[1. Approval of Sole Source Purchase – Upgrade of Flush Valves to Existing High Security Stainless Steel Toilets and Replacement of Showerheads at the Jail (K. Thomas / CCSO)]

OUR FIRST ITEM OF BUSINESS IS ITEM NUMBER ONE APPROVAL OF SOLE-SOURCE PURCHASE ÃUPGRADE OF FLUSH VALVES EXISTING HEIGHT SECURITY STAINLESS STEEL TOILETS AND REPLACEMENTS OF

SHOWERHEADS AT THE JAIL. >> GOOD AFTERNOON. >> GOOD AFTERNOON CAN YOU MOVE

THAT MICROPHONE. SPEAK DIRECTLY INTO IT. >> OKAY.

>> THANK YOU. >> WE FIRST GOT INVOLVED WITH THIS COMPANY BACK IN 2019 WHEN THEY INSTALLED SOME BATTERY OPERATED DEVICES IN OUR SHOWERS.

BASICALLY THAT ALLOWS THE INMATE TO TOUCH THE SHOWER AND IT'S NOT A MECHANICAL PROCESS.

IN 2019 WE WENT OUT ON A BID FOR SOME TOILETS AND WE WERE ABLE TO COME THEY WERE THE LOWEST BIDDER. LAST YEAR, LATER 2020 WE RECEIVED SOME CARE ZACH 20 THAT WE HAD TO SPEND BY DECEMBER. ICON CAME IN AND THEY MAINTAINED THE SAME PRICE WE GOT WHEN THEY BID AND TO EXPAND IT. THEY WERE THE ONLY COMPANY THAT COULD MAKE THAT DECEMBER 31 DEADLINE. NOW WE HAVE ICON THROUGHOUT THE JAIL AND THE MAJORITY OF OUR TOILETS. WHEN WE GOT REIMBURSEMENT MONEY FROM THE CARES ACT IT WAS DECIDED TO MOVE FORWARD AND EXPAND THE PLUMBING WE HAVE.

WE CALLED ICON BACK BECAUSE WHEN MATT, WE ALREADY HAVE THEIR EQUIPMENT AND A COUPLE THINGS IT DOES FOR US WE CAN TIE EVERYTHING IN TOGETHER. ICON HAS THE ITY TO ELECTRONICALLY MONITOR THE FLOW OF WATER AND REDUCES THE FLOW OF WATER FOR EACH FLUSH.

IF AN INMATE IS TRYING TO DAMAGE OR SABOTAGE OUR SYSTEM WE CAN SHUT THE WATER OFF CURRENTLY GOING INTO A PIPE ALLEY OR SETTING IT SO THEY COULD ONLY FLUSH TWICE WITHIN SO MANY MINUTES. ONE OF THE BIGGEST PROBLEMS WE HAVE IS THE SABOTAGE DATE FLUSH SEVERAL TIMES AND IT FLOODS THE ENTIRE BUILDING AND WE HAVE OTHER REPAIRS TO DO.

THE MAIN THING IS MOST OF THE PLUMBING THAT THIS IS REPLACING HIS 20+ YEARS OLD.

IT'S ALL LEAKING. WE HAVE ROUTINE DETENTION OFFICES THAT HAVE TO GO THROUGH AN EMPTY BUCKETS THROUGH THE PIPE ALLEYS AT NIGHT. THE PLUMBING NEEDS TO BE FIXED.

GOING WITH ICON IT MAKES OUR SYSTEM UNIFORM THROUGHOUT THE BUILDING.

THERE IS ANOTHER PHASE I WILL PROBABLY ADDRESS LATER IF I COULD GET MORE MONEY.

THAT IS TO COME THEY HAVE THE ABILITY TO WIRE THIS WORKER CONTROL THE WATER WITH A COMPUTER. SO, IF AN INMATE TRYING TO FLUSH CONTRABAND OR DAMAGE OR PLUMBING WE COULD REMOTELY CONTROL THAT WATER FROM ONE OF OUR STATIONS.

THIS INCLUDES THE ABILITY TO CONTROL THE WATER IN SOME OF OUR MORE SENSITIVE AREAS LIKE OUR CONFINEMENT AREA WERE WE HAVE MOST OF OUR SABOTAGE IN OUR MEDICAL AREA.

WHETHER IN A CONFINED AREA. THEY TEND TO FLOOD THOSE. THIS WILL HAVE IT CONNECTED TO THE COMPUTER SYSTEM WHERE WE COULD REMOTELY CLOSE IT. WE ALSO HAVE PIPE ALLEYS THAT AN ATTENTION OFFICER HAS TO GO THROUGH THE ACTUAL CELLBLOCK TO GET TO THE PIPE ALLEY TO GET IN AND DISCONTINUE THE WATER. THIS WILL SET US UP FOR THE FUTURE WE WILL BE ABLE TO TIE THAT IN AND SAY BEFORE WE DO A CELL SEARCH WE CAN SET IT TO SHUT THE WATER OFF.

IF THEY'RE FLUSHING CONTRABAND OR ANYONE GOES UP AND STARTS FLUSHING THE TOILET WILL BE ANNOUNCED WERE GONNA DO A CELL SEARCH WE KNOW THERE'S CONTRABAND IN THERE.

THAT WAS THE REASONING TO GO WITH ICON TO KEEP EVERYTHING UNIFORM.

>> OKAY. QUESTIONS? >> I HAVE A COUPLE.

MAYBE I MISUNDERSTOOD WHAT HE JUST SAID. I THOUGHT THESE WERE JUST SHUT

OFF VALVES AT EACH TOILET? >> KNOW THIS REPLACES THE MECHANICAL.

>> EXCUSE ME FOR SECOND CAN YOU TURN YOUR MICROPHONE? >> I THOUGHT THIS WAS JUST

CONTROL VALVES AT EACH TOILET? >> CURRENTLY WE HAVE A VACUUM SYSTEM.

YOU PUSH A BUTTON AND IT OPENS THE VACUUM AND IT FLUSHES FOR A CERTAIN NUMBER OF GALLONS.

[00:05:02]

I THINK IT'S 3.5 IN THE NEW SYSTEM TAKES US TO 2.5. >> SO THE SYSTEM IS RUN ON

VACUUM? >> OUR CURRENT SYSTEM YES SIR. THERE IS A LOT OF FAILURES.

WE DO A LOT OF MAINTENANCE. ON REPAIRING THESE. THE ICON SYSTEM HAS MUCH LESS MOVING PARTS AND IT'S A SENSOR. THEY TOUCH THE SENSOR IT FLUSHES ONCE.

IF IT FLUSHES A SECOND TIME IT SHUTS IT OFF. >> IS IT A VACUUM SYSTEM?

>> NO SIR. IT'S ELECTRONIC. IT RUNS OFF OF POWER.

>> UNDERSTAND THAT. IS YOUR PLUMBING SYSTEM OF A VACUUM OR GRAVITY PLUMBING

SYSTEM? >> TONY? >> I'M A LITTLE CONFUSED HERE.

>> I KNOW THAT FLUSHING MECHANISM IS BY VACUUM. >> YOU'VE GOT A VACUUM DIAPHRAGM IT PUTS A SUCTION OVER THE VALVE IN 3 DIFFERENT ITEMS OPEN UP UNTIL THE DIAPHRAGM RELEASES BACK SLOWLY. THAT'S WHEN IT FLUSHES. THE NEW ONE IS ELECTRONIC AND IS ON A 18 VOLTS SYSTEM. LOW VOLTAGE THAT THEY JUST TOUCH.

AND IT FLUSHES 2.5 GALLONS INSTEAD OF 3.5. >> OKAY.

THAT'S ONE QUESTION. SO ICON IS THE MANUFACTURER OF THE TOILET?

>> THEY ARE THE MANUFACTURE OF EVERYTHING. >> TOILET AND THE FLUSHING.

>> SO WERE TRYING TO BATCH THE REGULATING VALVE TO THE FIXTURE IN THE BATHROOM?

>> GUESSER. >> THE WHOLE SYSTEM M IS BRASS FLUSH VALVE.

GOING ALL EW. BECAUSE THE BRASS SS FLUSH VALVES HAVE WORN IN THEIR 24 YEARS OLD. CHANGING THE WHOLE FLUSH VALVE LVE OUT IN THE WHOLE SYSTEM TO

>> AND IT WILL BE ELECTRICALLY CONTROLLED?> YES. >> UP BY THE INMATE IN THE

BATHROOM, HE PUSHES A BUTTON OR SOMETHING? >> YES SIR HE TOUCHES THE

BUTTON. >> YOU KNOW I'M LOOKING AT THE WHOLE COST.

IT'S HUGE. FOR ALL THE VALVES WERE CHANGING IT'S ABOUT $2500 A VALVE. I JUST DON'T WANT TO SET SOUND RIGHT TO YOU? $2500 A VALVE. PARKS FOR THE UPGRADE WERE GETTING IN THE SAFETY OF OUR DEPUTIES THAT THEY CAN'T FLUSH RAZOR BLADES WE CAN STOP THEM FROM FLUSHING THEM.

WITH EVERYTHING TOGETHER WITH THE SAFETY AND THE UPKEEP WE'VE GOT ONE MOVING PART COMPARED TO 4 DIFFERENT MOVING PARTS IN A FLUSH SYSTEM. IT'S JUST AN UPGRADE TO A

BETTER SYSTEM. >> IF IT PREVENTS THE FLOODING AND THE WATER DAMAGE BELOW ESPECIALLY IF YOU'RE WORKING BELOW THE ROOF STARTED LEAKING AND YOU DON'T KNOW WHERE THE WATER CAME FROM. IF THERE FLUSHING MULTIPLE STUFF.

A LOT OF TIMES THEY TRIED TO FLUSH SHOES AND SHADES THIS IS PREVENTS THEM TO FLUSH 15 TIMES AND PUT 30 GALLONS WATER ON THE FLOOR THAT WILL EVENTUALLY WORK ITS WAY DOWN WITH THE BUILDING.

>> THE OTHER QUESTIONS I HAVE ARE HUNDRED AND 6 FLUSH VALVES WILL COMPLETE ALL TOILETS IN

THE JAIL TO THIS NEW? >> GUESSER. FLUSH VALVES AND SHOWERS.

>> THE 31 WILL CONVERT ALL SHOWERS TO THE SYSTEM AS WELL? >> NOW YOU JUST MENTIONED THIS

WILL BE COMPUTER CONTROLLED PLATE. >> RIGHT NOW IT'S CONTROLLED EACH UNIT. WHAT I WANT TO DO IS GET THEM TIED IN IN THE FUTURE.

BASED ON THE AMOUNT OF MONEY WE HAD AND THAT WAS A 2 CRITICAL AREAS IS THE REFINEMENT AREA

AND THE MEDICAL SERVICE AREA. >> THIS PURCHASE WILL TIE THOSE 2 AREAS INTO A COMPUTER AND THE

OTHER AREAS WILL NOT? >> YES SIR. >> THESE WILL INCLUDE HOW MANY

FIXTURES? >> 33 TOILETS INSIDE THE CONFINEMENT AND 7 IN MEDICAL.

>> SO WERE TALKING ABOUT 3RD OF THE TOILETS WILL BE COMPUTER CONTROLLED.

>> GUESSER.> WHY CAN'T WE HOOK ALL THE TOILETS UP TO THE COMPUTER?

>> AT THE TIME IT WAS BASED ON WHAT MONEY WAS AVAILABLE TO THE COVID FUNDS.

[00:10:04]

IF THERE'S A POSSIBILITY WE WILL GET MORE THIS YEAR. IF THAT'S THE CASE I WOULD LIKE TO USE THAT TO EXPAND THIS OUT. THAT REALLY INCREASES THE SAFETY FOR THE OFFICERS.

SPECIALLY HAVING TO GO THROUGH A CELLBLOCK WHERE YOU HAVE PROBLEMS TO GET TO THE PIPE ALLEY. I WOULD HAVE TO SEND ONE OF MY MAINTENANCE GUYS IN THERE WITH THE DETENTION OFFICERS AND NOW WE HAVE TO WORRY ABOUT HIS SAFETY ALONG WITH THEIR OWN TO GET HIM TO THE PIPE ALLEY SO HE CAN MANAGE THE WATER. WE CAN AUTOMATICALLY SET THESE NEW WINDS UP WHERE WE CAN ONLY FLUSH SO MANY TIMES. SO THE OFFICER IN THE CONTROL ROOM HE COULD SEE IT GOING ON BUT THERE'S NOTHING HE CAN DO. IF WE CAN GET IT COMPUTERIZED HE COULD SEE IT GOING ON AND STOP IT BEFORE THEY'RE ABLE TO DO ANYTHING.

WHEN WE KNOW IT WERE GONNA DO A CELL SEARCH WE WOULD BE ABLE TO SHUT ALL THE WATER OFF COMPLETELY BFORE THEY GO IN. THAT WAY THE FLESH STUFF OR CONTRABAND THE MORE STUFF THEY FLUSH, THAT'S ANOTHER PROBLEM. THAT CLOGS UP OUR PLUMBING. THAT'S WORSE.

CLOG THE SINK AROUND THE SINK BUT THE CLOG IN THE TOILET. THEN MY DISPATCHERS HAVE TO DEAL WITH IT ON THE FIRST FLOOR BECAUSE THE WATER IS COMING TO TOWN AND YOU DON'T KNOW WHERE IT CAME FROM. THAT'S SOMETHING I'M GOING TO ADDRESS NEXT YEAR'S WERE LOOKING AT PUTTING SOME STUFF IN OUR PLUMBING TO PREVENT THAT FROM HAPPENING.

>> I KINDA UNDERSTAND IT, I DON'T LIKE IT. SOLE-SOURCE CONTRACTS ARE REALLY A PROBLEM. I KIND OF UNDERSTAND THE ICON. BUT I DON'T UNDERSTAND IS ELECTRICAL. WE DON'T HAVE QUALIFIED ELECTRICIANS IN CLAY COUNTY THAT COULD DO THIS TO RUN 24 VOLT LOW VOLTAGE DC OR AC WHICHEVER IT IS, ISN'T A BIG DEAL. I THINK I COULD DO THAT. ASK IT'S A LOT DIFFERENT IN A

JAIL. >> OH I KNOW IT'S A JAIL. WE HAVE CONTRACTORS IN CLAY COUNTY, WHY DO WE HAVE TO GO SOLE-SOURCE FOR THE ELECTRICIAN PART?

>> PART OF THE ICON AND A BRANCH OF IT.E'RE GOING TO GIVE US A WARRANTY WITH INSTALLATION OF A YEAR WARRANTY. I CAN'T GO OUT AND GET A LOCAL TO GIVE US THAT. WE HAVE THIS ISSUE WHEN WE INSTALL THE TOILETS.

>> CAN YOU SPEAK INTO THE MICROPHONE. >> PEOPLE TRY TO WATCH ONLINE.

>> WHEN WE WENT OUT FOR BID HAVE THE TOILETS INSTALLED AND THEY DIDN'T UNDERSTAND IT AND WE HAD NUMEROUS CALLBACKS FOR THEM TO COME BACK BECAUSE IT WASN'T INSTALLED RIGHT.

IT FOUND THAT WE GOT IT ALL DONE. WITH ICON AND HER SISTER FEELING THEY DO IT ALL THE TIME THROUGHOUT, 60 SOMETHING DETENTION AREAS OF THE STATE OF FLORIDA. THEY'VE GOT A MAN NOW. ST. JOHNS COUNTY, DO FALL.

WHEN THEY KNOW WHAT TO DO WHEN THEY COME IN THERE AND GET THE JOB DONE AND BE OUT QUICK INSTEAD OF TIMES UP BENEFITING WORKING WANT YOU HAVE TO KEEP CALLING BACK.

JUST A TURNKEY THING. IT WOULD BE EASIER. AND COST-EFFECTIVE.

I DON'T THINK I COULD FIND SOMEBODY TO COME IN INTO IT FOR $20,000 FROM THE OUTSIDE THAT

DOESN'T KNOW ANYTHING ABOUT IT. >> YEAH. THE PROBLEM WITHOUT IS IT SOLE-SOURCE. YOU DON'T KNOW IF YOU GET SOMEONE TO DO IT FOR 22,000 OR 32,000. THOSE ARE THE ONLY QUESTIONS I HAVE.

>> OKAY, THANK YOU GENTLEMEN. DO YOU WANT TO TALK ABOUT IT SOME MORE NEXT WEEK?

>> YES I DEAL. I WANT TO SEND THIS TO FULL BOARD.

[2. First Amendment to Agreement #2019/2020-124 with the Department of Economic Opportunity Regarding the CDBG-DR Voluntary Home Buyout Subrecipient Program (J. Ward)]

>> THIS PUT THIS ON DISCUSSION PLEASE. THANK YOU GUYS.

ALL RIGHT NUMBER 2 FIRST AMENDMENT TO AGREEMENT 2019/2020 Ã124 WITH THE DEPARTMENT OF ECONOMIC OPPORTUNITY REGARDING THE CDBG ÃDR VOLUNTARY HOME BUYOUT XI

PERCENT THE PROGRAM. MR. WARD HOW ARE YOU. >> JOHN WARD AS YOU WILL HAVE A COUPLE MINUTES COMING FORWARD. THIS IS FOR BIG CHANGES. SOME OF THE VERBIAGE HELPS US OUT AND PARAGRAPH NUMBERS.TUCH THING CAME FROM THE STATE. SINCE THIS WAS PLACE IN LEGAL I SPOKE WITH COMMISSIONER MANAGER AND LEGAL BEFORE THIS. SINCE WE PUT THE THEN LEGAL DEL HAS SENT LET THE MAJORITY OF THE STAFF GO ABOUT NEW FOLKS IN SO THE ORGAN AGREED CHRIST TO CHANGE TO BE TBD AND WILL MOVE FORWARD WITHOUT. I SPOKE WITH THE NEW BUREAU CHIEF AT THE END OF LAST WEEK AND THEY'RE PREPARING THE NEXT AMENDMENT AND PROBABLY SHOULD HAVE IT BY THE END OF THIS MONTH AT THE BEGINNING OF NEXT MONTH AND WE WILL BRING IT BACK THROUGH THE NEW NAMES AND THERE'S ADDITIONAL CHANGES TO THE PROGRAM THEY ARE DOING.

THIS PROGRAM IS A PROGRAM WERE BUYING BOTH REPETITIVE FLOOD AND DAMAGED HOMES FROM IRMA

[00:15:13]

THAT WEREN'T COVERED BY INSURANCE. THIS IS A MEMO NUMBER ONE AND AFTER SPEAKING WITH THEM THERE WILL BE AT ADDITIONAL MINUTES COMING THROUGH.

>> I NOTICED THE NAME CHANGE. ND THE PEOPLE CHANGE. WE HAVE TO HAVE A NAME IN

THERE? >> NOT FOR US. WE DEALT WITH ENVIRONMENTAL REVIEW. MELISSA REX AND THE NEW ALYSSA IS A NEW BUREAU CHIEF BUT WE DO

NOT HAVE A NEW PROGRAM MANAGER ASSIGNED TO IT AS OF YET. >> OKAY.

OTHER QUESTIONS? >> I JUST HAVE A COUPLE COMMENTS.

ON PAGE 1 OF 5 THERE IS A DOUBLE COME IN THE PARAGRAPH ONE IN THE WHEREAS.

YOU NEED TO FIX THAT. PAGE 2 HALFWAY DOWN THE PAGE THE FLORIDA OFFICE OF DISASTER RECOVERY, YOU KNOW IT'S JUST A DIFFERENT FONT. THE OFFICE OF DISASTER IS KIND OF SQUISHED. I DON'T KNOW WHY THAT'S THERE. I DON'T SEE IT HERE.

I WROTE JUMP PARAGRAPH 2 WHO IS A CONSTITUENT MANAGEMENT LEAD? >> A MONOPOLY WITHOUT I WILL

GET THAT. >> IS NOT US OR CONTRACTOR OR DEL.

>> CONSTITUENT I WOULD NOT THINK THAT WOULD BE ASKED. >> WE REFER TO THE CONSTITUENT'S MANAGEMENT LEAD. I WOULD LIKE TO KNOW WHO THAT IS AND IT GIVES RESPONSIBILITY OF THE PERSON I'D LIKE TO KNOW WHO THAT IS. THOSE ARE THE ONLY CORRECTIONS

I THINK WE NEED BEFORE WE TAKE IT TO THE BOARD. >> OKAY.

>> SO DO YOU WANT TO DISCUSS IT OR CONSENT? >> I THINK WELL,

>> I THINK WE CAN TO CONSENT IF YOU COULD GET YOUR ANSWER TO THOSE QUESTIONS AND IF SOMEONE

WANTS TO PULL IT. >> YEAH, THAT'S FINE. >> ARE YOU OKAY WITH THAT?

IT'S UP TO YOU. >> I'M OKAY. LET ME JUST SAY DE OH IT'S NOT EASY TO WORK WITH RIGHT NOW. THAT'S AN UNDERSTATEMENT. I UNDERSTAND THESE THINGS BUT,

WE HAVE TO SIGN THEM TO YELLOW. >> NOW THEY DEVELOPED UNDER DEL IN THE REORGANIZATION THAT IS NOW THE OFFICE OF LONG-TERM RESILIENCY THAT IS NOW TAKEN THIS PROGRAM OVER.

>> THEY'VE GONE THROUGH MANAGERS AND MANAGEMENT TEAMS. I DON'T EVEN KNOW WHO'S ON

FIRST, ABBOTT AND COSTELLO. >> THANK YOU, I APPRECIATE IT. >> THANK YOU, HAVE A GOOD DAY.

[3. Notice of Intent and Award of RFQ #20/21-34, Contractor for CMAR Services, BTP Group 2 (K. Thomas / E. Dendor)]

NUMBER 3 NOTICE OF INTENT AND AWARD OF RFQ 20/21 Ã34 CONTRACTOR FOR CMR SERVICES BTP

GROUP 2. >> GOOD AFTERNOON. ED TANDOOR FOR THE TRANSPORTATION PROGRAM. IN FRONT OF YOU CMR NUMBER 2 REQUEST TO REQUEST THE STAFF'S RANKING FOR AWARD TO SUPERIOR CONSTRUCTION. THEY WERE FIRST HEAD OF MIDDLE CYCLE CORPORATION WHICH WAS THIRD. AND THIS IS PROJECT 2, 5 AND 68

WISHES STILL CMR AR NUMBER 2. >> QUESTIONS? >> HOW WE WORKED WITH THERE

THAT BEFORE? >> I'VE ONLY BEEN WITH COUNTY FOR 6 MONTHS.

I DON'T KNOW. ANY IDEA? >> LET ME GET IN HERE.

YES SIR AND SEARCHING THE RECORDS WE HAVE HAD AN AGREEMENT WITH SUPERIOR BEFORE.

THEY WORKED ON THE SHANNON ROAD BRIDGE. THAT WAS AROUND 2012.

>> I SEE THERE SITTING IN THE AUDIENCE HERE TODAY. >> HOME.

>> WOULD YOU ALL LIKE TO COME UP AND ANSWER SOME OF THE COMMISSIONERS QUESTIONS?

>> YEAH, BRIAN MCGARRY AT DIVISION MANAGER FOR NORTHEAST FLORIDA WITH SUPERIOR.

WE HAVE A PRESENCE HERE WITH THE DEPARTMENT. WE'VE BEEN DOING THE FIRST COAST EXPRESSWAY OUT HERE. OUR MAIN HEADQUARTERS IS ACROSS THE RIVER ON THE SOUTH SIDE.

WE CERTAINLY HAVE HAD A LOT OF ACTIVITY IN CLAY COUNTY OVER THE YEARS.

WITH THE DEPARTMENT AND OTHER PRIVATE CONTRACTORS AND THINGS. WE'VE BEEN ACTIVELY PURSUING CONTRACTS WITH THE COUNTY. YEAH, I COULDN'T THE LAST CONTRACT.

I DO RECALL THE 2012 CONTRACT. >> HOW BIGGEST IS YOUR OFFICE RIGHT NOW?

>> HERE IN CLAY COUNTY OR MAIN OFFICE? >> IS JACKSON YOUR MAIN OFFICE?

>> YES. AT A MAIN OFFICE EXECUTIVE LEADERSHIP PLUS ADMINISTRATIVE

[00:20:01]

THERE'S PROBABLY 50 PEOPLE IN THAT OFFICE. CORPORATE WISE WE HAVE OVER 700 EMPLOYEES. BETWEEN THE SOUTHEAST AND OUR MIDWEST DIVISION.

>> YOU'RE DOING THE FIRST COAST EXPRESSWAY, THE WHOLE THING? >> WE HAVE THE SOUTH.

SO THE PORTION AT 16 DOWN TO THE SHANDS BRIDGE. >> YOU FEEL YOU CAN HANDLE WHAT

WERE DOING AND WHAT THEY'RE DOING? >> ABSOLUTELY.

WE HAVE HAD QUITE A RAMP UP IN RESOURCES AND AS YOU MAY HAVE NOTICED THE PROGRESS WE HAVE ACHIEVED SO FAR ON OUR SECTION OF THE FIRST COAST JOB. WE'VE SINCE INTAKE OF SOME OF THOSE RESOURCES.E'VE GONE TO A POINT WERE CATCHING UP TO OURSELVES AND RUNNING OUT OF AVAILABLE WORK WE HAVE ON THE JOB TO CONTINUE WITH THAT RESOURCE LOAD.

IT STARTED DISPERSING THEM TO OTHER CONTRACTS WE HAVE THROUGHOUT THE NORTHEAST AND CENTRAL FLORIDA AREA. THOSE RESOURCES ARE AVAILABLE TO US AND WERE ACTIVELY HOPING

TO FIND OTHER CONTRACTS TO APPLY THEM TO. >> OKAY.

THANK YOU. WHAT WAS YOUR NAME AGAIN? >> BRIAN MCGARITY.

>> YOU HAVE TROUBLE GETTING EMPLOYEES TO COME TO WORK LIKE THE REST OF THE WORLD?

>> NOT TO BAD. I THINK WE OFFER A PRETTY GOOD PROGRAM.

A LOT OF BENEFITS. A VERY STEADY HEAVY WORKLOAD. OF COURSE THE SUMMER IS ALWAYS KIND OF A GAME CHANGER WITH THE WORK WE DO. WHEN THAT HEAT HITS WILL PROBABLY HAVE A DROP OFF AND STRUGGLE WITH SOME OF THE LOWER SKILLED LABOR EMPLOYEES.A LOT OF OUR WORKFORCE IS OPERATORS, HEAVY EQUIPMENT OPERATORS. IT'S NOT TO BAD.

SO FAR THROUGH ALL THIS WE'VE BEEN PRETTY WELL STAFFED. EXIT GOOD, MY COMMUTE TO GREENE COVE SPRINGS COMES THROUGH YOUR INTERSECTION ON 16 AND LOOKS VERY NICE.

>> THANK YOU. WERE HOPING TO GET THAT FLOWING QUITE WELL IN THE NEAR FUTURE.

>> 70 WILL HAVE A SHIFT IN THE NEXT 3 WEEKS AND WE WILL PAVE 16 AND WERE STILL PROBABLY 6

MONTHS OUT. >> WILL PAVE UP AT 16 AND TO A TEMPORARY SHIFT TO GET THE BEAMS OVER THE CURRENT LANES OF TRAFFIC THEN BE ABLE TO CONTINUE BUILDING THAT

INTERSECTION UP THERE. >> WONDERFUL. ANY OTHER QUESTIONS FOR MR. MCGARITY? THANK YOU FOR BEING HERE THIS AFTERNOON AND YOUR STAFF.

>> THANK YOU FOR HAVING US. >> WOULD YOU LIKE TO CONSENT? >> CONSENT.

>> I WOULD AGREE. THANK YOU FOR ALL COMING THIS AFTERNOON.

[4. Bid #20/21-32, Paul E. Reinhold Agricultural Fairgrounds Exhibition Hall Renovations (K. Thomas / G. Price)]

ALL RIGHT I DO KNOW OR FORBID IT 2020 I'M SORRY 20 /21 Ã32 PAUL REINHOLD AGRICULTURAL

FAIRGROUNDS EXHIBIT HALL RENOVATIONS. >> GOOD AFTERNOON.

THIS MORNING IS A 3 PRONG REQUEST. THE FIRST REQUEST OF COURSE IS REQUESTING TO POST NOTICE OF INTENT AND AWARD THE BID TO EVE ON RIVERS AT $849,040.

THIS INCLUDES THE BASE BID AND ALTERNATES ONE AND 3. ALTERNATE ONE IS $107,000 AND ALTERNATE 3 IS $34,500. IF AUTHORIZED THIS WOULD NOT BE IN EFFECT UNTIL A 72 HOUR.

HER PROTEST HAS EXPIRED. THAT'S THE FIRST PART OF THE WORD OF THE BID.

THE SECOND PART IS THE AWARD OF THE COMPANY ONTRACT WITH HAT TO EVE ON IN III PART WHICH I THINK RED WILL SPEAK ON IT HAS TO DO WITH THE BUDGET TRANSFER AND CONSENT ON THIS PROJECT.

>> OKAY QUESTIONS? BEFORE WE GET TO BUDGET TRANSFER.

>> YEAH. I GUESS THIS MIGHT BE FOR THE COUNTY MANAGER.

IT DIDN'T WE JUST APPROVE A STRATEGIC STUDY FOR THE FAIRGROUND.

TELL ME HOW ALL THIS IS INTERRELATED? >> YES, SIR THE BOARD APPROVED A STRATEGIC STUDY AS REQUESTED THROUGH THE TDC. I SEE KIMBERLY IS JUMPING UP BECAUSE SHE MAY WANT TO JUMP IN. THIS WAS ALWAYS IN THE WORKS BEFORE THAT STUDY FOR THE EXHIBIT HALLS TO BE APPROVED UPON.

WE RECEIVED CURRENT MONEY TOWARDS THIS. THE DOLLAR AMOUNT ESCAPES ME AT THE TOP OF MY HEAD. HOW MUCH IS IT? 500,000, THANK YOU.

TO MOVE FORWARD WITH IT PROVIDES RESTROOMS ON THE BACKSIDE OF THE EXHIBIT HALLS THERE. THE ABILITY TO HAVE A KITCHEN ALONG THERE.

THESE ALTERNATES HAVE TO DO WITH THE HANG, THE OVERHANG ON THE EAST OR WEST SIDE OF THE EXHIBIT HALLS. AGAIN, THE ANSWER IS YES TO YOUR FIRST QUESTION AND THEN

TALKED A LITTLE BIT ABOUT THE SCOPE OF WORK.>> THIS STUDY IS FOR THE FAIR?

[00:25:02]

>> THE OVERALL THERE. >> OR FAIRGROUNDS? >> THANKS KIMBERLY.

>> THE COUNTY DID A FAIRGROUNDS MASTER PLAN IN 2017/18. JUST RECENTLY THE FAIR ASSOCIATION REQUESTED THAT THE TDC FUND A PORTION OF THEIR STRATEGIC PLAN FOR THE FAIR

ASSOCIATION. >> SO, AS I RECALL IT COULD BE TO ENHANCE THEIR USE OF THE FAIRGROUNDS OR TO MOVE TO A DIFFERENT VENUE. IF IT SHOULD GO TO THE OTHER EXTREME WE WOULD USE THESE FACILITIES FOR THE OTHER EVENTS WE HAVE AT THE FAIRGROUNDS.>

CORRECT. >> OKAY GOT IT. >> OTHER QUESTIONS NOT

REGARDING THE BUDGET TRANSFER? >> YEAH, HANG ON A SECOND HERE. I THINK I DO.

NO, I DON'T HAVE ANY OTHER QUESTIONS. >> OKAY YOU'RE UP BRIDGE.

>> MADAM CHAIR IF I CAN ADD IT DIDN'T MATCH UP THE FAIR MASTER PLAN OF WHAT WAS GOING TO BE DONE IN THE EXHIBIT HALLS. IT MATCHED UP WITH THE OVERALL PLAN WAS TO HAPPEN.

>> OKAY GOOD THANK YOU. >> III PART IS FOR THE TRANSFERENCE FROM CONTINGENCY RESERVES OF $606,432 FOR EXHIBIT HALL IMPROVEMENTS AT THE FAIRGROUNDS.

THE RECENT BIDS CAME IN HIGHER-THAN-EXPECTED AND THE CURRENT BUDGET IS INADEQUATE.

THE INCREASED BUDGET WILL ALLOW THE COUNTY TO MOVE FORWARD WITH THE CONTRACT.

>> QUESTIONS? >> YVONNE RIVERS IS LOCAL? I JUST HAD LUNCH WITH THEM ACTUALLY. I DON'T HAVE ANY QUESTIONS. I LOOK LIKE ALL THE BIDS WERE FAIRLY CLOSE. I THINK THE NEXT LOWEST ONE WAS 717.

HIS WAS 707 OR SOMETHING LIKE THAT? SO, UNCOMFORTABLE IT WAS A COMPETITIVE BID AND WE HAD SEVERAL BIDDERS. UNCOMFORTABLE WITH THIS.> ME TOO. UNCOMFORTABLE TO PUT IT ON CONSENT AND THEN IF SOMEONE

WANTS TO TALK ABOUT IT. >> I THINK IT OUGHT TO GO TO CONSENT.

>> OKAY, THANK YOU GENTLEMEN. ALL RIGHT NUMBER 5. AWARD MOSQUITO CONTROL PROGRAM

[5. Award of Mosquito Control Program Agreement to Mosquito Control Services of Florida, LLC (K. Thomas/A. Sheldon)]

AGREEMENT TO MOSQUITO CONTROL SERVICES OF FLORIDA. I FELT LIKE WE'VE TALKED ABOUT

MOSQUITOES A LOT. OKAY.OOD AFTERNOON AGAIN. >> THIS IS REQUESTING APPROVAL OF THE MOSQUITO CONTROL AGREEMENT WHICH IS A 3 YEAR AGREEMENT WITH MOSQUITO CONTROL INK. AS YOU RECALL THE AWARD OF THIS TO MOSQUITO CONTROL WAS DONE AT THE 413 BOARD OF COUNTY COMMISSION'S MEETING. AUNT ANNIE IS HERE IF THERE'S

ANY MORE SPECIFIC QUESTIONS ABOUT THE PROJECT ITSELF. >> DO YOU HAVE OTHER QUESTIONS?

>> HOW DO WE CHECK, ON THE REQUIREMENT IS THAT THEY APPROVE INSURANCE AND THEY ARE INSURED. HOW DO WE CHECK THAT? WHEN DO WE CHECK THAT?

>> WE REQUIRE INSURANCE CERTIFICATES BEFRE ANY WORK IS DONE SO IT CAN BE RECORDED INTO

OUR RECORDS. >> WE LOOK AT THEIR AIRCRAFT INSURANCE AS WELL?

>> AIRCRAFT, I DO NOT BELIEVE. >> ANY ÃWE HAVE NOT USED THEIR AIRCRAFT PREVIOUSLY.

THAT'S NOT INCLUDED IN THE CONTRACT. THAT WOULD BE AN ADDITIONAL SERVICE ADDITIONAL FEE. IF WE HAVE TO USE THAT WE WILL BE ABLE TO VERIFY WITH THAT.

>> AIRCRAFT INSURANCE HAS GONE UP EXPONENTIALLY. >> YES WILL BE ABLE TO VERIFY

THAT WITH HIM. >> IF WE WOULD EXERCISE THAT OPTION WE WOULD CHECK BEFORE

THEY EXECUTE? E? >> I'M SURE THAT'S WHAT WOULD TAKE LACE YES SIR. HOPEFULLY WE WON'T HAVE TO GO THERE.

>> OTHER QUESTIONS? I DO RECOMMEND CONSENT. >> THANK YOU ALL FOR COMING

[6. TDC Grant Subcommittee Report and Preview (K. Morgan)]

THIS AFTERNOON. I AGREE. ALL RIGHT OUR TDC GRANT REPORT

AND PREVIEW. DIRECTOR MORGAN. >> GOOD AFTERNOON COMMISSIONERS. THE TDC HAS UNANIMOUSLY RECOMMENDED THE GRANT GUIDELINES FOR THE SPECIAL EVENT GRANTS AS WELL AS THE SIGNATURE EVENT GRANTS.

SO THOSE ARE BEFORE YOU TODAY TO REVIEW. >> DID YOU HAVE QUESTIONS ON

THAT? >> KIMBERLY, THE GRANT PROCEDURE GRANT PROCEDURE

[00:30:08]

MANUAL I MEAN I'M NOT VERY ARTISTIC. IN FACT A VERY ARTISTIC.

THE PHOTO IS A PICTURE OF A FESTIVAL OF SOME SORT AND EVERY INDIVIDUAL HAS THEIR BACK TO THE CAMERA. EVERY SINGLE INDIVIDUAL.OU CAN'T TELL WHETHER THEY'RE HAPPY, SAD OR WHATEVER. LIKE I SAID, NOT ONE WITH A LOT OF ARTISTIC TALENT BUT I'D HAVE SOMEBODY SMILING AND PETTING A DOG, BUYING AN ICE CREAM, EATING AN ELEPHANT EAR OR SOMETHING. I WOULD CHANGE THAT PHOTO. THE INDEX WAS OUT OF ALIGNMENT BUT I UNDERSTAND IT'S A PLATFORM CONVERSION. ON PAGE 5 THE OVERALL GUIDELINES, THE FIRST SENTENCE NEEDS. .

WHICH WAS IN THERE AND LIKE I SAID THERE WAS A BLANK PAGE IN THE DOCUMENT BUT THAT'S A

FORMATTING PROBLEM AS WELL. I THINK IT'S GOOD. >> I LIKE THE DIRECTION THE TDC IS GOING WITH THIS WITH MORE EXPLANATION AND A LITTLE BIT MORE MEAT IN THE GRANT

APPLICATIONS. ANYTHING ELSE? >> NOPE.

[7. Third Amendment to Agreement #2019/2020-138 with the County's Advertising Agency of Record-EVOK Advertising & Design, Inc. d/b/a EVOK (K. Morgan)]

>> DO YOU WANT TO GO CONSENT AND SEE IF SOMEONE WANTS TO DISCUSS?

>> YES, CONSENT. >> I WOULD AGREE. ITEM NUMBER 7, 30 MEN WENT TO AGREEMENT 2019/2020 Ã138 WITH THE COUNTY'S ADVERTISING AGENCY OF RECORD ÃE VO K ADVERTISING

AND DESIGN INCORPORATED. >> YES. THIS IS THE SECOND HERE OF THE CONTRACT. WE WENT INTO THE CONTRACT URING COVID WHEN E DIDN'T KNOW WHAT TOURISM FUNDS WERE TO LOOK LIKE. WE DID NOT INCLUDE THE 2 PERCENT ANNUAL INCREASE THAT WE HAD REFLECTED IN THE RFP. WE ARE ASKING FOR YOU ALL TO CONSIDER HAVING THAT 2 PERCENT ANNUAL INCREASE IN THE CONTRACT GOING FORWARD.

>> SO, DID YOU HAVE QUESTIONS BEFORE I ASK? >> WE MAY ASK THE SAME

QUESTION. >> CAN YOU EXPLAIN MORE ABOUT SO DID THEY HAVE THE CONTRACT

PRIOR? >> THEY ARE ONE OF 10 OR 12 AGENCIES THAT RESPONDED TO THE RFP LAST SUMMER. WHEN THEY WERE THE WINNING BID, THE WINNING PROPOSAL AND LIKE I SAID ONLY CONTRACTED AND WE HAD THE CONVERSATION WITH THEM BEFORE WE WENT TO CONTINUE THE MARKETING DESTINATION BUT WE WEREN'T SURE IF WE COULD SUSTAIN THAT 2 PERCENT INCREASE. SO THIS IS JUST ALIGNING THE CONTRACT WITH THE RFP.

THAT WAS PREVIOUSLY DONE. >> IT'S ONLY FOR ONE YEAR WE. >> THE 2 PERCENT, WE HAVE TO PLAN A MEDIA PLAN EVERY YEAR. WERE GOING TO COME BACK TO YOU WITH THAT AMOUNT AND WITH THE MEDIA PLAN BECAUSE THE AMENDMENTS, THE ATTACHMENT GIVES YOU THE OUTLAY OF HOW THE DOLLARS ARE SPENT. SO EVEN THOUGH IT'S A 3-YEAR CONTRACT WE ARE GOING TO COME

BACK TO YOU SO YOU KNOW HOW THOSE DOLLARS ARE BEING SPENT. >> OKAY, I DON'T THINK IT'S CLEAR THAT THE ITEM SAYS FOR THE TERM OF JUNE 2021 TO MAY 2022 BUT IT'S A 3-YEAR

CONTRACT. >> RIGHT. >> THAT'S WHY, LIKE I SAID EACH

YEAR WERE GOING TO BRING TO YOU THE BREAKDOWN. >> WE RECOGNIZED HIS SAVINGS

OVER THE OVERALL BECAUSE WE DID NOT INCREASE IT FROM 19 TO 20? >> WERE INSTILLED IN YEAR ONE OF THE CONTRACT. SO GOING INTO YEAR 2 WE NEEDED TO CHANGE THE CONTRACT TO

REFLECT THE 2 PERCENT INCREASE. DOES THAT,? >> SINCE WE WERE PUTTING THE CART BEFORE THE HORSE BUT IF IT MAKES SENSE TO PEOPLE THAT PAY A WHOLE LOT OF MANY THEN THAT'S FINE. IT SEEMS TO ME THAT WE DIDN'T START THE CONTRACT SO IF WE STARTED THE CONTRACT.> WE STARTED THE CONTRACT IN JUNE 2020.