[00:00:12]
I CALL THIS MEETING TO ORDER. I SEE WE ARE ARE PRESENT AND ACCOUNTED FOR.
>> ENTERTAIN PUBLIC COMMENTS FROM THE PUBLIC.
>> SEE NONE I WILL CLOSE THE PUBLIC COMMENT. WE WILL MOVE ON TO AGENDA ITEM
[1. Sports Event Grant Request - MotoSurf World Cup (K. Morgan)]
NUMBER ONE SPORTS EVENT GRANT REQUEST.>> YES, SIR. THE TDC UNANIMOUSLY VOTED TO APPROVE AND MAKE THAT RECOMMENDATIONS TO THE BOARD TO GIVE A $40,000 GRANT TO MOTOSURF WHICH IS AN EVENT THAT WILL HAPPEN IN APRIL. IT IS A MOTORIZED SURFBOARD COMPETITION THAT WILL BE AIRED ON CBS SPORTS.
>> NO QUESTIONS I AM VERY EXCITED ABOUT THIS EVENT.
>> FIRST IN THE UNITED STATES. ON A CBS SPORTS. LOVE IT.
>> I HAVE A COUPLE QUESTIONS. NO GAIT FEE? X NO GAIT FEE.
MOST OF THE TEAMS ARE INTERNATIONAL THERE BE TEAMS FROM GERMANY, SWITZERLAND, CROATIA.
>> BUT, IT'S FREE TO THE PUBLIC?
>> FREE TO THE PUBLIC. PART OF THAT IS A STRATEGY TO INCREASE VISIBILITY AND AWARENESS OF THE SPORT BECAUSE IT'S A BRAND-NEW SPORT.
>> TWO DAYS. IT'S FRIDAY NIGHT, SATURDAY AND SUNDAY.
THERE'S A MOTORIZED SKATEBOARD TO ACCOMPANYIT , TOO.
>> YOU WOULD KNOW, HOW MANY ROOMS WE HAVE AVAILABLE?
>> WE ARE GOING TO BE MAPPING OUT THE AIR B&B'S THAT ARE AVAILABLE AND MAKING THE TEAMS AWARE OF THE AIR B&B'S THAT ARE CLOSEST TO KEYSTONE BEACH. AND AT ANY GIVEN TIME THERE ARE ABOUT 200 AIR B&B'S THAT ARE AVAILABLE IN THE COUNTY.
>> SO WE CAN ACCOMMODATE? RESTAURANTS I AM SURE THERE ARE ENOUGH RESTAURANTS.
>> I NOTE THAT THINGS ARE DOWN.
>> I WANT TO MENTION, TOO. THE CITY OF KEYSTONE HAS DONE A LOT OF WORK ON LAKE GENEVA.
THEY CLEARED LILY PADS TO MAKE THE LAKE MORE USABLE FOR THE GENERAL PUBLIC.
THEY ARE ALSO, THEY CLOSED THE BEACH TO BUILD A NEW STAGE, NEW PAVILIONS AND NEW AMENITIES FOR THE KEYSTONE BEACH AREA. THIS WILL BE THE FIRST EVENT THAT IS AT THE NEW AND IMPROVED KEYSTONE BEACH.
>> OKAY. I WOULD RECOMMEND THIS TO GO TO COMMISSION SIMPLY TO MAKE THEM AWARE, MAKE THE PUBLIC MORE AWARE OF THIS. IT'S A GOOD EVENT TO SHOWCASE CLAY COUNTY. I WANT TO MAKE SURE THERE IS A GOOD FIRST IMPRESSION.
>> WE WILL BE VISITING BUSINESSES AS WELL TO MAKE SURE THEY ARE AWARE AND READY.
>> OKAY, THANK YOU. NEW BOOK GATEWAY PAYMENT SYSTEM.
[2. Newbook Payment Gateway with Chosen Payments Application and Agreement (T. Nagle/K. Morgan)]
>> YES, SIR. THIS IS FOR PARKS AND RECREATION.
WE ARE REQUESTING APPROVAL TO SUBMIT APPLICATIONS AND ENTER INTO AN AGREEMENT WITH CHOSEN PAYMENTS REGARDING THE NEW BOOK PAYMENT GATEWAY MERCHANT PROCESSING APPLICATION AND AUTHORIZATION FOR THE COUNTY MANAGER TO EXECUTE THESE APPLICATIONS AND ALL ASSOCIATED DOCUMENTS WITH THIS AGREEMENT FOR THE MERCHANT PROCESSING APPLICATION.
WITH CHOSEN PAYMENTS. IT'S BASICALLY IN A LAYMAN'S TERMS THE MERCHANT PROCESSING FOR ONLINE RESERVATIONS FOR CAMP PARK PAVILIONS AND ANY PARK AMENITY THAT WE HAVE.
RIGHT NOW WE DON'T DO ANY ONLINE RESERVATIONS.THIS IS OUR FIRST STEP IN DOING THAT.
WE HAVE A RESERVATION SYSTEM BUT IT IS NOT OFFERED ONLINE.
>> ANY QUESTIONS? AUTO RENEWAL THAT IS CONTRARY TO OUR PURCHASING POLICY.
[00:05:05]
SO, THIS REQUIRES AUTO RENEWAL? AFTER THREE YEARS, I THOUGHT IT WAS AUTO RENEWAL AFTER TWO.>> I THINK WE ARE WE HAVE BEEN TALKING ABOUT THAT.
>> THEY WON'T LETUS . WE TAKE IT AS IS.
>> THEY WON'T LET US SO IS CONTRARY TO OUR PURCHASING AGREEMENT?
>> NOT THAT I HAVE ANY SIGNIFICANT ISSUES WITH THAT. I WILL RECOMMEND WE GO TO THE COMMISSIONWITH THIS, AS WELL SIMPLY BECAUSE IT'S CONTRARY TO THE PURCHASING POLICY .
[3. Notice of Intent and Award of RFP No. 21/22-18, Tourism Strategic Plan (K. Morgan/K. Smith)]
ARE YOU UP FOR THE NEXT ONE AS WELL? OKAY, NUMBER THREE NOTICE OF INTENT TO AWARD RFP NUMBER 21/22 -18, TOURS AND STRATEGIC PLAN.>> WE ARE MAKING A RECOMMENDATION TO AWARD THE TOURISM STRATEGIC PLAN TO CONVENTION SPORTS AND LEISURE INTERNATIONAL. THEY WERE THE HIGHEST SCORING RESPONSE FOR THE PLAN AND AT THE RFP.
>> WOULD YOU EXPLAIN WHAT THEY WILL DO AGAIN?
>> THE RFP REQUESTED THAT THE RESPONDENT PROVIDE DIRECTION OR PROVIDE A STRATEGIC PLAN FOR THE OPERATIONS OF THE TOURISM DEPARTMENT. THEY WILL BE TAKING A LOOK AT THE BUDGET, THE MARKETING PLAN THAT WE HAVE, OPERATIONS IN A GENERAL AND WHERE WE ARE HEADED FROM A MANAGEMENT PERSPECTIVE OF HOW WE MANAGE AND MARKET THE DESTINATION.
THEY WILL ALSO HAVE ANOTHER PRONG FOR THE PLAN THAT LOOKS AT THE DESTINATION AND OUR ASSETS. WHAT DO WE HAVE, WHAT SHOULD WE BE MARKETING THAT WE ARE NOT, WHAT ARE WEMARKETING THAT WE COULD ENHANCE , WHAT DO WE NEED IN AT THE DESTINATION TO BE MORE COMPETITIVE? WHAT ARE SOME NEW THINGS, I MEAN, WITH THE SPORT COMPLEX COMING ON WITH SOME OF THE CHANGES THAT ARE HAPPENING HERE THERE ARE SOME NEW OPPORTUNITIES AND THEY WILL GUIDE US AND HOW TO STRATEGICALLY TAKE ADVANTAGE OF THOSE OPPORTUNITIES.
>> ACCOMMODATIONS WILL PUBLIC BE PART OF THAT WITH HOTELS.
>> I THOUGHT WE DID A STRATEGIC PLAN WAS THAT FORT RECREATION FOR THE COUNTY WITHIN THE LAST YEAR? NO?
>> NO, THIS IS TOURISM. I NOTE PARKS IS DOING ONE, THEY ARE THE DOCKET ON THE RFP CALENDAR AND THE NEXT COUPLE OF MONTHS TO DO ONE FOR PARKS AND RECREATION.
AND THEN WE DID THE FAIRGROUNDS MASTER PLAN WHICH WAS JUST VENUE SPECIFIC IN 2018.
>> CONSENT AGENDA. RECOMMEND CONSENT AGENDA.
[4. First Renewal and Amendment to Agreement #2019/2020-82, with ImageStoreHouse.Com, Regarding Document Scanning Services (C. Stewart/K. Smith)]
>> NUMBER FOUR, FIRST RENEWAL AND AMENDMENT TO AGREEMENT 2020-82 IMAGE STOREHOUSE.
>> IMAGE STOREHOUSE HANDLES ALL OF OUR ARCHIVING OF OUR PLANS, ELECTRONIC STORAGE THOSE KIND OF THINGS. THIS RENEWAL OF CONTRACT WE HAVE HAD WITH THEM FOR A NUMBER OF YEARS. ANY QUESTIONS?
>> IS THERE AN INCREASE IN PRICE?
>> NO, AN ADJUSTMENT MADE TO ONE OF THE PRICES. IT WAS A CLERICAL ERROR.
IN THE LAST THREE MONTHS OF BUILDING THAT WAS FOR DAMAGE DOCUMENTS, IT WAS A BIGGER ITEM AND WE ARE IN A NUMBER OF THE COUNTY PLANS THAT THEY HAD TO TAKE CARE OF THE FRAYED EDGES SO IT WOULD SCAN. IN THE LAST THREE MONTHS WE HAVE NOT HAD ANY BUILDING FOR THAT PARTICULAR ITEM. IT IS ALL NEW DOCUMENTS NOW.
[00:10:03]
>> IT IS PROBABLY AN ERROR IN THE ORIGINAL PRICING.
>> WITHIN INTO THOUSANDS OF ASSENT. YOU HAVE TO DO A LOT OF CORRECTIONS TO MAKE TOPENNIES . LIKE A THOUSAND OF THEM.
[5. Donation of Surplus Property (2004 Ford F-150) to St. Johns Classical Academy (K. Smith)]
>> OKAY, CONSENT.THANK YOU. ITEM NUMBER FIVE DONATION OF SURPLUS PROPERTY 2004 FORD F1 50.
>> I WILL STEP IN FOR KAREN. THIS IS A REQUEST THAT WAS MADE BY THE ST. JOHN'S CLASSICAL ACADEMY FOR ONE OF THE COUNTIES SURPLUS VEHICLES AS NOTED IN THE MEMORANDUM ATTACHED UNDER FLORIDA STATUTE THE COUNTY HAS THE AUTHORITY TO DONATE THE VEHICLE.
>> THIS VEHICLE I DIVIDE WAS ALREADYINCLUDED ON THE SURPLUS PREVIOUSLY .
>> QUESTIONS? CONDITION IS LISTED AS, IS THIS A ROADWORTHY DO THEY KNOW WHAT THEY'RE GETTING?
>> THERE WERE A COUPLE DIFFERENT TRUCKS AVAILABLE AND THEY CHOSE THE BETTER OF THE ONES AVAILABLE.
>> IT HAS 150,000 THAT'S NOT A LOT OF MILES FOR A TRUCK SO I WOULD SAY THEY INTEND TO USE IT ON THE ROAD RIGHT?
>> PAINTED USE IT TO PICK UP SUPPLIES.
>> RECOMMENDATIONS. CONSENT, OKAY CONSENT AGENDA. I GUESS WE TAKE THESE
[6. Continuing General Engineering Consulting Services Agreement for Planning & Design with Jones Edmunds and Associates, Inc. (R. Smith)]
INDIVIDUALLY NUMBER SIX CONTINUING GENERAL ENGINEERING CONSULTING SERVICES AGREEMENT .>> RICHARD SMITH. CLAY COUNTY ENGINEERING DEPARTMENT.
THESE ARE OUR CONSIDERING SERVICES CONTRACTS THAT WILL BE USED FOR UNCLE SERVICES AS WELL AS SPECIFIC PROJECTS AND WITHIN THE COUNTY. WE HAVE JONES EDMUNDS WG I AND GAI.
>> YEAH, LESS THAN THREE SO WOULD DO THEM INDIVIDUALLY.
>> JONES EDMUNDS AND ASSOCIATE .
>> IN THE PAST WE HAVE HAD TO, IS THAT CORRECT? ITHINK WE ADDED 1/3 .
>> SO THIS IS ALL THREE. I DON'T REALLY HAVE ANY ISSUES. THANK YOU.
[7. Continuing General Engineering Consulting Services Agreement for Planning & Design with GAI Consultants, Inc. (R. Smith)]
YOU MIGHT AS WELL STAY THERE YOU HAVE TWO MORE.>> SAME THING WITH THE NEXT ONE. WITH GAI CONSULTANTS THEY WILL BE ENGAGED IN SOME OF OUR, TWO OF OUR BONDED ROAD PROJECTS DESIGNED SO WE WILL USE THEM ON THE ROAD PROJECTS AS WELL AS THEY HAVE A PRETTY EXTENSIVE PARK RESUME FOR PARKS AND REC.
>> WE HAD JONES EDMUNDS CORRECT FROM LAST YEAR'S CONTRACT?
>> THAT WAS THE LAST ONE WE HAD. ONE FELL OFF AND IT TO WERE ADDED. ONE REMAINED AND WENTSCORED HIGH ENOUGH TO REMAIN .
ONE WAS REPLACED AND ONE WAS ADDED. ANY QUESTIONS?
[8. Continuing General Engineering Consulting Services Agreement for Planning & Design with WGI, Inc. (R. Smith)]
RECOMMEND CONSENT.>> WGI. THEY WERE AN INCOME IT THEY WERE WITH AT LEAST THE LAST THREE YEARS IN THIS POSITION. THEY SCORED HIGH ENOUGH TO BE REHIRED.
>> THEY KNOW A LITTLE BIT ABOUT THE COUNTY.
>> THEY HAVE GOOD LOCAL KNOWLEDGE.
>> NO QUESTIONS, WE NEED THE ROADS DONE.
>> MOVED TO CONSENT, ADDED TO CONSENT. THANK YOU.
[9. Agreement with Bhide & Hall Architects for the Design of the Health Department Building (G. Price)]
ITEM NUMBER NINE AGREEMENT WITH BITE AND HAUL ARCHITECTS FOR THE DESIGN OF HEALTH DEPARTMENT BUILDING.>> GOOD AFTERNOON CLAY COUNTY FACILITIES HERE FOR THE RECOMMEND APPROVAL OF CONTRACT WITH BHIDE AND HAUL FOR THEIR PROFESSIONAL SERVICES TO DESIGN THE DEFERMENT OF HEALTH BUILDINGS. BUILDING 400 AND 600 YOU'VE HEARD ALOT ABOUT .
THEY WANTED THE CONTRACT AND NOTICE THE FEE PROPOSAL THAT CAME BACK.THE GOOD NEWS THEY
[00:15:10]
DID THE CRITERIA PACKAGE IN THE PAST SO THEY'RE ABLE TO STREAMLINE HOW MUCH TIME IT WILL TAKE FOR THIS DESIGN SO THAT IS A GOOD THING. THEY ARE ONE OF OUR CONTINUED SERVICE CONTRACTS AND HAVE DONE WORK FOR THE COUNTY THUS FAR.>> IS THERE A LOT OF CHANGE IN IT?
>> NO CHANGE JUST DIFFERENT PACKAGES THEN WE ORIGINALLY WENT WITH.
THE FIRST ONE DID NOT WORK OUT TO FRUITION SO NOW WE WENT WITH ANOTHER DESIGN AND BID PACKAGE
AND ANOTHER OPTION, AS WELL. >> THEY HAVE A GOOD REPUTATION.
I AM ALL FOR RECOMMEND CONSENT.
[10. Authorization Resolution for the County Manager to Sign Documents Regarding the Voluntary Home Buyout Grant Project, DEO I.D. #I0096 (J. Ward)]
>> AND NUMBER 10. AUTHORIZATION RESOLUTION FOR THE COUNTY MANAGER TO SIGN DOCUMENTS REGARDING THE VOLUNTARY HOME BUYOUT.
>> JOHN WARD MANAGEMENT OF CLAY COUNTY. YET UPDATED RESOLUTION FOR THE COUNTY MANAGER TO SIGN GRANT CONTRACTS AND AMENDMENTS PERTAINING TO THE DO CDBG BUYOUT PROGRAM. THE END OF LAST YEAR YOU GIVE THE COUNTY MANAGER AUTHORITY VIA RESOLUTION TO SIGN THE GRANT PROJECT WHEN THE DEO SENT OUT THE MINUTE THEY NOT ACCEPT THE RESOLUTION SO THIS IS UPDATING IT TO BE ABLE TO SIGN ANY ADDITIONAL AMENDMENT THAT COME FORTH. COUNTY MANAGER DID SIGN THE RESOLUTION AT THE END OF JANUARY SO THIS WILL BE BACKDATED AND ACCEPTED THEY ALREADY ADVISED OUR LEGAL.
>> COUNTY MANAGER SIGN CONTRACTS UP TO 50,000 AND THIS WOULD AUTHORIZE HIM TO WHEN WE HAVE, WE MAKE AN OFFER ON A HOME FOR 200,000 THAT HE COULD SIGN THAT PROJECT, CONTRACT WITH THE COUNTY.
>> I WILL REFER TO LEGAL ON THAT THAT'S NOT THE INTENT OF THIS.
THE INTENT OF THIS TO UPDATE ANY EVENTS THAT COME OUT FROM THE STATE.E TRANSITION THE ORIGINAL PURPOSE OF THIS GRANT WAS PRE-STORM HOME VALUE. THEY NOW UPDATED TO CURRENT MARKET VALUE SO THEY HAVE TO UPDATE THE CONTRACT. THAT WAS HIM BEING ABLE TO SIGN THE CONTRACT. I THINK WE STILL NEED TO SINCE WERE BEGINNING TO START APPRAISALS IN THE NEXT 30 DAYS WE NEED TO CIRCLE BACK WITH THE LEGAL ON A COMMUNITY AND DEVELOP SERVICES TO GET OUR TEAM TOGETHER TO WHAT THAT'S GOING TO LOOK LIKE.
I WILL SAY THAT'S PROBABLY WILL HAVE TO COME BEFORE YOU BUT I WILL REFER TO COUNTY ATTORNEY.
>> THIS IS IN CONNECTION WITH OUR DOCUMENTS GOING BACK AND FORTH?
>> THEY ALREADY APPROVED AND LOOKED AT THE DEO.
>> RIGHT, THE COUNTY MANAGER ALREADY SIGNED IT WITHOUT THAT WOULD BE SUFFICIENT BASED ON THE PREVIOUS RESOLUTION AND THEY WANTED THIS SPECIFIC AMENDMENT ADDED.
>> WE WILL PUT IT ON CONSENT AGENDA. THANK YOU.
[COUNTY MANAGER]
COUNTY MANAGER.>> CHAIRMAN, COMMISSIONER BURKE. WE ARE GETTING READY FOR CLAY DAY. RECEPTION TOMORROW EVENING AND A CLAY DAY ON THURSDAY LOOKING FORWARD TO THAT. AND THEN WE HAVE QUITE A LONG AGENDA FOR 22 FEBRUARY ADDING A FEW MORE ITEMS HERE FROM THIS COMMITTEE. AND THEN JUST TO MAKE SURE THE PUBLIC KNOWS WE HAVE A WORKSHOP TO THAT MORNING AND SO LOTS OF GOOD THINGS THAT ARE ONGOING.
PENDING ANY QUESTIONS THAT'S ALL I HAVE.
>> ONE QUESTION I WAS APPROACHED YESTERDAY AT OUR COMMISSION MEETINGS THAT THEY DON'T MEET THE WORKING PUBLIC'S AVAILABILITY. THEY START AT 4 PM AND THEY GO UNTIL EIGHT OR NINE OR 10 O'CLOCK AT NIGHT SO YOU ARE WELCOME TO COME AFTER YOU GET DONE WITH WORK.
>> CHAIRMAN MAY I ADD IT'S NOT ONLY TIMING BUT IT'S WITH THE INTERNET BEING ABLE TO WATCH ONLINE EVEN IF A CITIZEN WOULD LIKE TO MAKE A COMMENT AND IT THEY ARE STANDING BY AND CAN EMAIL A QUESTION THEY CAN EMAIL THE COMMISSIONER INDIVIDUALLY THAT IS SOMETHING THAT COULD BE ADDRESSED DURING THE COMMISSIONER COMMENTS OR THINGS LIKE THAT.
>> I THINK WITHIN THE LAST 10 YEARS WE CHANGED THE START TIME OF THE MEETINGS TO A LATER TIME TO ACCOMMODATE THE WORKING PUBLIC. USUALLY THEY START AT 2 O'CLOCK. SO WE MOVED IT BACK. ANYWAY, IT'S AVAILABLE ELECTRONICALLY, IT'S AVAILABLE PHYSICALLY.
[00:20:04]
>> AS FAR AS PUBLIC COMMENT A LOT OF TIMES I TELL PEOPLE STILL COME AFTER YOU GET OFF WORK BECAUSE USUALLY THERE'S QUITE A BIT OF MEETING LEFT.
* This transcript was compiled from uncorrected Closed Captioning.