Feb 16, 2021 Finance and Audit Meeting Agenda

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>> ALL RIGHT. I WILL NOW CALL TO ORDER THE FINANCE AND AUDIT COMMITTEE MEETING OF TUESDAY, FEBRUARY 16. DO WE HAVE ANYONE FOR PUBLIC COMMENT? ALL RIGHT, SEEING THEN WE WILL MOVE TO OUR AGENDA.

[1.  FY 21/22 CCSO Request for Grant Applications (V. Adams)]

ITEM NUMBER ONE, FY 21/22 CCSO REQUEST FOR GRANT APPLICATIONS. >> GOOD AFTERNOON.

I'M VICKI ADAMS, I'M NEW TO THE SHERIFF'S OFFICE ON THE EXECUTIVE FINANCIAL OFFICER AND PLEASE TO MEET YOU ALL. THIS IS MY FIRST TIME BEING WITH YOU.

I'VE BEEN WITH THE OFFICE FOR ABOUT A MONTH AND HALF. >> WELCOME.

THANK YOU FOR JOINING US THIS AFTERNOON. >> THE FIRST ITEM ON THE AGENDA IS A SIMPLE REQUEST FOR SEVERAL GRANTS THAT WE WOULD LIKE TO APPLY FOR OR REAPPLY FOR FOR THE PHYSICAL YEAR 21/22. THEY ARE LISTED AND THEIR 7 ITEMS LISTED FOR YOU.

WERE REQUESTING APPROVAL THAT WE CAN MOVE FORWARD TO SOME APPLICATIONS.

>> QUESTIONS? >> THE ONLY QUESTION, I DON'T SEE A PROBLEM WITH THESE REQUESTS. WHAT ABOUT THE REST OF THE GRANTS? DOJ HAS A BEST BUNCH OF GRANTS. THE COPS GRANTS, ARE THEY GONNA BE COMING TO US AS WELL LATER

ON? >> YES. AS WE MOVE THROUGH THAT I'M GETTING ACCLIMATED TO OUR PORTFOLIO GRANTS. AS THOSE COMES UP FOR RENEWAL WE WILL BE COMING BACK AS APPROPRIATE TO KEEP YOU INFORMED AND REQUEST YOUR

APPROVAL. >> I LOOKED AT SOME OF THE GRANTS THAT ARE AVAILABLE AND THERE ARE FEW THAT APPLY TO CLAY COUNTY THAT WE OUGHT TO BE LOOKING AT.

DRUG, MENTAL HEALTH, SAFE NEIGHBORHOOD, YOUTH PROGRAM, OPIOID PROGRAMS. WE SERIOUSLY LOOK AT THAT. THERE'S MANY OUT THERE THERE'S A LOT AT DEPARTMENT OF JUSTICE

HAS A LOT OF MONEY. >> ABSOLUTELY. >> THAT'S MY ONLY COMMENT.

I DON'T SEE ANY PROBLEM. >> I HAVE NO ISSUE. I'M TO GAIN CONSENT.

>> I WOULD RECOMMEND CONSENT. >> ALL RIGHT. ITEM NUMBER 2.

[2.  FY2019 State Edward Byrne Memorial Justice Assistance Grant (JAG) #2020-JAGC-CLAY-2-5R-131 Acceptance and Budget Resolution Approval (V. Adams)]

IS THAT RIGHT? >> YES. >> DO YOU NEED ME TO GIVE YOU THE WHOLE NUMBER? IN THE AMOUNT OF $54,076. THEN BUDGET RESOLUTION

ACCOMPANYING IT. >> THIS IS A SIMPLE REQUEST FOR APPROVAL SO WE CAN RECEIVE THESE FUNDS. THIS IS A GRANT WE HAD APPLIED FOR AND ARE WANTING TO RECEIVE THE $54,076. AGAIN, APPROVAL WITH THE ACCOMPANY BUDGET RESOLUTION.

>> QUESTIONS? >> YEAH. THERE WERE 4 CONDITIONS LISTED TO IMPROVE THIS. ONE WAS, I'LL TELL YOU WHAT THEY ARE.

NO EEO POLICY. OUR PROCUREMENT POLICY I DON'T THINK WAS ACCORDANCE WITH FEDERAL POLICY. WILL TAINT JURISDICTIONAL TASK FORCE ASSIGNMENT LIST.

I DON'T KNOW. WHEN WILL WE PROVIDE THOSE TO, I THINK THERE'S A JAGGED GRANT.

THE 4TH ONE WAS, I GUESS OUR MULTIJURISDICTIONAL TASK FORCE ASSIGNMENTS AGREEMENTS.

AS LISTED HERE AS BEING CONDITIONAL APPROVAL. MAYBE SOME ONE CAN ENLIGHTEN ME

ON WHAT THAT ALL MEANS? >> IT'S UNDERSTANDING IN THE APPLICATION PROCESS WE SUBMIT ALL THE REQUIRED DOCUMENTATION AND IT HAS BEEN REPROVED AND I WERE JUST REQUESTING TO RECEIVE

ALL THE FUNDS. >> OKAY. LET ME SEE WHERE I GOT THOSE

FROM. >> YOUR THINKING OF WHEN THEY PROVED IT BACK IN MAY 2020 ALL OF THE WORK WAS DONE THEN TO SUBMIT THE APPLICATION AND WE'VE GOTTEN APPROVAL SO WE

SHOULD BE GOOD TO GO. >> CORRECT. TYPICALLY MANY OF THE GRANTS WE APPLY FOR ESPECIALLY THE FEDERAL LEVEL WE HAVE TO SHOW PROOF THAT WE HAVE AN EEO POLICY, WE HAVE TO PROVIDE LIST OF PEOPLE, DEPUTIES WE HAVE THAT MAY SERVE ON MULTI-JURISDICTION TASKFORCES. THIS IS REGULAR PAPERWORK WE SUBMIT WITH THE GRANT APPLICATIONS. SO THE REASON THIS IS HERE NOW IS BECAUSE OF THE WORK WAS

PRESENTED ON SO WE SHOULD BE GOOD TO GO ON THIS MORNING. >> OKAY.HANK YOU.

>> THANK YOU FOR JOINING US ALSO SHERIFF. OKAY, ARE YOU THINKING CONSENT

AGENDA. >> I FULLY CONSENT. >> OKAY.

[3.  CCSO - Resolution to Provide for a True-Up for All Funds Other than CIP (R. Kantor / M. Cook / V. Adams)]

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CCSO RESOLUTIN TO PROVIDE FOR A TRUE UP FOR ALL FUNDS 1920 ACTUALS FOR ALL CIP.

REGGIE IS BEHIND YOU. IF YOU RATHER HIM TAKE THAT ONE.

EITHER ONE. >> I CAN JUST SAY 7 FUNDS THERE ARE DIRECTLY RELATED TO.

IT'S GOT A CARRYOVER FROM FUND BALANCE CARRYOVER FROM LAST YEAR TO FUND THESE THINGS.

THERE PUTTING PACIFIC AND AMOUNT IN RESERVES AND FUNDS ONE 4102 WHICH IS A GOOD THING.

IF YOU HAVE ANY QUESTIONS, ANY PARTICULARS THAT THEY'RE ALL YOURS.

>> THANKS. QUESTIONS? >> REGGIE BRIEFED US.

I THINK I UNDERSTAND WHAT YOU'RE DOING HERE AND I THINK IT'S APPROPRIATE AND I THINK IT'S PRETTY GOOD TO HAVE MORE ROBUST RESERVE THAN YOU HAD IN THE PAST.

>> I WOULD AGREE. APPRECIATE THAT. I APPRECIATE YOU COMPLYING WITH OUR NEW COMMENTS THAT REALLY HELPS US, IF THE PUBLIC PRESS QUESTIONS AT LEAST WE HAVE A LITTLE BIT OF AN ANSWER WITHOUT HAVING TO CALL YOU ALL. I KNOW YOU WOULD ANSWER.

I APPRECIATE THAT. >> I WANTED TO ADD ONE COMMENT. PART OF THIS MONIES FROM THE CARES ACT. WE WILL BE COMING BACK TO YOU A COUPLE MORE TIMES WHEN THOSE ADDITIONAL MONIES BECOME AVAILABLE.T WILL BE A SIMILAR TRANSACTION.

WE LOOK FORWARD TO SHARING THAT WITH YOU WHEN THOSE BECOME AVAILABLE.

>> WHAT I WORRY ABOUT IS NEXT YEAR WHEN THERE IS NO CARES ACT MONEY.

HOPEFULLY THERE'S NO CARES ACT MONEY. DON'T COME BACK THEN AND ASKED

FOR MONEY. >> WERE TRYING TO USE A VERY WISELY.

>> THANK YOU. >> THANK YOU. >> ALL RIGHT.

>> THAT'S A CONSENT AGENDA ITEM AS WELL. >> I AGREE.

PUT THIS ON THE CONSENT AGENDA AS WELL. ANYTHING ELSE ON ITEM NUMBER 3 WE OKAY. ITEM NUMBER 4. REQUEST FOR PROJECT EXTENSION OF FEMA

[4.  Request for Project Extension of FEMA Project #4337-126-R (Roof Wind Retrofit at Orange Park Sheriff Substation) (V. Adams)]

MANAGEMENT UNDER THE FEMA HAZARD MITIGATION GRANT. >> YES, WORK CITED THAT THIS PROJECT IS GOING TO BE GETTING UNDERWAY. AS A PRECAUTION WE ARE REQUESTING A BIT OF AN EXTENSION. IT'S OUR UNDERSTANDING WORKING WITH THE COUNTY THAT THE VENDOR BIDS ARE UNDERWAY AND WILL BE STARTED SHORTLY AND ARE PLANNING ON HOPEFULLY STARTING WORK BEGINNING OF APRIL. UNTIL THEY ACTUALLY GET INTO IT THEY DON'T KNOW THE EXTENSIVENESS OF THE JOB. AGAIN, PURELY A PRECAUTION FOR THE EXTENSION SO WERE ASKING FOR THE APPROVAL AND ALSO FOR THE CHAIRMAN TO SIGN THE ACTUAL

LETTER. >> QUESTIONS? >> I HAVE A COMMENT.

EXTENSION REQUEST TO BE SIGNED BY THE CHAIRMAN HAS A TYPO IN IT.

I WENT SIGN IT WITH A TYPO IN IT. PROCESS SHOULD BE PROCESSED AND IN THERE THERE'S A COMMENT ABOUT A RIGHT TO EXTEND.IS THAT TRUE? WE TRULY HAVE A RIGHT TO EXTEND? IF WE DO HAVE A RIGHT WHY ARE

WE ASKING FOR PERMISSION? >> HAVE A RIGHT TO ASK FOR AN EXTENSION.

>> IT WOULD BE MORE APPROPRIATE TO PHRASE IT LIKE THAT. >> OKAY.

>> THOSE ARE THE ONLY 2 COMMENTS I'D RECOMMEND WE FIX THE TYPO AND THE CHAIRMAN'S

LETTER BEFORE HE SIGNS IT. >> WE CAN DO THAT. >> OKAY.

DO YOU CONSENT OR DISCUSSION? >> I THINK IT'S PRETTY STRAIGHTFORWARD.

THE PROJECT WAS APPROVED AND FUNDED IS JUST AN EXTENSION. YES.

I THINK WE COULD FIX THAT BEFORE THE MEETING NEXT TUESDAY.

>> YEAH. PAPERWORK. I AGREE.

OR TO PUT ITEM NUMBER 4 CONSENT AGENDA AS WELL. NUMBER 5. NOTICE OF INTENT AND

[5.  Notice of Intent and Award of Bid #20/21-16, Mowing Services for Various Clay County Facilities and Agreement with J&D Maintenance & Services of North Florida, LLC (J. Householder / G. Price)]

>> YOU'RE WELCOME TO STAY IF YOU WANT. [LAUGHTER].

>> HELLO MR. UNDERSHERIFF. THANK YOU FOR JOINING US. OKAY NUMBER 5, NOTICE OF INTENT AND AWARD OF BID 20 2116 MOWING SERVICES FOR VARIOUS CLAY COUNTY FACILITIES AND ILLEGAL

INTO THEM. >> JAMES HALL SOLAR DIRECTORS OF FACILITIES.

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IT DOESN'T INCLUDE ANYTHING DUE TO THE ASSOCIATIONS AND PARKS. THAT WILL COME IN A SEPARATE

BID. >> OKAY. THANK YOU.

YOU MUST'VE HEARD I ASKED THAT QUESTION. >> I'M PSYCH IT THAT WAY.

THIS BID WAS OPEN ON SECOND OF FEBRUARY. 4 BIDS WERE RECEIVED.

STAFF SELECTED JND AND SERVICES. THIS IS BASED ON THE LOWEST COMPOSITE COST. WITHOUT PREVIOUS EXPERIENCE WITH JND.

STAFF IS REQUESTING THE BOARD EXCEPT THIS RECOMMENDATION TO AWARD THE CONTRACT TO JND SERVICE AND MAINTENANCE. ADDITIONALLY WE ARE REQUESTING THAT THE BOARD APPROVE THE AGREEMENT FOR THIS CONTRACT. AT THIS TIME WE WANT TO COMMENCE SERVICES ON ONE MARCH.

>> QUESTIONS? >> I HAD A QUESTION, I DIDN'T KNOW CHALLENGE ENTERPRISES ACTUALLY BID ON THINGS LIKE THIS. I'M DISAPPOINTED WE CAN'T GET THEM A PORTION OF THIS CONTRACT EIT THEIR PRICES ARE ANALYTE WITH THE LOWEST BIDDER IN THE TYPE OF STUFF. WHICH OF TRYING TO FIGURE OUT WHY THAT IS SO.

ANYWAY, I WAS IMPRESSED WE SENT THE BID NOTICE OUT TO AS MANY CONTRACTORS IN THE AREA AS WE DID. I THINK IT WAS 40 OR SO. I WAS DISAPPOINTED AT TLC UPON LANDING. THERE PRETTY BIG COMPANY. THEY DIDN'T BID ON THIS THING.

I DON'T KNOW. IT IS WHAT IT IS.> WE RUN INTO THAT OCCASIONALLY.

WE TRY TO REMIND EVERYBODY TO PAY ATTENTION TO THE WEBSITE. >> YOU'VE GOT TO BE AWAKE.

>> JEFF TEVA CODE TO BID ON YOURSELF? >> A CODE?

>> YEAH. SOME OF OUR STUFF YOU HAVE TO GO IN THERE AND YOU HAVE TO

CALL SOMEBODY TO GET A CODE. >> THAT WOULD BE A PURCHASING QUESTION.

THERE ARE DIFFERENT AVENUES SOMETIMES TO ACCESS CERTAIN PORTIONS OF THE BIDS.

>> IT MAY NOT BE THE APPROPRIATE QUESTION FOR THIS TIME.

>> I CAN ANSWER FOR YOU. >> THANKS. >> WE DO ADVERTISE OUR BID ON THE COUNTY WEBSITE AND THE LOCAL NEWSPAPER FOR THE FORMAL BIDS 50,000 AND ABOVE.

WE DO ASK AND PROVIDE A CODE THAT WAY WE CAN TRACK WHO HAS THE BID AND WHO'S INTERESTED IN

IT SO THEY GET CLARIFICATIONS AND ADDENDUM'S GOING FORWARD. >> OKAY.

BECAUSE I JUST WONDERED.>> ONCE ELIMINATED BUT WE ENCOURAGE THEM TO GO THROUGH WEST TO GET THE DOCUMENT SO WE CAN GIVE THAT ACCESS CODE THAT WAY THEY PAY ATTENTION TO OUR WEBSITE WHERE WE LIST ANY CLARIFICATIONS OR ADDENDUM'S AS WELL AS WE EMAIL THEM OUT TO

THE PARTIES THAT HAVE RECEIVED THE FIRST INITIAL BID DOCUMENT. >> OKAY.

THANK YOU. OTHER QUESTIONS, COMMENTS? >> NO, JND IS A CONTRACTOR?>

YES SIR. >> THIS IS ON EXTENSION THIS IS A NEW CONTRACT.

>> THEIR PRICES ARE LOWER IN SOME SITUATIONS. IN SOME LOCATIONS THEY PROVIDED

A LOWER PRICE AT THIS TIME. >> THEN BEFORE. THEY PERFORMED WELL, CORRECT?

>> THEY HAVE MOSTLY. THE MORE ENGAGED NOW AND HAVE NEW MANAGEMENT AND GROUNDS MAINTENANCE. THEY'VE BEEN VERY HEAVILY INVOLVED WITH THEM.

I ANTICIPATE BETTER OR AT LEAST READING THE CONTRACT SERVICES FOR THE FUTURE.

>> THAT'S WHAT WE EXPECT. AM. ALL RIGHT.

THANKS. >> I RECOMMEND THIS GO TO THE COMMISSION SIMPLY BECAUSE IT IS A NEW CONTRACT AND I KNOW THERE'VE BEEN ISSUES WITH JND UP IN MY AREA OF THE WOODS.

THE FACT THAT THE COST HAS BEEN LOWERED AND SOME CASES I THINK IS OF SIGNIFICANCE.

IT'S ALL DUE TO THE OPEN BID PROCESS. COMPETITIVE PROCESS I THINK IS GOOD FOR THE PUBLIC TO KNOW WE ARE MINDING THEIR DOLLARS AND CENTS EFFICIENTLY.

>> OKAY. I'M GOOD WITH THAT. >> OKAY SO WERE GOING TO THE

BOARD. >> YEAH. >> VERY GOOD, THANK YOU.

>> THANK YOU. OKAY ITEM NUMBER 6 CIRCUIT RENEWAL TO AGREEMENT 2017/2018

[6.  Second Renewal to Agreement #2017/2018-66 with Geraldine C. Hartin for Code Enforcement Special Magistrate Services (C. Stewart)]

A ONE YEAR. EXPIRING ON 331 2022. >> EXACTLY.

>> HELLO. >> HOW ARE YOU ALL? ANY QUESTIONS?

>> HAVE THEY PERFORMED WELL? HAVE YOU BEEN HAPPY WITH HER SERVICES?

>> I THINK SHE DOES A REALLY GOOD JOB. I THINK SHE'S APATHETIC AT TIMES WHEN SHE NEEDS TO BE AND I THINK SHE'S STERN WHEN SHE NEEDS TO BE.

WERE VERY HAPPY WITH HER WORK. >> OTHER QUESTIONS? >> I'VE ATTENDED A FEW CODE ENFORCEMENT MEETINGS OR HEARINGS YOU CALL THEM. SHE'S VERY ARTICULATE, SHE'S VERY DEMANDING AND COMING TO RESOLUTION IN SOME OF THESE PROPERTIES AND SO I WAS

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>> I'M GLAD TO HEAR THAT. I KNOW YOU'VE HAD SOME CONCERNS IN THAT AREA.

>> I STILL DEAL. >> I MEAN CONTRACTS. >> BRICKMAN GO TO CONSENT.

I DON'T THINK ANYBODY WILL HAVE PROBLEM WITH THAT. IF THEY DO THEY CAN PULL IT.

>> I AGREE. OKAY, THANK YOU.E'LL GO WITH CONSENT AGENDA ON ITEM NUMBER

[7.  Second Extension to Lease Agreement #2014/2015-103 with LSA Sales, LLC (Knight Boat Ramp) (K. Morgan)]

SALES REGARDING THE NIGHT BOAT RAMP PREMISES. >> GOOD AFTERNOON.

KIMBERLY MORGAN FROM PARKS AND WRECK. WE ARE REQUESTING THE SECOND EXTENSION TO GO THROUGH DECEMBER 31 OF THIS YEAR. THAT WILL ALLOW US TIME TO COMPLETE AN RFP PROCESS TO LOOK AT THE FULL SCOPE OF WHAT THAT OPERATION IS.

>> WHAT ALL GOES ON THERE? QUESTIONS? >> ONLY QUESTION IS HAVE WE INTERVIEWED INSURANCE ON THIS OPERATION THERE? AS A CURRENT? ARE WE LISTEN TO MIKE LISTED IS ALSO AN INSURED AND THINGS LIKE THAT?

>> YES SIR, I HAVE A HEARING. >> BOYAR TO HELP? I HAVE NO CONCERNS.

>> SO CONTENT IN CONSENT AGENDA. >> YES.

>> ITEM NUMBER 7 ON THE CONSENT AGENDA. OBVIOUSLY RECOGNIZE IF SOMEONE

[8.  First Amendment to Owner's Representative Services Agreement #2019/2020-196 (2020 Transportation Bond Program) (E. Dendor)]

>> ALL STEP IN ON BEHALF OF ED. IN CONNECTION WITH THE OWNERS REPRESENTATIVE SERVICES AGREEMENT THERE WAS AN AMENDMENT THAT THE WALKMAN GROUP REQUESTED WHICH WAS TO REMOVE BURCHFIELD AND HUMPHREY FROM THE SERVICES THAT WERE REQUIRED.

THEIR LEGAL FIRM AND SHOULD NOT HAVE BEEN INCLUDED AS PART OF THE CONTRACT.

THEY WERE GOING TO BE USED TO DO BASICALLY THE CONDEMNATION OR EMINENT DOMAIN SERVICES.

THEY WILL BE, THE CONTRACT PRICE WILL BE REDUCED BY THAT 54,000 AND WE WOULD STILL HAVE THE OPPORTUNITY TO USE THEM IN CONNECTION WITH EMINENT DOMAIN IF WE SHOULD BE THEM.

WE HAVE ALLEN MOSLEY ON BEHALF OF WALKMAN GROUP IF YOU HAVE ANY QUESTIONS.

>> OKAY. GOOD AFTERNOON. >> ALLEN MOSTLY WITH WALKMAN GROUP. I CONCUR WITH EVERYTHING THAT MS. GRAHAM SAID.

WE WORK WITH HER TO DEVELOP THE ADDENDUM AND FIND WITH THE LANGUAGE AND THE REMOVAL OF THE

ATTORNEY FROM OUR CONTRACT. >> OKAY. >> WELL, THAT'S THE ONLY CHANGE IN THE ADDENDUM IS REMOVING BURCHFIELD AND HUMPHREY. THERE WILL BE EMINENT DOMAIN

QUESTIONS IN THIS CONTRACT. >> WE HOPE TO BE ABLE TO USE THEM.

JUST THEY COULD NOT BE A SUBCONTRACTOR FROM THE LEGAL WORLD.

THE PROFESSIONAL WORLD PROHIBIT THEM FROM BEING PART OF THE CONTRACT.

THE WALKMAN GROUP WANTED TO SEPARATE THEM OUT. IT WILL STILL BE ABLE TO

CONTRACT WITH THEM. >> IS AT A STATUTE THING? >> YES IT'S PART OF THE ROLES.

>> AS WE PROCEED WE WILL BE USE BURCHFIELD HUMPHREY INDEPENDENTLY OF THE ENGINEERING PART.> WE WOULD HOPE TO BE ABLE TO USE THEM OR SOME OTHER FIRM.

>> ALL RIGHT. . FLORIDA LAW PREVENTS THEM FROM

BEING A SUBCONTRACTOR? >> YES. >> ORIGINALLY, IT ORIGINALLY HAD GONE THIS DIRECTION BECAUSE APPARENTLY THIS WAS HOW IT WAS DONE IN CONNECTION WITH A PREVIOUS PROJECT FOR HANLEY ROAD. THROUGH WALKMAN GROUP'S LEGAL COUNSEL DECIDED TO SEPARATE IT ALL. WE DON'T HAVE A PROBLEM DOING

THAT. >> OKAY. DID YOU HAVE SOMETHING HE WANTED TO ADD? I SAW YOU SLIGHTED AT THE LAST MINUTE THERE.

>> I APOLOGIZE. GOOD AFTERNOON, COME TO THE MICROPHONE PLEASE.

THANKS. >> GOOD AFTERNOON, ED, I APOLOGIZE FOR COMING LATE.

IT SOUNDS LIKE EVERYONE WAS COVERED. >> DID YOU HAVE ANY ISSUES?

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>> I THINK THIS COULD GO TO CONSENT AGENDA I THINK IT'S PRETTY STRAIGHTFORWARD.

>> I AGREE IF SOMEONE HAS QUESTIONS THEY CAN PULL IT. WE WILL GO TO CONSENT.

THANK YOU. THANK YOU GENTLEMEN. >> I APOLOGIZE.

>> THANK YOU FOR RUSSIAN RATIONALE. DON'T FEEL OBLIGATED TO STAY.

LET'S START WITH TOCOI ENGINEERING. ITEM NUMBER 9 TOCOI ENGINEERING

[9.  Tocoi Engineering, LLC - Engineering Consulting Services for the Design of Greenwood Estates Stormwater Drainage Project #4337-127-R (R. Smith)]

[10.  Tocoi Engineering, LLC - Engineering Consulting Services for Design of Knight Boxx Road @ CR220 Stormwater Drainage Project #4337-135-R (R. Smith)]

[11.  Tocoi Engineering, LLC - Engineering Consulting Services for Design of Ridaught Landing Stormwater Drainage Project #4337-123-R (R. Smith)]

[12.  Tocoi Engineering, LLC - Engineering Consulting Services for Design of Tumbleweed Drive at Tanglewood Village Stormwater Drainage Project #4337-147-R (R. Smith)]

CONSULT DESIGN. >> MR. SMITH? >> THESE ARE APPROVAL REQUESTED APPROVAL FOR THE AGREEMENT WITH THE ENGINEERING FIRM TO DESIGN THIS DESIGN ONLY AND THEIR FEMA GRANTS. I THINK THESE ARE A RESULT OF SOME HURRICANE DAMAGE FROM YEARS BACK. WE'VE IDENTIFIED SOME ISSUES AND WE'VE GOT MONEY TO CORRECT

THEM. THIS IS THE FIRST STEP. >> OKAY, SO, GUESS WE SHOULD TAKE EACH ONE INDIVIDUALLY SO THIS MORNING IS FOR THE GREENWOOD ESTATE STORMWATER DRAINAGE DESIGN. DESIGN ONLY. THEN WE WILL WANT TO BID OUT

THE WORK WILL BE BID OUT SEPARATELY? >> CORRECT.

YEAH. >> OKAY SO FOR GREENWOOD ESTATES, DO YOU HAVE ANY

QUESTIONS? >> NO, I DON'T HAVE ANY QUESTIONS.

I RECOMMEND ALL 4 THESE GO TO COMMISSION SIMPLY BECAUSE WE FOUND SOME INCLEMENT WEATHER HERE RECENTLY WITH A LOT OF FLOODING IN OUR DISTRICTS. I THINK IT'S IMPORTANT THAT CONSTITUENTS KNOW WE ARE LOOKING AT THIS AND TAKING ACTION.

THAT'S THE ONLY REASON I RECOMMEND. I DON'T HAVE A PROBLEM WITH THIS MORNING OR THE NEXT 3. I THINK THEY OUGHT TO GO THE COMMISSION.

>> ARE FINE WITH THAT. CAN WE JUST GO-AHEAD AND SABER TO PUT ITEMS-, 10, 11, AND 12

ON THE DISCUSSION AGENDA OR TO HAVE TO GO THROUGH EACH ONE. >> DO YOU HAVE ANY ISSUES WITH

THE OTHER 3? DON'T THINK I DID. >> THERE ALL STRAIGHTFORWARD.

WE NEGOTIATED INDIVIDUALLY. THE SELECTED HONOR PROCUREMENT PROCESS AND VERY QUALIFIED.

THE REAL CLOSE, THERE ACROSS THE STREET. >> THERE VERY REPARABLE.

>> OH HI, DO YOU HAVE ANYTHING TO ADD? COME ON UP.

HE SAT HERE FOR THE WHOLE TIME I WOULD JUST GONNA TELL YOU YOU HAVE TO COME BACK IN A WEEK.

>> THEY WILL BE PART OF THE DISCUSSION. >> HERE IF YOU HAVE ANY QUESTIONS FOR ME. YOU'RE WELCOME TO. RICHARD CAN ANSWER ANYTHING.

MY NAME IS CHARLIE PSALM PROJECT MANNER WITH TOCOI ENGINEERING ENGINEERING.

>> AT LEAST THE WEATHER WAS ABOUT FREE TO WALK ACROSS THE STREET.

>> EVEN CAME TO ME WHAT WE WERE CLOSE. THE DAY BEFORE THANKSGIVING.

THEY'RE ANXIOUS TO GET STARTED. >> THANK YOU. THANK YOU.

YOUR FIRM IS VERY WELL REPUTED. SO, THANK YOU.LL RIGHT. ITEM NUMBER 13 APPROVAL OF THE

[13.  Renewal to the Non-Exclusive Interlocal Subscription Agreement with the Florida PACE Funding Agency (C. Grimm)]

THE TERM OF 2 2721 THROUGH 2/26 /2024. >> YES, THIS IS JUST A RENEWABLE FOR ANOTHER 3-YEAR TERM. AS YOU MAY RECALL THIS HAPPENED PRIOR TO I THINK BOTH OF YOU BEEN ON THE OARD. THE ORIGINAL AGREEMENT WAS FOR RESIDENTIAL SERVICES AS WELL AS COMMERCIAL. THE COMMISSION BACK IN THE SUMMER TIME ELIMINATED THE RESIDENTIAL COMPONENT. IT IS NOW RESTRICTED TO JUST

COMMERCIAL PROJECTS. >> I WAS CAN ASK THAT QUESTION SO THANK YOU FOR CLARIFYING

THAT. >> THE RENEWAL WILL BE THE SAME INVITATION.

>> ONLY COMMERCIAL. >> RIGHT. >> I'M NOT SURE I UNDERSTOOD WHAT THE PRODUCTION IS OF IT. ENERGY SAVING DEVICES IN THE COMMERCIAL, ONLY IN THE

COMMERCIAL ENVIRONMENT THOUGH? >> RIGHT, WHEN THEY DO WINDOWS, ROOFS.

I KNOW THE ORANGE PARK MALL MIGHT BE THE ONLY COMMERCIAL PROJECT THAT'S USED IN THE PAST.H THERE'S A PLACE IN KEYSTONE THAT'S USED IT.ES. FOR AIR CONDITIONING.

>> SOLAR, AND ITS FEDERAL FUNDING? IS OUT WITH FUNDING COMES FROM?

>> I THINK IT IS AND I THINK THAT IT'S REPAID THROUGH THEIR PROPERTY TAXES.

AND IF I REMEMBER CORRECTLY THE CONCERN WITH THE RESIDENTIAL PROGRAM WAS THAT CITIZENS WERE SIGNING UP FOR IT AND IT GOES AGAINST THE HOME AS A LIEN AND IT GOES HEAD OF THE FIRST MORTGAGE. SO THEY WERE CONCERNS THAT CITIZENS WERE SIGNING UP FOR THIS NOT REALLY KNOWING WHAT THEY WERE SIGNING UP FOR. THEN THEY WOULD GO TO SELL THEIR HOME AND THAT LIEN HAD TO BE PAID BEFORE EVEN THEIR FIRST MORTGAGE.

[00:25:02]

>> AND THEY DIDN'T REALIZE THE TOTAL AMOUNT HOW COSTLY IT WAS. >> YEAH.

SINCE IT'S ONLY RENEWAL OF THE COMMERCIAL, I DON'T HAVE CONCERNS, DO YOU?

>> NUMBER. >> I THINK CONSENT AGENDA. >> OKAY.

THANK NEXT WE HAVE FIRST AMENDMENT TO AGREEMENT TRANSPORTATION DISADVANTAGE

[14.  First Amendment to Agreement #2019/2020-213 "Transportation Disadvantaged Program" with the Jacksonville Transportation Authority (C. Stewart / L. Mock / C. Grimm)]

PROGRAM. 2819 / 2020 Ã213 WITH THE GTA. >> THIS IS WHAT GTA PRESENTED ON LAST WEEK IN A BOARD MEETING. IT'S JUST EXTENDING THAT MAGENTA LINE DOWN TO KEYSTONE TO COLLEGE DRIVE. VA.

IT'S COULD BE VERY HELPFUL FOR THOSE RESIDENTS. CURRENTLY THE VALUE FOR IT IS 56,000 AND SOME CHANGE WHICH IS GOING TO BE FUNDED THROUGH CARES AUCH DOLLARS THROUGH GTA

AT THIS POINT. >> IF YOU HAVE UESTIONS? >> MY ONLY CONCERN IS ONCE AGAIN CARES MONEY. TAKE CARE OF THIS YEAR. NEXT YEAR YOU NOW I STILL HAVEN'T GRASPED MY HANDS AROUND THE WHOLE SENIOR TRANSPORTATION WITH GTA AND AGING TRUE.

I HAVEN'T GOT MY MIND AROUND THE WHOLE THING. MY REAL CONCERN IS THE COST.

IT'S NICE TO EXTEND THIS WHEN WE HAVE THE MONEY TO DO IT. THEN IT BECOMES INSTITUTIONALIZED AND THEN WE SCRATCH OUR HEADS ON HOW WERE GOING TO PAY FOR IT IN 2022.

SO ANYWAY. I DON'T SEE ANY PROBLEM WITH IT.

IT'S A GOOD OPTION FOR VETERANS TO GET FROM KEYSTONE AREA UP TO UVA.

WE FOUGHT HARD TO GET THE VA CENTER IN CLAY COUNTY AND NOW WE'VE GOT TO USE IT AS MUCH AS

POSSIBLE. I DON'T HAVE A PROBLEM WITH IT. >> I HAD SOME CONSTITUENTS ASK WHY IT'S NOT STARTING UNTIL APRIL. SO I DIDN'T KNOW.

I THINK THEY'RE EXCITED ABOUT IT, CLEARLY THE FUNDING WILL BE A CONCERN NEXT YEAR.

PEOPLE ARE ANXIOUS FOR THIS TO GET GOING. >> I THINK ONE OF THE BIGGEST THINGS AS THEY'RE HAVING SUCH A PROBLEM WITH DRIVERS. THAT, THAT'S WHEN THE BIGGEST ONES. THAT'S HONESTLY WHY WE PROBABLY DON'T HAVE MORE ROUTES BESIDES FUNDING. EVEN READING THE NEEDS LIKE GETTING DRIVERS.

I THINK IT'S $10 AN HOUR. PRETTY GOOD PAINT JOB. >> THE BIGGEST HURDLE THERE IS

THAT AMAZON PAYS WHAT 15? >> PROBABLY. >> IT'S A GOOD JOB FOR FOLKS THAT RETIRE EARLY LIKE THE NAVY TO GO DEAL. I BETTER GO GET THAT JOB.

>> WITH NOTHING BUT TIME ON THEIR HANDS. I HAVE NO CONCERNS OTHER THAN THAT. LET'S DO CONSENT AGENDA. WE DID HAVE THE PRESENTATION

LAST BOARD MEETING. >> QUICKLY GTA'S COUNSEL REQUIRED TO EDITS TO THE MOMENT THAT'S INCLUDED IN YOUR PACKET. WE WILL SUBSTITUTE THAT AS PART OF IT AND IT CAN STILL GO TO CONSENT. THEY WEREN'T OF A CONCERN TO US BUT JUST TO POINT THEM OUT TO YOU. THEY WANTED TO MAKE SURE IT WAS AN AMOUNT NOT TO EXCEED THE 56,000 AS OPPOSED TO JUST AN AMOUNT OF 56. THEN THEY REQUESTED THAT THE PARTIES AGREE TO LOOK AT HOW TO MOVE FORWARD 30 DAYS PRIOR TO TERMINATION OF THE AGREEMENT.

THEY JUST PUT A TIMEFRAME IN THERE. >> 30 DAYS, ONLY 30 DAYS?

>> WHICH IS HOW PRIOR TO TERMINATION. THEY JUST WANTED SOMETHING

PRIOR TO 30 DAYS. >> THAT MAKES SENSE. ALL RIGHT.ARE YOU GOOD WITH

THAT?> YEAH. >> THAT WILL CHANGE THE BACKUP. ANY OTHER COMMISSIONERS ARE LOOKING AT TODAY'S MEETING THEY CAN ALSO KNOWN TO LOOK AT THAT ON THE BACKUP BOARD NEXT WEEK

[15.  FY 2020 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Application and Acceptance if Awarded (L. Mock / D. Motes)]

FY 2020 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE SO THAT'S THE SAFER GRANT.

>> IT IS A SAFER GRANT. I FIGURED IT WAS EASIER TO ONE THROUGH A QUICK PRESENTATION WHICH EDUCATED EVERYBODY RELATIVE TO IT. NICK IS BRINGING IT UP.

IT IS THE GRANT YEAR 2020 NOT 2021. THE FEDERAL GOVERNMENT IS A YEAR BEHIND WITH GRANT AWARD SO THAT'S WHY THE TITLE COMES THAT WAY.

SO THE STAFFING PROGRAM BASICALLY IS FOR HIRING FIREFIGHTERS.

[00:30:01]

WE LOOK AT CAREER DEPARTMENTS IN A LARGER SENSE IT'S ABOUT GETTING ADEQUATE STAFFING AND THEY WANT TO ENSURE THEY GET ADEQUATE STAFFING THAT WOULD PROVIDE SAFETY ON THE FIRE GROUND AND EFFECTIVE RESPONSE TO THE CITIZENS. IT IS THIS YEAR A 3-YEAR GRANT AND THE REAL DIFFERENCE BETWEEN PAST GRANTS WE HAD IS NO LOCAL MATCH.

LOOKING AT AN ABILITY TO GET AN AWARD THAT DOES NOT HAVE COST AND THAT IS BOTH SALARY AND BENEFITS. FOR THE FIREFIGHTERS. SO, I THOUGHT IT WAS PROBABLY GOOD TO STEP BACK A SECOND TO TAKE A LOOK AT THE 2 SIGNIFICANT MINIMUM STAFFING COMPONENTS THAT IS REQUIRED AS PART OF THE GRANT. 1710 IS PREDOMINANTLY FOR CAREER DEPARTMENTS. IT FOCUSES ON SUBURBAN AND URBAN AREAS.

1720 GRANT IS A GRANT I'M SORRY 7020 STANDARD IS A COMPONENT OF GRANTS TO USE IN THE PAST BRING UP COMBINATION AND VOLUNTEER DEPARTMENTS INTO LARGER STAFFING COMPLIANCE.

IF YOU TAKE A LOOK AT THEIR RESPONSE STAFFING MODELS YOU'LL UNDERSTAND WHY.

IT DIVIDES IT BY NFPA STANDARDS 3 OR 4 SEPARATE AREAS, URBAN AREAS WHICH LOOK AT GREATER THAN 100,000 EXCUSE ME A THOUSAND PEOPLE PER I'M GONNA MESS THAT UP.

A THOUSAND PEOPLE ASKED TO SPEAK FIREFIGHTERS PER THOUSAND AND WHEN YOU LOOK AT A THOUSAND PEOPLE IN A SQUARE MOUNTAIN AREA. YOU'RE TAKING A LOOK AT WHAT IS THAT STAFFING COMPONENT WITH IT. WHEN HE GO TO THE SUBURBAN AREAS IT'S 502,000. WHEN YOU GO TO RURAL AREAS IT'S BELOW 500.

WHEN YOU LOOK AT YOUR SQUARE-MILE AREA AND HOW MANY PEOPLE ARE LIVING INSIDE THAT AREA.HAT'S WHAT YOU WANT TO FOCUS ON FOR HOW WE STAFF. IN THE PAST 4 CLAY COUNTY WE'VE TAKEN A LOOK AT IT AND SAID BOY, WE COULD REALLY USE THAT 1720 GRANT AND BRING UP FIREFIGHTERS ENSURING OUR SPORT RESPONSIVE TO THE SUBURBAN AND RURAL AREAS PREDOMINANTLY.

IT HAS A MINIMUM ASSEMBLY AMOUNT IN EACH OF THOSE COMPONENTS.

WHEN YOU LOOK AT A RURAL AREA YOU WANT TO ASSEMBLE 6 FIREFIGHTERS AND A RESPONSE TIME OF 11 MINUTES AND YOU HIT THAT 80 PERCENT OF THE TIME. WHEN YOU LOOK AT THE SUBURBAN AREAS YOU WANT TO FOCUS ON A 10 FIREFIGHTER RESPONSE. YOU WANT TO BE ABLE TO DO THAT IN 10 MINUTES AND HIT THAT 80 PERCENT OF THE TIME. WHEN YOU GET TO THE URBAN AREAS UNDERSTANDABLY BECAUSE OF THE INCREASED DENSITY IN THOSE AREAS YOU WANT TO ENSURE A LARGER COMPONENT OF FIREFIGHTERS ASSEMBLED AND THAT REQUIREMENT GOES UP TO 15.

THEY HAVE TO DO THAT WITHIN 9 MINUTES AND HIT 90 PERCENT OF THE TIME.

IN THE PAST, CLAY COUNTY HAS FOCUSED ON THE 1720 ASSEMBLY REQUIREMENTS PREDOMINANTLY FOR A COMBINATION DEPARTMENT AND VOLUNTEERS WHICH IS WHERE CLAY COUNTY SORT OF COMES FROM.

ASSEMBLE THOSE WTHIN THOSE PERIODS. SO THE FOCUS OF THOSE FY 2013 GRANT WAS 21 FIREFIGHTERS. THEY WERE FUNDED FOR 2 YEARS AND IT WENT 2014 THROUGH 2016.

WITHIN THOSE 2 YEARS I WAS 100 PERCENT, NO MATCH. OKAY.

WE CAME OFF OF THAT AND INCREASED OUR STAFFING BY THOSE 21.

WE TARGETED 7 ENGINE COMPANIES WHERE WE COULD PUT FIREFIGHTERS INTO THOSE AREAS TO INCREASE OUR ASSEMBLY OF RESPONSE TIMES AS YOU SAW ON THAT GRAPH. MOVING INTO THE FY 2016 GRANT WE OPTED AGAIN AND SAID WE WANT TO HIRE 24 FIREFIGHTERS WHICH WE DID.

WE FUNDED THEM FOR 3 YEARS. THE DIFFERENCE IN THAT ONE WAS IT DID HAVE A LOCAL MATCH.

FOR 2 OF THOSE YEARS IT WAS A 75/25. THE COUNTY FUNDED 25 PERCENT OF THE COST FOR THOSE FIREFIGHTERS. IN THE YEAR THE JUST ENDED IN 2021 BECAUSE IT ENDED IN JANUARY OF THIS YEAR. WE HAD A FUND 65 PERCENT OF THAT AND IT WAS ONLY A 35 PERCENT FEDERAL MATCH. FIRST GRANT WAS 2.1 MILLION.

THE LAST GRANT WAS 4.2 MILLION. BUT, THE COUNTY FUNDED 1.6 MILLION OF THAT TO SUPPORT THAT. THAT ALLOWED US TO MEET THE ASSEMBLY REQUIREMENTS THAT ARE SPREAD OUT ON A COUNTYWIDE BASIS AND WERE FULLY COMPLIANT WITH THE 1720 GRANT.

LOOKING FORWARD WERE TO BE WANT TO GO? WHAT WE WANT TO DO? WE PUT 3 FIREFIGHTERS ON ALL ENGINE COMPANIES. NOW I THINK IT'S TIME TO REFOCUS AND TAKE A LOOK AT WHAT HAPPENS IN THOSE GROWING AREAS OF THE COUNTY AND WHAT DO WE NEED TO DO LOOKING AT THE FUTURE. THE GOAL FOR THE FY 20 GRANT WE LOOKED AT IS TO INCREASE THE STAFFING ON FOR SPECIFIC ENGINE COMPANIES AND REDISTRIBUTE THE CURRENT STAFF SO WE HAVE 4 FIREFIGHTERS ON 6 OTHER DEPARTMENTS 12 ENGINE AND LADDER COMPANIES THAT SERVE PREDOMINANTLY THE URBAN AND SUBURBAN AREAS OF THE COUNTY.

THE FOCUS ON THE REASON FOR THAT IS AS WE MOVE FORWARD AND LOOK AT THOSE INCREASING POPULATION BASIS INTO THOSE AREAS WE WANT TO POSITION AND POSTURE OURSELVES FOR THE FUTURE. AS A TEST YOU WILL REMEMBER THERE ARE 12 FIRE STATIONS COUNTYWIDE. WE DEPEND AND I GO BACK TO THAT CHART.

[00:35:02]

PEOPLE WILL BE OFF AND WE WILL HAVE PEPLE INJURED OR SICK. ALLOW US TO GO TO 71 ON A DAILY BASIS WILL BE ABOUT 201 NUMBER 2 213 IF WERE SUCCESSFULLY AWARDED THE GRANT.

I WANTED TO GIVE YOU SOME PERSPECTIVE ON HOW WERE WORKING, WHY WERE DOING IT, WHAT THE FOCUS IS. I THINK IT'S IMPORTANT TO LOOK AT, THIS IS HOLDING ON AS WE BARELY ARE BY HER FINGERNAILS IN THE 12 STATIONS WE HAVE. THIS DOES NOT ADDRESS FUTURE GROWTH WHICH WE KNOW WILL TAKE PLACE AND WE WILL HAVE TO BE AUGMENTED ADDITIONALLY INTO THAT. WE HAVE A UNIQUE OPPORTUNITY HERE IF WERE SUCCESSFUL IN THE GRANT AWARD AND WE RECEIVE IT TO BASICALLY AUGMENT WHAT WE HAVE IN PLACE AND AS YOU HAVE TO CONSIDER WHAT YOU'RE GOING TO DO MOVING INTO THE FUTURE. LOOK AT HOW YOU WANT TO REORGANIZE AND IT WILL COST ADDITIONAL REVENUE TO DO IT. TO STOP STATIONS THAT ARE GOING TO BE IN AREAS WHERE PEOPLE AREN'T NOW BUT PEOPLE WILL BE IN THE FUTURE.

THANKS THE PRESENTATION. I'M ESTIMATED THAT COST AT 1.2 MILLION A YEAR FOR THE 12.

I HAVE TO TAKE WHERE WE ARE NOW FOR A BASE FIREFIGHTERS SALARY AND GUESS WHAT IT'S GOING TO BE A 3 YEARS PLUS BENEFITS. I'VE AVERAGED GOT OUT A LITTLE BIT.

THAT MAY CHANGE AS WE REFINE THOSE NUMBERS MOVING FORWARD IN THE GRANTS.

THIS WOULD BE THE MAXIMUM NUMBER WE'VE REQUEST AND WE MAY GO OF THAT AS WE LOOK AT IT.

WERE TRYING TO POSITION THIS AND WE HAVE A LONG DISCUSSION IN-HOUSE TO SAYING HOW MANY FIREFIGHTERS TO BE THINK WE CAN GET? THEY'RE LOOKING AT 300 AWARDS NATIONWIDE. THAT'S 355 MILLION AS PART OF THAT GRANT.

WERE TRYING TO POSTURE A SUITE SPOT TO THINK OF SOMETHING WE CAN PROBABLY GET OUT OF THIS.

HOPEFUL WITH IT. IT DOES NOT COME WITHOUT COST TO THE COUNTY.

I'M ESTIMATING THE COST OF THE FIRST YEAR OF THE 67,200. THAT'S TO UNIFORM IT OFF AT THEM. THAT DOES NOT INCLUDE IF WE GO AND HIRE BRAND-NEW AND WE TRAIN THEM FROM GROUND UP WHICH IS NOT INCLUDE THE TRAINEE. ALTHOUGH GIVEN HOW DIFFICULT IT'S BEEN TO HIRE NEW FIREFIGHTERS UNDER THE CURRENT ENVIRONMENT WITH COVID-19, I HAVE TALKED AND I THINK I'VE TALKED TO BOTH OF YOU INDIVIDUALLY, I MAY OR MAY NOT HAVE. I'M LOOKING IN THE FUTURE THAT MAYBE WE START TO LOOK AT EX-MILITARY PEOPLE COMING OUT OR PEOPLE THAT ARE INTERESTED IN IT AND WANT TO SIGN ON FOR THE LONG TERM ENTRAINMENT FROM THE GROUND FLOOR UP AND BRING THEM IN.

I THINK IT'S A UNIQUE OPPORTUNITY IF WE'D BE AFFORDED THIS GRANT TO TAKE A LOOK AT.

I BELIEVE WE HAVE SOME THINGS. IN OUT YEARS THAT WOULD BE THE COST OF RE-OUTFITTING THOSE UNIFORMS AND THINGS AS THEY USED UP. HOPEFULLY I WAS LONG-WINDED.

I WANTED TO GIVE YOU PERSPECTIVE ON IT. THIS ISAN IMPORTANT DECISION FOR THE COUNTY AS YOU INCREASE STAFF. I WANTED TO HELP PERSPECTIVE IT'S NOT JUST SOMETHING THROWN OUT THERE. THEY DO FOCUS ON NATIONAL STANDARDS AND HOW THAT WOULD APPLY TO THE COUNTY AND THAT'S WHAT WERE LOOKING OUT FOR THE FUTURE. I'M GONNA KEEP QUIET AND ASK IF YOU HAVE THE QUESTIONS AND

HOPEFULLY I CAN OVERLOAD YOU TO MUCH . >> THANK YOU CHIEF.

GO-AHEAD. >> MY ONLY COMMENT IS THESE ARE NUMBERS.

WHAT ABOUT PEOPLE? I MEAN RECRUITING PEOPLE TO FILL THOSE.

HOW MANY OPENINGS DO YOU HAVE RIGHT NOW? >> WERE CURRENTLY 7, DAVID IS ACCURATE? YES. WE HAVE STRUGGLED FRANKLY TO DO THAT. I REALLY BELIEVE THAT'S WHERE AND I TALKED TO HR ABOUT THIS.

[00:40:12]

THOSE PEOPLE THAT DO THOSE TASKS AND WORK ON IT FOR AS MUCH AS WERE USING COMPUTERS BUT MANY OF OUR OPERATIONS, THOSE ARE IMPORTANT SKILLS AND TASKS.

I BELIEVE THAT'S A PLACE WHERE WE CAN TAKE A LOOK AT FOR GOOD ENTRY-LEVEL PEOPLE COMING INTO THIS. OFFER THEM A CAREER POST MILITARY PERHAPS.

CERTAINLY OTHERS IN THE COMMUNITY COULD BE THAT WAY TOO.

I BELIEVE IF WE DEPENDED ON THE MARKET TO SORT OF GENERATE AN INTEREST IN PEOPLE AND HAVE THEM GO OUT AND GET ALL THE TRAINING A COME TO US WITH THE TRAINING I THINK UNFORTUNATELY MAY BE POST COVID-19 IS A BIT OF REVERSING OF THAT AND GOING BACK TO THE WAY IT WAS MANY YEARS AGO WHEN I HIRED ON WITH JACKSONVILLE. I CAME IN AS PART OF A RECRUIT CLASS THAT TRAINED YOU FROM THE GROUND UP AND GIVE YOU MINIMAL STANDARDS.

I WAS A CIVIL SERVICE HIRING COMPONENT NOT LIKE OLD-SCHOOL DAYS.

MAYBE BACK TO THE FUTURE IS WHERE WERE GOING FOR SOME OF THIS.

I THINK THERE WILL PROBABLY BE TO BETTER ANSWER QUESTION A BLENDED RESPONSE TO THAT.

WHAT WILL LOOK AT PEOPLE STILL COMING TO THE TRADITIONAL MEANS TO AUGMENT AND STUFF.

I BELIEVE WERE GOING TO HAVE TO HAVE SOMETHING THAT COMES IN AND GARNERS PEOPLE.

HOPEFULLY IF WE HELP PAY FOR THEIR TRAINING AND IF THEY CHOOSE TO LEAVE EARLY THEY CERTAINLY HAVE TO RE-ENUMERATE US FOR THAT TRAINING COST WAS SOME TYPE OF AGREEMENT LIKE THAT WITH THE PEOPLE THAT SIGN ON. I THINK THAT'S A FAIR WAY TO DO

THIS. >> YEAH, DO YOU HAVE ANY ASSOCIATION WITH, FLORIDA FIRE

COLLEGE? >> OH YEAH, ABSOLUTELY. >> THEY HAVE A FIRE ACADEMY

THERE. >> THE TRAINEE DIVISION HAS AFFILIATION THROUGH ALL THAT.

ALL OF US ARE SO FIRED AS FIREFIGHTERS HAVE TO COME THROUGH THE FIRE COLLEGE.

WE GET OUR CERTIFICATION FROM THAT AND WE HAVE TO RETAIN CERTIFICATION THROUGH THEM.

WE ARE TIED INTO IT. YOU KNOW, IT IS A SELLERS MARKET FOR SERVICE AT THE MOMENT. WHAT WE'VE SEEN AND RIGHT, WRONG OR INDIFFERENT IS PEOPLE LEAVING US TO GO TO PLACES THAT ARE OFFERING MORE WAGES. I CAN'T ARGUE THAT BOTH CAPITALISM AND THE AMERICAN WAY. WE HAVE A CHALLENGE AND I THINK I STOOD HERE AND SAID THAT WHEN WE HAD THE AGREEMENT COME THROUGH FOR THE NEW FIREFIGHTERS CONTRACT. THIS HOLDS US FOR A YEAR BUT WE BETTER BE THINKING ABOUT WHERE WERE GOING TO BE IN FUTURE OUT YEARS. I BELIEVE THAT.

I THINK A GOOD LONG-TERM AGREEMENT WITH THE BARGAINING GROUP THAT ENSURES EFFECTIVE AND COMPETITIVE WAGES WITHIN THIS MARKETPLACE IS AN IMPORTANT ELEMENT AS WE MOVE

FORWARD. >> I KNOW MARION COUNTY HAS HAD A REALLY HARD TIME.

THEIR ADVERTISING SOMETHING SIMILAR TO WHAT YOU'RE TALKING ABOUT.

THE TICKET PEOPLE WHO ARE SINGLE CERTIFIED I GUESS AND TURNING THEM IN WHICHEVER.

I ALSO SAW THAT ITS INTERESTING, FLAGLER WHICH HAS PAID MORE ONLY HIRED FIREFIGHTER PARAMEDICS. I'VE SEEN RECENT ADVERTISEMENTS IN THEIR ADVERTISING FOR THE EMT SIDE OF IT AND OFFERING TO PAY THE PARAMEDIC PART SO, IT'S OF THE SAME KIND OF GRANT?

>> THEY MAY. I THINK THEY HAD HAD A VERY EFFECTIVE MERGER WITH THEIR SCHOOL DISTRICT. WHERE THEY WERE TAKING KIDS BASICALLY COMING OUT OF HIGH SCHOOL AND OFFERING THEM BACK. THAT CERTAINLY ANOTHER OPTION HERE.

WE ARE CHALLENGED IN CLAY COUNTY FOR ONE THING. WE HAVE NEVER INVESTED INTO A TRAINING FACILITY. THAT MEETS THE STANDARDS AND ALLOWS US TO PARTNER WITH A TRAINING INSTITUTION LIKE A COMMUNITY COLLEGE OR JUNIOR COLLEGE OREGON STATE UNIVERSITY'S NOW THAT HAVE THAT. CERTAINLY TALK TO ST. JOHN'S RIVER RELATIVE TO THEM. YOU'VE GOT TO HAVE THE FACILITY TO BE ABLE TO DO THAT.

THAT'S THE TOWER, THAT'S THE PAD. BURN BUILDINGS AND ALL THOSE THINGS. THAT HELPS THE COMMUNITY BECAUSE IT LOWERS OUR INSURANCE RATING. SO THERE'S AN ADVANTAGE THERE. IT COMES AT A COST LIKE EVERYTHING ELSE. WE CERTAINLY TALKED ABOUT IT AS PART OF THE GUN RANGE COMPLEX WANTING TO DO THAT IN THE FUTURE. IT TAKES A LOT OF INFRASTRUCTURE TO DO THAT. I'M NOT SURE THAT'S THE BEST PLACE TO DO IT.

AT CERTAINLY AN OPTION. AS INFRASTRUCTURE MOVES INTO THAT AREA.

TO BE ABLE TO TRAIN THEM NO YOU REALLY NEED THE FACILITY NOW IN THE FUTURE NOT A CURRENT

OPPORTUNITY. >> SO WHAT YOU'RE TALKING ABOUT YOU POSSIBLY MIGHT DO TO FILL SOME OF THESE ARE SOME OF THE OTHER OPEN POSITIONS THAT WE WOULD BRING THEM IN BUT THEN

SEND THEM TO OTHER PLACES? >> WE WOULD HAVE TO SEND THEM TO SCHOOL THAT WILL WORK.

WE CAN DO SOME THINGS LOCAL. I'VE ASKED THE TRAIN DIVISION TO LOOK AT THAT AS PART OF IT.

I THINK THAT'S AN OPPORTUNITY. CLEARLY, WHEN YOU DO CERTAIN EVOLUTIONS YOU WILL HAVE TO GO TO FACILITY THAT CAN SUPPORT THAT. YES.

[00:45:02]

>> ANY OTHER QUESTIONS OR COMMENTS? >> NUMBER LOOKS GOOD TO ME.

>> I THINK SENSE IS JUST A GRANT APPLICATION OF FINE WITH CONSENT, ARE YOU?

>> CONSENT IS FINE. >> CLEARLY IF SOMEONE HAS MORE UESTIONS .

>> I COUD TALK TO HIM OR DO IT EITHER WAY. THANK YOU.

>> THANK YOU CHIEF.THE GOOD CHEAP MOTELS WELL. ALL RIGHT, PUBLIC WORKS PROJECT

[16.  Public Works Project Update (R. Smith)]

UPDATE. >> RICHARD SMITH COUNTY ENGINEER.

I'VE GOT A COUPLE OF UPDATES THAT ARE NOT LISTED JUST TO BRING YOU UP TO SPEED ON A FEW THINGS. ATLANTA'S RIDE NOTICE TO PROCEED WAS ISSUED ON THE 10TH, FEBRUARY 10, 2021. WE'VE GOT A LOT OF WORK DONE. DUE TO THE INCLEMENT WEATHER.

I'LL PUT IT BACK AUDIO. OAK LEAF PARKWAY WE'VE MET EXTENSION WHICH IS THE SAME GENERAL AREA. JUST NORTH OF ATLANTIS. WE'VE COME TO AN AGREEMENT WITH ENGINEERING FIRM, WE WILL BRING THAT TO FINANCE AND AUDIT IN THE NEXT MEETING.

ON 315 SEE, I THINK WE ARE JUST WAITING FOR A BREAK IN THE WEATHER.

YOU AND I CAN DISCUSS THAT AFTERWARDS IF YOU HAVE TIME. >> SURE APPEARED YEAH.

>> REALLY BAD NEWS WE HAVE IS WE HAVE A WETLANDS PERMIT ISSUE THAT CAME UP ON OUR SIDEWALK PROJECT OVER ON COUNTY ROAD 218. IT'S AN ISSUE KIND OF GOT CAUGHT, WHAT DO WE CALL IT MR. WANAMAKER? THE FEDERAL PROJECT WERE TAKEN

AWAY AND GAVE IT TO STATE AUTHORITY. >> ITS ASSUMPTION.

ASSUMPTION FROM THE CORE, THE ARMY CORPS OF ENGINEERS TO FLORIDA DEPARTMENT OF ENVIRONMENTAL FDOT. THIS WAS A MOVE TO STREAMLINE AND OF COURSE WE KNOW THEY TRANSFERRED 570 I BELIEVE PERMITS THAT THEY'RE WORKING ON.

WE ALMOST HAD ONE OF OURS FALL INTO THAT. WE WERE VERY FORTUNATE FOR THE ARMY CORPS TO COME THROUGH FOR US ON ATLANTIS DRIVE. THIS ONE MUST ALSO FALL UNDER THIS . WITH IT IT REQUIRES THE F DUPPS DUE DILIGENCE TO GO THROUGH IT.

IT BECOMES DIFFICULT. >> I KNOW THE CORPS OF ENGINEERS CHANGED A LOT OF THAT TRANSITION CAUSE OF CHANGE TO THE CLEAN WATER ACT THAT PPRESIDENT TRUMP HAD SIGNED AND NOW OBVIOUSLY PRESIDENT BIDEN IS CHANGING BACK A LOT OF THOSE THINGS.

TO BE EXPECTED ARMY CORPS OF ENGINEERS TO PICK BACK UP SOME OF THESE PROJECTS?

>> I DON'T THINK SO. ON THIS ASSUMPTION TIED IT WENT INTO EFFECT DECEMBER 22.

THERE WAS VISIBILITY ON THE NEW ADMINISTRATION ON IT AND AT LEAST FROM WHAT WE HEARD THERE'S NO MOVE TO CHANGE E BACK. AT LEAST AS OF YET.

WE WILL KEEP YOU ALL POSTED ON IT. >> THERE MAY NOT BE CHANGE IN THE JURISDICTION AS CURRENT. BUT, THERE COULD BE CHANGE OF THE ROLES AS YOU'RE SAYING.

REGARDLESS THIS IS ONE THAT DID NOT GET COMPLETED BY THE FLORIDA DEPARTMENT OF TRANSPORTATION'S CONSULTANT. WERE GOING TO LOOK AT THE BRIGHT SIDE IT MAY BE OPPORTUNITY TO DO SOME SCOPE CHANGES POSSIBLY. WE WILL SEE.

THE LAST ONE IS KENNY ROAD 209. WHICH IS A SAFETY IMPROVEMENT PROJECT ABOUT A 700 78,000 ÃTO DOT. THIS WAS POSTPONED DUE TO THE BONNET ROAD TRANSPORTATION PROGRAM. WE REEVALUATED IT. IT'S A VERY IMPORTANT INTERSECTION AT SANDRIDGE OF RUSSELL ROAD. WE WILL PROCEED WITH BIDS ON THAT. AS SOON AS WE CAN GET THAT. WILL PROBABLY BRING IT BACK UP TO FINANCE IN THE NEXT 2 MEETINGS. WE FOUND OUT THAT WHAT THE IMPROVEMENTS ARE, ARE NOT GOING TO BE REDONE THERE GOING TO BE JUST ADDED TO WITH THE BONNET ROAD PROJECTS. IF WE GET THEM ON THE GROUND. HAVE Y'ALL LOOKED AT ANY OF THE

OTHER SPECIFIC ONES? >> NO OTHER ISSUES. THANK YOU.

[17.  Facilities Project Update (G. Price)]

ALL RIGHT. FACILITIES PROJECT UPDATE. >> GOOD AFTERNOON COMMISSIONERS.ENE PRICE DIRECTOR OF FACILITIES. HERE TO ANSWER ANY QUESTIONS ON FACILITIES. IF NOT I HAVE A COUPLE THINGS TO POINT OUT.

>> DO YOU HAVE ANY SPECIFIC QUESTIONS COMMISSIONER? >> MASTERS.

HIS FINALIZE AND IT WILL COME OFF THE LIST AND YOU WILL SEE THAT ANYMORE.

I DID ADD THE NEW DEPARTMENT OF HEALTH BUILDINGS TO THE LIST. AS WE HAVE UPDATES YOU GET A

BRIEFING ON THEM. >> ON THAT ONE. I HAD SOMEONE ASK ME, THEY WERE WATCHING OUR LAST COMMISSION MEETING AND THEY HEARD YOU SAY OR SOMEONE SAY THAT THOSE WERE GOING TO BE DESIGNED BUILD AND THEY LOOK FOR THEM TO BID ON THEM AND COULD NOT FIND THEM.

I HAD NO IDEA THAT'S WHERE I WAS ASKING THE QUESTION. >> THAT WAS A TIMELINE.

[00:50:10]

[18.  Parks & Recreation Project Update (G. Price)]

THAT OUT THERE. >> I REMEMBER YOU SAYING THAT NOW.

THANK YOU FOR TRIGGERING THAT MEMORY. >> YES MA'AM.

>> OTHER QUESTIONS ON THOSE? >> EVERYTHING IS GOOD. >> NEXT PAGES OF PARKS AND REX SLIDES. IF YOU HAVE ANY QUESTIONS ON THOSE.

THE ONLY NOTE I WAS GONNA HIGHLIGHT, NEPTUNE LIGHTING, THE LIGHTS ARE UP AND WE HAD A COUPLE OF FINE TUNING TO DO WITH THE PROJECT MANAGER AND SUBMIT FOR NEW SERVICE

APPLICATION. OTHER THAN THAT, THAT'S IT. >> OKAY.

QUESTIONS? >> NOPE, NO QUESTIONS. >> THANK YOU.

REGARDING THESE PROJECT UPDATES THE COUNTY MANAGER KNIGHT HAD A CONVERSATION I WANTED TO ASK YOUR OPINION THAT MAYBE WE GO TO ONCE A MONTH SINCE WE HAVE FINANCE AND AUDIT TWICE A MONTH WE HAVE OUR REGULAR COMMISSION MEETINGS. IF WE GOT THESE UPDATES, THINGS

[COUNTY MANAGER]

>> YEAH. >> IF YOU HAVE SPECIFIC THINGS THAT COME UP FEEL FREE TO BRING THEM TO US. IT'S NOT THAT WE DON'T ENJOY SEEING YOU ALL.

THAT WAY WE CAN MAYBE GET MORE MEANINGFUL UPDATES FOR THE PUBLIC.

ANY OTHER ISSUES THERE? X NUMBER. >> MR. COUNTY MANAGER.

>> THANK YOU MADAM CHAIR AND COMMISSIONER. ON THAT I WANT TO THANK EVERYBODY'S NOTICED OUT THERE THE SIGNAGE THAT'S ALL THERE AND JEAN, TONY, JAMES, DID A FANTASTIC JOB ON THAT AND ACROSS THE BOARD. IT HAS THIS RECOGNITION WITHIN GREENE COVE AND DRIVING DOWN. JD TRIMMED THE BUSHES TO THE APPROPRIATE HEIGHT PER THE ORDINANCE WITHIN NOT JUST THE COUNTY BUT ALSO THE CITY OF GREENE COVE.

I WANTED TO POINT THAT OUT. ON THIS WE ALSO HAVE A CHANGE AND JUST TO ANNOUNCE.

THERE'S A PROGRAM CALLED MONDAY. BOTH TROY AND NICK HAVE BEEN BRIEFING ME ON THIS AND THEY BEEN WORKING ON IT. THE CSI CHANGE ON THE TRACKER HERE AND INTERNALLY. WERE GOING TO STEP UP THE GAME ON THAT AND HAVE IT ELECTRONIC AND YOU'LL BE ABLE TO SEE THAT REAL TIME WE CAN TRACK IT REAL TIME.

IT GOES IN DEPTH AND A REALLY NICE PROJECT. I JUST WANT TO POINT OUT TROY AND NICK AND THE WONDERFUL JOB THEY'RE DOING TO COORDINATE US ALL.

THAT'S ALL I HAVE PENDING ANY QUESTIONS. >> OKAY, ANY QUESTIONS? I WANT TO ACKNOWLEDGE OUR CLERK AND COMPTROLLER THAT'S A LOT TO SAINT, TARA GREENE IS WITH US THIS AFTERNOON AND THANK YOU AS ALWAYS WE APPRECIATE YOU. DO YOU HAVE ANYTHING YOU WANT TO BRING TO US? ALL RIGHT, THANKS.

* This transcript was compiled from uncorrected Closed Captioning.