Aug 03, 2021 Finance and Audit Meeting Agenda

[00:00:05]

>>> I WILL NOW CALL TO ORDER THE FINANCE AND AUDIT COMMITTEE MEETING OF AUGUST 3, 2021. GOOD AFTERNOON.

WE WILL NOW TAKE PUBLIC COMMENT. IS THERE ANYONE WHO WOULD LIKE TO SPEAK TO US FOR PUBLIC COMMENT? I THOUGHT SHE WAS GETTING UP TO COME TALK.

OKAY, SEEING NO ONE, WE WILL MOVE ON TO THE BUSINESS PORTION OF OUR AGENDA. ITEM NUMBER ONE, ACCEPTANCE OF

[1.  Acceptance of Federal Funding Assistance Regarding the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (D. Garrett/R. Vanzant)]

>>> GOOD AFTERNOON, MY NAME IS DEBBIE GARRETT WITH THE SHERIFFS OFFICE. WE HAVE BEEN AWARDED THE GRANT, IT'S FOR THE DRUG REDUCTION AND ENFORCEMENT INITIATIVE.

IT HELPS TO PAY FOR OVERTIME FOR DRUG INVESTIGATIONS FOR OUR DETECTIVES. SO THAT'S WHAT THIS ONE IS

ABOUT. >> OKAY, QUESTIONS?

>> OF COURSE I ALWAYS HAVE QUESTIONS.

I'LL TELL YOU WHENEVER YOU TALK ABOUT GRANTS, I KNOW A LITTLE BIT ABOUT THEM. AND MY QUESTION IS, WELL MY COMMENT IS WHEN YOU WRITE A GRANT, A GOOD EXAMPLE IS POPULATION OF CLAY COUNTY. NO ONE KNOWS THE POPULATION OF CLAY COUNTY TODAY. BECAUSE THERE WERE TWO DEATHS AND THREE BIRTHS OR WAS IT TWO BIRTHS AND THREE DEATHS, NOBODY REALLY KNOWS. WHEN YOU APPLY FOR A GRANT, THEY USUALLY ASK FOR THE POPULATION OF THE COUNTY.

BUT IT'S NICE TO USE ONE NUMBER, ONE REFERENCE.

AND WHEN I SEE AND THIS GRANT ALSO HAS THIS PROBLEM, YOU REFER TO CLAY COUNTY AS 218,000 PEOPLE AT ONE PLACE AND 197,000 AS ANOTHER. IT LEADS ME TO BELIEVE THAT YOU'RE REALLY NOT ACCURATE IN YOUR EXPLANATION OF THE PROBLEM.

SO THAT'S JUST A COMMENT. IT'S A COMMON PROBLEM IN GRANTS.

BUT IT'S EASILY SOLVED. JUST PUT A STAKE IN THE GROUND.

I'M GOING TO USE THIS REFERENCE AND THAT'S THE POPULATION OF CLAY COUNTY. THE REAL QUESTION I HAVE IS THE HOURLY RATES THAT WE HAVE FOR ORANGE PARK, CLAY COUNTY AND GREEN COVE I THINK ARE ALL THE SAME.

THEY'RE NOT ALL THE SAME. SO I DON'T UNDERSTAND WHY WE PUT IN A GRANT WITH ALL OF THE REQUESTS FOR THE SAME AMOUNT OF MONEY FOR EACH HOURLY RATE, YOU KNOW, RETIREMENTS, THEY'RE ALL DIFFERENT RETIREMENT PLANS. SO ONCE AGAIN THEY'RE NOT ALL THE SAME BUT THAT'S WHAT WE ASK FOR.

WHY? >> WELL PRIMARILY BECAUSE WE GENERALLY GO WITH ONE GENERATE MANY TIMES WITH THESE GRANTS AND PARTICULARLY WITH THIS GRANT, WE, THEY DON'T ALWAYS WANT TO SPEND IT ON OVERTIME SO THEY WOULD RATHER PURCHASE DRUG ENFORCEMENT EQUIPMENT OR THINGS LIKE THAT SO WE END UP DOING BUDGET AMENDMENTS, BUT THAT WAS PART OF WHAT WE SUBMIT EVERY

YEAR. >> YEAH, I KNOW.

>> ANYWAY. THAT'S THE WAY WE DID IT LAST YEAR. I'M JUST SAYING THAT MAY NOT BE THE BEST ANSWER. BUT THIS IS A SIMILAR REQUEST TO LAST YEAR, SO I RECOMMEND CONSENT.

>> I WOULD AGREE. >> THANK YOU.

ARE YOU ON OUR NEXT ONE TOO? OKAY.

[2.  Modification #1 to Agreement #2019/2020-90 with the Florida Division of Emergency Management-Sheriff's Orange Park Substation Wind Retrofit Project and Budget Resolution Approval (A. Dangerfield/R. Vanzant)]

>> GOOD AFTERNOON. WE'RE REQUESTING THE CHAIR'S APPROVAL OF A MODIFICATION TO THE AMENDMENT.

IT EXPIRED MAY 1, 2021, TO FEBRUARY 8, 2022.

WHEN WE SUBMITTED THE REQUEST TO EXTEND THE GRANT AGREEMENT WE WERE AWARDED MANAGEMENT COSTS IN $23,551.25.

THAT WAS THE ADDITIONAL REVENUE WE COULD RECEIVE.

>> DO YOU HAVE ANY QUESTIONS? >> COULD YOU MAKE THAT STATEMENT AGAIN. WHEN WE APPLIED FOR IT --

>> WHENEVER WE SUBMITTED THE AMENDMENT TO EXTEND THE GRANT AGREEMENT, WE DIDN'T REQUEST THIS, IT WAS AWARDED TO US.

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>> AND THAT WAS MY QUESTION, WHY WOULDN'T WE ASK FOR THE MANAGEMENT COSTS IN THE ORIGINAL REQUEST?

>> INTERNALLY THAT'S NOT A STANDARD PRACTICE THAT WE HAVE.

GOING FORWARD THOUGH SINCE THESE FUNDS SEEM TO BE COMING UP MORE AND MORE OFTEN WE MAY START INCLUDING THAT IN OUR BUDGET

REQUEST OR APPLICATION REQUEST. >> I MEAN DID SOMETHING CHANGE FROM THE TIME WE APPLIED FOR THE GRANT? I MEAN IF THE GRANT AUTHORIZES ADMINISTRATIVE COSTS ORIGINALLY, WHY DIDN'T WE ASK FOR IT ORIGINALLY?

>> I'M NOT SURE IT ALLOWED FOR IT ORIGINALLY.

IT TALKS ABOUT INTERIM FEMA POLICY, I'LL HAVE TO SEE THE DATE FOR IT WAS IMPLEMENTED. THIS IS AN OLD GRANT 3 OR 4

YEARS OLD. >> SAME COMMENT.

I'VE BEEN AROUND GRANTS A LONG TIME.

IF YOU CAN GET -- SOME GRANTS YOU CAN'T, SOME GRANTS YOU CAN.

SOME GRANTS ARE 20%, SOME GRANTS ARE 22%, SOME GRANTS ARE 5%.

IT DEPENDS ON THE GRANT. BUT IF YOU CAN PAY FOR ADMINISTRATION OF THE GRANT THROUGH THE GRANT, YOU WANT TO ASK FOR THAT IN THE BUDGET. I MEAN RIGHT?

>> IT'S A PRUDENT THING TO DO, THAT'S CORRECT.

>> PRUDENT. IT'S A VERY COST EFFECTIVE WAY TO DO IT. SO THAT'S ALL I WANT TO -- IT SHOULDN'T BE AN ADD ON. UNLESS SOMETHING CHANGED FROM THE TIME WE APPLIED AND RECEIVED THE GRANT THAN TODAY.

>> AGAIN THIS WASN'T SOMETHING WE REQUESTED, IT WAS GIVEN TO

US. >> WE DIDN'T EVEN REQUEST IT --

>> THAT'S CORRECT. >> THAT'S WEIRDER TOO.

BUT THEN AGAIN WE'RE DEALING WITH --

>> IT'S FEMA. >> YEAH.

>> I RECOMMEND CONSENT. >> I WOULD AGREE.

THANK YOU. THANK YOU VERY MUCH.

ALL RIGHT, ITEM NUMBER THREE, RFQ20/21-43 PROFESSIONAL DESIGN

[3.  RFQ #20/21-43, Professional Design Services for Animal Services Shelter and Care Facility (K. Smith/T. Nagle)]

>> GOOD AFTERNOON. TROY NAGLE ASSISTANT COUNTY MANAGER. THIS IS THE APPROVAL TO ACCEPT THE STAFF'S RANKING AND SELECT THE NUMBER ONE FIRM FOR RFQ20/21-43 FOR STAFF TO START NEGOTIATIONS WITH THE TOP RANKED FIRM AFTER THE 72 HOUR PROTEST PERIOD.

>> OKAY. QUESTIONS?

>> WELL MY QUESTION IS, MY OBSERVATION IS CASPER AND -- KASER AND MLM ARE BASICALLY A TIE.

AND KASPER HAS A CORPORATE OFFICE IN CLAY COUNTY.

IF YOUR TEAM EVALUATED THEM ALMOST IDENTICALLY, I'D LIKE TO GIVE IT TO THE CLAY COUNTY COMPANY.

SO I WOULD RECOMMEND WE GO TO THE COUNCIL WITH THIS AND PUT IT ON THE AGENDA. THE OTHER THING THIS IS A PRETTY COSTLY PROJECT, I WANT TO MAKE SURE THAT COMMISSION, I DON'T WANT TO DESIGN SOMETHING AND PUT IT ON THE SHELF.

IT NEEDS TO BE FUNDED IN THE CIP WHEN WE DO OUR BUDGET.

>> SO I GUESS THE QUESTION WOULD BE IS YOUR DESIRE TO SEND IT TO THE BOARD AND LET THE BOARD MAKE A DECISION AND SEE PRESENTATIONS OR IS THE DESIRE OF THE COMMITTEE TO RECOMMEND PRESENTATIONS? IT MAKES THE DESIGN FRAME OUT FOR THE SERVICES IF YOU FEEL YOU WANT PRESENTATIONS AT THE END OF

THE DAY. >> PRESENTATIONS WILL BE DONE

NEXT TUESDAY, CORRECT? >> THEY WOULD BE IF WE REQUEST THEM TODAY, BUT IF WE DON'T REQUEST THEM TODAY, IF WE JUST TAKE THIS AS IS AND MOVE IT TO THE DISCUSSION AGENDA, THEN THE DECISION WOULD HAVE TO BE MADE AT THAT TIME TO REQUEST --

>> I THINK WE HAVE TIME. I MEAN THE CIP IT'S NOT EVEN

NEXT YEAR, IS IT? >> WELL WITH OPTIONS WE HAVE FOR ARP, CHAIRMAN AND COMMISSIONER. ONE QUESTION WOULD BE IF YOU RECOMMENDED, WOULD YOU LIKE ALL THREE TO GIVE PRESENTATIONS OR JUST THE TWO TOP? AND I THINK THERE MAY BE A LEGAL THING ON THAT, CAN THE COMMITTEE DECIDE JUST THE TOP TWO, IT HAS TO BE ALL THREE. AND THE SECOND THING WOULD BE THE ONE IS IN MATELAND, MLM IS MATELAND.

SO WE'RE ASKING THEM TO COME AND GIVING A WEEK'S NOTICE.

SO THAT MAY BE A DELAY THAT WE CAN'T FIX EITHER.

BUT THEY SHOULD BE ABLE TO GET HERE.

AS SOON AS THIS IS CONCLUDED, WE'LL LET THEM KNOW GET HERE AND

GIVE A BRIEF. >> MATELAND IS WHAT AN HOUR

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SOUTH OF HERE? >> NOT THAT FAR.

I DON'T KNOW WHAT THEIR SCHEDULE IS LIKE.

AND WITH COVID AND THINGS LIKE THAT, I DON'T KNOW WHAT THEIR STAFF LOOKS LIKE. BUT WE'LL GO OUT AND IF IT'S THE DESIRE OF THE COMMITTEE, WE'LL GET THE TOP TWO TO GIVE PRESENTATIONS AT THE BOARD MEETING ON TUESDAY.

>> I'D RECOMMEND WE HAVE THE TOP TWO BRIEF THE COMMISSION AT THE

NORMAL AGENDA. >> I'M FINE WITH THAT.

THANK YOU, SIR. >> I'M STAYING FOR THE NEXT ONE

TOO. >> RFQ20/21-54 CLAY COUNTY

BROWNFIELD PROGRAM. >> THIS IS THE BROWNFIELD RFP WE PUT OUT 2021-54. IT'S TO BRING SOMEBODY ON BOARD TO HELP US WRITE THE GRANTS FOR BROWNFIELD ASSESSMENT.

AND IF SUCCESSFUL ONCE WE ACHIEVE THAT GRANT AND THEY DO AN ASSESSMENT AT THE COUNTY, THE SAME FIRM WOULD STAY ON TO HELP US WRITE FURTHER GRANTS. BROWNFIELD'S IS AN EXPERTISE THAT WE HAVE IN HOUSE AND WE WOULD LIKE TO USE A FIRM TO HELP US WRITE THE ASSESSMENTS AND DO THESE GRANTS FOR BROWNFIELD

PROPERTIES. >> DO WE HAVE A LOT OF

BROWNFIELD PROPERTIES? >> ANYTHING THAT'S CONSIDERED AN OLD GAS STATION CAN BE CONSIDERED A BROWNFIELD UNDER THE NEW EPA GUIDELINES. IF YOU'RE LOOKING AT REVITALIZING OLD GAS STATIONS OR SOMEBODY PURCHASING A PROPERTY TO TURN IT INTO SOMETHING ELSE, THAT OPENS UP OTHER GRANT FUNDING OPPORTUNITIES. THAT'S WHY WE WOULD WANT TO APPLY FOR THE FIRST GRANT, HAVE THEM COME HELP US APPLY FOR THE FIRST GRANT AND DO A BROWNFIELD ASSESSMENT THROUGH THE COUNTY TO SEE WHAT OTHER GRANT FUNDING YOU WOULD BE ELIGIBLE FOR.

>> IS THIS BUDGETED? >> IT'S BUDGETED UNDERNEATH OUR

GRANTS DIVISION. >> JUST BECAUSE WE GO OUT AND DO AN RFQ, WE DON'T NECESSARILY HAVE TO SPEND THE MONEY?

>> THAT'S CORRECT. >> QUESTIONS?

>> NO, I TALKED TO THE COUNTY MANAGER EARLIER ABOUT BROWNFIELDS WHETHER WE HAD ANY IDENTIFIED AND I GUESS THE ANSWER IS NO, NOT YET. BUT WE CERTAINLY HAVE THE POTENTIAL FOR DESIGNATION AS BROWNFIELDS.

IT'S KIND OF INTERESTING, WE ASKED THE FIRMS TO IDENTIFY MBE, WBE/DBE. I NEVER HEARD OF DBE.

MINORITY BASED ENTERPRISE, WOMEN BASED ENTERPRISED, AND DBE --

>> DISADVANTAGED BUSINESS. >> DISADVANTAGED.

I'D NEVER SEEN THAT BEFORE. ANYWAY CARDNO IS AN AUSTRALIAN F FIRM, THAT'S A LONG WAY TO GO TO

WORK SO TELL ME WHERE -- >> THEY HAVE OFFICES BASED IN

FLORIDA. >> WHERE?

>> TAMPA. >> AND S&ME IS ALSO NORTH CAROLINA THAT'S A LONG WAY TO GO TO WORK.

>> THEY ALSO HAVE OFFICES IN FLORIDA.

>> ALL RIGHT. BUT NO LOCAL OFFICES IN

JACKSONVILLE. >> I WAS NOT ON THE REVIEW COMMITTEE SO I'M GOING TO LOOK. DO YOU REMEMBER?

NOT JACKSONVILLE. >> JACKSONVILLE HAS A LOT OF

BROWNFIELD WORK. >> EVERYBODY ON THE REVIEW COMMITTEE IS LOOKING AT ME SAYING NO, THERE WAS NOTHING IN

JACKSONVILLE. >> I'D RECOMMEND WE GO TO, I DON'T KNOW. WHAT DO YOU WANT TO DO?

>> WELL THEY'RE JUST NEGOTIATING THE -- OH IT IS CONTRACT NEGOTIATE AFTER THE AWARD. I THINK IT SHOULD PROBABLY GO TO DISCUSSION ONLY BECAUSE THIS IS SOMETHING NEW TO US.

>> JUST THE NOT AVAILABILITY BUT THE PROBABILITY OF HAVING BROWNFIELD I DON'T THINK IT'S WELL KNOWN BY THE COMMISSION.

BUT NONETHELESS IT IS HIGHLY PROBABLE THAT WE DO HAVE SITES THAT COULD BE DESIGNATED AS BROWNFIELDS.

IT WOULD BE NICE FOR THE PUBLIC TO KNOW THAT TOO A LITTLE MORE

IN DEPTH. >> ALL RIGHT.

OH YES? >> SORRY.

CAN WE GO BACK TO ITEM NUMBER THREE.

SO IN CONNECTION WITH ITEM NUMBER THREE, KAREN WHO IS NOT HERE TODAY JUST ADVISED THAT BASED ON FLORIDA STATUTE REQUIREMENT DUE TO THE COST OF CONSTRUCTION OF THE ACTUAL FACILITY THAT THE FLORIDA STATUTES REQUIRES A MINIMUM OF THREE BE CALLED BACK. SO IT WILL HAVE TO BE ALL THREE

INSTEAD OF JUST THE TOP TWO. >> OKAY.

>> ARE YOU OKAY WITH THAT? >> OKAY.

THANK YOU. I APPRECIATE THAT.

>> THANK YOU, KAREN, FOR GIVING US YOUR PROFESSIONAL OPINION.

[4.  RFQ No. 20/21-54, Clay County Brownfield Program (K. Smith)]

>> MADAME CHAIR IF I MAY ON ITEM NUMBER FOUR, SO CARDNO, THEY DO

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THERE'S ONE IN PENNSYLVANIA. ONE IN FARMINGTON, CONNECTICUT.

AND A FEW OTHERS. THEN THERE WAS ANOTHER JACKSONVILLE ONE, THE OTHER ONE WAS THERE IN JACKSONVILLE.

SO IT WAS SENT OUT TO QUITE A FEW.

THOSE WERE THE TWO THAT RESPONDED.

>> THOSE SEEM TO BE HAPPENING QUITE A BIT LATELY.

I GUESS THERE'S A LOT OF WORK OUT THERE.

[5.  Rejection of RFQ #20/21-40, Design Services for the NE Florida Multipurpose Youth Sports Complex Proposals (K. Smith)]

>> YOU WANT TO COME UP AND TALK ABOUT THAT?

>> I CAN PROBABLY TALK ABOUT IT IF YOU WANT ME JUST TO TALK ABOUT IT. YOU CAN TEST MY MEMORY ON IF I

PAID ATTENTION TO THE RECAP. >> I'M IN STREET CLOTHES BECAUSE WE'RE REDOING THE THIRD FLOOR JUST SO YOU KNOW.

I WASN'T ANTICIPATING COMING UP. SO REJECTION OF THAT, THAT WAS DONE PREVIOUS TO THE UNSOLICITED SUBMITTAL.

SO THAT'S SOMETHING AT THIS POINT IN TIME WE JUST DON'T

NEED. >> SO WE SENT OUT THE BID, WE GOT AN UNSOLICITED. WE GOT THE UNSOLICITED PROPOSAL FIRST, THEN WE SENT OUT THE BID, NO --

>> THIS IS A DIFFERENT BID. SO THIS BID WAS SENT OUT

PROBABLY 4 OR 5 MONTHS AGO. >> OH OKAY.

>> WHEN WE WERE STILL TRYING TO FIGURE OUT WHERE WE WERE GOING

AND WHAT WE WERE DOING. >> AND THIS WAS JUST DESIGN

SERVICES. >> CORRECT.

WE HAD AN RFP THAT SAID HEY THIS IS WHAT WE'RE THINKING WE'RE TRYING TO DO. AT THAT POINT IN TIME, THE GROUPS THAT ACTUALLY PUT IN FOR IT, WE DIDN'T HAVE A PIECE OF PROPERTY SPECIFICALLY PICKED OUT OR ANYTHING.

>> OKAY. SO THIS IS JUST NOTIFYING THOSE PEOPLE WHO MAY HAVE RESPONDED TO THAT RFQ.

>> CORRECT. SO THAT'S WHAT IT IS.

>> QUESTIONS? I THINK CONSENT.

>> CONSENT. >> THANK YOU.

>> MADAME CHAIR, IT WAS EIGHT COMPANIES THAT WERE THERE.

ONE OF WHICH WAS THE WANNAMAKER JENSEN ARCHITECTS.

NO RELATIONSHIP. >> THANK YOU FOR FILLING IN THIS

[6.  First Renewal of Bid #18/19-28, EMS Medical Supplies (C. Leroy/D. Motes)]

FIRST RENEWAL OF BID 18/19-28, EMS MEDICAL SUPPLIES.

I GET EMAILS ALL THE TIME ABOUT BUYING EMS MEDICAL SUPPLIES.

I JUST HIT DELETE BUT I FIGURE Y'ALL ARE THE EXPERTS.

>> YES, MA'AM. THEY SEND THEM TO ALL OF US TOO.

I THINK HE WOULD SEND THEM TO ME DURING COVID AND I ALREADY HAD THREE OTHER PEOPLE SEND ME THE SAME EMAIL.

>> I FIGURED THEY MAY BE SOME KIND OF CHINESE VIRUS TO GET US

TO INFILTRATE INTO THE SYSTEM. >> I WOULDN'T RULE IT OUT.

THIS IS TO RENEW OUR MEDICAL SUPPLY BID, IT WAS A BID FOR TWO YEARS, SO WE'RE RENEWING IT FOR TWO YEARS.

THIS WILL BE THE FIRST RENEWAL PERIOD.

IT HAS WHERE WE CAN RENEW IT ONE MORE TIME BEFORE WE HAVE TO GO BACK TO REBID. THE SECOND SIDE OF IT IS OUR WAIVER OF THE PURCHASING POLICY. FOR THE LAST 7 OR 8 YEARS WE INCLUDE THAT IN WITH OUR MEDICAL SUPPLY BID BECAUSE OF THE NATURE OF MEDICAL SUPPLIES AND SHORTAGES THAT COME UP AND SHORTAGES AND WE REALLY SAW IT LAST YEAR WITH COVID.

WE DON'T USE IT VERY OFTEN. BUT THEN WE DO HAVE THAT F FLEXIBILITY TO BE ABLE TO USE IT AND ALLOW STAFF TO PURCHASE SUPPLIES THAT ARE NEEDED. ONE UNIQUE THING WE'RE DOING BECAUSE THEY HAVE EXPERIENCED A LOT OF THE SAME ISSUES THAT WE DO IN THE FIRE SERVICE IS INCLUDING ANIMAL SERVICES IN THAT AND THEN ADDING CLEANING SUPPLIES TO THAT WAIVER.

WE DID THAT I THINK LAST SUMMER WE ADDED THE CLEANING SUPPLY WAIVER FOR THAT PURPOSE SO THAT WE CAN NEGOTIATE AND BE ABLE TO

PURCHASE AS NEED BE WHEN WE CAN. >> OKAY.

QUESTIONS? >> YEAH, I'VE SPOKEN TO THE CHIEF ABOUT DURING COVID, I CAN SEE COMMON CLEANING ITEMS WERE HARD TO COME BY, BUT MY QUESTION IS WHY DO WE WANT TO INCLUDE THAT WAIVER FOR COMMON CLEANING TYPE STUFF TODAY?

>> WELL WE'RE KIND OF ANTICIPATING THIS RESURGENCE WITH COVID. WE'RE SEEING IT FULL FORCE.

SO IT'S JUST A WAIVER, IT'S NOT SOMETHING THAT WE UTILIZE EVERY TIME WE BUY SUPPLIES. WE CERTAINLY DO OUR VERY BEST TO UPHOLD OUR PURCHASING POLICY. IT JUST GIVES STAFF A LITTLE BIT OF PROTECTION AND ABILITY AND FREEDOM TO DO WHAT WE NEED TO DO TO TAKE CARE OF OUR CITIZENS AS WE NEED TO.

[00:20:02]

>> AND THE SHORTAGES THAT CROP UP SEEM RATHER JUST AMBIGUOUS.

>> ALL OF A SUDDEN A COMPANY DECIDES THEY'RE NOT MAKING FOUR BY FOURS ANYMORE. IT'S JUST ODD STUFF YOU WOULD NEVER THINK WOULD BE IN SHORTAGE.

MASKS, GOGGLES, GLASSES, THOSE KIND OF THINGS.

YEAH, EVERYBODY IN THE COUNTRY IS BUYING THEM.

SO YOU CAN SEE IN WANTING TO HAVE A LITTLE BIT MORE THAN NORMAL IN YOUR STOCK SUPPLY. BUT THE MEDICATIONS ARE REAL BAD IN THAT ASPECT TOO. A COMPANY MAY SHUTDOWN TO RETOOL OR RECLEAN THEIR SUPPLIES AND IT CAUSES A DIP IN THE AVAILABILITY OF MEDICATIONS AND MAKES IT HARD TO COME BY.

>> I DO HAVE MAYBE TWO OTHER QUESTIONS.

BUT ONE WAS THE VARIABILITY OF THE PRICES FROM SUPPLIER TO SUPPLIER. SOME OF THEM WERE $149.

THE SAME LINE ITEM WAS $6.95. >> SO SOME OF THAT HAS TO DO WITH NAME BRAND.PSOME MANUFACTU HOUSE BRAND OR A NAME BRAND OR A GENERIC TYPE PRODUCT AND SO THEY'RE ABLE TO OFFER THAT A LITTLE CHEAPER THAN BUYING A NAME BRAND.

ROUSCH IS A REAL GOOD EXAMPLE OF THAT.

$30 TO $40 APIECE IF YOU BUY THE NAME BRAND.

OR YOU CAN BUY A GENERIC NAME BRAND FROM ONE OF THE OTHER COMPANIES THAT WORKS THE EXACT SAME WAY OR VERY SIMILAR.

>> THE OTHER QUESTION I HAVE IS I NOTICED ONE OF THE LINE ITEMS WAS NAIL POLISH REMOVER PADS. WHAT DO YOU USE THAT?

>> NOT TO SOUND LIKE A SMART ELICK BUT TO REMOVE NAIL POLISH FROM LADY'S FINGERNAILS SO THE POLE SOCKS WILL FIT.

>> YOU LEARN SOMETHING NEW EVERY DAY.

>> YES, SIR. >> I RECOMMEND CONSENT.

[7.  RFQ No. 20/21-48, Continuing General Engineering Consulting Services for Construction Engineering Inspection (R. Smith)]

>> THANK YOU. >> ITEM NUMBER SEVEN, RFQ 20/21-48 CONTINUING GENERAL ENGINEERING CONSULTING SERVICES FOR CONSTRUCTION ENGINEERING INSPECTION.

MR. SMITH, GOOD AFTERNOON. >> GOOD AFTERNOON, RICHARD SMITH, COUNTY ENGINEERING DIRECTOR.

THIS IS FOR OUR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES BEGINNING OCTOBER 1ST. WE HAD EIGHT FIRMS SUBMIT.

WE RANKED THEM AND WE ARE RECOMMENDING APPROVAL OF THE TOP

FOUR TO BEGIN NEGOTIATION WITH. >> OKAY, QUESTIONS?

>> YOU PROVIDED A SCORING MATRIX TO THE COMMITTEE THAT LOOKED AT THESE. AND ONE OF THE ONES I LOOKED AT WAS LOCATION. AND I THINK IF THEY WERE IN CLAY COUNTY, THEY GOT AN AUTOMATIC TEN AND IF THEY WERE LOCAL THEY GOT AN EIGHT. BUT ALL THREE OF THE RATERS RATED ONE OF THE COMPANIES AS A SEVEN.

AND I WAS JUST TRYING TO FIGURE OUT WHERE DOES SEVEN COME FROM?

>> THOSE RATINGS ARE NOT DONE BY THE RATERS.

THOSE RATINGS ARE DONE BY THE PURCHASING DEPARTMENT AND IT'S VERY, VERY, VERY IMPORTANT RATING IN THE SENSE THAT IT'S NOT, IF I GIVE SOMEONE SEVEN AND THE FIELD DIRECTOR GIVES SOMEONE A THREE, AND SOMEONE ELSE GIVES SOMEONE A ONE, THEY ALL GET MELDED OUT TO BASICALLY IT'S 1/3.

IN THE CASE OF THE LOCATION OR THE FINANCE, THOSE ARE RAW NUMBERS. SO IT'S VERY IMPORTANT.

IT'S BASED ON A TABLE AND YOU'LL HAVE TO GET KAREN OR DONNA OR ONE OF THE PURCHASING DEPARTMENT PEOPLE TO TELL YOU THE EXACT THINGS. BUT IT'S ALSO BASED ON THE NUMBER OF EMPLOYEES THAT LIVE IN CLAY COUNTY AND HOW LONG THEY'VE BEEN WITH THE FIRM. AND IT IS SPELLED OUT.

>> THAT'S FINE. ANYWAY, I THOUGHT THIS ONE FIRM SHOULD HAVE GOTTEN TO EIGHT AS PER THE SCORING CRITERIA.

BUT EVERYBODY GAVE THEM A SEVEN OR ALL THREE RATERS GAVE THEM A

SEVEN. >> AGAIN THE RATERS DON'T GIVE THEM TO THEM. THAT COMES STRAIGHT FROM THE

PURCHASING DEPARTMENT. >> THE PURCHASING DEPARTMENT?

>> YES. AND AGAIN THAT SEVEN IS THEN APPLIED TO EACH PERSON, EACH INDIVIDUAL RATER'S SCORE.

SO A LOT OF TIMES LIKE THAT, COMMISSIONER, NOT TO POINT THE FINGER BUT THEY DO IT WRONG. WE'VE SEEN THIS ON, I'VE RATED 8 OR 10 OF THESE. AND THEY DON'T REALIZE THE VALUE OF HAVING SOMEONE FROM KEYSTONE THAT'S BEEN WITH THEIR FIRM FOR FIVE YEARS, YEAH THAT'S A GOOD PERSON THAT'S AN AUTOMATIC POINT. THEY DON'T PUT THAT DOWN.

AND I'VE SEEN FOLKS GET A ONE AND I'M LIKE WAIT A MINUTE, I KNOW FOUR PEOPLE THAT WORK THERE, ONE OF THEM WAS MY

[00:25:01]

YET I KNOW HE'S LIVED IN KEYSTONE AND GRADUATED FROM KEYSTONE HIGH SCHOOL HIS WHOLE LIFE.

THE OTHER ONE WAS AN ORANGE PARK GRADUATE.

SO THE COMPANIES NEED TO READ OUR RULES AT TIMES.

>> IT'S ALL IN HOW THEY FILL OUT THE --

>> YES, IT'S A TABLE THEY FILL OUT.

AND THEN IT'S INTERPRETED BY THE PURCHASING DEPARTMENT.

THIS ONE WAS IMPORTANT BECAUSE I DON'T NEED INSPECTORS COMING FROM MATELAND. I NEED INSPECTORS COMING FROM MIDDLEBURG AND GREEN COVE. IT'S IMPORTANT.

>> I RECOMMEND CONSENT. >> I AGREE.

THANK YOU. >> THANK YOU.

>> HAPPY NEGOTIATING OR I GUESS THAT'S THE PURCHASING DEPARTMENT. ENJOY.

[8.  Supplemental Agreement #2 to LAP Agreement #2018/2019-58 with the Florida Department of Transportation and the Accompanying Authorization Resolution for Sidewalks & Pedestrian Bridges along Pine Avenue from Old Fleming Grove Road to Raggedy Point Road (R. Smith)]

>> THIS IS AN EXTENSION. YOU NOTICED IT'S A 2018 ORIGINAL. THIS WILL BE OUR THIRD TIME BIDDING IT. IT'S OUT FOR BIDS NOW.

SO THIS IS AN EXTENSION TO ALLOW DOT TO GIVE US ANOTHER YEAR TO

SPEND THE MONEY. >> HAVE PEOPLE JUST NOT WANTED

TO DO THE WORK OR -- >> THESE ARE PEDESTRIAN BRIDGES THAT IS IS THAT WHAT IT IS, IT'S A PEDESTRIAN BRIDGE.

THERE'S NO REASON FOR A GOLF CART, A FOUR WHEELER, NO MOTORIZED VEHICLE SHOULD BE ON THIS BRIDGE.

THEY SENT BACK A DESIGN FOR INTERSTATE 10.

>> OH. >> IT'S REALLY EXPENSIVE, WAY OUT OF OUR BUDGET. WE'VE ASKED THEM TO GO BACK TO BID IT AND GIVE US NINE INDIVIDUAL PRICES FOR THE NINE PARTS AND WE'RE GOING TO TRY TO TAKE OUT A SINGLE TWO MAYBE THREE PARTS OF IT THAT ADD UP ABOUT A $900,000 GRANT AND USE THAT. THAT'S WHY WE'RE REDOING IT ONE

MORE TIME. >> AND IF WE CAN'T COME TO RESOLUTION WE HAVE TO GIVE DOT BACK THE MONEY BECAUSE WE CAN'T

AFFORD IT? >> WE NEVER RECEIVED THE MONEY BUT CORRECT. WE WANT TO TRY TO USE IT IN PART TO SAY LET'S DO BRIDGE NUMBER ONE OR BRIDGE NUMBER EIGHT IF THEY'RE SMALL REPAIRS. OTHER ONES WHERE ONE OF THEM WE ALREADY NOTED WE'RE GOING TO DO AN ALTERNATE DESIGN ON WHAT I'M DRAWING UP RIGHT NOW. SHOULD HAVE IT, WE'RE HOPING TO HAVE THAT IN THE NEXT 60 DAYS ACTUALLY ON THE GROUND.

>> OKAY. MAKES SENSE.

>> THIS GRANT WAS TO RENOVATE OR REPLACE ALL NINE BRIDGES.

>> YES. >> AND YOU'RE SAYING THAT PROBABLY AREN'T GOING TO HAVE ENOUGH MONEY WITH THIS GRANT BUT

TO DO 3 OR 4. >> IF, POSSIBLY.

ONE OF THEM ACTUALLY, COMMISSIONER, ON THE FIRST TWO BIDS WAS MORE THAN THE ENTIRE GRANT AUTHORIZED JUST TO DO ONE.

>> SO THE STATE'S OKAY WITH THE PROJECT WAS ALL NINE AND WE'RE GOING TO DO THREE. STATE'S OKAY WITH THE FUNDINGS.

>> YES. THAT'S OUR RECOMMENDATION AND THEY HAVE AGREED TO BASICALLY IF THE SCOPE ENDS UP BEING THESE TWO BRIDGES OR THESE THREE BRIDGES, THEY'LL AGREE.

>> I KNOW THE ONE BRIDGE HAS FAILED COMPLETELY.

IS THAT THE ONLY ONE? I REALLY DON'T KNOW --

>> THAT'S A GOOD POINT BECAUSE SOME OF THEM ARE JUST NOT ADA COMPLIANT. THEY WERE BUILT BEFORE YOU HAD THE STANDARDS OF A 1 AND 12 APPROACH SLAB WHICH IS GOING UP 1'1" INCH AND 12 FEET. THE OTHER ONE ARE THE RAILS, WHEN YOU HAVE RAILING, IT RUNS PARALLEL.

THE LAWS CHANGED, NOW THEY HAVE TO RUN PERPENDICULAR IF YOU'RE ABOVE A 3-FOOT DROP I BELIEVE. SO WE HAVE TO CHANGE THE RAILING ON SOME OF THEM. WE THINK WE CAN DO THAT MORE EFFICIENTLY IN HOUSE THAN A COMPLETE NEW CONCRETE STRUCTURE THAT WILL COST SEVERAL HUNDRED THOUSAND DOLLARS.

SO WE'RE GOING TO DO IT ON A CASE BY CASE BASIS.

>> WE FINISH, THE WHOLE PATH WILL BE PASSABLE?

>> CORRECT. AND THERE'S ONE THAT'S, THE ONE THAT IS ACTUALLY FAILED BETWEEN CEDAR RUN AND NORTH RIDGE DRIVE IS ACTUALLY NOT EVEN ON OUR PROPERTY.

>> YEAH, I KNOW. >> SO WE'RE GOING TO REMOVE IT.

AND WE'VE GOT AN ALTERNATE ROUTE THAT WILL BE ADA COMPLIANT THAT YOU WON'T HAVE A BRIDGE, YOU'LL HAVE A WALK AROUND AND YOU WON'T CROSS THE CREEK, YOU'LL KIND OF GO AROUND IT IN THAT AREA.

[00:30:09]

ACCESSIBLE. >> THAT ONE HAS FAILED COMPLETELY. THERE'S 2 OR 3 OTHERS NEAR

FAILURE? >> MHM.

>> WE'RE GOING TO TAKE CARE OF THOSE?

>> WE'RE GOING TO -- >> IF WE'RE GOING TO HAVE A PATH

THAT'S CONTIGUOUS AND PASSABLE? >> WE MAY BE BACK FOR SOME FUNDING ASSISTANCE ON THAT. SOME OF THE ONES OUTSIDE OF OUR

REALM OF PUBLIC WORKS. >> SOME OF THEM ARE IN PRETTY

BAD SHAPE. >> YEAH.

WE HAVE A $900,000 PLUS GRANT WE'RE GOING TO USE AS BEST WE

CAN. >> THIS IS JUST AN EXTENSION?

[9.  Public Works Projects - Live Update (T. Gardner)]

>> THIS IS JUST AN EXTENSION. >> I SAY CONSENT.

>> I AGREE. NOW WE'RE AT OUR MONTHLY PROJECT UPDATE. SO WE'RE GOING TO MOVE TO PUBLIC WORKS PROJECTS CAN DIRECTOR GARDNER.

GOOD AFTERNOON. >> GOOD AFTERNOON, HOW ARE YOU?

>> VERY WELL. HOW ARE YOU?

>> GOOD. JUST TO ELABORATE A LITTLE BIT MORE ON THE PINE AVENUE BRIDGE, THE PUBLIC WORKS WILL BE ADDRESSING THE BRIDGE THAT HAS FAILED, OUR INTENT IS TO REMOVE IT AND THEN AS RICHARD SAID WE WILL ACTUALLY DESIGN A PATH VERSUS A BRIDGE. OUR GOAL IS TO HAVE ALL OF THAT ADDRESSED WITHIN THE NEXT 60 DAYS.

SO YOU'LL SEE THAT IN SUB NOTES ON MONDAY UNDER THE PINE AVENUE BRIDGES. ALSO FOR THE NEXT MEETING WHEN I BRIEF, WE WILL BE MOVING THE PINE RIDGE PROJECT FROM NON-CIP TO CIP PROJECTS. IF YOU RECALL THE LAST COMMISSIONER'S MEETING DID A TRUE UP.

WE HAD SOME INITIAL FUNDING TO GET US THROUGH SOME OF THE CRITICAL WORK WE NEED RIGHT NOW AND IT WILL ULTIMATELY BE AN OVERALL CIP PROJECT IN NEXT YEAR'S BUDGET ASSUMING IT SURVIVES THE FISCAL PROJECT. WE DID MEET OUT THERE THIS WEEK.

WE ENGAGED BOTH OF THE UTILITIES IN THE AREA AS WELL AS VARIOUS STAFF WITHIN THE COUNTY. AT PINE RIDGE, WE WILL DO SOME EMERGENCY WORK AT THE MOST CRITICAL LOCATION AS QUICKLY AS POSSIBLE. WE ANTICIPATE DOING SOME MOT AND DETOURING IN THE NEXT SOMETIME THIS WEEK.

SO THAT IS QUITE AN ACTIVE PROJECT.

BUT IT WILL PROBABLY OCCUR IN SEVERAL PHASES.

TO DEAL WITH THE EMERGENCY WORK INITIALLY AND THEN TO PHASE IN THE REST AS FUNDING AND THE DESIGNS SEE FIT.

THAT'S REALLY ALL I HAVE TODAY ON THE PROJECTS THAT ARE IN MONDAY UNLESS YOU HAD ANY QUESTIONS.

[10.  Engineering Projects - Live Update (R. Smith)]

>> THANK YOU. >> ALL RIGHT, MR. SMITH, THIRD

TIMES A CHARM. >> WE HAVE BEEN VERY BUSY.

WE HAVE GOTTEN OUR RESURFACING PROJECT IS GOING WELL.

WE STARTED ON JULY 19TH AS EXPECTED.

THEY'VE DONE THEY'RE GETTING ABOUT 2500 TONS A DAY.

THAT EQUATES TO AROUND A MILE TO A MILE AND A HALF.

SO WHEN IT DOESN'T RAIN AND THAT'S KIND OF BEEN THE ISSUE, WE GET A LOT DONE. JOHN CEMETERY, NORTH MIMOSA, SOUTH MIMOSA HAVE BEEN COMPLETED WITH THE EXCEPTION OF THE DRIVEWAY APRONS. WE DIDN'T DO IT ON 315C BECAUSE WE HAD A FULL 9-FOOT SHOULDER IMPROVEMENT.

IN THESE CASES WE'RE JUST PAVING THE TRAVEL LANES AND THEN WE PUT WHAT WE CALL AN APRON, SOME WOULD CALL IT A DUST PAN.

IT'S KIND OF A TRAPEZOID SHAPE THAT GOES INTO YOUR DRIVEWAY.

WHILE WE WERE DOWN THERE, WYSTERIA DRIVE WHICH IS ALSO A TOP 50 ROAD, WE WERE ABLE TO TURN THAT TO WHAT WE CALL BLUE SO WE WENT AHEAD AND DID THAT. THAT'S BEEN COMPLETED.

DOLPHIN CIRCLE STILL NEEDS TO BE PAVED.

WE DON'T THINK THAT WILL BE MIDDLE, IT DOESN'T HAVE ANY SUB GRADE. SO WE'RE GOING TO PAVE UP.

THAT SHOULD HAVE HAPPENED TODAY, BUT THEY DIDN'T WORK TODAY BECAUSE OF THE WEATHER. THE SHERWOOD NEIGHBORHOOD THEY COMPLETED MILLING IN SHERWOOD YESTERDAY.

THEY WILL BE PUTTING THE SURFACE TREATMENT ON THAT EITHER FRIDAY OR MONDAY. THAT WILL BE THAT SHERWOOD, TUDOR AND COVENTRY. THAT WILL BE FRIDAY AND POSSIBY GO ON MONDAY. THAT NEIGHBORHOOD HAS BEEN INFORMED WITH DOOR HANGERS AND SUCH.

THEN THEY'LL MOVE INTO ORANGE PARK AND BEGIN IN DEBARRY AND WORK THEIR WAY SOUTH. BERMUDA DRIVE, EARLY HARVEST,

[00:35:01]

YOU'RE FAMILIAR WITH RED OAK CIRCLE.

THAT WILL TAKE US PROBABLY THROUGH THE FIRST UNTIL WE MEET AGAIN. MAYBE UNTIL THE END OF AUGUST, WE HOPE TO BE DOWN AT 209 SOMETIME TOWARDS THE END OF AUGUST. WE'RE NOT GOING TO DO THE DRAINAGE REPAIRS ON 209 AT THIS TIME.

WE THINK WE'VE GOT ANOTHER TEN PLUS YEARS OF LIFE OUT OF THOSE STRUCTURES. SO WE'RE NOT GOING TO, THAT WILL BE ABOUT $180,000 SAVINGS FROM OUR BUDGET WHICH WE CAN THEN FIND OTHER BLUE ROADS. AT THAT POINT WE'LL PROBABLY HEAD TO THE SOUTH END. I'VE SPOKEN TO THE ROBERT BARRY WHO RUNS OUR PIT, HE'S READY FOR MILLING OUT THERE.

WE'LL BE AT THE 214 AREA EARLY SEPTEMBER HOPEFULLY.

AGAIN WEATHER PERMITTING, WE HAVEN'T HAD THE BEST WEATHER.

THEY LOST ABOUT FIVE LOADS OF ASPHALT THEY HAD DELIVERED AND THEN IT STARTED RAINING. WE DON'T PAY FOR IT, BUT THEY DO. SO THEY'RE DOING WELL, ONE OTHER THING THAT WE HAVE TO DO ON THAT JUST TO LET YOU KNOW, THE MANPOWER IT TAKES, WE HAVE TO HAVE AN INSPECTOR THERE FULL TIME. THAT'S A DOT REGULATION.

WE'VE GOT ONE OF OUR OFFICE STAFF, THAT'S THE REASON FOR THE PREVIOUS CEIS UNDER EMPLOYMENT. WE DON'T HAVE THE PEOPLE EMPLOYED HERE TO DO THAT OR WITH THE CERTIFICATIONS TO DO THAT, WE DON'T HAVE A LONG LIST. THIS WILL GIVE US ACCESS TO FIVE FIRMS THAT HAVE MANY OF THOSE SO WE CAN, ONCE WE WORK THAT OUT OCTOBER 1ST, WE'LL BE A LOT BETTER OFF.

OTHER THAN THAT WE'VE ALSO, I MET WITH THE RESIDENTS OVER ON NORTH RIDGE EARLIER THIS WEEK. WE'VE GOT DESIGN PLANNED FOR THAT. WE'LL BE SUBMITTING THAT TO ST.

JOHNS WATER DISTRICT. HOPE TO COME BACK WITH A BUDGET AND GET THAT TAKEN CARE OF EARLY.

I THINK WE CAN GET IT DONE BEFORE THE END OF THE YEAR.

BUT WE WERE LOOKING, WE'VE GOT A PLAN NOW THAT THE RESIDENTS AGREE WITH. OTHER THAN THAT, ANY QUESTIONS

FOR ME? >> I WISH I HAD TAKEN BETTER NOTES. WE HAD A REPORT OF A PRIVATE ROAD. DO YOU REMEMBER WHAT THE NAME OF

THE ROAD WAS? >> IT SAID 12 OAKS,

COMMISSIONER. >> I DID LOOK IT UP AND IT IS A PRIVATE ROAD JUST TO LET YOU KNOW ON IT.

BUT WE WILL TAKE A LOOK AT THAT. I SENT THAT TO THE TEAM.

WE'LL TRY TO ATTEMPT TO CONTACT THE PERSON WHO OWNS THAT ROAD

THAT'S THERE. >> AS I LOOKED AT IT IN GOOGLE EARTH, THERE'S LIKE 16 APARTMENTS OR 25 APARTMENTS ON THAT ROAD. AND IT'S A PRIVATE ROAD?

>> YES, SIR. AND IF YOU TAKE A LOOK AT, YOU CAN EITHER GO TO TWO SPOTS TO FIND THAT OUT.

THE EASIEST ONE IS ON OUR WEBSITE THROUGH AN INTERACTIVE MAP. THERE'S A SELECTION CALLED MAPS UNDER GOVERNMENTAL. AND YOU COLLECT IT IN THE INTERACTIVE MAP YOU CAN GO AND ZOOM DOWN INTO THAT AREA AND SELECT THAT PARTICULAR ROAD. IT'S REAL EASY, YOU DON'T HAVE TO TURN ANYTHING ON OR OFF. IT GETS CONFUSING WHEN YOU HAVE TO DO THAT. AND ALSO YOU CAN OBTAIN THIS INFORMATION FROM THE PROPERTY APPRAISER'S OFFICE TOO.

SO IN THAT COMPANY THAT THE GENTLEMAN AND THE RESIDENT SPOKE

ABOUT WAS LISTED AS THE OWNER. >> THANK YOU.

>> YES, SIR. >> THANK YOU, SIR.

APPRECIATE IT. I CLICKED OFF.

I HAD A DRIVEWAY EMAIL THAT IT WAS NOT SOMETHING YOU TALKED

[11.  Facilities Projects - Live Update (G. Price)]

FACILITIES PROJECTS. >> GENE PRICE, I'LL COVER SOME OF THE PROJECTS, I'LL HIT SOME BIG PROJECTS YOU SHOULD BE AWARE OF THEN ANSWER ANY QUESTIONS. THE FIRST ONE IS THE COURTHOUSE BUILD OUT. WE HAVE A CONTRACTOR ON STAFF READY TO GET GOING. YOU'LL SEE CONSTRUCTION ON THE SECOND FLOOR OVER THERE. WE ALSO HAVE THE DESIGN BACK FOR A COURTROOM AND A COVERED PARKING AREA OVER THERE.

SO I WORKED TO GET THAT TOGETHER AND THAT CONSTRUCTION STARTED EARLY WINTER TIME FRAME. WE SHOULD HAVE SOMEBODY LINED UP AND START GETTING THAT THING REMOVED.

THE ORANGE PARK LIBRARY ROOF, THE COMPANY DIDN'T HAVE A COMPLIANCE CERTIFICATE OF INSURANCE WHICH THEY JUST GOT THIS AFTERNOON FROM THE PURCHASING DEPARTMENT.

THEY'RE FINISHING UP THAT PURCHASE ORDER AND THEN WE'LL BE

[00:40:02]

ABLE TO SEE WHAT ARE SUPPLIES. >> THEY'RE RUNNING OUT OF BLUE

TARPS, THAT'S WHAT I HEAR. >> UPDATE ON THE FIRE STATIONS, WE HAVE FOUR OF THE FIRE STATIONS.

STATION 13, WE'RE WRAPPING THAT UP.

WE IDENTIFIED THERE WAS A STRIP THAT WE BELIEVE NEEDS TO HAVE SOME INSULATION INSTALLED ON IT. IT WASN'T PART OF THE PLANS.

WASN'T A MOISTURE ISSUE, IT WOULD BE A THERMAL ISSUE.

WE'D LIKE TO GET A CHANGE ORDER PROCESSED AND I'LL LOOK TO BRIEF THAT NEXT BOARD MEETING FOR A DECISION POINT ON THAT.

STATION 15 -- WHAT'S THAT SIR? ESTIMATED COST FOR THAT RIGHT NOW IS $7,167 FOR THAT CHANGE ORDER.

ONCE AGAIN WE'D LIKE TO GET THIS THING DONE RIGHT BEFORE WE REMOVE THEM OR TAKE THEM OUT. STATION 15, THAT PROJECT CAME ALONG GOOD. THERE WAS JUST TWO THINGS THAT NEEDED TO BE COMPLETED. EXTERNAL VENTS NEEDED TO BE REMOVED AND ALUMINUM VENTS INSTALLED AND THERE'S A REPORT THAT NEEDS TO BE SENT TO THE ENGINEER.

OTHER THAN THAT, THAT'S DONE. AND WE SHOULD HAVE THAT THIS AFTERNOON OVER TO THE ENGINEERS. STATION 17, WE DO HAVE SOME REMEDIATION WE NEED TO ADDRESS AGAIN.

KIND OF A CONSTRUCTION PIECE WITH SPRAY FOAM INSTALLATION GOING ON IN THERE. SOME MORE MOISTURE INSTALLATION GOT BUILT UP ABOVE THE CEILING GRADE.

WE'LL HAVE REMEDIATION, THERE'S DRYWALL THAT NEEDS TO BE REMOVED, REPAIRED, AND PATCHED. AND THERE'S DRYWALL THAT WAS PATCHED NOT PART OF THE ORIGINAL PLANS.

I'D LIKE TO HAVE THAT REMOVED AND PAINTED AS WELL.

AND STATION 17 WILL BE COMPLETED.

THAT CHANGE ORDER RIGHT THERE $10,004.94.

>> DO YOU THINK THAT MOISTURE IS COMING FROM THOSE EXTERNAL

VENTS? >> NO, I THINK IT WAS OPEN WHEN THE SPRAY FOAM INSTALLATION UNFORTUNATELY.

WE HAVE A CHANGE ORDER FOR THE DIFFUSERS, THAT WAS $1,023.

THESE DIFFUSERS RIGHT HERE ARE ACTUALLY FLUSH MOUNTED WITH THE LIGHTS. THEY WERE NOT IDENTIFIED DURING THE PLANS, BUT THEY'RE RECESSED. IT'S ABOUT TWO INCHES UP IN THE CEILING AND THEY'RE BUTTED UP NEXT TO A FLORESCENT LIGHT AND NOT PAIRED UPSIDE BY SIDE. STATION 18, WE'RE ACTUALLY GOING TO DO THAT ONE IN HOUSE. WE DO HAVE A PLAN IN PLACE FOR THAT, AGAIN SOME QUOTES FOR REMEDIATION, DEMO, NEW DUCT WORK, AND THE WHOLE NINE YARDS TO MAKE SURE WE TAKE CARE OF THE FIREFIGHTERS. MR. BOB MCVAY DECIDED TO COME TO THIS MEETING TO SHOW HIS OWNERSHIP AND CONTINUE THE SERVICE CONTRACT WITH THE COUNTY.

THEY WERE THE ONES WHO DID THE DESIGNS FOR THE FIRE STATIONS.

>> FOR ALL OF THE FIRE STATIONS, THANK YOU FOR YOUR WORK.

>> ANY QUESTIONS? THAT'S ALL I HAVE RIGHT NOW.

>> NO QUESTIONS. >> NO, MY ONLY ONE IS JUST A SLIGHT CONCERN THAT WE, THE ONE WHERE YOU IDENTIFIED THE ADDITIONAL MOLD JUST TO MAKE SURE THAT WE RESOLVED IT AND AREN'T GOING TO HAVE ONGOING ISSUES THERE.

>> THAT'S WHY WE HAVE THAT CHANGE ORDER.

WE'RE GOING TO MOVE THAT WITH THE BAD INSTALLATION.

WE'RE ALSO GETTING THE INSPECTOR IN THERE TO LOOK AT THAT SPRAY FOAM IN THERE AGAIN. WE'RE DOING IT RIGHT.

I KNOW IT'S ANOTHER CHANGE ORDER, I WAS HOPING TO HAVE THESE PROJECTS DONE AND COMPLETED.

>> WE WANT IT DONE RIGHT. >> YES, MA'AM.

[12.  Parks & Recreation Projects - Live Update (J. Pierce)]

>> THANK YOU. ALL RIGHT, FINALLY LAST BUT NOT LEAST, OUR PARKS AND RECREATION. MR. PIERCE.

>> GOOD AFTERNOON EVERYBODY, JUSTIN PIERCE, PARKS AND REC MANAGER. KEEP IT SHORT AND SWEET.

FOX MEADOW TRAIL THEY'RE OUT THERE PAVING THIS WEEK AND THAT WILL BE DONE. WE HAD SOME DELAYS DUE TO THE HURRICANE. BUT LAYING THE FOUNDATION.

THE TRAILHEAD DOWN IN KEYSTONE IS COMPLETE.

WE'RE WAITING ON THE CITY OF KEYSTONE TO GIVE US A DATE OF THE GRANT OPENING. SO ONCE WE GET THAT, WE WILL UPDATE THE SYSTEM ON THAT. OTHER PROJECTS THAT WE'RE CURRENTLY WORKING ON IS STORAGE SHED AND SCOREBOARDS AT NEPTUNE PARK AND THE LIGHTING CONTRACT WHEN THE PROJECT IS COMPLETE SO WE'RE WAITING ON THE POSSIBLE TIME OF COMPLETION FROM THE LIGHTING PROJECT. THAT'S ALL I HAVE.

ANY QUESTIONS? >> I'VE BEEN QUERIED ABOUT VAN ZANDT PARK AND DUCKS AND A PROBLEM DUCKS PRESENT AT PARKS.

ANYWAY I WANT TO TALK TO KIMBERLY AND YOURSELF ABOUT THAT AND WHAT WE CAN DO OUT THERE A LITTLE BIT AT A LATER DATE.

>> YES, SIR. >> MAKE IT BETTER FOR THE

RESIDENTS. >> YEAH, BE CAREFUL WITH THAT ONE. YOU'LL HAVE YOUR ANIMAL SERVICES

[00:45:03]

-- >> SOME IDEAS PASSED AROUND IN THE PAST WAS LOOKING AT THOSE TWO PAVILIONS ON THE POND AND DOING SOME SORT OF NET FOR THE PAVILIONS TO KEEP THE DUCKS FROM CLIMBING ON THE TABLES AND LEAVING THEIR PRESENTS AND THAT'S SOMETHING WE'LL LOOK AT. BUT HAPPY TO HEAR YOUR IDEAS.

>> THANK YOU. >> ALL RIGHT, THANK YOU, SIR.

[COUNTY MANAGER]

>> THANK YOU. >> MR. COUNTY MANAGER.

>> THANK YOU, MADAME CHAIR AND COMMISSIONER.

REALLY HATS OFF TO THE TEAM AND THE STAFF AND GETTING PREPARED TO BRIEF YOU ALL. AND OUR USE OF MONDAY.COM IS DEFINITELY INCREASING. TWO ITEMS, YES, I DO HAVE A MASK ON. IT'S IMPORTANT THAT PEOPLE SHOULD TAKE A LOOK AT THAT IF THEY CAN'T MAINTAIN SOCIAL DISTANCE WITHIN THE INSIDE. OBVIOUSLY I'M NOT MANDATING THE MASK, JUST HIGHLY RECOMMENDING. I'M JUST TRYING TO HELP MYSELF OUT HERE AND OTHERS. SO MOST IMPORTANTLY OTHERS.

THE SECOND THING I HAVE IS WE HAD A BUDGET WORKSHOP HERE JUST ABOUT TWO WEEKS AGO. AND AS DISCUSSED WE'VE LOOKED AT HELPING A CIP, AN ARP, SO THAT'S AMERICAN RECOVERY, TWO OPTIONS, THAT WORKSHOP WOULD BE HELD ON 12TH AUGUST 3 P.M. HERE IN THE BOARDROOM. WITH THAT, TROY, DEBBIE, REG, THE DEPARTMENT HEADS ARE ALL GETTING TOGETHER.

WE'VE BEEN WORKING ON THIS. WE'LL HAVE THE CURRENT CIP AND HOW WE CAN INVEST IN THE FUTURE USING ARP AND ALL THAT.

TROY HAS ALSO RESEARCHED WITH DEBBIE AND THE TEAM ABOUT ALTERNATE REVENUE STREAMS AS PRESENTED AND DIRECTED BY THE BOARD LAST TIME, UTILITY TAX, WATER TAX, AND THOSE TYPE OF THINGS AND WE'LL BE ABLE TO BRIEF THAT ALSO ON THE 12TH.

PENDING ANY QUESTIONS, THAT'S ALL I HAVE.

>> THE ONLY THING I THINK THE PUBLIC MAY WANT TO KNOW FROM US IS THE UPDATE. MS. MORGAN IS NOT HERE, I SHOULD HAVE ASKED IF JUSTIN WANTED TO BRIEF IT.

WE'RE ALL VERY PROUD OF OUR CLAY COUNTY'S OWN CALEB DRESSEL AND THE PUBLIC MAY WANT TO KNOW IF WE'RE GOING TO HAVE SOME SORT OF

DAY. >> WE'VE BEEN COMMUNICATING WITH GREENCO SPRINGS, VERY PROUD OF HIS ACCOMPLISHMENTS AND GOING INTO THE RECORD BOOKS. WE'LL MAKE SURE THAT WE PUT THAT OUT. UNFORTUNATELY ALSO OUR PIO IS NOT AVAILABLE HERE ALSO. SO WE WILL MAKE SURE TO GET THAT CELEBRATION AND INFORMATION OUT IN TIME AS A NICE HOMECOMING AND IN RECOGNITION OF A HOMETOWN HERO'S ACCOMPLISHMENTS.

>> MY UNDERSTANDING IS THAT IT'S GOING TO BE DELAYED BECAUSE WITH IT BEING THE OLYMPICS NOT IN 2020 BUT IN 2021 THAT HE'S GOING STRAIGHT INTO TRAINING FOR WORLD CHAMPIONSHIPS.

>> YES, MA'AM. LOTS OF MOVING PARTS WITH THAT.

BUT WE'LL MAKE SURE TO GET THE INFORMATION OUT.

>> ALL RIGHT. THANK YOU.

>> YES. >> THIS MORNING'S TIMES UNION REPORTED THAT HIS MOTHER IS HOLDING HIS SCHEDULE DUE TO ALL OF THESE EXTERNAL FACTORS IT'S GOING TO BE VERY DIFFICULT TO GET HIS PRESENCE. HE'S A VERY BUSY YOUNG MAN.

I SEE OUR SHERIFF HAS GRACED US THIS AFTERNOON.

BACK TO SCHOOL I THINK YESTERDAY AND SCHOOL OPENS I THINK NEXT MONDAY. SO WE NEED TO BE REMINDED THAT SCHOOL ZONES ARE IN EFFECT. CHILDREN ARE GOING TO BE WALKING ALONG THE ROADS OR ALONG THE SIDEWALKS AND WE NEED TO BE

CAUTIOUS IN THEIR PRESENCE. >> NEXT WEDNESDAY, THE 11TH.

>> NEXT WEDNESDAY. >> BUT YOUR POINT IS WELL TAKEN.

>> TRACK IS ON MONDAY. >> THE PHENOMENAL GRAPHIC IF YOU CHECK OUT THEIR WEBSITE OR SOCIAL MEDIA PAGE ABOUT WHEN IT IS SAFE TO PASS A SCHOOL ZONE, A SCHOOL BUS.

NEXT TUESDAY, NOT WEDNESDAY. I HAD THE DATE WRONG.

I DON'T HAVE KIDS IN THAT KIND OF SCHOOL ANYMORE IF YOU CAN'T TELL. SO MAKE SURE YOUR KIDS ARE WILL TUESDAY NOT WEDNESDAY. I DON'T SIGN THOSE FORMS ANYMORE, I CAN'T HELP YOU. SO TUESDAY.

I GUESS WE SHOULDN'T DO ANYMORE SCHOOL UPDATES, WE DON'T HAVE HAVE THE KNOWLEDGE. BUT SHERIFF, THANK YOU FOR YOUR PRESENCE THIS AFTERNOON AND MR. UNDER SHERIFF, WE APPRECIATE YOU, OUR ACTING FIRE CHIEF, I DON'T SEE ANY

* This transcript was compiled from uncorrected Closed Captioning.