Oct 05, 2021 Finance and Audit Meeting Agenda

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I WILL NOW CALL TO ORDER THE FINANCE AND AUDIT COMMITTEE MEETING.

OF OCTOBER 5, 2021. IS THERE ANYONE WHO WOULD LIKE TO SPEAK FOR PUBLIC COMMENT?

[1.  Memorandum of Agreement with the Clay County Sheriff's Office for Inmate Work Crew Upkeep of County Owned Properties (K. Smith/V. Adams)]

THAT'S COUNTY OWNED PROPERTY. SORRY. >> HELLO.

THIS IS A GREAT PARTNERSHIP WE HAVE WITH THE SHERIFF'S OFFICE. THEY PROVIDE INMATE CREW MAINLY USED BY HER PUBLIC WORKS DEPARTMENT.E STARTED THIS VIDEO LAST YEAR.

SO IT'S BEEN A GREAT SERVICE AND WE GOT A LOT OF GREAT PROJECTS DONE UNDER THIS AGREEMENT AND THEIR HELP. WHAT YOU HAVE BEFORE YOU IS FUNDING FOR THIS ENTIRE FISCAL

YEAR. OCTOBER 1 OR SEPTEMBER 30. >> OKAY, QUESTIONS?

[2.  Memorandum of Agreement with the Clay County Sheriff's Office for Security Services at the Clay County Administration Building (K. Smith/V. Adams)]

ITEM NUMBER 2 MEMORANDUM OF AGREEMENT WITH THE CLAY COUNTY SHERIFF'S OFFICE FOR SECURITY

SERVICES AT THE CLAY COUNTY ADMINISTRATION BUILDING. >> YES, THIS IS A PARTNERSHIP WE'VE HAD FOR QUITE A FEW YEARS WITH THE SHERIFF'S OFFICE. THEY PROVIDE THE DEPUTY THAT SITS OUT FRONT ON THE FIRST FLOOR THAT ALSO WALKS AROUND AND MONITORS THE ADMIN BUILDING THIS COVERS THE AGREEMENT FOR THIS FISCAL YEAR 10 ONE TO SEPTEMBER 30.

>> OKAY, QUESTIONS? CONSENT. I WOULD AGREE.

[3.  Notice of Intent and Award of RFQ No. 20/21-65, Professional Design Services for Co-located Communications Center (K. Smith / D. Motes)]

>> I WAS GOOD ONLY FOR THIS WILL BUT I'M NOT. THIS IS THE RFQ THAT WE PUT OUT FOR THE CO-LOCATION CENTER. WE HAD A TEAM OF EVALUATORS. WE HAD SOMEONE FROM THE SHARPS OFFICE THEN WE HAD 2 OF OUR STAFF MEMBERS HERE AT THE COUNTY.

WE GOT 3 PROPOSALS. QUALIFICATIONS, WE BRING TO THOSE AND YOU SEE THE SCORING PRINT ARCHETYPE DESIGN GROUP 90.67. CLEMENS, RUTHERFORD 64.

RISPOLI AND ASSOCIATES WAS 45.33. STAFF'S RECOMMENDATION IS TO ALLOW US TO BEGIN NEGOTIATIONS WITH THE NUMBER ONE RANKED FIRM.

>> THAT'S A SIGNIFICANT DIFFERENCE TOO. >> WE HAVE DATE IT WAS OUR 911 COORDINATORS HERE. THIS WAS HIS FIRST BIG PROJECT. HE DID A GREAT JOB.

WE WORK TOGETHER AS A TEAM. AND CAN ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT THE PROJECT

OVERALL. >> OKAY, QUESTIONS? >> QUESTION IS, I HAD THE SAME COMMENT ABOUT THE JUST BRAIDING FOR THE RATING CRITERIA. SOMEONE COULD ENLIGHTEN ME AS

TO WHY THAT WAS POSSIBLY. >> THERE WAS A COUPLE OF REASONS AND DEAN WAS ON THAT TEAM I'LL LET HIM TALK ABOUT IT. HERE IS ONE FIRM THAT T DIDN'T PROVIDE THEIR FINANCIALS AS REQUIRED. DIVORCE POINTS FOR THAT.F THE FORMS WERE LOCAL THEY ONLY RECEIVED THE 3 POINTS. SOME HAVE A MUCH BETTER APPROACH AND PROVIDED DETAILED INFORMATION WE REQUESTED. WHICH WAS ARCHITECT DESIGN GROUP DID A GOOD JOB OF MEETING

ALL THE REQUIREMENTS OF THE OF THE RFQ. >> I GUESS I CAN EXPAND ON THAT TO MUCH ABOUT OTHER TO SAGE EXACTLY THAT. IT WAS VERY CLEAR ON THE SUBMITTALS ABOUT THE DETAIL OF THE WORK ARCHITECT DESIGN GROUP.

MUCH MORE PROFICIENT HAD EXHIBITED MANY MORE PROJECTS THAT WERE DIRECTLY RELATED TO 911 COMMUNICATION CENTERS. THEY LISTED THEIR PROJECT APPROACH MUCH MORE CLEARLY THAN ANYONE ELSE. AND THEY GAINED MANY POINTS ON THEIR SUBMITTAL OF PROJECT DESCRIPTIONS OF LIKE PROJECTS AND SOLUTIONS. IT WAS VERY CLEAR IN THE SUBMITTAL. ONE, 2 AND 3 RANKING IT WAS UNANIMOUS ACROSS THE BOARD.

>> THIS IS THE FIRST TIME ALL 3 WAITERS SCORED ALMOST IDENTICAL.

WE HAD A GOOD SCORING PROCESS AT THIS TIME. >> SO THIS IS RFQ.

NOW WE GO INTO NEGOTIATION IF WE DECIDE TO MOVE FORWARD? WE GO TO NEGOTIATION WITH COST

OF DESIGN. QUICK SCOPE AND COST, YES HER. >> THERE SUCH A USE OF DIRECT FRENCH LIGHT RECOMMEND GOING WITH CONSENT. WE HAVE EXPERTS LOOKING AT

THIS. >> YEAH, I WOULD AGREE. I MAY BE WONDERING IF THE OTHER

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SERIOUSLY. WE NEEDED TO BE DONE RIGHT. >> IT WAS VERY CLEAR IN THE SUBMITTALS ABOUT THE LITTLE EXPERTISE IN THE LEVEL OF DETAIL AND THE THE EXPERIENCE

OF THESE TYPES OF PROJECTS VERY . >> GOOD.

[4.  Clay County School Board Request for Radio System Use and Draft Agreement (D. Hane)]

>> THIS IS IN RESPONSE TO MAY 26 LETTER SUBMITTED BY THE SUPERINTENDENT OF CLAY COUNTY SCHOOLS TO CLAY COUNTY BOARD OF COUNTY COMMISSIONERS. FOR SHARED USE OF THE PUBLIC SAFETY EMERGENCY RADIO SYSTEM. THEY'VE ASKED FOR USE OF THE SYSTEM FOR THEIR BUS TRANSPORTATION DEPARTMENT. THEY ARE NOT A VERY GOOD SPOT IN TERMS OF THEIR COMMUNICATIONS AND IT DOES MAKE A LOT OF SENSE FOR THEM TO JOIN OUR SYSTEM TO SOLVE THAT PARTICULAR PROBLEM. WE, OUR STAFF MEETING CHIEF MARK, OUR LEGAL DEPARTMENT AND CHIEF MOATS AND TROY WORK TOGETHER ON A PLAN TO APPROACH THIS.

WE WOUND UP DEVELOPING AN INTERLOCAL AGREEMENT FOR THE SCHOOL BOARD.

THAT INTERLOCAL AGREEMENT WAS DELIVERED TO THEM AT THE END OF JULY.

WE ALSO WORKED UP A COST MODEL PLAN WITH 3 SEPARATE OPTIONS FOR THEM TO JOIN THE SYSTEM.

FIRST COST OPTION WAS ZERO COST MEANING, THEY COULD JOIN AND OPERATE ON HER SYSTEM AND ZERO COST TO THEM. THE SECOND OPTION WE'D LIKE TO BRING IS WHAT WE WOULD CALL A MID TIER COST. THAT IS FOR A COST OF SUBSCRIPTION FOR THEIR UNITS ON A PROPORTIONAL BASIS. WHICH IS ABOUT 14 PERCENT BY THE TIME THEY GET DONE.

THAT WENT UP TO BEING ABOUT $65,000 ANNUALLY. III COST OPTION WE DEVELOPED INCLUDED THE SUBSCRIBERS, PLUS AN INFRASTRUCTURE COMPONENT. WE FORECASTED SOME OF OUR INFRASTRUCTURE NEEDS OVER THE NEXT 3 TO 5 YEARS. INCLUDING 2 TOWER REPLACEMENTS AND A POTENTIAL ADDITIONAL SITE. THEIR PROPORTION OF THAT TOTAL WOULD BE THE 65,000 PLUS THE INFRASTRUCTURE PIECE FOR TOTAL OF APPROXIMATELY $175,000 A YEAR. THOSE ARE THE 3 COST MODEL OPTIONS WE WOULD LIKE TO BRING TO THE BOARD. TO GO IN CONJUNCTION WITH THE INTERLOCAL AGREEMENT.

THIS INFORMATION HAS BEEN PROVIDED TO THE SCHOOL BOARD. >> HAVE YOU HEARD BACK FROM

THEM? FEEDBACK? >> NOT SINCE WE DELIVERED THE INTERLOCAL. ONCE I DELIVER THE INTERLOCAL AND THE COST MODEL OPTIONS TO THEM AS WELL. WE HAVEN'T HAD ANY FEEDBACK SINCE THEN.> OKAY.

QUESTIONS? >> YEAH. I WANT TO SIGN 256 MOBILE STATIONS OR MOBILE RADIOS TO THE SYSTEM AS WELL AS TO COUNSEL.

>> UNDER COMPUTER STATIONS YEP. >> THERE'S BIG ABOUT 5 CHANNELS?

>> YEAH. WE CALL THEM TALK GROUPS. THEY ARE COMMONLY REFERRED TO AS CHANNELS FOR GENERAL PUBLIC. YEAH. 5 CHANNELS TO OPERATE ON.

>> PRIORITIZATION. WITH US WITHIN THE SYSTEM CAN PRIORITIZE THE SHERIFF'S CALLS

OVER SCHOOL BUS CALLS OR SOMETHING LIKE THAT? >> YES SIR.

WE CAN. THAT'S ALSO NO INTERLOCAL AGREEMENT THAT PUBLIC SAFETY WILL MAINTAIN PRIORITIZATION OF THE SYSTEM. THE COUNTY WILL RETAIN FULL OWNERSHIP. THIS IS NOT A PARTNERSHIP. THE COUNTY RETAINS FULL CONTROL,MANAGEMENT AND OPERATIONAL DECISIONS OF THE SYSTEM.

THERE ARE SIMPLY A SUBSCRIBER CUSTOMER ON THE SYSTEM. >> THE OTHER QUESTION, ARE THERE ANY OTHER OUTSIDE ENTITIES THAT USE OUR INFRASTRUCTURE FOR EITHER THE RADIO SYSTEM ITSELF OR THE INFRASTRUCTURE USED FOR THE RATING SYSTEM?

>> LET ME BE CAREFUL HOW I PHRASE THIS. CERTAINLY WE HAVE GREENE COVE SPRINGS POLICE DEPARTMENT ON OUR SYSTEM. ORANGE PARK POLICE TO OUR HONOR SYSTEM. ORANGE PARK FIBER FIRE HONOR SYSTEM.N THE SHERIFF'S OFFICE. CLAY COUNTY SCHOOL BOARD SECURITY IS ALSO ON OUR SYSTEM

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OTHER AGENCIES ON OUR RADIO SYSTEM. >> BUT THERE COULD BE.

I KNOW WE IN ORANGE PARK HAD LOOKED AT AUTONOMOUS WATER METER READERS AND WE LOOKED AT TOWER SYSTEMS TO CAPTURE THAT DATA. WE DON'T HAVE CCU WE DOING THAT TODAY BUT TRUST ME, DID I READ THEIR LEADERS ANNUALLY? DO YOU KNOW?

>> MAY BE MONTHLY FOR THE BILL. >> YEAH. ANYWAY.

>> I THINK THEY DO HAVE A SYSTEM ON THE METERS AT EACH RESIDENCE THAT IS READ.

>> THE INTERMEDIATE TO THE MANUAL IS A DRIVE-BY. OF WATER METER READER.

BUT TECHNOLOGY TODAY IS TO GO TO TALK AUTONOMOUS. THEY REPORT WATER USAGE AUTOMATICALLY. NOTE HUMAN INTERVENTION REQUIRED.

CLAY ELECTRIC. SAME SORT OF THING. THAT COULD BE POSSIBLE TOO.

CORRECT? THE CLAY ELECTRIC MIGHT WANT TO USE AT SOME POINT IN THE FUTURE. EITHER METER READERS OR OUTAGE INDICATORS.

>> THE CORE TECHNOLOGIES IN PLACE TO ACTUALLY DO WHAT THEY WANT TO DO WHICH IS COMMONLY CALLED IS A SKATER. MOBILE DATA APPEARED ANALOG/DIGITAL DATA.

THERE WOULD HAVE TO BE SOME COMPONENTS ADDED TO OUR EXISTING SYSTEM.

OUR EXISTING SYSTEM IS WE SET UP FOR VOICE COMMUNICATIONS. WE DON'T HAVE ANY DATA

PROCESSING COMPONENTS IN THE SYSTEM NOW. >> IS THERE ANY POTENTIAL FOR

PUTNAM OR BAKER COUNTY TO B. >> WE HAVE SOME IN OPERABLE ABILITY AGENCIES ARE SYSTEM NOW JUST AS WE ARE IN OPERABLE WITH OTHER SYSTEMS. MOSTLY OUR NEIGHBORS.

FOR INSTANCE, WE EXCHANGE CHANNELS IF YOU WILL WITH ST. JOHN'S, WITH 2 BALL, WITH SOME OF OUR NEIGHBORS. ALTHOUGH IN A DIFFERENT TECHNOLOGY BUT, PUTNAM AND BRADFORD. THAT'S IN OPERABILITY. THE COURT INTEROPERABILITY OF HAVING ONE ANOTHER'S CHANNELS. SO IF THEY COME TO OUR HOUSE THEY HAVE THE MEANS TO COMMUNICATE. IF WE GO TO THEIR HOUSE THEY HAVE A MEANS FOR US TO

COMMUNICATE. >> IT'S AD HOC, ON A NEED BASE BASIS?

>> THE CHANNELS ARE THERE ALL THE TIME. WE DON'T KEEP PATCHES LIVE ALL THE TIME CHANNELS ARE AVAILABLE FOR USE ALL OF THE TIME. SOME OF THAT IS AN OPERATIONAL PROCEDURE PROTOCOL. SOME OF IT IS LIMITED ABOUT TECHNOLOGY.

HOW FAR WE CAN TALK, COMPANY SIZE, WHAT'S OUR COVERAGE AREA AND THINGS OF THAT NATURE.

AT THE COURT WE DO HAVE IN OPERABLE COMMUNICATIONS WITH OUR NEIGHBORS.

I KNOW WE JUST APPROVED A CONTRACT TO REFURBISH SOME OF OUR RADIO TOWERS OR BUILDINGS

THAT EMERGENCY GENERATORS AND THINGS OF SUCH. >> YES SIR WE JUST DID THE WALK-THROUGH ON THAT LAST WEEK. THEY LOOK AMAZING COMPARED TO WHAT WE USED TO HAVE.

I GUESS AS A SIDE NOTE, THAT WAS TIME, EFFORT AND MONEY WELL SPENT.

WHEN I FIRST GOT HERE AT THE END OF MAY I TOOK A COUPLE OF SITE VISITS.

I SAW THE CONDITIONS OF OUR BACKUP OUR SITUATION AND I WAS VERY NERVOUS.

RUSTED OUT GENERATORS AND HURRICANE SEASON. THAT'S A HUGE PROBLEM.

SO NOW, WE HAVE PREFABRICATED CONCRETE SHELTERS. WE HAVE 4 LAYERS OF POWER.

WE HAVE UTILITY POWER, GENERATOR POWER. BATTERY POWER.

WE HAVE AN EXTERNAL SOURCE ON THE OUTSIDE OF THE BUILDING TO DRAG UP A GENERATOR AND PLUG INTO POWER. GENERATORS LOOK 10 TIMES BETTER THAN THESE 2. THEY'RE LARGER, HEALTHIER. UPS AND POWER SYSTEMS ARE MUCH MORE HEALTHY THAN THEY USED TO BE. WE STILL HAVE A COUPLE OF TOWERS THAT I WOULD SAY ARE

NEAR THE END OF THEIR LIFE STRUCTURALLY. >> IN OTHER WORDS THE FOCUS OF THESE QUESTIONS, I'D RECOMMEND THIS CODE TO FULL COMMISSION FOR DECISION.> I WOULD

[5.  Arrivalist A3VO Letter of Agreement (K. Morgan)]

AGREE. >> VERY GOOD, THANK YOU. >> ALL RIGHT.

NUMBER 5. ARRIVAL LIST A 3 VO LETTER OF AGREEMENT. >> GOOD AFTERNOON MISSIONERS.

THIS IS WHERE SEEKING THE BOARD'S APPROVAL FOR THE LETTER OF AGREEMENT AND SOLE-SOURCE DESIGNATION IN ADVANCE PAYMENT FOR WORKING WITH ARRIVAL LISTS. WHICH IS A RESEARCH COMPANY WHICH PROVIDES VISIBLE BLE RESEARCH THAT'S USED BY THE TOURISM DEPARTMENT TO T TO

PLACE MARKETING. >> THIS IS REAL-TIME ATA? BECAUSE IT'S A MULTIYEAR

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AGREEMENT, CORRECT? >> IT IS. >> SO IF YOU GET THE DATE DATA BACK IN 6 MONTHS TO GET SOME DATA THAT YOU CAN ADJUST YOUR MARKETING?

>> YES. THE DATA IS PROVIDED TO US IN MONTHLY REPORTS.

IT IS REAL-TIME. IF THERE'S A SITUATION THAT HAPPENS HERE WE CAN ADJUST OUR MARKETING BASED ON THAT INCIDENT OR CHANGE IN THE MARKET.

IT ALLOWS US TO BEATEN ABOUT WITH OUR MARKETING PLAN. >> OKAY.

QUESTIONS? >> IS THIS A NEW CONTRACTOR? >> SO YES.

THIS IS ACTUALLY A VISIT FLORIDA CO-OP. WHAT HAPPENS IS A VISIT FLORIDA, THE STATE DESTINATION MARKETING ORGANIZATION DOES SPECIAL AGREEMENTS WITH CERTAIN PROVIDERS THAT THEY KNOW OTHER TOURISM OFFICES WITHIN THE STATE NEED.

SO WE ARE GETTING THIS AT A SIGNIFICANT DISCOUNT AS WELL AS IT'S AN EXPERT.

LIKE I SAID THERE SOLE-SOURCE. TECHNOLOGY, PATENTED TECHNOLOGY THAT DUPLICATES THE TRACKING OF

THE RESEARCH. >> OKAY. I'D RECOMMEND GOING TO COMMISSION SIMPLY BECAUSE IT SOLE-SOURCE. IT'S A NEW VENDOR.

[6.  Modification #1 to Subgrant Agreement G0103 with the State of Florida Division of Emergency Management and Budget Resolution, Regarding the FY20 EMPG (M. Mosley/J. Ward)]

SO IT'S OVER $50,000. >> OKAY. >> OKAY.

>> I'M OKAY WITH THAT. >> THANK YOU. >> THANK YOU.

ITEM NUMBER 6 MODIFICATION NUMBER ONE SUBGRANT AGREEMENT G0 103 WITH THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT AND BUDGET RESOLUTION, REGARDING THE FY 20

THE MPG. >> THERE'S A LOT OF LETTERS THERE.

>> GOOD AFTERNOON. THIS IS A ITEM WE BRIEFED AT THE SEPTEMBER COMMITTEE EETING.

THE GRANT CLOSEOUT AT THE END OF JUNE BUT DURING THE STATES AUDIT THEY FOUND THAT EXTRA AVAILABLE AVAILABLE IN THE PROGRAM. WE DIDN'T CALL OUT TO COUNTIES TO SEE IF OTHER PROJECTS WERE OUT THERE. VIRTUALLY FOR US JOHN WARD SPOKE UP. SAID YES, WE COULD USE ANOTHER EMERGENCY MANAGEMENT VEHICLE.

WE RECEIVED VERBAL NOTIFICATION THAT ADDITIONAL FUNDS WOULD BE COMING.

THE STATES ORIGINAL HOPE WAS THAT THEY GET AN AGREEMENT TO US BY SEPTEMBER 3. THAT PROCESS JUST TOOK LONGER THAN THEY EXPECTED. THEY'VE NOW EXTENDED THE AGREEMENT. THROUGH DECEMBER 30. ORIGINALLY THEY WANTED TO TRY AND TURN AROUND BY THE END OF SEPTEMBER. THAT DIDN'T HAPPEN WITH THE WAY THE AGREEMENTS WERE DONE. THIS MODIFICATION INCLUDES THE AGREEMENT WITH THE ADDITIONAL $55,000. FOR THE PURCHASE. WHICH IS ALREADY BEEN IDENTIFIED AND COUNTING.HE VEHICLE IS READY FOR US. ALSO INCLUDES THE BUDGET

RESOLUTION. >> OKAY. QUESTIONS?

>> I HAVE A QUESTION. JOHN? WHAT KIND OF VEHICLE IS THIS?

>> THIS IS A 2021 CHEVY SUBURBAN SIR. WHEN WE WERE IN CONVERSATIONS WITH THE STATE BECAUSE OF OUR PARTICIPATION IN THE STATE INCIDENT MANAGEMENT TEAM THERE INTERESTED IN GIVING US 24 VEHICLE. THERE HAPPENED TO BEEN A BRAND-NEW FLEET VEHICLE THAT WAS LEFT ON PURCHASED AT GARBER FORD FROM ANOTHER AGENCY.

IT HAPPENED TO BE SITTING THERE READY TO GO. AS A 2021 CHEVY SUBURBAN SIR.

>> ARE WE GOING TO RETIRE A VEHICLE? >> YES THIS IS REPLACING, I SAY RETIRED IT'LL PROBABLY BE HANDED DOWN SOMEWHERE ELSE. WE HAVE A 2012 FORD F2 50 WITH

ABOUT 180,000 MILES ON IT DEBORAH PASSED DOWN. >> LOW MILEAGE.

>> INSERT. VERY PRISTINE CONDITION STILL. WE WILL SAY THAT.

>> I'D RECOMMEND CONSENT. >> I WOULD AGREE. THANK YOU.

[7.  Community Services Commercial Lease Agreement with Big Score Investors, LLC (T. Nagle)]

ITEM NUMBER 7. COMMUNITY SERVICES COMMERCIAL LEASE AGREEMENT WITH BIG SCORE INVESTORS. THAT'S NOT A GOOD NAME FOR GOVERNMENT.

>> WITH ABOUT INTERNAL CONVERSATION A FEW TIMES. TROY THIS IS A LEASE AGREEMENT FOR PART OF THE BUILDING ON COLLEGE DRIVE NEXT TO THE CURRENT VA CLINIC.

THIS WILL BE A RENTAL AND THEY WILL BUILD OUT FOR US. THE RENTAL AGREEMENT WILL COME OUT OF THE VARIOUS FUNDS. EMERGENCY RENTAL ASSISTANCE BONNIE.

THE GENERAL FUND COMMUNITY SERVICE MONEY. I GRANT FUNDS WE HAVE.

THE GOAL IS TO MOVE OUR COMMUNITY SERVICES TEAM, GRANTS TEAM TO THAT BUILDING.

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ANY QUESTIONS OR CONCERNS? >> QUESTIONS? >> I JUST WANT TO KNOW, ARE

THERE CONTRACTOR FOR US? >> ARE THEY A CONTRACTOR FOR US?

>> COUNTY? >> ONLY IN THE SENSE THAT I KNOW FOR THIS PROJECT.

>> THERE BEEN A LEASE PROPERTY FROM US? >> NO, OR LEASING PROPERTY FROM

THEM. >> OKAY I MISREAD THIS. >> WERE GONNA LEASE PART OF THE

BUILDING FROM THEM. >> OKAY, I MISREAD THIS. >> OKAY, YOU'RE FINE.

>> TITLE HAVE ANY QUESTIONS. >> OKAY DO YOU WANT TO DO CONSENT OR DISCUSSION?

>> I THINK WE OUGHT TO GO TO DISCUSSION JUST TO MAKE SURE. HIS TONE OF $40,000 TO RENOVATE

IT. >> SPREAD OUT TO DOING IT AS PART OF OUR RENTAL PRICE SO WE DON'T COME OUT OF OUR POCKET WITHOUT AMOUNT OF MONEY. BASICALLY WE ENTER INTO A

RENTAL AGREEMENT TO PAY THEM. >> 7500 PIT. >> SOMETHING LIKE THAT.

WHAT WAS DONE TO 1750 A SQUARE FOOT TO START OFF WITH THAT CONCLUDES OUR MENTAL AND OUR INVESTMENT IN THE CONSTRUCTION OF THE GOING TO DO TO BUILD OUT THE SUITT.

>> YOU JUST DON'T HAVE A PLACE TO PUT THEM? >> WE DON'T HAVE THE PLACE.

CURRENTLY THERE HOUSE TO BUILDING 00. WHICH OF COURSE BUILDING 500 IS APPROVED TODAY FOR SCHOOL TO DESIGN ON THE BUILDING. PAS EVERYBODY SAID WERE HURTING

FOR SPACE IN THE COUNTY. >> YEAH. THAT'S THE GOOD THING IS TO THIS WILL BE FUNDED AT A NON-GENERAL FUND REVENUE BECAUSE PART OF THE RENTAL ASSISTANCE. PART OF OUR ARPA MONEY FOR THE MISTRESS OF ARPA.

OTHER GRANT FUNDING. THE MAJORITY OF THIS WILL COME FROM A NON-GENERAL FUND

REVENUES. >> OKAY. DISCUSSION?

>> YEAH I THINK GRATITUDE DISCUSSION. >> MADAM CHAIR, THE LOCATION WE FELT WAS A GOOD SPOT. THE TEAM LOOKED THROUGHOUT THE ENTIRE COUNTY.

AMONG THE COLLEGE DRIVE CORRIDOR NEXT TO VETERANS CLINIC AND OTHERS IT WAS A GOOD SPACE. WE WERE ALSO CRUNCHING THE NUMBERS, TROY UNITED AND IT SEEMS PRETTY REASONABLE WHEN YOU FLOATED OUT. ONE QUESTION I HAVE IS THE RENT GOES UP AS YOU GO THROUGH THE YEARS ON IT. EMILY WENT EVEN OUT TO THE MAXIMUM AND IT MADE SENSE THAT LAST YEAR OR THOSE LAST 8 MONTHS WAS IT.

[8.  FY2021/2022 Challenge Enterprises of North Florida, Inc. Service Agreement (V. Hapner)]

>> IT WAS 62 MONTHS. IT'S A 5-YEAR LEASE. BY GIVING US THE FIRST 2 MONTHS

FREE THAT'S WHY IT BECOMES A 62 MONTH LEASE. >> OKAY.

ALL RIGHT. THANKS. ITEM NUMBER 8. FY 2021/2022 CHALLENGE ENTERPRISES OF NORTH FLORIDA SERVICE AGREEMENT. HI.

>> TORY APTER COMMUNITY AND SOCIAL SERVICE MANAGER. NUMBER 8 IS THE APPROVAL OF THE SERVICE AGREEMENT FOR COMMODITY DISTRIBUTION WITH CHALLENGE ENTERPRISE.

SO THEY WERE VERY INSTRUMENTAL WITH OUR FOOD JUST A BISHOP WITH COVID.

THEY HAVE THE AVAILABILITY FOR COLD STORAGE WHICH IS VERY IMPORTANT IN THEIR STILL CONTINUING TO USE THAT TO DATE TO SUPPORT OUR FOOD PANTRIES AND FOOD SCARCITIES THROUGHOUT

THE COUNTY. >> OKAY. YET FOOD AVAILABILITY HAS BEEN

A PROBLEM AT LEAST FIND OUT AT OUR FOOD BANK. >> LAST WEEK THEY COULD GIVE

ONE PROTEIN AND THAT WAS AT. >> YEAH, STORAGE IS A BIG PROBLEM.

BUT AT TIMES WITH THE FOOD PANTRIES. JUST BECAUSE THEY DON'T HAVE THE SPACE ESPECIALLY FOR COLD STORAGE. I KNOW KEYSTONE DOWN AT THE

BEACH PAVILION BUILD SOME STORAGE THERE AS WELL. >> QUESTIONS?

>> I NOTED THAT THE CONTRACT BASICALLY WENT UP $1000 FROM LAST YEAR.

I THINK IT MIGHT HAVE BEEN A LITTLE LESS THAN A THOUSAND. SO, IT'S AN ONGOING SERVICE THEY ARE PROVIDING. SO FOR 47 YEARS OR SOMETHING LIKE THAT.

IT'S LONG-TERM. SO MINIMUM WAGE. I RECOMMEND CONSENT.

[9.  Approval of FY2021/2022 Funding Agreements with Non-Profit Agencies (V. Hapner)]

>> I WOULD AGREE. THANK YOU. >> ITEM NUMBER 9, APPROVAL OF FY 21/22 FUNDING AGREEMENTS WITH NONPROFIT AGENCIES APPROVAL OF THE FY 21 /22 FUNDING AGREEMENTS WITH THE FOLLOWING AGENCIES FOR THE TERM OF 10 ONE THROUGH 930 2022.

IT GOES THROUGH CLAY BEHAVIORAL. SCHOOL CHILDREN SERVICES,

CHALLENGE ENTERPRISES AND QUIGLEY HOUSE. >> I WILL TAKE ANY QUESTIONS

YOU GUYS CURRENTLY HOUSE. >> WHAT IS IT MEAN BY CLAY BEHAVIORAL IS STATUTORILY

REQUIRED? >> YEAH. THE FUNDING THAT CLAY

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IT IS A STATE STATUTE 394.76 9B3. CLAY BEHAVIORAL HEALTH CENTER REQUIRES THAT THEY MUST OBTAIN MATCHING FUNDS FOR THIS. IT IS STATUTORILY REQUIRED THAT WE SUPPORT CLAY BEHAVIORAL FOR THIS PROGRAM. THEY PROVIDE PREVENTION

TREATMENT CENTERS AND EDUCATION THROUGHOUT THE COUNTY. >> IT SAYS IN STATUTE WE HAVE

TO SUPPORT THAT AGENCY? >> WE DON'T HAVE TO SUPPORT, WE I GUESS AFTER BRIEF PRESENT SPIRIT WENT UP TO SUPPORT CLAY BEHAVIORAL IS NOT REQUIRED THAT THEY ARE THE ORGANIZATION BUT CURRENTLY THEY ARE THE ONLY ORGANIZATION WITHIN THE COUNTY THAT ARE PROVIDING ALL THE

SERVICES THAT WE ARE REQUIRED TO SUPPORT. >> OKAY, QUESTIONS?

>> I HAD QUESTIONS ABOUT INSURANCE REQUIREMENTS. >> THEY BEEN UPDATED.

>> YES SIR. >> THE BOILERPLATE THAT WASN'T VERY ACCURATE.

ANYWAY. I JUST WANT TO MAKE A COMMENT THAT TAXPAYER MONEY GOING TO NONPROFITS. WHAT I INTENDED TO DO IS TAKE A DEEP DIVE INTO THIS FOR THE COUNTY BECAUSE I DON'T WANT TO BE ON THE FRONT PAGE MICAH CERTAIN COUNTY TO THE NORTH OF US IS RIGHT NOW. WE TEND TO DO WHAT WE'VE DONE IN THE PAST.

THERE MAY BE AND THAT'S A GOOD QUESTION WHY THEM? WHY NOT SOMEBODY ELSE? WE JUST TEND TO RENEW CONTRACTS AND MAYBE THERE'S ANOTHER PROVIDER OUT THERE.

YOU JUST DON'T KNOW THAT UNTIL YOU DO ANOTHER RFP OR RFQ OR WHATEVER TO GET IN.

ANYWAY, I FEEL THIS IS A VERY SERIOUS DECISION ON THE COMMISSION'S PART TO EARMARK FUNDS FOR NONPROFITS BECAUSE THERE ARE THOUSANDS OF NONPROFITS THAT ALL COULD USE A

HAND. SO WE HAVE TO BE VERY CAUTIOUS. >> I WILL SAY MEGAN AND I ARE WORKING TOGETHER TO REVIEW THE PROCESS. WE WILL BE PROVIDING A NEW UPDATE FOR SUGGESTIONS ON HOW TO IMPROVE THIS PROCESS AND CHANGE IT MOVING FORWARD FOR THE NEXT FISCAL YEAR. SO WE'VE PULLED TOGETHER A FEW PEOPLE TO FORM A SMALL, TAFF COMMITTEE TO REVIEW THE PROCESS. TAKE A LOOK AT WHAT ARE WE ASKING FOR. HOW CAN WE APPROACH IT DIFFERENTLY.

THAT KIND OF GIVES US A BETTER HANDLE ON WHO AND HOW WE PROVIDE FUNDINGS TO THE NONPROFITS IN CLAY COUNTY. MAKE IT MORE COMPETITIVE AND OPEN OPPORTUNITY.

>> IT'S REALLY DIFFICULT FOR ME.SO LET'S JUST TAKE CLAY BEHAVIORAL.

3 AND A $50,000 OF FUNDING. WE HAVENO SAY IN ANY OF THEIR BUDGET.

WITH NO SAY WHAT THEY ACTUALLY DO WITH THE MINING AND WE DON'T GET ANY ACCOUNTABILITY BACK.

THAT'S A LOT OF OUR TAXPAYER MONEY. ANATOMICALLY YOU HEAR PEOPLE TALK ABOUT PEOPLE NOT RESERVING SERVED SERVICES FROM THE AGENCY.

THAT'S A CONCERN. IT'S NOT TO POINT A FINGER AT THEM.

I DON'T HEAR THE OTHER AGENCIES I DON'T HAVE THE SAME FEEDBACK ON.

>> I AGREE. I WAS HANDED THIS SO I'M TAKING IT VERY SERIOUSLY TO REVIEW THE WHOLE PROCESS. I'M DEFINITELY, ONE, I DON'T THINK THIS IS THE WAY WE'VE ALWAYS DONE IT APPROACH. GETTING A CHANCE TO REVIEW AND SEE HOW WE CAN IMPROVE HIS MY GOAL MOVING FORWARD. AND ALSO ALLOWING YOU GUYS TO MAKE THE DECISION FOR THE BUDGET AMOUNT PRIOR TO ACCEPTING APPLICATIONS. WERE KIND OF REVIEWING THE

WHOLE PROCESS. >> SO WE PROBABLY SHOULD TALK ABOUT THIS A DISCUSSION.> I

AGREE. >> ARE YOU OKAY WITH THAT? >> YUP, THAT'S FINE.

>> DO YOU HAVE ANY OTHER QUESTIONS? >> NO, THAT'S FINE MADAM CHAIR.

ON THAT SPECIFIC ONE UP TO 3 AND 50,000 CARRIAGES POINTED OUT IN THE CONTRACT.

IT'S NOT WE GET THEM AN EXACT AMOUNT HERE. IT IS A REIMBURSABLE AMOUNT.

THEO. WE DON'T HAVE ANY SAY IN THEIR BUDGET.

THE SERVICES PROVIDED AD NOT. IT'S JUST AS IS ON-DEMAND TYPE OF SERVICE.

I THINK HEARING FOR THE PREVIOUS BOARDS TALKING TO COMMISSIONER RENNINGER WE WOULD HAVE A PROCESS SET UP FOR SELECTION TO MAKE IT TRANSPARENT TO MAKE SURE THIS

IS DONE THE RIGHT WAY. >> I THINK YOU ALL SAID BLAKE VICE PRESIDENT WITH THE CARES ACT WITH THE NONPROFIT SUPPLYING AND WHAT THEY HAD TO APPLY AND COMMISSIONER RENNINGER HAS A GOOD POINT. THERE WAS SOMEONE THERE THAT WE DIDN'T CHOOSE TO FUND THAT SECOND TIME. THEY'RE ALL WORTHWHILE. WHEN YOU DEAL?

WHERE DO YOU DRAW THE LINE. THIS SHOULD BE THE SAME. >> VERY SLIPPERY SLOPE.

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>> WE WILL TAKE THE REVIEW PROCESS VERY SERIOUSLY WHEN WE GET TO THAT POINT.

>> OKAY, THANK YOU. ALL RIGHT. NOW WE WILL MOVE INTO OUR

[10.  Grants Division - Live Update (M. Mosley)]

>> ALL RIGHT. HOPEFULLY THIS OTTO MY ACEBOOK. I DON'T KNOW WHAT THAT SAYS ABOUT ME. DIDN'T EVEN KNOW THERE WAS A PROBLEM. I'M SO BUSY I DIDN'T KNOW.

I WAS TRYING TO KILL TIME. THANK YOU. ASK YOURSELF WHAT TROY DID.

>> WE CAN HAVE UNCOMFORTABLE SILENCE. >> ALL RIGHT.

ON THE GRANTS BOARD IS DIVIDED INTO 3 MAIN COMPONENTS WHICH WE CONTINUE TO REFINE.

WITH DETAIL. THE TOP HEADER OR ACTIVE GRANT AGREEMENTS.

THESE REFLECT ALL OF THE OPEN GRANT AGREEMENTS WE CURRENTLY HAVE.

IT ONLY INCLUDES THE AWARD AMOUNT. THESE ARE GRANT DOLLARS DOESN'T INCLUDE OUR MATCHING FUNDS OR TOTAL PROJECT COST. AT THIS POINT WE HAVE $84.4

MILLION IN ACTIVE GRANT AGREEMENTS. >> HOW MUCH?

>> 84.3 MILLION. EVERYTHING TIMELINE WISE WE HAVE SOME DADLINES, END-OF-THE-YEAR LOOKING ABOUT 90 DAYS OUT, DECEMBER 31. THAT WE WOULD KEEP OUR EYES ON.

A COUPLE OF PROJECTS THAT WE ARE REQUESTING EXTENSIONS ON. THOSE ARE IN PROGRESS.

AND, WE HAVE ONE LST A GRANT WITH A SEPTEMBER 30 DEADLINE. WE HAVE SUBMITTED ALL OF THE DESK AUDIT CLOSE OUT ON THAT. WE RECEIVED THE $7500 IN REVENUE.

WE HAVE ONE FINAL PUB DRAMATIC REPORT DUE NOVEMBER 1 THAT WILL BE TOTALLY CLOSED OUT.

IN THE APPLICATION REQUESTS WHICH ARE JUST BELOW THAT. OR TRACKING EVERYTHING THAT'S BEEN SUBMITTED. TO UPDATE OUR STATUS BAR TO SHOW PROJECTS THAT ARE STILL IN REVIEW VERSUS PROJECTS THAT WERE NOT SELECTED FOR ANY CURRENT APPLICATIONS THAT WERE NOT APPROVED WE ARE REQUESTING FEEDBACK. FROM THE FUNDING AGENCIES.

WE FOUND THAT TO BE VERY HELPFUL. THE US ADMINISTRATION ON AGING IS A GREAT EXAMPLE. I WAS AT $100,000 3-YEAR REQUEST TO DO OUTDOOR SENIOR KITCHENS. AND HELP TEACH PRACTICAL COOKING SKILLS TO OUR OLDER COMMUNITY. WE CAME WITHIN 13 POINTS OF THE AWARD AND FEEDBACK WE GOT WERE ALL VERY DOABLE THINGS THAT WE CAN GO BACK AND LOOK AT. WE VERY SCHEDULE A FOLLOW-UP IN DEBRIEF WITH COMMUNITY SERVICE TO REVIEW EVENTS HE FELT SOMETHING WE WOULD LIKE TO GO AFTER AGAIN. IT'S BEEN A REALLY HELPFUL LEARNING PROCESS.

COLLECTIVELY SENSE MARCH WE'VE PUT IN 41 POINT $3 MILLION APPLICATION REQUESTS FOR PROJECTS. AND THEN JUST BELOW THE WE ALSO HAVE A RESEARCH SECTION.

THIS SHOWS EVERYTHING THAT IS ON OUR RADAR. REVIEWED FEELING THE FUNDING OPPORTUNITY NOTICES. AND MATCHING COUNTY PROJECTS WITH APPROPRIATE FUNDING OPPORTUNITIES. SOME OF THESE OPPORTUNITIES ARE VERY DETAILED.

PUTTING AHEAD FOR NEXT YEAR. WE WILL FOLLOW CIP PROJECTS AND PHELP IDENTIFY COUNTY PROGRESS PROJECTS THAT WOULD BE GOOD GRANT APPLICANT. THAT'S IT FOR NOW.

I'LL BE HAPPY TO ANSWER QUESTIONS. >> THE VOLUNTARY HOME, THEY HAD A MAJOR CHANGE IN THAT IN THE LAST MONTH, 3 WEEKS. WHERE THEY WERE GOING TO BUY UP HOMES AT PRE-IRMA PRICES. AND THEY CHANGED IT TO CURRENT ASSESSED VALUE.

I DON'T SEE JOHN ANYWHERE. I DON'T KNOW WHERE WE STAND WITHOUT MY CAT REVOLVE FROM HERE. BUT ANYWAY, ANY FEEDBACK THAT YOU KNOW OF RIGHT NOW WE.

>> I DID TALK TO JOHN ABOUT THAT THIS WEEK. HE SAID THERE IS ALSO DISCUSSION ABOUT THE GOING TO TAKEN ANY PREVIOUS AID AWARDED TO HOMEOWNERS.

ANY OTHER DOLLARS THAT WE RECEIVED FROM FEMA WILL PROBABLY COME OUT OF THOSE APPRAISALS. I THINK WE STILL STAND BASICALLY WHERE WE DID BEFORE.

HE STILL THANKS ARE PROBABLY 3 PROPERTIES AND WE WILL ULTIMATELY MOVE FORWARD.

[00:35:03]

GRANTS IS GETTING SET UP WITH THE TRAINING TO START REQUESTING FUNDING.

WE WILL CONTINUE TO TRACK THOSE CHANGES. >> THINKING.

>> OKAY ANYTHING ELSE ON THAT? THANKS MEGAN. >> THANK YOU.

[11.  Public Works Projects - Live Update (T. Gardner)]

>> ALL RIGHT PUBLIC WORKS PROJECTS. MS. GARDNER?

>> GOOD AFTERNOON. WITH THE START OF A NEW FISCAL YEAR TODAY ONLY HAVE 2 PROJECTS TO REPORT. WE WILL QUICKLY GET IN GEAR TO PROGRAM PROGRESS INTO THE MONDAYS FOR FOLKS TO REVIEW. BUT HE WOULD LIKE TO UPDATE TODAY AREN'T WESLEY, CROSS PIPEWORK IS ALMOST COMPLETE. WHICH THEN MEANS THE REMAINING WORK WILL BE DONE IN-HOUSE.

WE WILL GO OUT BACK OUT THE EXISTING PIPE AS SMALL AS TV IN IT.

SEE IF ANY ADDITIONAL WORK IS NEEDED IN THE EASEMENT AREA. IF EVERYTHING IS ALL CLEAR WE WILL REMOVE AND GO DOWN TO THE FINGER, REMOVE THE SEDIMENT CAME AS PART OF THE PROJECT AND REMOVE TURBIDITY CURTAIN. THAT PROJECT, ASSUMING WE DON'T HAVE TO DO ANY ADDITIONAL

MINING WORK WILL WRAP UP THIS MONTH. >> ASSIST THE EMERGENCY ONE?

>> NO, NO. WE CALL IT THE WESLEY. IT'S OVER ON LAKE ASBERRY.

IT WAS A SEVERAL STEP PROCESS. ONE TIME I BELIEVE PRIOR TO MIKE JOINING PUBLIC WORKS THERE WERE 2 PONDS. WE MADE ONE POND. WE THEN HAD TO FIX THE CROSS PIPE UNDER THE ROAD. AND THEN WE ALSO HAVE AN EASEMENT THAT HAS A PIPE AND SOME DRAINAGE STRUCTURES THAT ULTIMATELY GO INTO ONE OF THE FINGERS AT LAKE ASBERRY.

THERE'S A TURBIDITY CURTAIN IN PLACE TODAY. WE WILL GO IN AND CLEAN OUT ANY SEDIMENT THAT CAME FROM OUR WORK AND SEDIMENT THAT WAS IN THAT FIGURE PREVIOUSLY.

WE WILL CLEAN IT OUT AND MOVE THE TURBIDITY CURTAIN AND FINISH UP THERE.

THAT WAS A GREAT PROJECT. NICE COMBINATION. IT WAS SOMETHING DALE STARTED PRIOR TO MY ARRIVAL BUT IT WILL BE NICE TO WRAP IT UP. THE SECOND ONE IS THE PINE RIDGE PROJECT. THAT IS PROGRESSING. WE ARE COMPLETING THE INVESTIGATION PHASE. IT'S BEEN QUITE INTENSIVE BECAUSE OF THE WATER MAIN BREAKS WANTED IT TO THE SUB SURFACE CONDITIONS THERE. NUMBER NEARING THE END OF THE INVESTIGATIVE PHASE AND ARE WORKING TOWARDS FINALIZING COST ESTIMATES.

RICHARD, TERESA AND I DISCUSSED IT AND WE HAVE PASSED FROM PUBLIC WORKS TO THE ENGINEERING TEAM. THINK RICHARD WILL BRIEF YOU MORE ON DETAIL WITH COST AND SCHEDULE.

BUT, IT WAS A GOOD TRANSITION BECAUSE THE INVESTIGATIVE PHASE IS COMPLETE AND THE EXPERTISE FOR THE CONSTRUCTION INSPECTION AS WELL AS SOME OF THE INTRICATE ISSUES COMING UP DURING THE CONSTRUCTION OR TO THE COST ESTIMATE PROCESS, IT'S GOOD TO HAVE RICHARD TEAM INVOLVED. AT THAT POINT, THAT'S ALL HAVE TO REPORT FOR MONDAY'S.

AS I MENTIONED, WITH THE START OF THE NEW FISCAL YEAR, OUR GOAL IS TO GET A LOT MORE PROJECTS INTO MONDAYS AS WELL AS DEPENDING ON WHAT COMES WITH REGARD TO THE RESCUE DOLLARS THAT THE COMMISSION WILL BE LOOKING AT THROUGHOUT OCTOBER. WE ARE VERY EXCITED.

WE HAVE A LOT OF STUFF PLANNED. IF LIKE THIS TIME NEXT MONTH WE HAD MORE TO UPDATE EVERYONE

WITH. >> TO MEET AND EXCEED UP TO 200,000 FOR THE EMERGENCY

REPAIR? >> NO. AT THIS POINT ALL WE HAVE AUTHORIZED IS THE INVESTIGATIVE PHASE. STARTED OUT AROUND 25,000 AND WHAT WE ARE FINDING IS WE NEED TO DO SOME ADDITIONAL SCHOOL BORINGS.

WHILE THE STRUCTURE ITSELF IS ABOUT 15 FEET DEEP. THERE'S CONCERNS ABOUT HOW WE SURE UP THE AREA. I THINK I SENT SOME PICTURES AROUND.

YOU CAN SEE HOW IT WAS SETTLED. JUST AS YOU EXPRESSED LAST TIME IT'S VERY IMPORTANT WE QUANTIFY

WHAT THIS IS GOING TO COST US. >> OKAY, I THOUGHT WE DID THAT. >> WE BEEN DOING THAT.

WE STARTED WITH, WE ACTUALLY START PRIOR TO BRINGING SUPERIOR ON BOARD FOR SOME OF THAT EFFORT. SINCE HE BEEN ON BOARD THEY'VE DONE ADDITIONAL INVESTIGATIONS AS WELL AS WITH OUR PARTNER CC UA. THE GOOD NEWS CCU WE HAS COMPLETED THE LOOP THAT CREATES REDUNDANCY FOR THE WHOLE COMMUNITY.

AS WELL AS ISOLATION EFFORT RIGHT THERE ON THAT ONE CORNER PROPERTY.

WHILE IT'S TAKING A LONG TIME TO THINK THIS THROUGH TO MAKE SURE WE ARE DOING IT SMARTLY AND MAKING A REPAIR THIS GOING TO LAST FOR A LONG PERIOD OF TIME.

IT HAS ALLOWED CCA TO GET THE WORK IN PLACE WHICH WILL MAKE THE ULTIMATE CONSTRUCTION GO WHOLE LOT BETTER. I BATTLE IT OFF TO RICHARD SO I BELIEVE HE WILL SPEAK A LITTLE BIT MORE ABOUT THE NEXT STEPS. COST IS CRITICAL TO US BECAUSE NOT ONLY ARE WE DOING THIS INTERSECTION BUT WE NEED TO TAKE A LOOK AT THAT WHOLE COMMUNITY.

[00:40:01]

OUR PARTNERS AT WG I THAT WE ARE COMFORTABLE WITH WHAT THE COST ARE.

WE ARE BEING GOOD STEWARDS. >> OKAY. THANK YOU.

[12.  Engineering Projects - Live Update (R. Smith)]

>> LOOKS LIKE RICHARD IS UP NEXT. >> GOOD AFTERNOON RICHARD SMITH CLAY COUNTY ENGINEERING DEPARTMENT. YOU WANT TO FINISH UP ON PINE RIDGE? BASICALLY WE'VE GOT TO BUILD OUT THERE IS A 32 BY 43 FOOT RECTANGLE 20 FEET DEEP. AND WE'VE GOT TO THAT'S PROTECT THE WORKERS ARE GOING TO BE IN THE HOLE REPAIRING THESE PIPES. THESE ARE CONCRETE PIPES. THEY'RE TYPICALLY AN 8 FOOT STICKS. THE WAY MANY THOUSANDS OF POUNCE.

WE CAN'T HAVE THIS CAVE-IN. WORKING COME FROM THE ATLANTA MARKET.

WE'VE HAD CAVE-INS THERE. IT'S VERY DANGEROUS. THAT'S WHY PARTICULAR CAUTION.

PUBLIC WORKS IS GOTTEN INSECURE, CHAIN-LINK FENCES. I'VE BEEN OUT THERE WHEN SCHOOL LETS OUT. IT LOOKED LIKE A 1950S SITUATION COMEDY.

THE KIDS ALREADY BUYING SPIRITIST APPEARANCE EVOLVE. IT WAS GREAT.

WE CAN'T HAVE THE GOING THROUGH A CONSTRUCTION SITE. THEY PUT UP FENCING, SUPERIORS DONE A VERY GOOD JOB. THERE'S GOOD AND BAD IN THAT. THE GOOD THING IS IT STABILIZED. IT GIVES US A CHANCE TO DO SOME THINGS WE HAVE TO DO.

WE'VE GOT A GO AROUND TO AT LEAST 7 RESIDENCES AND CHECK FOR THEIR SEISMIC VIBRATIONS.

TO SEE IF THERE'S ANY CRACKS. WE DRILLING THESE PILES DOWN THE GROUND TO BUILD THE SAFE AREA AND IT'S GOING TO COST, IT'S GONNA TAKE SOME PRETTY SIGNIFICANT VIBRATIONS.

THAT'S GOTTA BE DONE. WE'VE GOT ABOUT 3 TO 4 WEEKS NOW.

WERE PROBABLY GOING TO SEE CONSTRUCTION BEGINNING AROUND THE END OF OCTOBER, FIRST OF NOVEMBER. ENOUGH TIME WILL BE DOING THIS REPORT HERE SO WE DON'T GET SOME CLAIMS OF IT WAS LIKE THAT BEFORE YOU CAME HERE. NOW I NEED A NEW HOUSE.

UNIVERSAL IS GETTING A PROPOSAL FROM ONE OF OUR OWN CALL GEOTECHNICAL FIRMS AND HAS THE CAPABILITY. OUR GOOD FRIEND CHRIS DOHERTY THE CHAIRMAN OF THE BRADFORD HEAVY COMMISSION IS ONE OF THEIR EMPLOYEES AND CHRIS IS A VERY TRUSTWORTHY ENGINEER IS ACTUALLY A MARKETING GUY. THEY ARE GOOD ENGINEERS. I FELT CONFIDENT THAT THEY WILL GIVE US A GOOD PRODUCT. THE OTHER THINK ABOUT WHAT TERESA ALLUDED TO ON THE GEOTECH. THEY'VE GOT A CHILL DOWN, PUTTING IN 360 FOOT DEEP 180 FOOT DEEP HOLES JUST TO SEE WHAT THE CONDITION OF THE SOIL IS.

SO WE KNOW THE PILES THAT ARE DRIVING DOWN THESE ARE LIKE ON A BULKHEAD ON HIS RIVERFRONT LAKEFRONT PROPERTIES. TO MAKE SURE THEY ARE SECURE. DEVELOP PERMANENT THEY WILL COME OUT SOON AS WE GET EVERYTHING REPAIRED GRANDMA START LIFTING IT UP AND FILLING A BUCKET. CRACKS IN THE GOOD NEWS COMMISSIONER CONDON.

BEFORE WE DO ANYTHING MORE WE WILL KNOW HOW MUCH IT COST. WE WILL BE ABLE TO PRESENT THE COSTUME. THERE'S NO NOT TO EXCEED WHICH WE THINK IS GOOD READ.

SHOULD OVERALL NUMBER. EVEN NOTES TAKEN SOME TIME AND EFFORT TO GET TO THE POINT.

WHICHEVER BILL NUMBER AROUND OCTOBER, 11TH OR 15TH. THE GOOD NEWS ON THAT.

WERE LOOKING AT A TIME PERIOD. PTHERE'S SOME STUFF OUT THERE. ACTUAL REPORTS WOULD LIKE TO BE FINISHED BY THANKSGIVING. IT COULD GO INTO FIRST AND SECOND WEEK OF DECEMBER.

WEATHER PERMITTING OF COURSE. SO. THEN, WE BEGIN THE FUND PART TO SEE HOW MUCH MORE THE SYSTEM WE HAVE TO DO THE SAME THING TO. THIS IS URGENT REQUESTS.

RENT DIRECT COMMUNICATION WITH THE PROPERTY OWNER BUSTOS AFFECTED AND SHE'S BEEN DASHED.

OTHER THAN THAT WERE CONTINUED RESURFACING. WE HAVE 2 PROJECTS THIS MORNING. THE FLEMING ISLAND AREA.9 S. WAS COMING OUT.

THAT'S A BIG 3 MILE PLUS OR MINUS ON THE SOUTH END OF THE COUNTY TOWARDS PUTNAM COUNTY AREA. WE WILL GET SOME CALLS THERE. IT'S ALWAYS BEEN TOUGH DETERRENT TOUGH TRAFFIC. YOU GUYS COULD PROBABLY GET SOME CALLS WILL NOT.

WE WILL DO THE BEST WE CAN TO KEEP TRAFFIC MOVING. DON'T BE A 3 TO 5 DAY PROJECT.

FOR THAT, IT WILL START DIRT ROAD PAVING TODAY. THAT'S ABOUT 45 DAYS TO SPEND

[00:45:02]

ANSWER OF THE QUESTION TALK ALWAYS BEEN. >> WILL SPEND 593 THOUSAND DOLLARS AND 45 DAYS. THERE PLENTY CAPACITY TO DO NO MORE.

THIS IS OUR DIRT ROAD BASE CONDON FROM THE 2021 BUDGET. >> OKAY.

>> WITHOUT THE LIST WE JUST NEED TO COORDINATE ON THAT. >> YEAH, WE NEED TO LOOK AT THAT LIST. NOT EVERY ROAD IS ON THAT LIST. APPROXIMATELY 40 ROADS OF ANY

MORE THAN 40. >> I DON'T KNOW HOW THAT LIST WAS, I QUESTION HOW THAT LIST

WAS ARRIVED OUT. >> I CAN'T HELP YOU WITH THE PORTION OF THAT LIST.

>> NOBODY CAN PREDICT NOBODY SEEMS TO KNOW WHERE IT CAME FROM.

>> MAY BE THROUGH GOD. QUICK SOMEONE WHO DOESN'T WORK HERE ANYMORE.

LET'S PUT IT THAT WAY. WE DO NEED TO REEVALUATE THAT LIST.

HUGS OTHER THAN THAT WE THOUGHT 209 WIDENING ACTUALLY IS A SAFETY IMPROVEMENT.

IT BEGAN ON 29 SEPTEMBER. GOING ON 30 DAYS. THAT INCLUDES AN ADDITIONAL TURN LANE AT SANDRIDGE ANIMAL MAKE THAT MORE EFFICIENT INTERSECTION AND AT THAT POINT

THE SIGNAL WILL BE REINSTALLED. ANY OTHER QUESTIONS? >> WHEN HIS CONCOURSE

SCHEDULED? >> ABOUT PHONE CALL 10 O'CLOCK IN THE MORNING WITH CEASING A WAY TO GO OVER THE FINAL DETAILS WITH JEREMY JOHNSON. HE'S THE CHAIRMAN OF THE BOARD.

CEO. I NEED ENGINEER TO GO OVER SOME FINAL NUMBERS ON.

WE'VE GOT OUR PRICING IN. THE ENGINEERING PORTION. THE CC UA PORTION SHOULD BE

PRICED THE NEXT 5 TO 7 DAYS. >> WE WILL START ON THAT, THAT IS FUNDED.WE WILL EXPECT TO

START ON THE I WOULD NK THE LATEST NOVEMBER 1. >> IT'S BEEN A PROBLEM A LONG

TIME. >> AND IT'S A BIG PROJECT. THAT'LL BE VERY DISRUPTIVE.

THERE'S A LOT OF DRIVEWAYS INVOLVED. IT'S BASICALLY ONE OF THOSE PSITUATIONS COMMISSIONER RENNINGER NOT THAT YOU AND I HAVE ANYTHING TO DO WITH THAT.

IT WAS KIND OF KICKING THE CAN DOWN THE ROAD. THIS WAS MAYBE A MUCH MORE LESS EXPENSIVE REPAIR 10 YEARS AGO. AND WHAT'S HAPPENED IS THE FAILURES MULTIPLIED AND NOT ONLY FAILED OUR PIPES AND THEN BEGIN TO FEEL THE UTILITY COMPANIES PIPES.

IT'S A DOMINO EFFECT. TRYING TO GET IN FRONT OF THAT ON SOME OTHER ONES.

[13.  Facilities Projects - Live Update (J. Harsey)]

>> ANYTHING ELSE? >> NOPE. >> ALL RIGHT.

FACILITIES. THOSE UPDATING FOR FACILITIES TODAY?

MR. HORSEY. HOW ARE YOU TODAY. >> A COUPLE OF THE HIGH-PRIORITY PROJECTS. I FIGURED OUT SO THAT I DIDN'T NEED THAT.

COUPLE OF HIGH-PRIORITY PROJECTS. I'M SURE YOU ARE AWARE OF THE RENOVATIONS TO THE OLDER FIRE STATION. RIGHT NOW 13, 15 AND 17 ARE COMPLETELY DONE. 23 ONLY THING LEFT THERE IS A CHANGE ORDER FOR SOME DUCT REPLACEMENT. THAT ONE WILL BE COMPLETED VERY SOON.

IN STATION 18 AS YOU KNOW IS IN THE BEGINNING PHASES. WE'RE STILL WORKING ON GETTING THAT SQUARED AWAY AND GETTING THAT ONE MOVING ALONG. THE SECOND ONE I THINK THAT'S A HIGH PRIORITY IS THE ORANGE PARK LIBRARY ROOF. THAT IS COMPLETE.

THEY HAVE AN INSPECTION FOR WARRANTY. QUICK STAY FLEXIBLE ROOF.

NOT TOTALLY COMPLETE. >> RIGHT THEY HAVE TO HAVE THAT UNTIL THEY COMPLETE THE INSPECTION. BUT THE ONLY THING LEFT FOR THAT ONE.

ÃPRECONSTRUCTION WAS LAST WEEK. THAT WENT WELL SHOULD BE MOVING ON ONE OF MY PRIORITIES IS ENERGY CONSERVATION. THIS BUILDING IS NOW 100 PERCENT COMPLETE LED EXCEPT FOR A COUPLE OF BULBS ON THE FIRST FLOOR THAT HAS BEEN ORDERED.

WE HAVE ALL OF THE LIBRARIES HAVE BEEN CONVERTED ABOUT 80 PERCENT OF THE FIRE STATIONS AND WE ARE GETTING CAUGHT UP ENOUGH THAT NOW MAY BE UNABLE TO PUT SOMEONE BACK, ON A VERY LOW BASIS. HOPEFULLY THAT WILL MOVE ALONG FASTER.

IF YOU HAVE ANY QUESTIONS? >> I DON'T. >> LED CONVERSION.

BELIEVE IT OR NOT WE WILL SEE A DIFFERENCE IN YOUR POWER BILL. IT'S HUGE.

[00:50:02]

AS WELL DEAL. >> IF AARTI SEEN SOME GOOD IMPROVEMENTS AND ELECTRIC BILLS. SO YES, IT'S A VERY IMPORTANT THING.

>> ÃELECTRIC IS NOT HAPPY WITH IT. SORRY.

>> TO GIVE HER HARD WORK AND FILLING IN TODAY. I HOPE IT WASN'T THAT PAINFUL

FOR YOU. WE WISH JEAN GOOD WISHES. >> IS DOING OKAY.

HE'S JUST TAKING AND A HALF A DAY. HE WILL BE BACK BY THE END OF

THE WEEK. >> CAN'T PLAY LIKE HE USED TO PLAY.

[14.  Parks & Recreation Projects - Live Update (J. Pierce)]

ALL RIGHT. MR. PIERCE, LAST BUT NOT LEAST. >> GOOD AFTERNOON JUSTIN PIERCE, PARKS DIRECT MANAGER. I'LL HAVE A COUPLE OF THINGS FOR YOU GUYS TODAY.

FOX MEADOW TRAIL PAVING PROJECT. THAT IS BEEN COMPLETED.

THANK YOU TO PUBLIC WORKS. TERESA, STEVE GUTIERREZ, CHARISSE ON FACILITATING THE PROJECT. THUNDERBOLT FIGHTING PROJECT, INSTALLATIONS GOING THIS WEEK.

WE'VE BEEN TOLD THAT BY NEXT WEEK THAT WILL BE DONE. THEY'RE INSTALLING 4 POLES ABOUT LOCATION. SO WE CAN LIKE SOME OVERNIGHT ACTIVITIES AT THE PARK.

ARMSTRONG PARK. PRE-MEETING WAS LAST WEEK. THEY ARE DOING REGRADING AND DRAINAGE PROJECTS. PROFITABLE LOVE THIS MOBILIZATION THE PRODUCT SHOULD BE COMPLETED BY MARCH IF I'M NOT MISTAKEN. TONY'S LADY NOT SO THANK YOU WILL NOT. LAST BUT NOT LEAST THE MEAN STREETS TERRACE.

THE STEPS ARE IN. OUR GROUNDS MAINTENANCE TEAM AND A GROUNDS MAINTENANCE SUPERINTENDENT DID A GREAT JOB OF INSTALLING 10 PALLETS OF SOD.

THE RULING IS LAST PART THAT NEEDS TO BE COMPLETED AND EXPECTED.

THAT'S ALL I HAVE TODAY IF YOU HAVE ANY QUESTIONS. >> NO QUESTIONS.

>> THERE WAS ONE LAST WEEK. >> A BIG DEAL, BIG DEAL. MR. COUNTY MANAGER.

>> MADAM CHAIR, NOTHING PENDING ANY QUESTIONS FROM THE COMMITTEE.

>> OKAY JEREMY QUESTIONS?

* This transcript was compiled from uncorrected Closed Captioning.