[2. Notice of Intent and Award of RFP #20/21-25, Mosquito Control Program and Accompanying Agreement with Mosquito Control Services of Florida, LLC (K. Thomas/A. Sheldon)]

PROGRAM AND ACCOMPANYING AGREEMENT WITH MOSQUITO CONTROL

SERVICES OF FLORIDA. >> HELLO.

THIS IS AN RFP. HIGHEST RANK COMPANY AND CURRENT PROVIDER OF SERVICES NOW. THERE HAS NOT BEEN A LOT OF COMPLAINTS DURING MOSQUITO CONTROL SEASON WHICH IS WONDERFUL. THEY DO OCCUPY AT OUR PUBLIC WORKS FACILITY. AMY MANAGES THE FACILITY.

THIS CONTRACT, WE GET 34,000 FROM THE STATE THAT HELPS FUND THIS AGREEMENT. QUESTIONS?

>> I HAVE A COUPLE OF QUESTIONS, IN ADDITION TO FUMIGATING INSEC INSECTICIDING, DO WE DO LARVA

PREVENTION? >> YES.

THEY WERE ABLE TO REDUCE LAST THREE YEARS.

SERVICE REQUEST UP 53% OVER THE LAST YEAR.

IT IS IMPRESSIVE THEY HAVE BEEN ABLE TO MITIGATE THAT THROUGH LA LARVA.

>> WE ARE IN COMPLIANCE WITH ALL FLORIDA DEPARTMENT OF AGRICULTURAL STANDARDS. NOT ALL MOSQUITO CONTROL PROGRAMS QUALIFY. PARTICIPATING IN THAT AND STRICTER REGULATIONS ALLOWS TO GET THE $34,000 A YEAR GRANT FROM FLORIDA DEPARTMENT OF AGRICULTURAL.

>> I NOTICE THEY LEASE ONE OF OUR SPACES? KAREN ELUDED TO THAT. ARE WE IN COMPLAINT OF EPA STORAGE? WHENEVER YOU STORE CHEMICALS?

>> YES, SIR. WE HAVE ANNUAL AUDITS MAKING

SURE WE ARE IN COMPLIANCE >> THEY HAVE MADE NICE IMPROVEMENTS WITH RESURFACING CONCRETE NON SLIP AND UP TO THE

STANDARDS OF STORAGE. >> LAST QUESTION, FOR KAREN, COMPETITOR $40,000 CHEAPER, WHY ARE WE PICKING THE COMPANY

$40,000 MORE? >> THIS IS AN RFP, FOR THIS TYPE OF SERVICE, LOW BID ISN'T ALWAYS THE BEST APPROACH.

YOU WANT SOMEONE QUALIFIED PERFORMING SERVICES WE REQUESTED. WE DID HAVE A COMMITTEE OF THREE PUBLIC WORKS DIRECTOR, ENVIRONMENTAL SERVICES DIRECTOR

ON THAT COMMITTEE. >> THANK YOU.

[00:05:22]

>> THEY DO INCLUDE PART OF THEIR PROGRAM WITH PROVIDING THE MOSQUITO FISH TO CITIZENS OF CLAY COUNTY THAT -- TO HELP COMBAT THE MOSQUITO CONTROL POPULATION.

THEY DO A LOT OF WORK WITH THE YOUTH IN THAT AREA.

[LAUGHTER]. >> THEY HAVE THEM LOCATED AT PUBLIC WORKS IF YOU WANT TO SEE THEM.

>> THEY EAT THE LARVA, RIGHT? THE ACTUAL MOSQUITOS?

>> CORRECT. >> WHAT ARE YOUR THOUGHTS?

>> WE CAN SEND IT TO CONSENT. SAME PROVIDER, SAME SERVICE.

I THINK WE ARE HAPPY. >> I WOULD AGREE.

INCLUDING ACCOMPANYING AGREEMENT MISS THOMAS REMINDS US.

[3. Notice of Intent and Award of RFP #20/21-17, Temporary Staffing Services and Accompanying Agreement with the Top Three Ranked Firms (K. Thomas)]

ITEM NO. 3 NOTICE OF INTENT AND AWARD RFP TEMPORARY STAFFING

SERVICES. >> THIS IS ANOTHER SERVICE WE USE ANL ANNUALLY AS NEEDED. WE PUT THIS BACK OUT FOR RFP.

THIS TIME WE WANT TO RECOMMEND TOP THREE VENDORS, AGAIN WE USE THEM AS NEEDED. A LOT OF POSITIONS LISTED IN THE BID AS WELL AS OPTION TO ADD POSITIONS AS NEEDED CURRENTLY MAINLY USE OUT SOURCE GENERAL LABOR CUSTODIALS.

WE USE THEM HERE AT THE ADMIN BUILDING FAIRGROUNDS CAMP CHOW.

WE HAVE PLUGGED IN OTHER POSITIONS.

TOP THREE RATHER THAN THE TOP TWO AND USE THEM AS NEEDED WHICH OUR BID HAD LANGUAGE WE COULD DO SUCH.

I THINK WITH COVID AND UNKNOWNS IMPORTANT TO HAVE THESE

AGREEMENTS IN PLACE. >> STAFF LINK AND WHO ELSE?

>> CO-HURRICANE CENTER. WE HAD EVALUATION COMMITTEES ALONG WITH TWO OTHER DEPARTMENTS THAT USED STAFFING -- UM, SO WE WERE HAPPY WITH THEIR RATES AND REFERENCE CHECKS WE RECEIVED, WE LOOKED HOW THEY TRIED TO GAIN A POOL OF APPLICANTS HOW THEY RECRUIT APPLICANTS. TOP THREE LOOKED VERY GOOD.

>> I THINK WE CAN GO TO CONSENT. >> I AGREE.

[4. Bid #17/18-15, Limerock Base (K. Thomas)]

>> I TEM NO. 4, BID 17/18-15 LIMEROCK BASE.

>> THIS IS A BID THAT HAS SECOND RENEWAL ALLOWED.

VENDOR ALLOWED TO RENEW BID AT THE SAME RATES.

STORED AND USED BY PUBLIC WORKS TEAM AS NEEDED.

>> ONLY QUESTION I HAVE IS THIS JUST A TRUCKING COMPANY? DO THEY PROVIDE THE MATERIAL AS WELL?

>> THEY HAVE THE MATERIAL ALSO. >> THESE ARE CURRENT PROVIDERS?

[00:10:04]

>> YES. >> WE ARE HAPPY?

>> WE ARE. FACT THEY HELD THE PRICES THE

SAME VERY NICE NOW. >> HOW LONG WAS THEIR ORIGINAL

CONTRACT? >> 17/18.

THEY HAVE BEEN NOW QUITE A WHILE.

>> HOW LONG WAS THAT -- THAT WAS GOOD THREE YEARS WITH TWO

RENEWALS? >> RIGHT.

>> POLICY STATES RENEW UP TO ONE YEAR RENEWALS REBID OR JUSTIFY WHY OTHER EXTENSIONS ARE NECESSARY WHICH WE'LL GET TO IN

YMCA ITEM. >> OKAY.

>> I DON'T HAVE QUESTIONS SAME COST, SAME PROVIDER, GOOD SERVICE. CONSENT AGENDA.

>> I WOULD AGREE. >> THANK YOU.

[5. Notice of Intent and Award of Bid #20/21-23, Right-of-Way and Stormwater Pond Mowing and Accompanying Agreement with BrightView Landscape Services, Inc. (T. Gardner/M. Todd)]

OKAY ITEM NO. 5, NOTICE OF INTENT AND AWARD OF BID NO.

20/21/23, RIGHT-OF-WAY AND STORM WATER POND MOWING TO BRIGHTVIEW

LANDSCAPE. >> WE DID GET THE RESPONSES BRIGHTVIEW, LANDSCAPE SERVICES NEW VENDOR FOR US.

THEY DID PROVIDE GREAT PRICING, WE DID REFERENCE CHECKS.

LITTER PICK UP, MOWING, EDGING, THIS WILL TAKE CARE OF MAJORITY OF PUBLIC WORKS MOWING. STILL HAVE STAFF THAT DOES

MOWING FOR US. >> I AM, I ALWAYS HAVE A QUESTION WHEN I SEE A BIDDER COMING IN 50% OF THE OTHER TWO.

SEEMS TO ME SOMEBODY IS MISSING. >> THIS ISN'T FAR OFF WHAT WE CURRENTLY PAY. ONLY A FEW OTHER LOCATIONS ADDED. DEBRIS PICK UP ADDED.

IR DON'T THINK IT WOULD JUSTIFY BIG INCREASE WE HAVE SEEN FROM

THE OTHER BIDDERS. >> WHO IS THE CURRENT PROVIDER

J&D? >> THEY WENT UP QUITE A BIT.

PRICE INCREASE WITH POND MOWING WITH J&D.

LAST YEAR $188,801 J&D. SO I WOULD HATE FOR US TO GO UP

TO 300 -- >> THAT IS WEIRD.

WHAT I SAW WAS ROADSIDE LITTER REMOVAL, BRIGHTVIEW $9 PER ACRE,

OTHER $38. >> BIG THING ABOUT THIS CONTRACT IF WE DON'T NEED EDGING EACH TIME, WE HAVE THE RIGHT TO SKIP AN EDGING IF NECESSARY WHERE THE OTHER CONTRACT MORE WRITTEN TO

CONFINED TO ALL THE SERVICES. >> IF WE ARE IN A PERIOD OF SEVERE DROUGHT WE CAN SAVE SOME MONEY.

>> CORRECT. ANY OTHER QUESTIONS?

>> I DON'T HAVE ANY OTHER QUESTIONS.

I JUST FEEL, I DON'T KNOW -- I THINK THE COMMISSION OUGHT TO LOOK AT THIS DUE TO DELTA BETWEEN LOWEST AND HIGHER BIDDER. IT IS A HUGE DIFFERENCE.

YOU KNOW COMMISSIONER BOLLA LOVES TO TALK ABOUT MOWING.

>> WE WERE CONCERNED WITH THAT. WE DID THE BACKGROUND CHECK.

MADE HIM ANSWER A FEW QUESTIONS, WE WANTED TO MAKE SURE THEY DIDN'T THINK THIS IS LANDSCAPING.

THEY ARE A NATIONAL COMPANY THAT HAS A LOT OF THE EQUIPMENT, WORK FORCE TO BE ASSIGNED TO THIS AGREEMENT.

WHEN WE REACHED BACK OUT TO THEM WITH CLARIFICATION.

>> OUR CONTRACT HAS A CLAUSE WE CAN TERMINATE THE AGREEMENT.

>> I THINK IT WOULD BE GOOD TO DISCUSS THAT WE ARE DOING OUR DUE DILIGENCE. THIS IS A SWITCH OF PROVIDERS

[00:15:04]

DUE TO CRAZY COSTS. THANK YOU.

[6. First Extension to Agreement #2017/2018-93 with the YMCA of Florida's First Coast, Inc. for Swimming Pool Management, Lifeguard Staffing and Swim Instruction (K. Morgan)]

>> SOUNDS GOOD. OKAY.

>> ITEM NO. 6. FIRST EXTENSION TO AGREEMENT FLORIDA'S FIRST COAST SWIMMING POOL MANAGEMENT, LIFE GUARD

STAFFING AND SWIM INSTRUCTION. >> WE ARE SEEKING APPROVAL.

WE ARE SEEKING APPROVAL OF THE EXTENSION OF THIS AGREEMENT WITH THE YMCA MANAGEMENT LIFE GUARD AND MAINTENANCE FOR THE POOL -- CAMP CHOWENWAW THEY DO MAINTENANCE.

>> I SAW SWIM LESSONS PROVIDED JUNE AND JULY THOSE ARE THE ONLY

TWO MONTHS? >> UM, THERE ARE DATES IN AUGUST THAT ARE AVAILABLE FOR LIFE GUARD AND POOL OPERATIONS THE SWIM LESSONS, ARE JUNE AND JULY, YES, SIR.

>> IS THERE ANY REASON? >> I BELIEVE WE WORKED THAT PART OF THE AGREEMENT OUT WITH THEM. THEY HAVE SEVERAL LOCATIONS THEY DO PROVIDE SWIM INSTRUCTION IT IS JUST A MATTER OF MAKING ALL THE SCHEDULING AND LOGISTICS WORK.

>> AND I SEE 10% INCREASE OVER PASSED CONTRACTS.

SEEMS CPI'S AREN'T 10%. GIVEN ANY KIND OF REASON WHY?

>> NO, SIR. I CAN TELL YOU -- I DON'T THINK ANYONE HAS ADDITIONAL INFORMATION.

I CAN TELL YOU HISTORICALLY EXPENSES HAVE BEEN UM, $63,000.

AND THEN THE REVENUE COMING IN IS LITTLE OVER 62,000.