Mar 15, 2022 Finance and Audit Meeting Agenda

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>> FINANCE AND AUDIT COMMITTEE TO ORDER. IT'S 1 O'CLOCK. FIRST ORDER OF BUSINESS ANY PUBLIC COMMENTS FROM ANYBODY? WHO WOULD LIKE TO TAKE THE PODIUM AND TELL US WHAT'S ON YOUR MIND. SEEING NONE, HEARING NONE. A CLOSE A PUBLIC COMMENT PERIOD. ITEM NUMBER

[1.  Acknowledgement Declining Use of SRMC Subgrant Funding, Re: Sheriff's Office Middleburg Generator Project (D. Garrett)]

US ABOUT THAT. >> YES, GOOD AFTERNOON. WE ARE REQUESTING APPROVAL TO DECLINE THE MODIFICATION ONE WHICH IS RELATED TO MANAGEMENT COST THIS. THIS PROJECT KICKED OFF PRIOR TO MY ARRIVAL TO THE SHERIFF'S OFFICE. UNFORTUNATELY WE HAD A LOT OF TURNOVERS. WE DO NOT HAVE THE RECORDS TO TRACK THE MINISTRY TO THE COST FOR THIS PERIOD WERE UNABLE TO RE-CREATE THAT. I ASSURED COMMISSIONER MANAGER AS WE SPOKE PREVIOUSLY WE ARE IN THE PROCESS OF MAKING SURE GOING FORWARD WE DO HAVE A PROCESS TO DO THAT. SO WE CAN

CAPTURE DOLLARS SUCH AS THIS. >> ACTIVITY COMMENTS? THIS IS JUST BEING TRIMMED, CORRECT SO THAT THESE PUBLIC LISTENING TO THESE MEETINGS. FORCIBLE GRANTS ARE REALLY DIFFICULT.

IT TAKES MONUMENTAL EFFORT TO APPLY FOR THEM, WRITE A PROPOSAL. A BETTER READ A GOOD PROPOSAL OR THEY'RE NOT GOING TO FIND IT. I WANT TO DO FUNDED THEY WANT YOU TO PERFORM. THEY HAVE TASKS THEY WANT YOU TO PERFORM. IN DOING SO THIS ADMINISTRATION THAT HAS TO TAKE PLACE. YOU HAVE TO WRITE CONTRACTS, YOU HAVE TO HIRE PEOPLE. AFTER PURCHASE THINGS. SO THERE ARE ADMINISTRATIVE COST, DIRECT ADMINISTRATIVE COST AND THEN THERE ARE INDIRECT ADMINISTRATIVE COST. FOR INSTANCE IF YOU HIRE SOMEBODY PROBABLY OUGHT TO PUT THEM IN AN OFFICE. THAT BUILDING IS INDIRECT ADMINISTRATIVE COST.

THE AIR CONDITIONING, ELECTRICITY, COMPUTERS AND THINGS LIKE THAT. SO, SOME GRANTS FUND ADMINISTRATIVE COST, SOE DO NOT. SO IT'S VERY IMPORTANT YOU TRACK THOSE BECAUSE THERE WILL COST TO THE COUNTY AND SHERIFF'S OFFICE WHICH YOU GRANT WILL PAY. IF YOU MEET OTHER CRITERIA. THEN IT GETS MORE DIFFICULT WITH PRE-NEGOTIATED FEDERAL INDIRECT COST ESTIMATES AND THINGS LIKE THAT. WHICH WERE GOING TO GET TO WRITE A GOOD QUICK BARGAIN TO GET TO THAT EVENTUALLY. I COME FROM A GRANT BACKGROUND. AT FS CJ COULD NOT FUNCTION WITHOUT GRANTS ESPECIALLY NEW PROGRAMS. IT WAS IMPERATIVE THAT I HAD TO MANAGE A GRANT AND MY REAL CONCERN OVER THIS. I'M NOT TO CONCERNED ABOUT A $2000. I GUESS I AM BECAUSE IT'S $18,000 WE SHOULD HAVE. I'M REAL CONCERNED ABOUT WHAT HAVE WE DONE IN THE PAST? YOU KNOW, THIS ISN'T AN ISLAND GRANT. SHERIFF'S OFFICE HAS BEEN HANDLING GRANTS FOR LONG

TIME. HOW HAVE WE NOT APPLIED FOR ADMINISTRATIVE COST? >> MY UNDERSTANDING IS WE NEVER HAVE THE ABILITY TO TRACK OR TAKE THE TIME TO TRACK. THAT'S WHY NOW THAT I'M HERE WERE ACTUALLY GOING TO PURSUE THAT AND MAKE SURE WE DO THAT GOING FORWARD.

>> SO ANYWAY, THIS IS A PROBLEM FIGURE THAN THIS SINGLE GRANT I THINK IS WHAT I'M HEARING. YOU KNOW WITH TIME AND EFFORT SHEETS IS HOW YOU ACCOUNT FOR DIRECT ADMINISTRATIVE COST THIS AND THEN INDIRECT, YOU KINDA HAVE TO GET THAT PRE-NEGOTIATED WITH THE FEDERAL GOVERNMENT STATE GOVERNMENT. WHAT IS YOUR BUILDING WORTH, WHAT'S YOUR ELECTRICITY WORTH, ALL THAT KIND OF STUFF. LIKE I SAID, WHEN A FUNDER GIVES YOU MONEY THEY HAVE A MISSION TO PERFORM.

RELYING ON THE SUB RECIPIENT TO PERFORM THAT MISSION. WHEN YOU GIVE MONEY BACK, THEY DON'T WANT MONEY BACK. BECAUSE THEN WHAT ARE THEY GOOD TO DO WITH IT? THEY JUST TURN IT BACK IN.

IF YOU DON'T NEED IT THAT'S ONE THING. WE DO NEED IT. WE DID HAVE ADMINISTRATIVE COST. THEY GET GRADED ON THEIR PERFORMANCE AS WELL. IF THEY ONLY EXECUTE 80 PERCENT OF THEIR BUDGET, GUESS WHAT THEY GET NEXT YEAR? 80 PERCENT OF THE BUDGET. THEY DON'T LIKE TO HEAR THAT. WHERE THIS APPLIES TO MCCLAIN COUNTY, SHARPS OFFICE, WHATEVER APPEARED NEXT TO A TIME YOU

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>> I WHOLEHEARTEDLY AGREE WITH YOU THAT'S WHY WERE GOING TO CHANGE IT GOING FORWARD.

UNFORTUNATELY I CAN'T RE-CREATE THE HISTORY. I CAN MAKE SURE THINGS ARE BETTER GOING

FORWARD. >> RIGHT. >> THANK YOU. ASK THANK YOU.

[2.  FY 2021/2022 Budget Adjustments & Resolutions (R. Kantor)]

>> ITEM NUMBER 2. REGGIE? >> BUDGET ADJUSTMENTS. REGGIE ON THE BUDGET MANAGER. HERE ARE SOME OPERATING BUDGET ADJUSTMENTS AS THINGS COME UP DURING THE YEAR. WE HAVE SOME ADDITIONS TO PAY FOR DEVELOPMENT COUNSEL QUARTERLY PAYMENT. AND TO THE NORTHEAST FLORIDA REGIONAL PLANNING COUNCIL. ONCE WERE LOOKING AT THE BUDGETS AND HOW MUCH WAS NEEDED TO BE PAID. I HAD TO ADD TO THE BUDGET FOR THOSE. ANOTHER AREA WE HAVE A RETIREMENT AND SO THE PAYOUT NEEDED FOR THE RETIRED INDIVIDUAL. WERE ALSO GOING TO BE ADDING A NEW ASSISTANT COUNTY ATTORNEY POSITION. WE WILL BE FINDING THAT FOR THE REMAINING 6 MONTHS OF THE FISCAL YEAR. WE ALSO HAVE VEHICLE REPAIRS ON THE VEHICLES AND EMERGENCY MANAGEMENT. SO WE NEED TO COVER THAT COST. WE HAVE SOME LEGAL FEES THAT CAME UP WITH THE SUPERVISOR OF ELECTIONS. HAD TO ADD THAT IN TO COVER HIS COST THERE. A COUPLE OF ADJUSTMENTS THAT WERE DONE WERE, WE WANT TO CREATE A NEW COST CENTER THAT WOULD PROCESS DAMAGES INCURRED BY THE COUNTY. IF SOMEONE DROVE OFF THE ROAD AND TOOK OUT A LIGHT POLE OR THERE SOME SORT OF VANDALISM AT A PARK OR SOMETHING. THIS WOULD TAKE THE BURDEN OFF THE DEPARTMENTS AND EVERYTHING WOULD BE PROCESSED THROUGH THE CENTRAL AREA.

OVERSEEN BY RISK MANAGER. IN THE INSURANCE OF BEING INVOLVED, THEY WILL RECORD THE REVENUE COMING IN ON THE EXPENSE BURDEN BUT ALSO BE WOULD COME OUT OF THIS AREA RATHER THAN THE DEPARTMENTS. JUST HAVING TO EAT IT IF THEY COULD. SO, IT SEEMED LIKE A MORE EFFICIENT WAY TO PROCESS ANY DAMAGES THAT OCCUR ON COUNTY PROPERTY. THEN LASTLY, WE HAVE, WHICH IS ESTABLISH A LOCAL PROVIDER PARTICIPATION FUN. THIS WAS FOR HOSPITALS TO BASICALLY PAY FOR SOME IMPACT AREAS. SO, THERE IS SOME COUNTY ATTORNEY FEES THAT WERE PART OF THAT. THIS WAS A REIMBURSEMENT FROM THAT PARTICIPATION FUND TO THE COUNTY ATTORNEYS FOR THEIR TIME AND PROCESSING THOSE AREAS. SO IT'S JUST A HANDFUL OF

DIFFERENT THINGS IN THE OPERATING BUDGET. REX GOT IT. >> ARE THESE NEW POSITIONS THEY

JUST DECIDED OR SOMETHING WE'VE BEEN LOOKING AT? >> COUNTY ATTORNEY POSITION WOULD BE NEW. THERE'S ALSO GOING TO BE A RISK MANAGEMENT POSITION, BUT WE CAN FUND THAT WITH TRANSFERS WITHIN HR. SO THERE'S ACTUALLY 2 NEW POSITIONS COMING ON.

>> JUST THE ASSISTANT COUNTY ATTORNEY. THE RISK MANAGEMENT POSITIO WAS ALWAYS THERE.

>> THE DAMAGES PROCESSING, IS OUT WHAT HAPPENED WITH THE PARK WHERE THEY HAD VANDALISM? IS

THAT THE KIND OF THING YOU'RE TALKING ABOUT. >> YEAH. WHETHER THERE'S SOMETHING DONE TO A BATHROOM OR LOG THINGS HAVE TO DO WITH TRAFFIC ACCIDENTS. THEY'RE

JUST TAKING OUT LIGHT POLES IN ANY TRAFFIC SIGNAL SYSTEMS. >> IT'S GONNA BE LIKE AT SUCH A

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DEPARTMENTS. >> EXACTLY. THEY JUST HAVE TO NOTIFY RISK MANAGEMENT WHAT

HAPPENED AND THEN WE WILL TAKE IT FROM THERE. >> OKAY.

>> TO ANSWER YOUR QUESTION. ABOUT HR. THAT WAS AN ESTABLISHED POSITION AND BY RECLASSIFYING IT TO BE A RISK MANAGEMENT TO A POSITION THAT'S ALREADY THERE.

>> THE SPECIAL FUND IS FOR LIKE YOU ALLUDED TO, AUTO INSURANCE, PROPERTY DAMAGE. IF THEY HAD A

GUARD RAIL. >> RIGHT. >> THE INSURANCE COMPANY WOULD PAY. IF A CAR RUNS INTO A PARKED POLE AND KNOCKS IT OVER, THEN MY CAR INSURANCE WOULD PAY

THEM. >> SO THIS IS A REVENUE ACCOUNT IS WHAT YOU TALK ABOUT.

>> IT'S BOTH. HER HAVING TO FRONT AND TO FIX IT SINCE WE CAN. WE WILL WORK WITH THE

INSURANCE TO GET REIMBURSED FOR THE COST OF IT. >> AB YOU TOLD ME BUT I DIDN'T HEAR IT. THE LINE ITEM FOR COMMISSIONER CONTRACT SERVICES, 35,000 FOR WHAT?

>> THAT WAS ECONOMIC DEVELOPMENT COUNCIL PAYMENT. EDC?

>> RIGHT. TALKING TO TERESA SHE SAYS SHE'S GOING TO BE SHORT.

>> ALL RIGHT. JEVITY DESIRES? >> I DON'T SEE ANYTHING. >> I RECOMMEND CONSENT. THANK

YOU. >> THANK YOU. >> MS. MEGAN. BUDGETS FOR

[3.  Budget Resolutions for Grants Awarded under $50,000 (M. Mosley)]

GRANT AWARDED UNDER 50,000. >> GOOD AFTERNOON. MAKE UP MOSTLY OF THE GRANTS DIVISION.

WE RECENTLY RECEIVED 3 GRANT AWARDS. THESE ARE THE ACCOMPANYING BUDGET RESOLUTIONS FOR THEM. THE FIRST WAS $1000 AWARDED BY THE PETFINDER FOUNDATION. THIS WILL HELP PARTIALLY REIMBURSE FOR MARRIED MEDICAL EXPENSES. WE OCCURRED LAST FALL. SECONDLY WE RECEIVED $30,000 FROM FLORIDA DIVISION OF EMERGENCY MANAGEMENT. THERE IS SOME EXTRA FUNDING AVAILABLE IN THEIR EMG ARPA PROGRAM. WE PUT OUT A COMPETITIVE NOTICE WHICH WE RECEIVED. NUMBER 2. THEN FINALLY WE RECEIVED OUR DEPARTMENT OF HEALTH EMERGENCY MEDICAL SERVICES COUNTY GRANT. FOR TRAINING. THIS IS SOMETHING WE RECEIVE ANNUALLY.

ANY QUESTIONS? >> LOOKS GOOD TO ME. >> I DON'T HAVE ANY QUESTIONS.

THANK YOU. I RECOMMEND CONSENT. AGREEMENT WITH THE CONVENTION SPORTS AND LEISURE

[4.  Agreement with Convention, Sports & Leisure International, Development of a Tourism Strategic Plan (K. Morgan)]

>> KIMBERLY MORGAN FROM TOURISM. BEFORE YOU, YOU HAVE THE AGREEMENT THAT SUPPORTS THE DECISION YOU ALL MADE TO APPROVE THAT CSL WOULD TO THE TOURISM STRATEGIC PLAN. THIS IS JUST THE AGREEMENT TO SUPPORT THAT. WE'VE ARCTIC DECIDED. I GUESS IT GOES TO

CONTENT. >> IN THE AGREEMENT IS BLACK DOG ADVERTISING. BY THE WAY BLACK DOG ADVERTISING IS NORMALLY BLACK DOG ADVERTISING. IT'S A PENNY GROUP THAT'S WITH

THE REGISTERED ADDRESSES DATA FLORIDA. >> THIS PROPOSAL WAS PUT TOGETHER BY CSL. THEY HAVE DECIDED TO PARTNER WITH BLACK DOG ADVERTISING. TO EVALUATE SOME OF THE MARKETING WHICH IS ONE OF THE REQUIREMENTS AND REQUESTS IN THE RFP.

>> I DIDN'T SEE ANY COMPLETION TIME FOR THIS. >> SHOULD BE DONE BY THE END OF

THE FISCAL YEAR. >> IS IT IN THEIR OR DID I MISS IT?

>> IT'S IN THE RFP. >> IT'S IN THE RFP? >> YES. WE HAD THAT DISCUSSION

IN THE CONTRACT. >> IT'S IN THE CONTRACT? >> I BELIEVE SO.

>> YET PROVIDES UNDER THE TERMS OF THE CONSULTANT SHOULD COMPLETE AND PRESENT THE FINAL

PLANS TO THE COUNTY BY SEPTEMBER 30. >> THAT'S IN THE CONTRACT?

>> PAGE 3 UNDER SECTION 4.2. >> OKAY, THANK YOU. I'D LIKE TO KNOW BLACK DOG ADVERTISING.

IN THIS INSTABLE CHANGE OF THE PENNY GROUP IN 2005. I DON'T UNDERSTAND MAYBE I DON'T

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ARE REALLY PENNY GROUP OR WHAT. >> I CAN'T. SURE.

>> I DON'T UNDERSTAND WHY WERE CONTRACTED WITH THE GROUP. WE ARE NOT CONTRACTING, FEE OR

SUBCONTRACTOR. >> RIGHT. >> I DON'T UNDERSTAND WHY THEY

DON'T USE THE NAME OF THE REGISTERED UNDER. >> IT COULD BE FOR VARIOUS

REASONS. I'M HAPPY TO FIND OUT. >> RECOMMEND CONSENT.

>> THANK YOU. >> NOTICE OF INTENT TO AWARD BID FOR WASTE TIRE DISPOSAL

[5.  Notice of Intent and Award of Bid #21/22-23, Waste Tire Disposal Services and Agreement with Empire Tire of Edgewater, LLC (K. Smith)]

SERVICES. >> GOOD AFTERNOON. I'M GOOD AT PRESENT TO YOU THE AWARD OF THIS ITEM AND IF YOU HAVE ADDITIONAL QUESTIONS I KNOW WE HAVE ELTON AND CHARLIE HERE.

THIS IS A WASTE TIRE DISPOSAL SERVICE BOTH THE BID AWARD AND THE AGREEMENT IS WITH EMPIRE TIRE. THEY CURRENTLY PROVIDE THE SERVICES FOR US AND BID CAME IN AT THE SAME PRICES THAT WE CURRENTLY PAY UNDER OUR EXISTING AGREEMENT THAT WE HAVE IN PLACE RIGHT NOW. THIS IS A LITTLE, I WOULD SAY UNIQUE AND THE EQUIPMENT THAT THEY HAVE TO HAVE IN THE SERVICES. WE TYPICALLY DON'T HAVE MANY ELIGIBLE VENDORS THAT BID ON THIS. WE TRIED TO RECRUIT MORE

AND ONLY GOT ONE BID IN. >> AND IT'S STILL SITTING AT THE SAME PRICE?

>> YES. >> THAT MIGHT BE THE ONLY THING EVER STAYING AT THE SAME PRICE.

>> I KNOW. WE WERE HAPPY. THIS UNIT PRICE FOR REGULAR TIRES THAN OFF-ROAD TIRES.

YOU'LL SEE THE 2 UNIT PRICES LISTED. THERE WAS AN ERROR ON OUR BID TOP FORM. I DON'T KNOW IF YOU CAUGHT THAT BOX 80,001 17,000. IT WAS GOOD ASKING ABOUT THAT. > THE PROJECT

SAYS STORMWATER AND IT'S REALLY TIRE. >> OH THAT WAS A STORMWATER

ONE. I DID HAVE A QUESTION. >> WE HAD SEVERAL BID OPENINGS THIS WEEK.

>> JUST AS LONG AS YOU SAW IT. IN OUR BACKUP IT SAYS ANNUAL EXPENDITURE ESTIMATED AT

80,000. >> WE JUST DID THAT OFF OF LIKE, WE TAKE 2 TO 3 YEAR AVERAGES AND PROVIDE THAT INFORMATION BACK TO YOU. WE MAY BRING IT MORE TIRES ONE YEAR VERSUS THE NEXT. THOSE ARE JUST TO GIVE YOU A RANGE OF WHAT WE SPEND PER YEAR.

>> I GUESS WHAT WE EXPECT TO SPEND THIS YEAR? IS IT 80 OR 117?

>> HARD TO SAY DEPENDS ON THE AMOUNT OF TIRES THAT COME IN. >> UNDERSTAND THAT.

>> I'M NOT SURE. OUR RATES YOU KNOW, HAVE CERTAINLY BEEN GOING UP THE LAST FEW YEARS.

THE PROCESS OF DOING BUSINESS WITH US HERE HAVE GONE DOWN. RIGHT NOW WHAT MAKES IT SO HARD TO ESTIMATE IS WE'VE GOT A BIG BACKLOG OF TIRES. WE JUST RECENTLY GOT AGREEMENTS MOVING FORWARD AGAIN. WE SPENT A PERIOD OF TIME WITHOUT A VENDOR. VENDORS HAVE HAD

AGREEMENTS WITH US AND THEN DECIDED THEY WERE OUT. >> HOW LONG HAS IT BEEN?

>> WORSHIPING WITH EMPIRE. WE SHIPPED SOME THIS YEAR BUT WE SPENT MOST OF LAST YEAR WITHOUT

JUST STOCKPILING TIRES. >> OH, YOU GOT A BUNCH. >> WE PROBABLY HAVE 30 LOADS

STOCKPILED. >> 30 WHAT? >> ABOUT 30 LOADS OF 12 TO 14 TONS UNLOAD. ONCE WE CLEARED THAT UP. WHAT'S COMING IN NOW IS PROBABLY COUPLE A MONTH.

>> WE HAD LESS OF A COST LAST YEAR BECAUSE THERE WAS NO ?. >> RIGHT BECAUSE WE DIDN'T

SHIP. AS MUCH AS WE NORMALLY WOULD HAVE. >> .THESE TIRES GENERATED FROM.

AS A CONSUMER OF TIRES USUALLY WHEN I BUY TIRES THE DISTRIBUTOR OR THE BUSINESS TAKES THE OLD TIRES BACK. WHERE ARE THESE TIRES COMING FROM?

>> MOST OF THEM ARE COMING RESIDENTIAL. BELIEVE IT OR NOT. WE GET SOME COMMERCIAL.

NOT A HEIGHT NUMBER FROM THE COMMERCIAL ENTITIES. COUPLE YEARS AGO WE WERE GETTING A LOT

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>> IF I RECALL THERE'S NO CHARGE FOR RESIDENTIAL DROP-OFF.

>> RESIDENTIAL'S ARE ALLOWED TO DROP OFF 4 TIRES PER MONTH WITH NO CHARGE.

>> LIKE I SAID. THAT'S 4 TIRES A MONTH. I THINK THEY MIGHT HAVE TO LOOK AT THAT. IT'S ON A NORMAL RESIDENTIAL WASTE STREAM. IT'S NOT NORMAL. I DON'T KNOW. AND YET RETURNING IT AS IF IT'S NORMAL. 4 TIRES A MONTH. AND IT COST THE REST OF US A LOT OF MONEY TO DISPOSE

OF THOSE TIRES. >> IT IS COSTLY TO HAVE THEM PROPERLY HANDLED.

>> CHAIRMAN IF I MAY. AS ALWAYS UNINTENDED CONSEQUENCES.

>> I KNOW EXACTLY WHAT YOU'RE GOING TO SAY. >> IF YOU HAVE TO HIDE THE FEE FOR THE NORMAL RESIDENT TO DISPOSE OF THEM THOSE TIRES ARE DISPOSED OF ON THE SIDE OF THE ROAD. AND THE OTHER PROBLEM WITH TIRES ARE MOSQUITOES. RIGHT? ONCE THOSE AREAS FILL UP WITH WATER IT BECOMES AN AREA THAT MOSQUITOES CONGREGATE AND THEN WE HAVE A BIGGER PROBLEM FROM THERE. BUT, AGAIN I THINK LOOKING AT IT WE COULD ASK MILTON CHAIRMAN TO LOOK AT WHAT IS IT YEARLY IN THE INTAKE OF TIRES WE'VE HAD. HAVE EVEN SEEN A STEADY INCREASE IN THE INCREASE WOULD BE ATTRIBUTED TO GROWTH OF POPULATION. AND THEN YOU CAN TAKE A LOOK AT WHAT MONTHS ARE KIND OF THE HIGHEST MONTHS PERHAPS THAT ARE OUT THERE. THESE OPEN DISCUSSIONS OF THE PAST THAT WE'VE HAD. IT BECOMES A LITTLE BIT DIFFICULT.

>> 52 COMMENTS. WHEN REDOING A WASTE STREAM STUDY RIGHT? >> WERE DOING A SLID WASTE

PLAN. >> 'S ARE SOLID OF THESE ARE WAYS. WE OFTEN INCLUDE THAT.

AS WHAT THE OTHER YOU KNOW MISSA POLITIES DO WITH SOMETHING LIKE THIS. THE SECOND THING IS, YOU TALK ABOUT MOSQUITOES. WE WERE HOUSE TIRES FOR LAST YEAR. I REFRAIN FROM GOING OUT THERE AND LOOKING TO SEE HOW WE WAREHOUSE MOSQUITOES. I DON'T THINK

THERE ON THE ROOF. >> WE HAVE HAD ASSISTANCE FROM HEALTH DEPARTMENT AND MOSQUITO

CONTROL. FOR THAT. >> ALL RIGHT. SINGLE BITTER, THEY ARE THE CURRENT PROVIDER.

SAME COST. I RECOMMEND CONSENT. >> THANK YOU SIR.

>> THANK YOU. >> NUMBER 6 YOU WANT TO TALK ON THE MOWING?

[6.  Notice of Intent and Award of Bid No. 21/22-27, Stormwater Pond Mowing and Agreement with Island Outdoor Management, Inc. (K. Smith)]

>> POND MOWING IS AN EXCELLENT. ISLAND OF TORT MANAGEMENT. >> YES SIR WE GOT 2 BIDS ON THIS, POND MOWING FOR THE PUBLIC WORKS DEPARTMENT. ? OUTDOOR MANAGEMENT IS NEW VENDOR TO US. WE LOOKED BACK AT SOME OF OUR REFERENCES. THEY DO A LOT OF HOMEOWNER BUSINESS FOR HOA'S, POND MOWING. THEY WERE THE LOWEST BIDDER. WE WANT TO GIVE THEM A

TRY. THIS IS THE AWARD AND THE AGREEMENT. >> I KNOW YOU HAVE A HARD TIME FINDING TO. WHICH IS CRAZY TO ME. IT SEEMS LIKE THERE'S SO MANY COMPANIES THAT DOING THAT.

>> ALL OF OUR MOWING HAS BEEN THIS WAY. WE'VE HAD CANCEL A FEW AGREEMENTS. WE DID PUT OUT A MOWING BID FOR RIGHT AWAY. DIDN'T RECEIVE ANY BENSON. WE'LL BE PUTTING THAT BACK OUT

AGAIN SOON. >> THAT'S AMAZING. >> CONSENT.

[7.  Approval of Advance Payment for the Purchase of Two Rescue Units from Ten-8 Fire Equipment, Inc. (K. Smith)]

>> I RECOMMEND CONSENT. I HAVE THE COMMENTS. NEXT TO 10 A. >> FIRE RESCUE LOGISTICS. WERE ASKING FOR MAN'S PAYMENT FOR EXPRESS WRECK RESCUE UNITS. THE COUNTY WAS A BENEFIT OF SEVERAL DOLLARS OUT OF COME IN. THOSE DOLLARS HAVE VERY FINITE WINDOW FOR SPENDING AND FINITE

[00:25:01]

FUNDING STREAM. >> MY ONLY QUESTION WAS TO WILL DRIVE. WHY NOT 4-WHEEL-DRIVE?

P>> PARTLY THE SHOVELING CHASSI IS ONLY AVAILABLE IN THE TOOL DRIVE VERSION FOR RESCUE. IT'S ONLY ONE THAT'S QUALIFIED FOR THAT. OTHER PART IS IMPARTS THE COUNTY WE DON'T NEED 4 VEHICLES. WE TRY TO USE TO WILL DRIVE LESS WEAR AND TEAR AND MEAN THAT'S ON THE VEHICLE ITSELF. WE'VE HAD VERY GOOD LUCK WITH OUR SHIRLEY TO WILL DRIVE RESCUES IN THEIR MAINTENANCE AND UPKEEP. EVEN IN SOME OF THE AREAS IT REQUIRES WHAT YOU WOULD THINK

WILL REQUIRE 4-WHEEL-DRIVE THEY PERFORM VERY WELL. >> OKAY. ANY OTHER QUESTIONS?

>> NO. RECOMMEND CONSENT. >> OKAY, RECOMMEND CONSENT. NEXT THANK YOU.

[8.  Construction & Maintenance Agreement with the Florida Department of Transportation and Authorizing Resolution, Re: Pine Avenue Pedestrian Bridges (R. Smith)]

>> FDO DO T AGREEMENT FOR PINE AVENUE BRIDGE. RICHARD LOOKS RICHARD SMITH CLAY COUNTY ENGINEERING DEPARTMENT. THIS IS THE AGREEMENT THAT ALLOWS US TO GO TO WORK.

>> ALL RIGHT! >> WE BEEN TALKING ABOUT THIS FOR A YEAR EVER SINCE I'VE BEEN ON THE COMMISSION. MAYBE I MISSED IT APPEARED TO BE COMPLETED BY ?.

>> IS HUNDRED 20 DAYS FROM WHEN THEY BEGIN WORK. >> HUNDRED 28 DAYS IS COMPLETION. THEN 30 DAYS FOR FINAL REVIEW AND COMPLETION. THEY SHOULD BEGIN, AGAIN ONE OF THE REASONS THE DELAY IS, THEY WERE GIVEN A TIME. TO SECURE MATERIALS. THAT'S BEEN VERY DIFFICULT. THEY WANT TO GET THE MATERIALS IN PLACE, READY TO GO. EVEN WITH THIS, THE FIRST DAY THEY MAY ASK FOR CHANGE ORDER FOR ADDITIONAL DAYS. IT'S A VERY ASK EXPECT TO BUILD WHAT THEY WANT TO BUILD. I WOULD SAY MID-TO-LATE APRIL. THEY SHOULD BEGIN IN THE NEXT 30 TO 45 DAYS. THAT WOULD PUT US COMPLETING IT AROUND OCTOBER 31 OR NOVEMBER.

>> SO THE RAINY SEASON IS ABOUT TO START. WHAT ARE THEY DOING WITHOUT? I'M SURE DELAYS.

THEY STILL SAY THIS COULD BE DONE IN HUNDRED 20 DAYS? >> WOULD BE DIFFICULT TO DO IT HUNDRED 20 DAYS WITH NO RAIN. THE STUFF THEY'VE GOT TO DEAL IS VERY DIFFICULT. SOME OF IT IS CASTING AND PLACE THE CONCRETE, TAKES 27 DAYS TO DRY. IT WAS A FAIRLY TIGHT SCHEDULE TO BEGIN WITH. THEY'RE PUSHING THE SCHEDULES TO TRY TO REDUCE ON THE EXPECTION FEES THAT THEY'RE PAYING. AT THE FLORIDA DOT IS PAYING. THEY WILL GET WEATHER DAYS. COMMISSIONER BURKE, HOPEFULLY IT WILL GET DONE. I THINK TRAFFIC IS GOING TO BE PRETTY EASY. THIS COULD BE ONE AREA WHERE THEY'VE GOT TO ACTUALLY CREATE A PEDESTRIAN DETOUR WHICH MEANS THEY'VE GOT TO COME ACROSS PINE AVENUE. PREPARE SIDEWALK, PEDESTRIAN PACK ON THE OPPOSITE SIDE OF PINE AVENUE THEN COME BACK ACROSS TO UNCOUPLE A MID WALK SIDEWALKS AND CROSSWALKS THAT DON'T EXIST. SO WE WILL SEE. KEEP YOUR FINGERS CROSSED. WERE HOPING THEY COULD

COMPLETED IN THE ALLOTTED TIME. >> OKAY. LOOKS GOOD TO ME.

>> RECOMMEND CONSENT. NUMBER 9 IS AN AGREEMENT WITH OUR CONCERN ME GROUP HAS BEEN A

[9.  Fourth Supplemental Agreement to Agreement #2016/2017-51 with Eisman & Russo Consulting Engineers, Inc., Re: CR220 Widening "From West of Henley Road to East of Little Black Creek" (R. Smith)]

>> ONE IS AT SET TO BEGIN? >> IT WON'T BEGIN UNTIL FLORIDA DOT SECURES ALL THE RIGHT-OF-WAY. THERE'S ABOUT 5 PARCELS IN THE INTERSECTION THERE. WE'VE SHIPPED TO THE

[00:30:11]

>> DOES HAVE TO BE DONE BY CERTAIN TIME? DOES THIS WILL NOT HAVE TO BE DONE BY CERTAIN

TIME? >> NO, THIS IS OUR MONEY. THIS IS MOSTLY OUR MONEY. STILL, THIS WOULD GIVE YOU PETITE ITALY SECURE RIGHT-OF-WAY. IT DOESN'T HELP TO GO AND UNTIL THE OWNER YOU'VE GOT 30 DAYS TO AGREE TO THIS. THEY WILL TELL YOU TO WALK OUT. AND SEND YOU A BIGGER OFFER. SO, NO, THERE'S NO DROPDEAD DATE ON THIS. IT'S ON AT THAT POINT.

WERE HOPING, I ACTUALLY PUT MONEY IN THE CONSTRUCTION OF IT THIS YEAR. I WAS EXPECTING THIS TO BE DONE SOONER. SO REALISTICALLY WE THINK WE WILL BE UNDERWAY THE LATTER PART OF

THIS YEAR. WINTER THIS YEAR. >> THAT'S A BIG NEED RIGHT THERE.

>> IT'S A HUGE NEED. IT IS. >> MY QUESTION CENTER AROUND, THIS WAS BED ORIGINALLY AS A $530,000 PROJECT. CHANGE ORDER ONE ADDED ANOTHER 750 THOUSAND. CHANGE NUMBER 2 AT A 336,000.

CHANGE ORDER AS ANOTHER HUNDRED THOUSAND. WE TURN TO $500,000 PROJECT INTO 1.8 MILLION.

>> KEEP IN MIND THE PRODUCT EXPANDED. IT WENT FROM JUST NIGHT BOX TO EAST OF HANLEY TO INCLUDE THE COST QUADRANT INTERSECTION. THIS ALSO INCLUDES THE WORK THAT DOT HAS PROVIDING IN FISCAL YEAR 25 FOR THE 4 LANE 220 FROM NIGHT BOX WESTERLY TO THIS PROJECT.

>> I GUESS I NEED TO LOOK AT WHAT CHANGE ORDER ONE, 2, 3 WORK.

>> INSERT WE NEED TO GIVE YOU MORE INFORMATION ON THAT. >> BECAUSE THIS WAS SUCH A BIG PROJECT WE NEGOTIATED EACH PHASE ONE AT A TIME. THEY HAD TO DO PD ANY AND OTHER WORK.

IT WAS AN ANTICIPATED TO BE JUST THE 500,000. WE NEGOTIATED FACES.

>> THOUGH THIS IS A PHASED. >> YES SIR. >> AND I GOT BIGGER, TENANT?

THE SCOPE CHANGED. IT WAS, STOP BEFORE THE INTERSECTION. >> I'M GOOD WITH CONSENT.

>> LET'S MOVE TO CONSENT. A NUMBER 10 I MAY NEED SOME HELP FROM KAREN AS WELL. . THEY

[10.  First Amendment to Agreement #2019/2020-128 with Eisman & Russo Consulting Engineers, Inc., Re: Phase II Design of College Drive "CR220 to SR21" (R. Smith)]

NEVER BEEN MEMORIALIZED. AS SUCH YOU KAREN? >> THIS IS ALWAYS BEEN IN THE BUDGET IS NOW COMING IN FRONT OF YOU TO MAKE IT OFFICIAL. WERE EXPECTING 60 PERCENT PLANS

ON THIS PROJECT IN THE NEXT 2 WEEKS. >> I SAW THERE IS A CURB CUT FOR ST. JOHNS RIVER STATE COLLEGE. I THOUGHT THEY DID NOT OWN THE PROPERTY. THEY DO

ON THAT PROPERTY? >> THERE'S NOT A PROPER POST. IF THERE WILL BE ONE WE WILL

COORDINATE IT WITH THEM AT THEIR EXPENSE. >> THE CHARTS I SEE HAVE A CURB

CUT GOING INTO NOTHING AT ST. JOHNS RIVER. >> NO, THE PLANS WHEN THEY GO OUT FOR BID, IF THERE'S ONE THERE WILL BE A SEPARATE PORTION. THEY OWN A PORTION OF THE PROPERTY. THE NEGOTIATING ST. JOHNS RIVER STATE COLLEGE IS NEGOTIATING WITH THE PROPERTY OWNER FOR ADDITIONAL LAND. CURRENTLY WE COULD BUILD A 30 FOOT RADIUS ON THE SOUTH SIDE FOR THEIR DRIVEWAY. WE THINK IT NEEDS TO BE A 50 FOOT RADIUS, 30 FOOT RADIUS. WE CAN MAKE IT WORK. IT'S NOT IDEAL FOR EMERGENCY MAKE VEHICLES. IT'S DOABLE. THAT'S A VERY IMPORTANT DRIVEWAY FOR THEM. IT WOULD TAKE ALL THE THRESHER HORN PERFORMING ARTS CENTER TRAFFIC TO ADVISE US INTERSECTION AND IT'LL TAKE THE TRAFFIC INTO AN INTERSECTION.

[00:35:02]

IT WILL NOT BE PART OF OUR RRR PROJECT OTHER THAN IT MAY HAPPEN AT THE SAME TIME.

>> MAYBE I CAN'T READ ENGINEERING DRAWINGS. I SEE A CURB CUT THERE. WE WILL TALK

AFTER THIS. >> THERE MAY BE ONE. WE HAVE TO HAVE DRAWINGS TO BUILD IT.

IT WILL BE BUILT UNDER OUR QUOTE WE DON'T PLAN ON FINANCING UNLESS THERE'S BEEN A

CHANGE IN THE BOARD. IN THE BOARD'S OPINION. >> OKAY. I RECOMMEND CONSENT.

[11.  First Renewal to Agreement #2019/2020-106 with Universal Engineering Sciences, LLC Regarding Building Inspection Services (S. Schoeff/C. Stewart)]

>> GOOD AFTERNOON. >> I GET COMPLAINTS ALL THE TIME THEY DON'T PASS THE

BUILDING. SO I DON'T KNOW. >> IF IT'S DONE RIGHT THEY CAN PASS IT. THAT'S AN EASY FIX.

WERE RENEWING THIS CONTRACT WE'VE HAD FOR A COUPLE OF YEARS. THEY HANDLE OUR OVERFLOW INSPECTIONS. WE HAD $100,000 IN THE BUDGET FOR THIS. WE'VE STAFFED UP NOW THAT WERE USING THEM TO THE TUNE OF ABOUT $2500-$3000 A MONTH. THIS IS A CONTINUATION

OF THE SAME CONTRACT, SAME PRICE. >> SUGGESTS RENEWING?

>> YES. >> MAYBE THIS IS JUST A TRANSMITTER BUT ON THE CONTRACT AGE THE TYPE IS A BUNCH OF GLOBALLY GROUP CHARACTERS ON MY. WHAT WAS TRANSMITTED TO ME.

ON III PAGE OF COURSE WAS NO PAGE NUMBERS. . >> I DON'T KNOW, STEVE'S HAS AT

TOO. OUR VERSION REPRINTED DOESN'T HAVE THAT. >> IT COULD HAVE BEEN

GOBBLEDYGOOK TRANSMISSION. >> STEVE'S HAS THAT AS WELL. IT'S NOT ONLY ORIGINAL VERSION.

>> SO YOU'RE SAYING IT'S GOOD? >> YEAH. >> YEAH, I DON'T KNOW.

>> YOU KNOW WHAT IT IS. I BET IT WAS WHEN THEY CONVERTED TO ADA. AT THE TOP IT SAYS ATTACHMENT A AND THAT GOBBLEDYGOOK UP THERE. IT'S SUPPOSED TO SEE ATTACHMENT A.

>> I FIGURED IT SHOULD SAY SOMETHING. IT DOESN'T SAY ANYTHING RIGHT NOW.

>> ARMOR COPY DIDN'T PRINT THAT WAY. I DON'T KNOW WHY. I RECOMMEND CONSENT. I THINK

[COUNTY MANAGER]

REDONDO COUNTY MANAGER. >> CHAIRMAN MAY DIFFER SOME OF MY TIME TO THE COUNTY ATTORNEY.

>> PERMISSION GRANTED. >> THIS IS IN RESPONSE TO YOUR QUESTION REGARDING THE TOURISM STRATEGIC PLAN AGREEMENT. IN THE AGREEMENT PROVIDES THAT CONTRACTING PARTY WHO WERE CONTRACTING WITH THAT CSL INTERNATIONAL THAT THEY WILL USE AS HER SUBCONSULTANT, THE BLACK DOG ADVERTISING. I BELIEVE YOU MUST LOOK THEM UP ON SUN BIZ AND THEY SHOWED THAT THEIR PARENT COMPANY IS THE PENNY GROUP. THEN THE PENNY GROUP INK AS A FICTITIOUS NAME

THEY OPERATE UNDER BLACK DOG ADVERTISING. >> I NEVER UNDERSTOOD

FICTITIOUS NAMES. SO ANYWAY. YOU'RE SAYING IT'S OKAY? >> YES THE REGISTERED

FICTITIOUS NAME IS BLACK DOG ENTERPRISING. >> OKAY. THANK WILL. IT'S A

LEGAL THING, FICTITIOUS NAMES. BECAUSE BY LAWYERS. >> I KNOW YOU GO ON BECAUSE I'VE DONE IT AND HE SOLD THE BUSINESS IS THE SAME NAME AS MY OTHER BUSINESS. WHEN YOU CALL AND THEY SAY YOU CAN NAME IT WHATEVER YOU WANT. IT CALCULATES ON A BIG DEAL. SURE

THAT'S WHAT IT WAS. >> NEVER UNDERSTOOD THAT. ANYWAY, THANK YOU. FOR

MODELING THAT EVEN FURTHER. >> CHAIRMAN, LOOKING AT THE 2 GRAPHICS AND IF WE GO BACK TO

[00:40:01]

LIKE IF YOU GO FURTHER TO THE WEST. >> IT'S NOT JOHN ALL THE WAY THROUGH BECAUSE THERE'S NO ROAD THERE. THE MAJOR QUESTION THAT THEY Y DON'T OWN THAT LAND GETS A A CORRECT LOOK AT THE SAME TRAFFIC YOU'LL E RIGHT AWAY IN A AINT BLUE LINE FUTURE ENTRANCE. THEY OWN MOST OF THE LAND. WE RECOMMEND THE PURCHASE A 20 FOOT BY 20 FOOT AREA ADJACENT TO COLLEGE DRIVE FOR THE RADIUS TURN RADIUS. WE'VE GOT ANOTHER ALTERNATE PLANT THAT MAKES IT RADIUS A LITTLE SMALLER WHICH GIVES YOU A LITTLE BIT MORE ROOM. IF WE DO THAT THE EXISTING DRIVEWAY FOR THAT PARCEL CAUGHT THERE SOME NEGOTIATIONS INTO BE DONE.

CAN I WOULD DRIVE YOU COMING OUT TO THE MIDDLE OF AN INTERSECTION. IT WOULD EVEN BE WORSE THAN I WOULD WANT TO ZERO FIND BOTTOM-UP OFF SITE. THIS WOULD BE LIKE A DRIVEWAY, IT BE VERY DANGEROUS. SO THERE'S SOME NEGOTIATION TO BE DONE THERE. WE PURPOSIVELY HAVE BEEN OUT OF COME UP WITH NOT BEEN INVOLVED IN IT. IT'S A MATTER BETWEEN 2 PROPERTY OWNERS AND IT DOESN'T CHANGE OUR RRR REQUIREMENTS ON THE ROAD. ONE OTHER THING I WANT TO CLEAR UP ALUM HERE IS TO GIVE YOU AN UPDATE OF THE SCHEDULE. DOCTOR BURKE AND I GOT THIS ABOUT 45 MINUTES AGO. ON THE 220 WINDING WE'VE GOT 100 PERCENT PLANS THAT WERE SUBMITTED, WILL BE SUBMITTED ON MAY 13. THE PLANS WILL BE FINISHED. WE'LL DO OUR REVIEW.

THE NORMAL WORLD WITH THE BIDDING OUT PROBABLY IN JUNE. IT'S NOT NORMAL. THE DOT STAGE SECURE OF RUNAWAY. RIGHT NOW THE COMMITMENT THEY GAVE TO OUR CONSULTANT YESTERDAY WAS FULL RUNAWAY CERTIFICATION WHICH IS FROM THE INTERSECTION BACK FROM INTERSECTION AT RIGHT OUT VERY EASTERLY BACK TO MY BOX. THEY ARE NOT COMMITTING TO BE DONE BEFORE JUNE 2023. WERE HOPING THEY SPLIT THAT UP AND MAKE IT TO PROJECTS. DOCTOR BERG. WHATSOEVER WORKING WITH COUNTY ATTORNEY NOW. LIGHTBOX PROJECT AND THEN FROM RUNOUT LANDING TO WRITE OUT FAIRY IS ANOTHER PARTNER IF WE CAN GET THAT BROKEN APART GET TO WRITER CERTIFICATIONS SHOULD BE ABLE

TO ACCELERATE IT. CANCEL BE COMPLETED IN THE NEXT 45 DAYS. >> THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.