Nov 16, 2021 Finance and Audit Meeting Agenda

[00:00:08]

>> GOOD AFTERNOON. WE WILL CALL TO ORDER THEM AUDIT FINANCE OF NOVEMBER 16, 2021.

OUR FIRST ITEM IS PUBLIC, IS ANYONE WHO WOULD LIKE TO US THIS AFTERNOON? SEEING NONE WE

[1.  Equitable Sharing Agreement and Certification Between the Clay County Sheriff and Clay County Board of County Commissioners (P. Golemme)]

HOW ARE YOU? >> GOOD AFTERNOON VICKI ADAMS EXECUTIVE FINANCIAL OFFICER FOR THE SHERIFF'S OFFICE. WE HAVE AN IDEA BEFORE YOU REQUEST APPROVAL FOR THE EQUITABLE SHARING AGREEMENT. THIS IS TO RECERTIFY EACH YEAR SO WE CAN CONTINUE TO PARTICIPATE IN THE FORFEITURE OF THE PROGRAM. IT'S AN ANNUAL PROCESS MAP TO GO THROUGH TO GET RECERTIFIED.

PARKS OKAY, QUESTIONS? YOUR MIKE IS NOT ON. TRIED TO PULL IT UP. I NOTICED THERE WERE RESERVES OF THE JUDICIAL BRANCH DEPARTMENT. THAT WHERE WE WOULD PUT COPS GRANTS WE RECEIVED 40 VW GROUNDS WE RECEIVED? AM I TO UNDERSTAND WE DIDN'T GET ANY COPS GRANTS

LAST YEAR? >> THAT IS MY UNDERSTANDING. THAT REFLECTS OUR BUDGET AND

RECEIVED THROUGH THE PROGRAM. HOW WE'VE COMPLETED THE FORM. >> OKAY THE FORMS ARE ZERO BUT,

DOES THAT MEAN, YOU MAY NOT KNOW, >> THAT'S MY UNDERSTANDING YES,

WE DID NOT FOR THE FISCAL YEAR. >> OKAY.

>> I CAN DOUBLE CHECK AND GET BACK WITH YOU AS WELL. >> THAT'S A BIG ISSUE WITH ME.

THOSE GRANTS ARE AVAILABLE TO MUNICIPALITIES AND COUNTIES AS SUCH. BASICALLY FREE FOR THE TAKING. NOT REALLY. THE COMPETITIVE TO A DEGREE BUT NOT A GREAT DEGREE. MY QUESTION IS, DID WE APPLY, TO BE NOT RECEIVE? DID WE NOT DOCUMENT? SOON TO BE SO GOOD NUMBER.

>> I CERTAINLY CAN RESEARCH THAT FOR YOU. NUMERICAL COMMITMENT HERE LAST YEAR. NOT FULLY UP TO SPEED FOR PREVIOUS GRANTS. I CAN CERTAINLY CHECK WITH YOU AND GET BACK WITH YOU.

>> I REOMMEND WE BRING THIS TO THE COMMISSION TO CLARIFY THE SHERIFF'S EFFORTS PROCURING

GRANTS FOR THE DEPARTMENTS. WHICH I THINK IS A BIG DEAL. >> OKAY. I'M FINE WITH THAT.

WE'LL SEE YOU NEXT WEEK. ALL RIGHT, THANK YOU. ITEM NUMBER 2. AMENDMENT TO PERSONAL POLICY

[2.  Amendment to Personnel Policy and Accompanying Resolution (J. Bethelmy)]

>> GOOD AFTERNOON COMMISSIONERS, WERE SEEKING AN AMENDMENT TO EXISTING POLICY ON STANDBY COMPENSATION. THE CHANGE PRIMARILY WILL BE OFFERING A WEEKLY STIPEND TO THE EMPLOYEE WHO IS ASSIGNED TO BE ON CALL. ON CALL OCCURS WHEN THERE MAY BE POSITIONS THAT MAY REQUIRE SOME AFTER HOURS REPORTING. AND TYPICALLY THE EMPLOYEE WHO WAS A SOUGHT TO BE ON CALL THEY ARE RESTRICTED ON THEIR ACTIVITIES ON A PERSONAL LEVEL. THIS

COMPENSATES THE EMPLOYEE FOR THAT RESTRICTION. >> OKAY. QUESTIONS? ASK THERE

ARE 4 AREAS? >> FOR PRIMARY AREAS THIS MAY FALL INTO. WE HAVE OUR ON CALL ANIMAL CONTROL OFFICES. WE HAVE BUILDING MAINTENANCE STAFF THAT MAY FALL INTO THIS. IF

SIGNAL MAINTENANCE AND POSSIBLY MIS. >> AND THIS IS FUNDED IN THE 21/22 BUDGET? > WE CAN ACCOMMODATE THE FUNDING THIS YEAR. YES.

>> YEAH, OKAY SHOULD THIS BE A LINE ITEM IN THE BUDGET? TO ACCOMMODATE, YET WE CAN

ACCOMMODATE A LOT OF THINGS. >> SO WE WERE ANTICIPATING THIS COMING FORWARD. IN CERTAIN UNITS WE DIDN'T HAVE SOME ADDITIONAL MONEY COVERED IN THAT. ALSO SOME OF THE OTHER UNITS LIKE BUILDING MAINTENANCE , ANIMAL SERVICES, WE TEND TO HAVE VACANCIES. THERE WILL BE NO CHANGE TO THE BUDGET THIS YEAR TO ACCOMMODATE THIS CHANGE.

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>> OKAY. THAT'S FINE. SHOULD BE ONLINE OR IN NEXT YEAR'S BUDGET OR SOMETHING? OR NOT?

>> I DON'T KNOW THAT WE HAVE IT SEPARATED FROM THE WE JUST LINE ITEM. WE CAN CERTAINLY GET WITH THE BUDGET STAFF TO FIND OUT IF IT HAS TO BE BROKEN OUT.

[3.  Resolutions to Provide for Budget Adjustments (R. Kantor)]

>> OKAY, THANK YOU. I RECOMMEND CONSENT. >> I WOULD AGREE. THANK YOU VERY MUCH. ALL RIGHT. YOU CAN ASK BRIDGE HE'S COMING UP NEXT. RESOLUTIONS TO PROVIDE BUDGET ADJUSTMENTS FOR DEPARTMENTAL NEEDS FOR THE 2021 BUDGET CLOSEOUT IN THE 2020 ONE /22

BUDGET. GOOD AFTERNOON. >> PRICE, THE BUDGET MANAGER. THESE ARE 2 SECTIONS. THE SIGNATURES UP BUDGET ACCOUNTS FOR FISCAL YEAR 2122. THE STATUTE DICTATES THAT ANY TROOPS FOR THE PREVIOUS FISCAL YEAR MUST OCCUR WITHIN THE FIRST 60 DAYS OF THE NEW FISCAL YEAR. PERSONS FIND THAT REQUIREMENT. BUDGET OFFICE OF THE CLERK'S OFFICE WORKS CLOSELY TOWARD IDENTIFY COUNTS FOR FISCALLY TWIN 21. CHANGES WILL BE A STEP TOWARD SUCCESSFUL AUDIT. ADJUSTMENT FOR FISCAL YEAR 21/22 ARE PRIMARILY CARRYOVERS FROM FISCAL YEAR 2021 FOR EQUIPMENT AND SERVICES BUDGET LAST YEAR BUT FOR ONE REASON OR ANOTHER WERE DELAYED UNTIL THIS FISCAL YEAR. OTHER ADJUSTMENTS ARE THE RESULT OF ADDITIONAL INFORMATION RECEIVED SINCE FISCAL YEAR BEGINNING AND BUDGETING PRECISELY FOR THOSE.

ALSO NEED TO ADD FOR THE RECORD AFFECTS AN ACCOUNT BROUGHT BEFORE THE BOARD ON OCTOBER 26, THE CIP. PROJECT 6049 ON ATTACHMENT C SHOULD HAVE HAD ACCOUNT 561 000 LAND RATHER

THAN 56300 ZERO INFRASTRUCTURE. OUR REGRET THE TYPO. >> QUESTIONS?

>> WHEN YOU COME ABOUT BECAUSE OF HIS GOOD BRING IT UP. [LAUGHTER].

>> I'M SURPRISED YOU COULD READ IT ON BRIDGES SHEETS. THERE SO MICROSCOPIC.

>> I DO KEEP A MICROPHONE GLASS IN MY POCKET. >> WE HAVE 60 DAYS TO RECTIFY

THE BUDGET. ARE WE DONE WITH THIS TRUCK? IN 2021 POINT. >> I BELIEVE SO, YEAH.

>> YOU BELIEVE CELL? >> RIGHT AMY? YES. >> WHAT HAPPENS IF YOU'RE NOT?

WE TALKED ABOUT THIS. >> IF IT'S A SIGNIFICANT FINDING WE REALLY NEED TO HAVE

ANOTHER MEETING BEFORE THE END OF THE MONTH TO GET RIGHT. >> HAVE A MEETING ON THE 23RD.

WE COULD FIX IT THERE. >>. >> OKAY. SO WE'VE GOT A

MIXTURE. >> ONE OF THE THINGS WE DID THIS WORK WITH THE COUNTY STAFF MAKE SURE THAT EVERYTHING WE KNOW OF HIS MATERIAL THAT WE'VE GOT COVERED. IN FACT MOST OF THE ITEMS IN THEIR THINGS WE KNOW WE HAVE TO BOOK FOR THE YEAR AND ACCRUALS ESPECIALLY IN OUR ENTERPRISE FUNDS. TO OUR KNOWLEDGE THERE IS NOTHING OUT THERE THAT SHOULD SURPRISE US.

WORKING WITH ALL THE BIG PROJECT MANAGERS TO MAKE SURE WE HAVE ENOUGH BUDGET TO COVER WHAT IS THERE. THIS USUALLY IS NOT A PROBLEM EVERY YEAR BUT, IF SOMETHING WERE TO COME UP WE WOULD HAVE TO BOOK IT BEFORE BE CLOSE OUT THAT FISCAL YEAR. THEN THERE COULD BE A MANAGEMENT LETTER ITEM FROM THE AUDITORS. SAINT YOU DID NOT HAVE THE BUDGET. BUT, WE COVERED EVERYTHING WE'VE SEEN IN THE PAST. EVERYTHING WE KNOW THAT SIGNIFICANT AND IF YOU HAVE MINOR CHANGES THEY NEVER SEEN ANYTHING ABOUT IT. WE SHOULD BE GOOD.

>> WHO IS THEY CREATE. >> OF THE AUDITORS. THIS IS ALL IN AUDIT. CRI.

>> I RECOMMEND CONSENT. >> I WOULD AGREE. THANK YOU. HOPEFULLY YOU DON'T HAVE TO DO

[4.  Affordable Housing Advisory Committee Local Housing Incentive Strategies Report (C. Stewart/T. Sumner)]

AFTERNOON. >> THE FLORIDA STATUTES REQUIRE THAT THE AFFORDABLE HOUSING ADVISORY COMMITTEE PRESENT LOCAL HOUSING AND STRATEGY REPORT TO YOU ON AN ANNUAL BASIS. THE AFFORDABLE HOUSING ADVISORY COMMITTEE MET ON OCTOBER 21. THEY REVIEWED THE REPORT AND THE STRATEGIES LISTED IN THE REPORT. BASED ON HIS REVIEW AND EVALUATION OF THE AFFORDABLE HOUSING ADVISORY COMMITTEE MADE NO SUBSTANTIAL RECOMMENDATIONS OR CHANGES TO

THIS REPORT. THAT'S JUST INFORMATIONAL. >> OKAY. IS THERE EVER A TIME THAT THERE IS A REPORT THAT CATULLUS THINGS THAT WE WOULD BE INTERESTED IN KNOWING LIKE,

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HOW MUCH IS RENTAL? HOW MUCH IS OWNED IN THE KIND OF THING? >> IS NOT ONE PER SOUTHEAST.

YOU COULD REQUEST THAT BE DONE. IN THE REPORTS THAT I PROVIDE TO FLORIDA HOUSING, THAT'S NOT ONE OF THEM. IT CERTAINLY WILL PROBABLY BE BENEFICIAL FOR YOU.

>> YEAH, IT WHAT IS STRIKING TO ME JUST ABOUT EVERY ORGANIZATION OUT THERE IN THE WHOLE STATE OF FLORIDA IS TALKING ABOUT THE LACK OF AFFORDABLE HOUSING. THE STATE

DOESN'T REQUIRE ANY MEASURE. ON IT. >> CORRECT.

>> OTHER QUESTIONS? >> NOPE SHE ANSWERED ALL MY QUESTIONS EARLIER. I RECOMMEND

[5.  Notice of Intent and Award of Bid #21/22-7, SHIP Demolition and Reconstruction Project - Almond Court REBID (K. Smith)]

CONSENT. >> THANK YOU MS. SUMNER. WE APPRECIATE ALL YOUR WORK.

>> I HAVE ITEM NUMBER 5 AS WELL. >> YOU DO, 710 AWARD OF BID OF 21/22 Ã7 SHIP DEMOLITION AND RECONSTRUCTION PROJECT ALMOND COURT REBID.

>> WERE REQUESTING APPROVAL TO POST A NOTICE OF INTENT TO PAWARD THE BID. THE LOWEST BIDDER WAS MAXIM CONSTRUCTION AND ROOFING. THE COST, THE BID WAS $147,740. WERE REQUESTING

THAT YOU APPROVE THAT BID. >> OKAY. QUESTIONS? >> YEAH, JUST TO CLARIFY. THIS IS A CONTRACT BETWEEN THE COUNTY AND MAXIM QUICKBOOKS TO THAT SHIP PROGRAM AND MAXIM.

>> THE SHIP PROGRAM. OKAY. ANDCAN YOU TELL ME HOW MUCH YOU KNOW THIS IS ONE FROM THE SHIP PROGRAM. HOMES OR HOMES CURRENTLY DO THIS FISCAL YEAR I GUESS MY QUESTION?

>> WE HAVE 5 MORE IN LINE THAT HAVE QUALIFIED FOR THIS PROGRAM. WE ARE SLATED TO RECEIVE AT LEAST $1.5 MILLION IN ALLOCATION. SO, WE CAN AT LEAST DO THOSE 5.

>> IS ERIC YOU BEYOND THE 5, 3 OR 4 MORE IN WAITING FOR FUNDING?

>> I THINK BIDS THAT I NEED TO BRING THAT I NEED TO HAVE IT DONE AS A FORMAL BID. THOSE WILL BE ABOVE OUR $25,000 OR $45,000 THRESHOLD. I'VE GOT TO SEE WITH THOSE COMMON AND GO FROM THERE. I HAVE EVERY IDEA WE WILL BE ABLE TO COMPLETE ALL OF THEM THERE ON OUR LIST.

>> OKAY. THANK YOU. >> THEY KILL. SO DO RECOMMEND CONSENT FOR THIS MORNING?

[6.  Notice of Termination to Eagle Lawn Care of NE Florida, Inc. Regarding Mowing Services for Clay County Parks (K. Morgan/J. Pierce)]

>> YEAH. >> I'M GOOD WITH THAT. THANK YOU. ALL RIGHT ITEM NUMBER 6 NOTICE OF TERMINATION TO EAGLE LAWN CARE OF NORTHEAST FLORIDA. GOOD AFTERNOON.

>> GOOD AFTERNOON OR WITH PARTS OF DIRECT. WE ARE REQUESTING TO TERMINATE THE CONTRACT AGREEMENT WITH EAGLE LAWN CARE. DUE TO LACK OF SERVICE, LACK OF COMMUNICATION WITH THE CONTRACTOR OUR PLANS ARE TO RFP THE CONTRACT OUT AND DOING THE MOMENTS OF OUR RENTAL PERIODS ARE GROUND MAINTENANCE WILL CONTINUE TO MOW. WE WILL BE ABLE TO START WITH THE NEW

CONTRACT APRIL 1 WITH THE NEW CONTRACT. >> OKAY, QUESTIONS.

>> EFFECTIVE DATE FOR THE TERMINATION? >> EFFECTIVE DATE FOR THE TERMINATION WILL GO TO THE COUNTY MANAGER FOR SIGNATURE NEXT WEEK. THE SERVICE HAS STOPPED OCTOBER 31. THERE ARE NO SERVICES GOING ON NOW. WHEN THE CONTRACTOR ENDED AND WHEN IT KICKS BACK UP APRIL 1 WE WILL RFP THE BACKOUT. THERE IS NO SERVICES.

>> NO SCHEDULED SERVICES BETWEEN NOW AND APRIL 1. ARE THERE ANY PAYMENTS? ALL

PAYMENTS HAVE BEEN MADE? >> YES, SIR. >> THE SPECIFIC LETTER INDICATES THAT WE ARE TERMINATING THE AGREEMENT EFFECTIVE DECEMBER 14.

>> DECEMBER 14. I'M INVOLVED WITH ANOTHER ENTITY AND LAWN CARE IS A REAL PROBLEM. IT'S REAL PROBLEM OUT THE COMMUNITY. WE CAN'T GET A RELIABLE COST-EFFECTIVE SERVICE FOR AN ENTITY I'M INVOLVED WITH. IT'S NOT OF HEARD OF HIS GUESS WHAT I'M SAYING THANK YOU.

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RECOMMEND CONSENT. >> DOUBLE WORKFORCE SHORTAGE THAT EVERYONE IS EXPERIENCING.

I GUESS. >> THAT'S A LARGE PART OF IT. WE DO UNDERSTAND THAT WE ARE WORKING WITH THE CONTRACTOR BUT, DUE TO LACK OF COMMUNICATION AND DURING THE

DRY PERIODS AND ATTEMPTS TO RECTIFY THE ISSUES. >> OF ANOTHER QUESTION.

>> YASSER. >> THE LAST BOARD MEETING WE DISCUSSED MEDIAN MOWING AND RIGHT-OF-WAY MOWING AND THEN LAWN CARE. IS THERE A STANDARD LISTED SOMEWHERE. I KNOW THAT'S WHAT WERE TALKING ABOUT HERE. THEY DID MEET THE STANDARD.

>> IN THE MOWING CONTRACT THE GRASS HEIGHT WAS ONE INCH TO 1 AND A HALF TO 3 INCHES. WITH THAT CONTRACT THE LOWEST BIDDER SO WITHOUT TAKING THE CONTRACT BACK RFP THE PROCESS BACK WE CAN ADD STANDARDS TO OUR CONTRACT TO WHERE WE CAN BENCHMARK AND MONITOR THE PROPERLY WITH THE RULES WHETHER IT BE A REAR MOWER TOWARD SHOOTING OUT THE CLIPPINGS OR BE COLLECTED AND DISPOSED OF PROPERLY. WE CANNOT ALL THAT IN RFP SO WE CAN HOLD OUR

VENDORS ACCOUNTABLE LITTLE BIT BETTER. >> I GUESS TO THE COUNTY MANAGER. WE SPOKE ABOUT LIKE A SAID RIGHT-OF-WAY MOWING AND I WERE HAVING PROBLEMS WITH THE PARK MOWING. WE'VE GOT A LOOK AT THE STANDARDS THAT WERE USING IN OUR RFP MAKE SURE THEY ARE EXACTLY WHAT WE WANT AND HOLD THEM TO THAT STANDARD. IT JUST APPEARS TO ME WE HAVE ISSUES ON BOTH FRONTS. WE HAD A TAKE A LOOK AT THE CRITERIA WE USE TO HIRE PEOPLE.

>> INSERT. >> IF I MADE MADAM CHAIR. I THINK IN THIS CASE HERE THEY DIDN'T ADHERE TO OUR STANDARDS AND WERE ASKING THE BOARD TO TERMINATE THE CONTRACT. SO A LOT OF TIMES IT'S WHAT PEOPLE PROMISE AND WHEN A CONTRACTOR SAYS HE OR SHE CAN DO IT AND THEY DON'T AND IT DOESN'T COME TO FOR SHOULD THEY DON'T FULFILL THE CONTRACT. I AGREE.

IT'S A DIFFICULT TIME IN MANY OF THESE AREAS ESPECIALLY IN LAWN CARE AND GRASS CUTTING.

ACROSS THE BOARD. BOTH PRIVATELY, PUBLICLY AND GOVERNMENT WISE. CUTTING GRASS IS A CHORE. IT SEEMS TO NOT MEET ANYBODY STANDARDS AT TIMES. WE HAVE THE STANDARDS.

WE CAN ADD TO THE STANDARDS ONLY WELL. WE TOOK A VERY CLOSE LOOK AT ART RIGHT-OF-WAY STANDARDS. I DON'T THINK TERESA IS HERE. BUT WE DID TAKE A CLOSE LOOK. TERESA SHAKING HER HEAD. ONLY LOOKED AT THE CONTRACT FOR THE RIGHT-OF-WAY MOWING LAST YEAR TO YOU ALL. AGAIN WE CAN MAKE ADJUSTMENTS AS NEEDED AND WHAT WE SEE WITH REGARDS TO THAT.

PER INSTALLED AND SO ON RIGHT-OF-WAY. SANCHEZ MOWING THE RIGHT-OF-WAY IS PICKING UP

THE GARBAGE BEFORE. THERE WAS MORE TO THAT AS TO HER. >> THOSE PIECES WERE IN THE CONTRACT AS WELL. PICKING UP THE TRASH, THE GROUT OF PRESS CLIPPINGS AND SHAVINGS HAD TO BE REMOVED FROM THE PROPERTY CUSTOMER ISSUES WE ARE FINDING WITH THE CONTRACTOR THAT WAS

NOT BEING ADHERE TO. >> YOU'VE HAD PROBLEMS WITH THIS CONTRACTOR FOR QUITE A

WHILE HAVEN'T YOU? >> SINCE THE BEGINNING OF THE CONTRACT.

[7.  Sixth Amendment to Agreement #2010/2011-57 with Blue Cross and Blue Shield of Florida, Inc. d/b/a Florida Blue, Amending Exhibit E Regarding Pharmacy Related Financial Arrangements (C. Grimm)]

>> THAT'S WHAT I THOUGHT I EMEMBERED. >> DAY ONE. GEEZ. I RECOMMEND

CONSENT. >> OKAY THANK YOU. ALL RIGHT, ITEM NUMBER 76 OF IT TO AGREEMENT 10/11 ÃPRODUCIBLE

BLUE CROSS AND BLUE SHIELD OF FLORIDA. >> THIS AGREEMENT BACK IN THE FALL OF 2019 WE ENTERED INTO THE FIFTH AMENDMENT WITH BLUE CROSS. FOR OUR ADMINISTRATIVE SERVICES AGREEMENT. AT THAT TIME EXHIBIT B WAS INCLUDED. INADVERTENTLY EXHIBIT 8 WAS NEVER FORWARDED TO WEST POINT FLORIDA BLUE. THEREFORE IT WAS NOT INCLUDED. IN A RECENT AUDIT OF THEIR OPERATIONS THEY REALIZED IT WASN'T INCLUDED. THEY BEEN OPERATING AS IF IT WAS EXHIBIT WAS ATTACHED. THEY PROVIDE ALL THE SERVICES. THIS IS JUST TO CLEAN UP THE RECORDS AND PROVIDE IT AND IT WILL HAVE THE SAME TERM AS HER PREVIOUS OF THE FIFTH AMENDMENT WHICH

WILL BE FROM JANUARY 2022 DECEMBER 2022. >> QUESTIONS?

>> I DID HAVE A QUESTION ABOUT HOW WE BACK PAY TO JANUARY 2020. I STOP A QUESTION HOW WE DO THAT. IF THEY WERE PROVIDING THE SERVICES NO HARM NO FOUL IT'S ALL ADMINISTRATION

IN NATURE. >> YES. >> I RECOMMEND CONSENT.

[8.  Hazard Mitigation Grant Program - COVID-19 Grant Application (M. Mosley)]

>> I WOULD AGREE. >> OKAY ITEM NUMBER 8, HAZARD MITIGATION GRANT PROGRAM FOR LOCAL MITIGATION STRATEGY FUNDING THROUGH THE COVID-19 HAZARD MITIGATION GRANT

PROGRAM. GOOD AFTERNOON. >> MAKE UP MOST OF THE GRANT DIVISION. I WANTED TO BRIEF

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>> I THINK I HEARD YOU SAY THAT THE MUNICIPALITIES LMS ITEMS WERE ON THE SAME LIST AND THEY WILL BE FUNDED OUT OF THE SAME GRANT APPLICATION WHERE TALKING ABOUT?

>> YES, THE TOTAL PROJECT ALLOCATION IS WRITTEN AS TO CLAY COUNTY. YOU CC WILL BE THE PRIMARY APPLICANT BUT WE WILL COORDINATE WITH THE MUNICIPALITIES AND BASED ON POPULATION AS WE DID WITH THE CARES ACT. COME UP WITH A FORMULA OF HOW TO REVIEW THE

PROJECTS AND GET THOSE IN ASPHALT. >> COUNTY PROJECTS WHICH YOU

SAY? >> HAVE TO LOOK AT THE LESS I BELIEVE IT'S LIKE 62 SARAH.

THAT IS MUNICIPALITIES, COUNTY, VARIOUS DEPARTMENTS AND THEN MY CASE BARRY, SOCIAL ASSOCIATION HOUSE ON THERE. IT'S ON THE FEW PUBLIC FORMS WE HAVE PHOSPHORUS PUBLIC PARTICIPATION

FOR MITIGATION WITHIN OUR RESPECTIVE AREAS. >> ALL THE MUNICIPALITIES

PRODUCING ITEMS FOR THE ELEMENTS? >> SOME ARE MORE AGGRESSIVE THAN OTHERS. YES ALL MUNICIPALITIES PARTICIPATE IN THE ELEMENTS OR LOCAL MITIGATION STRATEGIES WILL HAVE THE QUARTERLY MEETING. OBVIOUS IT WAS COVID-19 IT WAS LIMITED TO TEAM MEETING STUFF LIKE THAT. WE ARE BACK TO IN PERSONNEL.

>> I JUST KNOW YOU HAVE TO HAVE IT ON THE LMS TOGETHER FUNDED. >> PRETTY MUCH UNDER ANY OF THE FEDERAL GRANTS SIR, IT'S GOTTA BE ON THE LMS. WE WORK WITH OUR PARTNERS TO ENSURE IT GETS

ON THERE AND GETS GRADED APPROPRIATELY. >> ANYWAYS, YOU MENTIONED SOME ARE MORE AGGRESSIVE THAN OTHERS SO WE PROBABLY NEED TO EMPHASIZE THIS WITH MUNICIPALITY. MUST HAVE SOMEONE THAT IS QUICK AT THE SWITCH, THEY MAY MISS SOMETHING. ANYWAY I DON'T KNOW HOW YOU GET IT OUT TO THE MUNICIPALITIES. OR WHAT THE FUNCTION IS WITH ELEMENT STRATEGY IS WHAT THE BENEFIT IS WITH AN ITEM ON THE ELEMENT US

MEANS. IN SUCH THAT IT MISS OUT. THANK YOU. >> YES SIR. I RECOMMEND

[9.  Rejection of Proposals Received for RFP No. 20/21-50, Design/Build, Department of Health Building Renovations (K. Smith)]

CONSENT. >> I WOULD AGREE. THANK YOU MEGAN. THANKS JOHN.

>> ALL RIGHT ITEM NUMBER-REJECTION OF PROPOSALS RECEIVED FOR RFP 2021 Ã50 DESIGN/BUILD OF THE HEALTH DEPARTMENT RENOVATIONS. AN AUTHORIZED STAFF TO REBID THE

PROJECT. >> HELLO GOOD AFTERNOON. THIS ITEM WAS BROUGHT TO YOU IN DISCUSSION UNDER THE COUNTY MANAGER'S BUSINESS OF THE BOARD MEETING LAST WEEK. OR JUST ASKING FOR OFFICIAL ACTION TO RECHECK THE 2 BIDS WE RECEIVED, CONTRACTOR WOULD NOT WOULD EXECUTE THE CONTRACT THAT WAS ISSUED TO THEM WITHOUT A PRICE INCREASE. WE WERE COMFORTABLE WITH THAT. WE WANT TO GO BACK OUT AND REBID THIS. WERE LOOKING AT THE BEST PROCUREMENT

METHOD TO GET SOME MORE RESULTS IN MORE COMPETITIVE BUSINESS. >> WE DID HAVE A LOT OF

RESPONSE BEFORE DO WE? >> REALLY GOT TO. WE MAY NOT REBID IT AS A DESIGN BUILD.

WHEN LOOKING AT THE QUICKEST AND BEST WAY TO EXPEDITE THIS. AND TRY TO GET MORE COMPETITIVE

BIDS. >> QUESTIONS? >> YOU MENTIONED WE WEREN'T COMFORTABLE WITH THE INCREASE. WHAT WILL WE BE COMFORTABLE WITH? I MEAN THEY BEEN 4

MILLION OR OFFER ABOUT THE NUMBER WAS. >> 3.999.

>> IT WAS CLOSE TO A 10 PERCENT PRICE INCREASE. AND HAVE THEY BEEN ABLE TO JUSTIFY IT WAS ALL

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JUSTIFY IT. >> COULD THAT GENERATE A PROTEST IF SOMEBODY WANTED TO BIT THEY SAY OH YEAH BY THE WAY I WANT TO PERCENT. I WANT A PERCENT MORE YOU'RE NOT

COMFORTABLE 10. HOW ABOUT 8? >> AGAIN, AT KNOTS ONCE WE BOARDED IT MOVED INTO THE

CONTRACT PERIOD. PROTEST PERIOD IS OVER. >> OKAY. CONSENT.

>> CONSENT. I AGREED. ALL RIGHT, DID YOU WANT TO, SHERIFF IS WITH US TO WANT TO SKIRT YOU

WANT TO WAIT UNTIL NEXT WEEK AT THE MEETING? >> BLESS YOU KNOW THE ANSWER? > SHE MAY OR MAY NOT KNOW THE ANSWER. NOT TO PUT YOU ON PTHE SPOT SHERIFF WORK ROGER HERE THIS AFTERNOON. I DO WANT YOU TO BE ABLE TO, IF COMMISSIONER RENNINGER CANALS IT'S HIS QUESTION YOU GUYS CAN ALL TALK ABOUT OF THE COMMISSION MEETING NEXT WEEK.

>> THE CUT SHORT REPORT BECAUSE THE FEDERAL GOVERNMENT TO PARTICIPATE FEDERAL GRANTS HAS A ZERO FOR JUDICIAL TYPE GRANTS. COPS GRANTS ARE AWARDED BY THE JUDICIAL DEPARTMENT. VIOLENCE AGAINST WOMEN GRANTS ARE FUNDED OUT OF THE JUDICIAL BRANCH. AND FOR LAST YEAR WE HAVE ZERO SPIRIT DOES NOT MEAN WE DIDN'T APPLY TO DID GET AWARDED? THAT'S MY

QUESTION. >> I WILL HAVE TO RESEARCH THAT.

>> WE PUT ON DISCUSSION FOR NEXT WEEK. I WANTED YOU TO BE ABLE TO HEAR IT FROM HIM SO YOU

COULD BE PREPARED. I WANT TO PUT YOU ON THE SPOT NEXT WEEK. >> I WILL COME PREPARED.

[COUNTY MANAGER]

>> NO WORRIES. THANK YOU FOR BEING HERE THIS AFTERNOON. MR. COUNTY MANAGER.

>> MADAM CHAIR, HAD A CHANCE TO TAKE A PART OF HISTORY IN A SIGN BEEN ERECTED ON STATE ROAD 100 AND THE SUN IS HILLCREST. TOBRUK ONSET AREA WAS VERY NICE CEREMONY I THINK THE STAFF THROUGH PUTTING THE WHOLE THING TOGETHER. ESPECIALLY RICHARD. RICHARD IS NOT HERE IN THE COMMUNITY. TO HELP US OUT TO RESEARCH. THAT WAS A VERY NICE DAY AND TO TAKE APART. ANY

QUESTIONS FOR ME? >> IT'S LIKE ELMORE. >> IT IS LIKE ELMORE.

>> THESE TO BE A SWING PLACE BACK IN REBEL TIMES AND THERE'S A ROAD STATION THEY'RE GOING TO

KEYSTONE. I ALWAYS GOT A KICK OUT OF SEEING ELMORE. >> IS HISTORICAL.

>> THERE WERE GREAT STORIES ABOUT HILLCREST AND BETTER ONCE MURPHY STUCK AROUND IN THE RECORDING DEVICES WERE OFF. THERE WERE BETTER STORIES. [LAUGHTER]. YES, IT WAS A

GREAT DAY. >> MA'AM ANY QUESTIONS FOR ME? > I HAVE NONE. OKAY WE WILL

* This transcript was compiled from uncorrected Closed Captioning.