROBABLY DO, AND IF ANYBODY ON THE BOARD HAS ANY SUGGESTIONS WITHIN THE GUIDELINES OF OUR POLICY AND WITH ALL OF OUR QUALIFICATIONS OF PROTECTING CAPITAL.

MAKING SURE THAT WE GOT LIQUIDITY WHEN WE NEED THE CASH AND YIELD THIRDLY. WE WOULD BE HAPPY TO LOOK INTO ANY OPPORTUNITIES FOR INVESTMENT.

WHAT WE WILL BE DOING AS THE COMMITTEE THAT I SHOWED EARLIER IN THERE, WE WILL BE GETTING RECOMMENDATION TO THE BOARD AS - WE GO INTO THE AD VALOREM TAX TO INVEST THE FUNDS AND AD VALOREM

TAX FUNDS USED IN THE YEAR. >> THE ARPA FUNDS WILL BE USED

THIS YEAR? >> THEY WILL.

>> YOU WILL GIVE A RNLGDZ. >> YES -- RECOMMENDATION.

>> YES, WE TALKED ABOUT IT AND AS WE KNOW THAT THE COUNTY IS

[00:40:02]

AND GET A LITTLE MORE RETURN TO KEEPING AGAIN THAT PROTECTION OF OUR COUNTY'S MONEY. BECAUSE IF WE ARE NOT GOING TO BE NEEDING IT FOR LONGER, YOU CAN GET BETTER YIELD AND LEAVE MORE LIQUID IN THE WELLS FARGO ACCOUNT.

>> MY ONLY COMMENT IS IF I HAD $70 MILLION, AND I OFFERED IT TO A BANK AND THEY OFFERED ME .03 INTEREST, I WOULD THINK THEY DON'T WANT MY BUSINESS. AND I DON'T -- THIS IS KIND OF CRAZY. BECAUSE YOU CAN GET A LOT BETTER RETURN, AND YOU GOT TO FOLLOW YOUR INVESTMENT GUIDELINES AND LIQUIDITY AND LOOK AT LONG TERM. AND FEDERAL RESERVE IS GOING TO RAISE THE RATES AND THAT THING BUT .03 IS CRAZY.

>> YES NOW THEIR GROSS IS.25%. WHAT THEY PAY OUR FUNDS IS.25%.

STILL NOT GREAT. THEY -- A LOT OF THEM ARE GIVING, I GOT ONE TODAY AND ONE OF THE FUNDS THAT WE COULD INVEST IN IS ON LIQUID FUNDS IS PAYING RIGHT AROUND 2.5%.

THAT'S A BIG DIFFERENCE. >> 100-FOLD DIFFERENCE.

>> YES, THEY GOT A PROPOSAL THAT WE GOT TO VET WITH THE INVESTMENT COMMITTEE IS THAT WE COULD DO A SWEEP ACCOUNT.

WHICH MEANS THEY TAKE ALL OF OUR EXTRA CASH EVERY SINGLE DAY, MOVE IT INTO THEIR INVESTMENT ARM.

STAGE COACH. AND THEY'RE NOT TOTALLY AT THE SAME EXACT AMOUNT AS THE MARKET BUT WITHIN A COMPETITIVE RATE.

WE WOULD GET A MUCH BETTER YIELD.

WHAT WE HAVE TO DO IS OUR DUE DILIGENCE TO UNDERSTAND, IS TRULY PART OF THE WELLS CORPORATE ORGANIZATION, IS OUR CASH STAYING WITHIN THEIR ORGANIZATION OR GOING OUTSIDE INTO A DIFFERENT ORGANIZATION? BECAUSE IF IT IS, WE GOT TO LOOK AT THEIR CREDITWORTHINESS, EVERYTHING ELSE BEFORE WE EVER START DOING THAT. THE ADVANTAGE IS WE BASICALLY DON'T -- IT ALLEVIATES THE NEED FOR CASH MANAGEMENT.

IN OTHER WORDS YOU GET IT EVERY SINGLE DAY.

AS YOUR NEED AND YOU GOT CHECKS CLEARING OR A WIRE YOU NEED TO MAKE TO BUY A PIECE OF LAND. WHATEVER YOU NEED, THEY SWEEP THAT OUT OF THAT ACCOUNT INTO THE INVESTMENT FUND.

IT DOES GIVE YOU FLEXIBILITY BUT WE NEED TO DO DUE DILIGENCE ON

THAT. >> SEVERAL YEARS AGO, BLACK ROCK, THEY WERE CROSS THREADED WITH THE STATE OF FLORIDA AND MUNICIPAL GOVERNMENTS LIKE OURSELVES AND COUNTY GOVERNMENTS LIKE OURSELVES AND THE LIQUIDITY OF OUR MONEY WAS NOT LIQUID.PWE.

>> WE HAVE TO BE VERY CAREFUL, IT LOOKS GOOD AND BE SURE THAT IT'S NOT CREATING POTENTIAL CHALLENGES OR POTENTIAL LOSSES.

WE NEED TO DO OUR DUE DILIGENCE. >>NO NEGOTIATION WITH THAT, YOU CAN'T SAY CAN YOU DO BETTER THAN?

HOW IT WORKS? >> RIGHT NOW WE HAVE A CONTRACT WITH WELLS FARGO AND STATED IN THE CONTRACT AND THERE ARE FLOORS AND MAXIMUMS. AND THAT'S -- I HOPE I AM NOT STEALING ANY OF KAREN'S THUNDER, BUT WE WILL BE COMING BACK TO THE BOARD OR THIS COMMITTEE AND TRY AND ASK FOR AN EXTENSION OF THEIR CONTRACT. AND WE CAN GO IN AND LOOK AT SOME OF THOSE CLAUSES FOR NEGOTIATIONS WHEN WE DO THAT.

YOUR TREASURY MANAGEMENT SIDE IS REALLY MEANT TO BE THERE TO RUN YOUR DAY-TO-DAY OPERATIONS. WE DO HAVE A LOT OF EXCESS CASH IN THERE AND WE NEED TO THINK DO WE NEED TO KEEP THAT MUCH THERE.

YOUR YIELD ON YOUR OPERATIONS -- OPERATIONAL CASH IS NOT NECESSARILY YOUR DRIVING FACTOR AS TO WHETHER YOU GO WITH COMPANY "A" OR COMPANY "B." RIGHT NOW WE HAVE A LOT OF AUTOMATIC INTERFACES BETWEEN OUR OPERATING SYSTEMS AND BANKING SYSTEMS. AND THAT'S A LOT TO UNTIE AND TO TEST AND MAKE SURE IT HAPPENS. YOU DEFINITELY WANT TO MAKE SURE THAT IF WE WERE NOT TO EXTEND HEIR CONTRACT AND DECID SOMETHING ELSE WITH IT. WE NEED TO THINK ABOUT WHAT THAT

[00:45:01]

WE WOULD HAVE TO EXTEND THE CONTRACT FOR SOME PERIOD OF TIME IF WE SHOW CHOSE TO GO WITH SOMEBODY ELSE.

>> I'M SURE IT WOULD BE EASIER TO STAY.

>> YES, AND WE NEED TO FIGURE OUT WHAT CASH TO KEEP FOR DAY-TO-DAY OPERATIONS. AND IF THEY ARE NOT GIVING US THE RETURN WE WANT, MOVE IT OUT AND PUT SOMEWHERE WE CAN.

>> THIS IS A LOT OF MONEY. THIS IS A LOT OF HIGH-LEVEL DECISION AND A LOT OF CRYSTAL BALL LOOKING.

I WOULD LIKE THIS TO GO TO COMMISSION FOR DISCUSSION AND ANALYSIS. BUT ONE LAST QUESTION, HOW LONG HAVE WE BEEN DEALING WITH WELLS FARGO?

>> YEAH -- I KNOW THE CONTRACT THAT I SAW WAS AT LEAST 10

YEARS. >> OKAY.

[COUNTY MANAGER]

>> I WILL SEND IT TO COMMISSION. >> PERFECT.

>> ALL RIGHT, COUNTY MANAGER. >> YES, SIR, REAL QUICK ON IT AND DOVETAILS INTO AMY'S, THE BOARD ESTABLISHED A SET OF PROCEDURES AND I CALL THEM RULES AND REGULATIONS IN REGARDS TO INVESTMENT COMMITTEE THAT WE HAVE TO FOLLOW AND BEFORE THAT HAPPENS AND BRING BEFORE THE BOARD FOR CHANGES.

I WANT THAT THE PUBLIC UNDERSTOOD, AND NOT INVESTING IN FLY BY NIGHT COMPANIES OR MAKING ASTRONOMICAL PROMISES.

WE ARE IN CONSTANT CONTACT WITH THE CLERK OF CONTROLLER'S OFFICE AND IMPORTANT TO MANAGE THIS MONEY THE RIGHT WAY.

AND BEING DONE THAT WAY AND PAYING OUR BILLS IS THE OTHER PART OF THIS. NOT ONLY IN THE INTEREST SIDE AND INVESTMENT SIDE BUT PAYMENT. APPRECIATE THAT.

OTHER THAN THAT, ONLY REALLY FOCUSED IN, WE TALKED ABOUT IT AT THE BOARD MEETING START OF SCHOOL.

AND NOW DUVAL HAS STARTED SCHOOL AND MORE TRAFFIC OUT THERE ON THE ROADWAYS. ESPECIALLY THOSE PARENTS THAT ARE WORKING IN JACKSONVILLE AND DUVAL.

JUST AGAIN STRESS TO PLEASE BE CAREFUL.

LOTS GOING ON AND HOPE THAT THE WEATHER WITH A NICE WEEKEND AND START TO TURN COOLER. WE ARE WATCHING ON THIS AND STILL NOT OUT OF THE WOODS. WE'RE IN THE SEASON, I WILL LEAVE THAT ALONE. AND AGAIN A LOT OF EVENTS THAT ARE GOING ON, GREAT EVENT WAS EXTREMELY HOT FOR FOOD TRUCK FRIDAY BUT A LOT OF PEOPLE HAVING A GREAT TIME.

OTHER THAN THAT PENDING QUESTIONS, ALL I HAVE.

>> NOTHING? JUST EARLY VOTING STARTED ON SATURDAY. BUT THE LAST DAY OF VOTING IS NEXT TUESDAY. GET YOUR VOT

* This transcript was compiled from uncorrected Closed Captioning.