Jan 19, 2021 Finance and Audit Meeting Agenda

[00:00:05]

AUDIT COMMITTEE MEETING OF JANUARY 19, 2021, TO ORDER.

NUMBER ONE. I'M SORRY, DO WE HAVE PUBLIC COMMENTS? SEEING NONE.

[1.  Notice of Intent and Award and Approval of Agreement - Bid #20/21-3, Elevator Repair, Inspections, and Maintenance for Clay County Facilities (K. Thomas)]

NOTICE OF INTENT AND AWARD AND APPROVAL OF AGREEMENT.

BID NO. 20/21-3, ELEVATOR REPAIR, INSPECTIONS, AND MAINTAINS FOR CLAY COUNTY FACILITIES.

>> GOOD AFTERNOON. THIS IS OUR ANNUAL BID FOR ELEVATORS MAINTENANCE. WE RECEIVED THREE RESPONSES.

THIS IS A NEW VENDOR TO US, JACKS ELEVATOR COMPANY WAS THE LOWEST. WE LOOK FORWARD TO A ONE YEAR AGREEMENT WITH THEM AND SEE HOW THEY PERFORM FOR US.

THIS IS SLIGHTLY LOWER THAN WHAT WE PAID LAST YEAR.

ONE VENDOR WAS OFF THAT THEIR NUMBERS QUITE A BIT.

I'M NOT SURE WHAT HAPPENED THERE.

THIS INCLUDES AN AGREEMENT THE COUNTY MANAGER COULD HAVE SIGNED, BUT WE BROUGHT THE BID AWARD BECAUSE IT INCLUDES REPAIR FEES THAT ARE UNKNOWN THROUGHOUT THE YEAR.

>> ANY QUESTIONS? >> IS THIS A SINGLE YEAR CONTRACT? EXP.

>> ONE YEAR WITH TWO OPTIONS FOR RENEWALS.

TWO ONE-YEAR RENEWALS. >> TWO ARE COMING CLOSE.

>> VERY CLOSE. >> ANY IDEA, 60,000?

>> IT LOOKS LIKE THEY DID THEIR MATH WRONG.

THEY DOUBLED THEIR NUMBERS. THE NUMBER OF ELEVATORS.

THAT TIMESSED BY THE MONTHLY AND THE ANNUAL.

WE TRIED TO BACK INTO THEIR NUMBERS , AND IT LOOKS LIKE THAT'S WHAT THEY DID. IT WAS A LITTLE CONFUSING.

THIS IS LOWER THAN LAST YEAR. WE ARE COMFORTABLE WITH THE NUMBERS. THEY ARE A NEW COMPANY, ARE YOU COMFORTABLE WITH THEIR REVERENCES?

>> WE ARE. WE DID SOME REFERENCE CHECKS ON THEM. SO FAR THEY LOOK GOOD.

>> OKAY. I SAY CONSENT.

>> I DO, TOO. CONSENT.

[2.  Local Agency Program (LAP) Grant Agreement, Project #437350-1-58-01 and #437350-1-68-02, with the Florida Department of Transportation (FDOT) and Resolutions-CR218 from Clay Hill Elementary to Taylor Road (R. Smith)]

>> NO. 2. LOCAL AGENCY PROGRAM GRANT AGREEMENT, PROJECT 437350-1-58-01, AND 437350-1-68-02, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION AND RESOLUTIONS, COUNTY RODE 218 FROM CLAY HILL ELEMENTARY TO

TAYLOR ROAD. >> THIS IS SMITH THE COUNTY ENGINEER. THIS IS A SIDEWALK PROJECT CONNECTING CLAY HILL ELEMENTARY TO TAYLOR ROAD.

THIS IS GRANT WE RECEIVED FROM FLORIDA DOT.

WE WILL PUT IT OUT TO BID FOLLOWING THE BOARD'S APPROVAL AND SHOULD HAVE THIS UNDER CONSTRUCTION WHEN THE SCHOOL YEAR ENDS BETWEEN MAY AND BY AUGUST.

>> HOW MUCH OF THAT COST ARE WE CONTRIBUTING?

>> WE ARE NOT CONTRIBUTING ANYTHING.

UNLESS IT GOES OVER. THEN I WILL DEFER TO --

>> WE ARE ACCEPTING THE GRANT. >> CORRECT.

WE'LL -- OUR ESTIMATE IS 495,000.

WE THINK WE'LL BE COMFORTABLE. COURTNEY?

>> YES, I BELIEVE IT IS. >> ANY QUESTIONS?

>> YOU SAID IT'S A DOT GRANT? >> YES.

>> THIS IS A LOCAL AGENCY PROGRAM, A LAP AGREEMENT.

>> IT IS -- THE SIDEWALK IS ON BOTH SIDES OF THE STREET.

>> OH, IT IS. >> IT'S ON BOTH SIDES OF 218.

I'M MEETING WITH THE ENGINEER TOMORROW AFTERNOON TO GO OVER SOME DETAILS PRIOR TO PUTTING THE PLANS OUT FOR BID.

>> OKAY. >> A GRANT FUND CONSENT?

>> ME, TOO. >> I'LL PUBLICIZE IT.

I THINK IT'S IN MY DISTRICT. IT HAS MY CONSENT.

THANK YOU. >> THEN THE NEXT ONE IS LOCAL

[3.  Local Agency Program (LAP) Grant Agreement, Project #441213-1-58-01 and 441213-1-68-02 with the Florida Department of Transportation (FDOT) and Resolutions-CR220 at Town Center Parkway (R. Smith)]

PARKWAY. >> THIS IS THE SAME PROGRAM, LOCAL AGENCY PROGRAM. LAP AGREEMENT, THEY CALL IT.

THIS IS THE INTERSECTION OF 220 AND TOWN CENTER PARKWAY.

IT'S IN THE MIDDLE OF A FULL IMPROVEMENT OF THAT STREET.

WE ARE WORKING WITH DOT ON THE COORDINATION FROM SWIMMING PEN

[00:05:04]

WE ARE GOING TO -- I'M COORDINATING THAT WITH THE OVERALL DESIGN OF THE PROJECT. WE WILL MAKE SURE THAT GETS

PROPERLY INCLUDED. >> WHAT SORT OF IMPROVEMENTS DO THEY INTENDS TO MAKE? DO YOU KNOW?

>> IT'S AN ADDITIONAL LEFT TURN STORAGE LANE TO MAKE IT SAFE.

I DON'T KNOW IF YOU HAVE BEEN UP THERE.

THERE IS A LOT OF PAVEMENT AND NOT A LOT OF DIRECTION.

AND PEOPLE HAVE A TOUGH TIME NAVIGATING.

IT WILL BE LIKE A SEPARATED LEFT-TURN LEFT, THAT YOU TURN DIRECTLY INTO THE PUBLIC SHOPPING CENTER TO THE NORTH AND THE WALMART TO THE SOUTH. IT'S A SAFETY IMPROVEMENT AS WELL AS SIGNAL IMPROVEMENT AND PEDESTRIAN STRIPING

IMPROVEMENTS. >> IT'S THERE AT THE INTERSECTION WHERE THE WALGREENS IS?

>> YES. THERE IS A LOT OF PAVEMENT.

NOT A LOT OF BLAZES TO SHOW PEOPLE WHERE TO DRIVE.

>> YOU SAID WE HAVE OTHER PROJECTS ON 220 THERE, THAT WE

WILL INTERESTING THIS WITH. >> WE HAVE A FULL PAVING, SUPER SWIMMING PEN CREEK TO THE WEST TO U.S. 17 TO THE EAST.

THIS IS IN THE MIDDLE OF IT. SO WE WILL COORDINATE THOSE PLANS AND SHOW THIS AS A COMPLETED PROJECT.

THAT IS WHY I'M NOT GIVE YOU A DATE.

I THINK THIS HAS TO BE CONSTRUCTED BY THE END OF '23.

WE'LL TRY TO PUT THIS OUT SO IT ALL WORKS WITHOUT CONTINUOUS TRAFFIC AND ORANGE BARRELS FOR YEARS.

TRY TO COORDINATE THAT. WE ALSO DON'T WANT TO DO IT AND RISK NOT GETTING THIS IT FUNDING.

>> YOU SAID THIS IS A LAP GRANT? >> YES, IT'S THE SAME.

>> I'D SAY CONSENT. >> OKAY.

THANK YOU. >> NO. 4.

[4.  Fiscal Year 2020 Assistance to Firefighters Grant (AFG) Program Application Submittal Authorization (D. Motes)]

>> MORGS FROM PUBLIC SAFETY. THIS IS AN ANNUAL FEDERAL GRANT.

IT'S A COMPETITIVE GRANT. WE WOULD LIKE TO BE ABLE TO PUT IN FOR. LOOKING FOR A TARGET FIGURE OF $200,000 THAT WILL GO TOWARDS PUTTING EX-HAWFTS SYSTEMS IN THE STATIONS THAT DON'T ALREADY HAVE THAT.

THERE A GRANT MATCH OF $20,000, IF WE GET OUR TARGET FIGURE OF $200,000. THAT WILL BE DUE BY FEBRUARY 12.

WE ARE REQUESTING TO BOTH PUT IN FOR AN ELECTRONIC GRANT AND RECEIVE THAT IN WE ARE SUCCESSFUL IN THE GRANT.

>> ANY QUESTIONS? >> MATCHING FUNDS REQUIRED?

>> THEY ARE REQUIRED, THAT'S CORRECT.

IT'S DEVELOPED UPON THE POPULATION OF THE JURISDICTION.

OURS PUTS US IN THAT 10%. >> THIS MONEY WOULD COME OUT OF

THE MSTU FUND? >> 75/25 BETWEEN OUR RESCUE AND MSTU. THAT'S WHY YOU SEE THE 75/25 PERCENTAGE SPLIT. IT COMES OUT PHYSICALLY OUT OF THOSE FUNDS, $20,000. IF WE HITT OUR TARGET FIGURE OF

200. >> YOU SAID THIS IS AN ANNUAL GRANT. WE'VE HAD IT BEFORE?

>> WE HAVE GOTTEN IT BEFORE. I CAN'T REMEMBER THE LAST ONE.

WE PUT IN AN S GRANT FOR PPE EQUIPMENT.

THAT'S THE LAST TIME WE PUT IN FOR IT.

>> WHAT DO YOU WANT TO GO? >> I'M THINKING WE SHOULD BE ABLE TO PUT IT ON DISCUSSION, JUST TO HIGHLIGHT WHAT YOU ALL ARE DOING AND HOW YOU ARE USING -- GREAT USE OF TAXPAYER MONEY. I'D LIKE TO HIGHLIGHT THAT, IF

THAT'S OKAY WITH YOU. >> I HAVE NO ISSUES.

>> THE EXPENDITURE OF COUNTY MONEY, WE'LL MAKE THAT A

DISCUSSION. >> OKAY.

>> ARE YOU OUR NEXT ONE? >> NO. 5.

[5.  Emergency Medical Services (EMS) Billing Agreement with Change Healthcare Technology Enabled Services, LLC f/k/a PST Services, LLC (D. Motes)]

>> WHAT THIS IS, WE HAVE AN RFP. WE AGREED ON THE COMPANY.

WE WILL CONTRACT, THIS IS THE OUTCOME OF THAT CONTRACT.

WE WERE ABLE TO HIT ALL OF OUR PROVISIONS.

SO WE ARE SEEKING APPROVAL OF THIS CONTRACT.

I THINK THE ATTORNEY WILL STEP IN.

>> THE AGREEMENT WE ARE NEGOTIATING RIGHT UP UNTIL

[00:10:03]

THEY JUST LET US KNOW THEY ACCEPTED OUR LATEST REVISIONS.

SO THE AGREEMENT THAT IS ON THEIR AGENDA WILL BE INCREASED WITH THE DIFFERENCE AGREEMENT. IT'S PRETTY MINOR CHANGES.

THE BIGGEST CHANGE WAS THAT WE HAD ATTACHED THE RFP, THE ACTUAL ATTACHMENT TO THE DOCUMENT AND THEY DID NOT WANT TO DO THAT.

WE SPENT SOME TIME AND TOOK ITEMS THAT WERE IMPORTANT TO US AND INCORPORATED THEM ACTUALLY INTO THE AGREEMENT.

SO WHETHER YOU PUT IT -- IT IS A REVISED AGREEMENT.

>> THIS IS JUST THE AGREEMENT. >> THIS IS THE CONTRACT.

WE'VE ALREADY ACCEPTED -- >> WE SELECTED THE CONTRACTOR.

>> CORRECT. >> WHAT IS THE RFP ATTACHMENT?

>> IT'S THAT THEY HAVE SORT OF A STRUCTURED AGREEMENT THAT THEY LIKE TO GO FORWARD WITH. WE WANTED TO MAKE SURE WE INCLUDED BASICALLY SO THERE WASN'T ANY ISSUES.

BUT THEY DIDN'T WANT THAT. WITH THE HELP OF -- THEY JUST WENT BACK AND PUT EVERY PIECE OF RFP WE WANTED INCLUDED AND

INCLUDED IT IN THE DOCUMENT. >> THEY TOLD US WHAT TO PUT IN THEIR CONTRACT? TO SUMMARIZE?

>> BASICALLY, YOU END UP WITH TWO SCOPES OF WORK.

THEY WANTED THIS IN ONE SECTION. THAT'S WHAT KELLY DID, MAKE SURE WE DIDN'T MISS ANYTHING. WE TRADITIONALLY PUT JUST THE RFP AS PART OF OUR DISAGREEMENT, BUT SHE MADE SURE WE MISSED NOTHING. I SAID IT MET ALL OF OUR RFP

REQUIREMENTS. >> I THINK IT OUGHT TO GO TO THE

COMMISSION FOR DISCUSSION. >> OKAY.

THANK YOU. >> NO. 6.

[6.  Ordinance to Amend the Capital Improvement Plan (R. Kantor)]

>> WHAT THIS IS DOING, IS THE PROJECTS THAT PERTAIN TO THE COMPREHENSIVE PLAN, KNOWN AS ABOVE THE LINE, AND INTRODUCES, ACTUALLY, A FEW MORE PROJECTS IN DIFFERENT THAT THAN HAVE BEEN SHOWN BEFORE. BONDS THAT ARE IN THE BOND FUNDS AND PROJECTS THAT ARE MOBILITY FUNDS.

SO IT'S LOOKING AT THE REVENUES AND EXPENSES.

REVENUES HAVE BEEN INCREASED FOR INTEREST AND CARRYOVER FOR THE BONDS TO BRING THE CASH CARRY-FORWARD TO EQUAL THE BUDGET. AND THEN ALSO RECOGNIZE CCUA MONEY FOR THE PROJECT. THAT'S WHAT IS GOING ON WITH REVENUES. ON THE EXPENSE SIDE WE HAVE AN INCREASE TO THE AT LAN TIS PROJECT.

THE TOTAL COST TO THE COUNTY THERE IS $887,000.

IF YOU COMBINE THE CCUA MONEY WITH THE MONEY FROM THE STATE, JUST OVER $6 MILLION, IT BRINGS THAT COUNTY TO THE PROJECT.

JUST UNDER A MILLION DOLLARS. INCREASING DESIGN COSTS FOR THE.

ALSO LAYING OUT THE STEIN, CONVICTION AND CONSTRUCTION FOR THE PROJECT ON STATE ROUTE 23 AND ALSO SHOWING A DESIGN COST, THE TRUE DESIGN COST FOR STATE ROAD 23 THAT THE TRAIL RIDGE PROJECT, PLUS 2.2 MILLION FOR THE CRUX ON THE ISLAND.

BELOW THAT WE HAVE THE CARRY-OVERS FROM THE BOND PROJECTS THAT WE HAD IN THE BUDGET THAT WASN'T SPENT IS CARRIED OVER TO THIS YEAR'S BUDGET.

FINALLY, WE HAVE BEEN ABLE TO QUID TWO PROJECTS FOR MOBILITY.

THE PARKWAY AND THE NORTH-SOUTHEAST-WEST 1 PROJECTS.

THOSE ARE DESIGN COSTS, DEVELOPER COSTS.

RIGHT NOW WE ARE EXPECTING 131,000 IN 2022 AND -- THIS WILL BE DEVELOPMENT COSTS. WE ARE EXPECTING TO BE COLLECTING MOBILITY FEES BEGINNING OF FEBRUARY THE AMOUNT SHOWN HERE ARE A COMBINATION OF CASH AND CREDITS.

WE ARE NOT QUITE SURE WHAT THAT COMBINATION IS.

WE WE HAVE SHOWN IS WHATEVER IT WILL GO INTO RESERVES.

SINCE THE DEVELOPER WILL BE HANDLING CONSTRUCTION FROM THE BEGINNING. SO THAT'S WHAT WE'RE DOING.

>> I GUESS I HAVE A QUESTION FOR THE COUNTY MANAGER.

WHEN WE TALK ABOUT MOBILITY FEES AND GOING INTO RESERVES.

[00:15:05]

I'M NEW AT THIS, OKAY? SOMEBODY UNDERSTAND THAT $3 MILLION MAY NOT BE $3 MILLION.

IT'S A COMBINATION OF PROPERTY AND MONEY.

>> WHICH PARTICULAR LINE? >> ANY OF THEM.

PICK A NUMBER. IT'S NOT REAL CASH.

>> ARE YOU TALKING ABOUT THE MOBILITY PROJECT, OR THE

MOBILITY FEES? >> FEES.

>> THE MOBILITY FEES WOULD BE IN CONNECTION WITH EVERY NEW CRUX OR IMPROVEMENT, THE BUILDER/OWNER HAS TO PAY A CERTAIN AMOUNT FOR THE MOBILITY FEE.

>> BUT HE CAN PAY WITH IN-KIND DONATIONS.

>> THAT WOULD BE THE CREDIT. THAT GETS INTO THE ACTUAL CREDIT. YOUR MOBILITY FEES ACTUALLY ARE MADE CASH AT THE TIME OR THEY HAVE A VOUCHER.

>> RIGHT. >> THERE IS NO WAY FOR US, WHATEVER THE NUMBER IS, FOR US TO KNOW THIS YEAR -- FOR INSTANCE, IN CONNECTION WITH WE'LL BE HAVING MOBILITY FEES COMING TO YOU. WHEN THOSE COME TO YOU, WE HAVE NO IDEA WHEN THEY WILL GET A VOUCHER FOR $8 MILLION.

WE HAVE NO IDEA WHETHER THEY WILL SPEND THEM THIS YEAR OR NEXT YEAR, OR A COURSE OF 20 YEARS.

>> THAT'S MY PROBLEM. HOW DO WE PLAN WHETHER WE GET IT THIS YEAR, NEXT YEAR. IS IT A POND? IS IT A CHECK WHICH IS REAL MONEY?

>> I THINK PART -- IF I CAN STEP IN.

IF YOU GO BACK TO THE MOBILITY FEE DISCUSSIONS IN PUBLIC HEARINGS WE HAD ON THAT. EACH ONE OF THE PROJECTS HAD TO BE LISTED. IT'S ASSOCIATED WITH THE FEES THAT WE WOULD BE COLLECTING PER THE DISTRICT.

THESE MONIES, IT'S NOT LIKE WE'RE MAKING MONEY.

IT'S MONEY TO GO TOWARDS A PARTICULAR PROJECT.

>> $6 MILLION -- >> IT'S RESOURCES TO GO TOWARD A PROJECT. IN ED'S, NORTH-SOUTH 1 AND EAST-WEST 1. THESE ARE TWO DASH LINE ROADS, THEY WILL GO THROUGH A PARTICULAR DEVELOPMENT.

THE DEVELOPER CAN BUILD THE ENTIRE ROAD FOR $10 MILLION.

BUILD HALF THE ROAD FOR $5 MILLION.

WHEN THAT DEVELOPER DOES THAT, THEN THEN CAN USE THOSE CREDITS.

THEY CAN MOVE THOSE CREDITS TO OTHER PROJECTS, TOO.

SINCE IT TOOK THE BURDEN OFF THE COUNTY AND THE TAXPAYER IN ORDER TO BUILD THAT ROAD. SO THAT IS PART OF THE EQUATION.

THE OTHER PART IS THE UNKNOWN. WHAT HAPPENS IF THEY BUILD THE ENTIRE ROAD AND THE ROAD SAT THERE FOR THE NEXT 20 YEARS WAITING FOR THE DEVELOPMENT TO COME ABOUT? THERE IS A LOT OF UNKNOWNS WITH THE BUDGET TO THE ECONOMY, HOW THE DEVELOPMENT IS GOING TO GO. THE KEY IS IT'S AN OFFSET OF TAXPAYER DOLLARS GOING TO THAT PARTICULAR PROJECT LISTED IN THAT WHOLE MOBILITY FEE CALCULATIONS.

TO ME, THAT IS HOW I THINK ABOUT IT.

>> TO MAKE IT MORE PERSONAL, DISTRICT 3 IN ORANGE PARK HAS A RESERVE OF $436,000. IF ONE WERE TO LOOK AT THAT, OKAY, $400,000 THAT ARE AVAILABLE TO USE IN ORANGE PARK DISTRICT. BUT IT MAY BE 200,000.

200,000 IS PONDS AND LIBRARY AND SOMEONE IS GOING TO PUT IT IN, WHATEVER. OR A ROAD, I GUESS.

>> FOR DISTRICT 3 -- >> IT'S DISTRICT 2.

>> I DON'T THINK ED -- >> ED IS HERE.

PERFECT TIMING. >> IT WOULDN'T BE ABLE TO BE USED FOR A LIBRARY. IT WOULD HAVE TO BE USED ON ONE OF THE PROJECTS THAT IS IDENTIFIED IN YOUR DISTRICT IN

THE MOBILITY FEE ORDINANCE. >> MY POINT IS THAT NUMBER COULD REPRESENT A COMBINATION OF REAL DOLLARS OR REAL PROPERTY.

>> IT COULD BE RIGHT-OF-WAY PONDS, ASPHALT THAT GOES DOWN.

>> I'M TRYING TO GET A FIELD FOR WHAT THAT NUMBER MEANS.

I'M GATHERING IT'S HARD TO GET A FEEL FOR WHAT THAT NUMBER MEANS.

>> ON HERE, YOU HAVE IS THE ONES FOR VERBENA PARKWAY.

WE BRING THE AGREEMENT TO YOU AT THE NEXT BOARD MEETING, WE'LL BE ABLE TO SEE THAT IS THE AMOUNT SET FORTH FOR THE DONATION OF THE RIGHT-OF-WAY. THE AMOUNT FOR THE DONATION OF

[00:20:03]

AGREEMENT. >> I KNOW THAT.

I'M TRYING TO GET A FEEL FOR WHO IS DOING WHO HERE.

>> THAT'S DIFFERENT THAN THE MONEY YOU ARE POINTING OUT IS THE MONEY THAT IS ACTUALLY GOING TO YOUR DISTRICT FOR WHICH --

>> ARE THOSE ALL REAL DOLLARS? ARE YOU TELLING ME THOSE ARE

REAL DOLLARS? >> NO.

>> SEE, THAT'S MY POINT.% IT'S LISTED -- AND IT'S NOT 436,$920. IT'S PLUS SOME OTHER RESOURCE,

ROAD, POND, OR SOMETHING. >> THAT NUMBER IS TRULY EITHER THE DOLLARS OR THE CREDIT VOUCHER, WHICH IS SUBSTITUTING FOR DOLLARS. YOU DO HAVE THAT MONEY TO SPEND.

THE MONEY THAT YOU ACTUALLY HAVE THAT YOU COULD SPEND ON A PROJECT. YOU DON'T HAVE TO LOOK AT SOMETHING THAT'S ALREADY DONATED.

>> I DON'T KNOW WHETHER THAT'S A DOLLAR OR A ROAD.

>> IT'S FOR YOU TO TAKE THAT MONEY AND BUILD A PROJECT.

DOES THAT MAKE SENSE IS, RIGHT? >> I'LL FIGURE IT OUT.

THANK YOU. >> WHAT WE CAN DO, COMMISSIONER, GET THOSE FINITE DETAILS, AS AN EXAMPLE, SO YOU UNDERSTAND IN THIS CASE -- THE QUESTION REALLY IS WHY ARE WE DOING THIS RIGHT NOW. IT COMES INTO EFFECT FEBRUARY 1ST. WE NEED TO BE ABLE TO ACCOUNT FOR THESE DOLLARS, OR IN-KIND SERVICES, IF YOU WANT TO USE THAT TERM BEFORE THIS. BUT IT IS SOMETHING FOR THAT DOLLAR AMOUNT. WHEN ED HE BRIEFED MOBILITY FEES HE LISTED EVERY PROJECT IN THAT DISTRICT THAT NEEDED TO HAPPEN.

ED, DO YOU REMEMBER HOW MUCH IT WAS FOR DISTRICT 2 ORANGE PARK?

[INAUDIBLE] >> SO WHEN WE COME TO THE BOARD, IN ORDER FOR THAT MONEY TO BE DISTRIBUTED, EITHER IN CREDITS, OR THE REALIZATION OF REAL PROPERTY, I.E., ROAD OR THAT, THE BOARD WILL BE ALSO INFORMED ABOUT THAT.

IT'S NOT THAT IT'S JUST OUT THERE.

WE CAN DO A GOOD JOB IN THIS CASE HERE, AS COURTNEY SAYS, WHEN WE BRING THE CONTRACT WE ARE DOING THIS SO THE DEVELOPER CAN GET THE CREDITS FOR WHAT THEY ARE DOING STARTING FEBRUARY FEES. THAT IS ULTIMATELY WHAT IS GOING

ON HERE. >> THE NUMBER YOU ARE LOOKING AT DOESN'T HAVE ANYTHING TO DO WITH THE CURRENT AGREEMENT.

THEY ARE TWO DIFFERENT -- >> OKAY.

I HAVE ANOTHER QUESTION. >> YES, SIR.

>> WHEN YOU ARE LOOKING AT THE STATE-FUNDED TRAIL RIDGE, FRONTAGE ROAD TRAIL RIDGE. APRIL 23, STATE-FUNDED, OKAY? THIS IS A $3 MILLION STATE PROJECT, WHICH THEY FUNDED -- THEY ESTIMATED 400,000, GIVE OR TAKE 20,000, FOR THE DESIGN OF THAT PROJECT. NOW THEY HAVE UMENTDED -- SOMEBODY UPDATED, I DON'T KNOW WHETHER WE UPDATED OR THEY UPDATED, UPDATED IT TO $798,000. MY QUESTION IS, SOMEBODY ESTIMATED $3 MILLION PROJECT WITH 300,000, $400,000 TO DESIGN IT. THEY NOW ESTIMATING 798,000, WHICH REDUCED, OF ALTER FUNDS FOR CONSTRUCTION OF THE PROJECT TO $2.2 MILLION. AND MY QUESTION DID WE MISREPRESENT THE COST OF CONSTRUCTION OF THE ROAD? WILL WE BE ABLE TO COMPLETE THE ROAD FOR 2.2 MILLION WHEN WE THOUGHT WAS 2.7 MILLION. WE CAN FINISH THE ROAD IF WE THROW IN ANOTHER $400,000. HOW DOES THAT WORK?

>> WE HAVE A FINITE AMOUNT OF MONEY TO MY UNDERSTANDING.

THIS IS A SENATE GRANT. D.E.O. GRANT.

DEVELOPMENT ECONOMIC OPPORTUNITY.

WE WILL SPENDS IT ALL. >> I'M TALKING ABOUT SPENDING MORE THAN THEY ARE GIVING US. THE PROJECT IS COSTING MORE THAN WE ESTIMATED. THE DESIGN HAS BEEN INFLATED 100%, GIVE OR TAKE. THAT'S AN ESTIMATE.

THAT IS PROBABLY NOT A VALID ESTIMATE.

WE HAVE AN INTERCHANGE TO COMPLETE.

WE'LL COMPLETE TRAIL RIDGE AND EXTEND THE ROAD.

WE WILL MAKE THAT -- ACTUALLY, THE ONE YOU ARE TALKING ABOUT --

[00:25:06]

IS THIS THE FRONTAGE ROAD? >> TRAIL RIDGE, 23 EXPRESSWAY.

>> THAT'S ATLANTIS. THIS IS THE OAKLEY PLANTATION.

WE HAVE A DEVELOPER THERE INTERESTED IN PUTTING IN A DESIGN PROJECT, KIND OF A OAKLEY DEAL AND WE ARE BUILDING AS MUCH ROAD AS WE CAN, AND WE COMPLETE IT.

WE'LL BUILD AS MUCH AS WE CAN FOR 3 MILLION BUCKS.

>> THAT'S THE BOTTOM LINE. 3 MILLION.

>> YES. THE DESIGN ON THAT, I DIDN'T REVIEW IT. I GOT IT E-MAILED 40 MINUTES AGO.

IT'S THE COMPLETION OF THE INTERCHANGE, THEN ANOTHER SECTION WILL BE THE ACTUAL ROAD ITSELF.

THAT IS WHAT WE DON'T KNOW HE IF IT WILL BE A HALF MILE LONG OR 5,000 FEET LONG. IT WILL DEMAND ON THE SCOPE OF WHAT THE DEVELOPER IS DOING. THIS IS THE -- BLOCK PROJECT.

WE ARE NOT GOING OVER BUDGET. WE WILL STAY WITHIN THAT BUDGET.

THAT IS PART OF THE DESIGN. FINITE, MAKE THE DESIGN, MAKE IT

FIT THE SHOE. >> I UNDERSTAND, YOU SAID 500 OR 5,000. WHAT HAPPENS IF IT'S 500 FEET.

WE CAN ONLY BUILD 500 FEET. >> WE'LL BUILD IT.

>> WHAT HAPPENS TO -- IF THAT'S NOT --

>> THE DEVELOPER WOULD TAKE OVER, IF THERE WAS A REQUIRED ROAD TO BE X NUMBER OF MILES FOR THE DEVELOPMENT.

IF WE COULD ONLY DO HALF OF IT, THEN THE DEVELOP SER ON THE HOOK FOR THE OTHER HALF OF IT. THIS IS PARTS OF A GRANT.

YOU CAN'T SPEND OVER. IT'S TO HELP OUT THE ECONOMY WITH JOBS. THIS IS A MIXED-USE SET IS WHAT THE PLAN IS FOR THE DEVELOPMENT. THAT DEVELOPER WOULD BE ON THE

HOOK FOR THE REST OF THAT. >> RIGHT NOW WE ARE PROPOSING A FOUR LANE DIVIDED ROAD. WE'LL BUILD THE SOUTHERN TWO ENDSEN THE DEVELOPER WILL COME IN AND COMPLETE IT.

IT WILL BE KIND OF LIKE -- MAYBE LIKE A ST. JOHN'S TOWN CENTER.

THE BEGINNINGS OF THAT. >> THIS IS TO HELP THE DEVELOPER

BUILD OUT HIS PROJECT. >> IT'S ACTUALLY PART OF -- THIS CONNECTS WITH THE CHESS WICK OAKS.

IT'S PART OF OUR DASH LINES. WE ARE BUILDING THE FIRST SECTION OF IT, OFF THE EXPRESS AS AN ECONOMIC OPPORTUNITY PROJECT. OKAY?

>> THANK YOU. >> ANY OTHER QUESTIONS ON THE CRP PLAN? DEFINITELY NEEDS TO GO TO DISCUSSION. NO. 7.

[7.  Public Works Project Update (R. Smith)]

>> IT'S BEEN UPDATED. IF YOU HAVE ANY SPECIFIC QUESTIONS, I HAVE THE LIST HERE. IF THERE IS ANYTHING THAT DIDN'T MAKE SENSE. JAMES IS HERE.

SOME OF THOSE WERE IN THE ROAD MAINTENANCE AREA.

>> THIS MAY NOT BE APPROPRIATE FOR THI FORUM, ALLEGEDLY THERE IS AN OUT FEE FOR RIGHT-OF-WAY, MOWING, AND PUSH HOGGING AND MANICURING AND LAN BLAH, THAT OY CONSTITUENTS IS VERY INTERESTED IN. I DON'T KNOW IF THIS IS THE

PROPER FORUM FOR THIS QUESTION. >> THIS IS MORE PROJECT SPECIFIC. I'LL GET AN UPDATE ON THAT.

THIS IS MY FIRST MEETING AS AN EMPLOYEE.

>> WE'RE STILL IN THE MEETING. WE HAVEN'T RESOLVED THAT MEETING YET. IT'S NOT PROJECT-SPECIFIC.

IT'S COUNTY-WIDE, ISN'T IT? >> THESE ARE PROJECT-SPECIFIC.

THESE ARE ACTUAL ROADWAYS OR BUILDINGS WITH FINITE LOCATIONS.

THAT ONE IS COUNTY WIDE. >> OKAY.

>> I'LL CHECK ON THAT. KAREN, IS THAT --

[INAUDIBLE] >> WE'LL HOPEFULLY HAVE THE SPECIFICS WE TALKED ABOUT AND THE DIFFERENT --

>> WE'LL ALSO SENDS IT TO THAT CONSTITUENTS.

WE HAVE HIS E-MAIL. >> PART WHAT IS GOING ON WITH THAT RIGHT-OF-WAY IN THAT PARTICULAR AREA, TOO, WE ARE LOOKING AT TAKING A NEW LOOK AT THAT WITHIN THE RFP TO BREAK

[00:30:01]

PARKS AND REC WOULD TAKE THAT OVER.

INTERNALLY, TOO, I HAVE PARALLEL GOING ON TO SEE HOW MUCH THAT

WOULD COST US INTERNALLY. >> THAT IS ULTIMATELY WHAT IS

GOING ON. >> THANK YOU.

>> I DO HAVE A QUESTION. BECAUSE I JUST DON'T HAVE THAT MUCH SPACE IN MY BRAIN. I FORGOT WHAT YOU ALL TOLD ME ABOUT THE ROAD EXTENSION. I KNOW YOU TOLD ME LAST MEETING.

I DON'T REMEMBER. >> IT'S NORTH OF HERE.

IT'S AN EXTENSION OFF OF U.S. 17.

OFF 17. A MEDIAN BREAK.

IT ACTUALLY LOOKS LIKE THE OVERALL PLAN IS TO TAKE THAT END OF THE ROUND-ABOUT ON THOMPSON PARKWAY.

I WILL DEFER OVER TO HOWARD AND COURTNEY.

THAT MAY BE CHANGING IN IMPORTANCE WITH OUR HEALTH

DEPARTMENT ISSUES. >> NOT JUST, BUT ALSO WE ARE PREPARING THE TPO INPUT ALSO, OF WHICH THIS WAS RANKED.

IT'S GOING FROM FOUR TO THREE, OR NO? SEVEN TO FOUR. THANK YOU.

THAT IS PART OF WHAT WE'LL BE BRIEFING THE BOARD NEXT WEEK ON WITH REGARDS TO THAT. RAIDER ROAD HAS, FOR MANY YEARS HAS BEEN PART PAVED. PART DIRT.

IT CONNECTS INTO THE PARK THAT'S THERE AT THE END AND THE LIBRARY. IT DOESN'T OPT MALE CONNECT TO TOWN CENTER PARKWAY. THERE IS ANOTHER ISSUE.

BY THE WAY, THERE IS A PROJECT HAPPENING ON U.S. 17 WHICH IS 180 APARTMENT COMPLEX GOING IN THERE.

WE'VE GOT TO DO SOMETHING WITH REGARDS TO TRAFFIC IN THAT AREA.

WE ARE TRYING TO MAKE THE PLAN. BEFORE DALE HAD A PLAN WHERE WE COULD USE PART OF THE PARKING LOT WITH REGARDS TO THE LIBRARY, IT WASN'T OPTIMUM BECAUSE THE PARK WOULD GO HAVE BEEN CONSTRAINED. NOW WITH THE PURCHASE OF THE THREE BUILDINGS, NOW WE HAVE ADDITIONAL PARKING TO THE NORTH.

AT A REDUCED AMOUNT. WE LOOKED AT THE GREEN AREAS WE COULD EXTENDS PARKING IN. WE DON'T NEED TO DO THAT.

WE CAN USE THAT ON THE OTHER SIDE FOR PARKING FOR THE LIBRARY AND HAVE A CONNECTION A BETTER CONNECTION.

ULTIMATELY THAT IS WHAT IS GOING ON.

WITH RAIDER ROAD WE CONNECT THROUGH THE PARKING LOT AT THE EDGE OF THE LIBRARY THERE AND ON TO THE ROAD.

IF YOU TRIED TO CONNECT IT TO THE ROUND-ABOUT, YOU START TO INTERFERE WITH THE POND THAT'S THERE.

IT DOESN'T OPTIMALLY -- IT TAKES AWAY THERE THAT PARK, TOO.

>> YOU ENCROACH ON SOME OF THE FIELDS.

>> YES. >> I DON'T KNOW IF THAT ANSWERED

YOUR QUESTION. >> I JUST REMEMBER WHEN IT CAME BEFORE THE COMMISSION BEFORE WE WERE BOTH COMMISSIONERS.

THERE WAS A LOT OF PUBLIC COMMENT ABOUT THIS.

BUT I ALSO -- IT'S THE ONLY ONE, ASIDE FROM THE APPROPRIATIONS, THAT HAS A DATE COMING UP SOON FOR A ESTIMATED COMPLETION DATE AND WE SWRINT STARTED IT. I DON'T KNOW IF WE NEED TO

CHANGE OUR DATE OR -- >> IT'S ON THE LIST BECAUSE WE APPLY ANNUALLY FOR GRANTS TO BUILD IT.

LIKE WE RECEIVED THE GRANTS WE TALKED ABOUT EARLIER.

THAT'S WHY IT'S ON THE LIST. AS FAR AS THE ACTUAL SCOPE, IT'S ANOTHER RELIEVER TO GET TRAFFIC OFF TOWN CENTER ON TO U.S. 17.

THAT'S THE REASON FOR IT. >> YES.

>> NOW WE HAVE A BETTER REASON WITH THE RECENT HEALTH

DEPARTMENT ISSUANCE. >> SO IS WILL WE CHANGE THE

DATE? >> WE ARE STILL APPLYING FOR THE GRANT. THAT WILL BE DONE WITH OUR CONSULTANT COLLEEN WICKER. I'LL GIVE YOU AN YOU UPDATE IN O

WEEKS. >> ANY OTHER QUESTIONS ON THE PUBLIC WORKS PROJECT? NEXT IS THE FACILITIES PROJECT

[8.  Facilities Project Update (G. Price)]

UPDATE. >> ASSISTANT DIRECTOR OF FACILITIES, HERE TO ANSWER QUESTIONS ON THE FACILITIES AND

PARK AND REC PROJECTS. >> ALL OF YOUR PROJECTS ARE IN GREEN. ARE THERE ANY THAT YOU WANT TO

TALK ABOUT? >> IF YOU HAVE ANY QUESTIONS I CAN PULL OUT BIG TICKET PROJECTS I THINK YOU SHOULD BE AWARE OF.

THE COURTHOUSE REMODEL IS GOING ON THE SECOND FLOOR OF THE COURTHOUSE. IT'S BEEN VACATE SINCE 2008.

WE WILL MOVE THE CRIMINAL SECTION UPSTAIRS.

FUNDS ARE AVAILABLE. HOPING TO HAVE THAT COMPLETED BY THE END OF THE YEAR. OKAY?

[00:35:03]

>> PARKS AND REKS PROJECTS? >> CAN WE HAVE A MINUTE?

>> ABSOLUTELY, YES, MA'AM. DO YOU WANT TO TALK ABOUT THE

FIRE STATION RENOVATIONS. >> THERE ARE HEALTH CONCERNS THERE. THIS WAS MOLD IDENTIFIED.

THIS IS A COUPLE OF DIFFERENT PHASES.

GET THE FIREARM OUT AND GET SOME TEMPORARY HOUSING.

REMEDIATE AND THEN GET ENGINEERS THERE.

START ON STATION 23. GET THE DESIGN DONE AND THEN HAVE THE CONSTRUCTION TEAM THERE.

BACKGROUND ON THIS FIRE STATIONS, THEY WERE ORIGINALLY DESIGNED AS VOLUNTEER STATIONS, NOT TO BE HOUSED 24 HOURS.

ACROSS THE TIME THEY GREW AND GREW AND GREW.

PEOPLE ARE PUTTING UP WALLS WHICH RESTRICTED AIR FLOW.

THAT'S WHY YOU HAVE THE MOLD COMING UP.

WE ARE TAKING A LONG TERM APPROACH FOR A LONG TERM

SOLUTION. >> I'M GOOD WITH THAT.

SECTION 23, I HEAR ABOUT, BUT I WONDERED WHAT THEY WERE IN THOSM

OUT, DID THE REMEDIATION. >> THE ENGINEERS ARE OUT THERE.

TWO MORE WEEKS, I'LL HAVE A SET OF PLANS.

THEN I HAVE A COUPLE OF CONTRACTORS AND PURCHASING UNTIL I GET CONSTRUCTION WORK IN THERE TO 96 THOSE PROBLEMS. THEN MOVE ON TO STATION 17 IS NEXT.

OKAY? >> DID WE DO AN RFP FOR THE

DESIGN OR THE CONSTRUCTION? >> NOT FOR THE CONSTRUCTION.

FOR THE DESIGN WE HAVE A CONTINUOUS SERVICE CONTRACT.

THAT IS WHAT WE USED FOR THE DESIGN.

>> HOW ABOUT CONSTRUCTION? >> WE MAY LOOK AT A SOURCE CONTRACT, POSSIBLY, DEPENDING WHAT COMES UP WITH THE ENGINEERS HOW EXTENSEICH THE CORRECTIONS ARE.

>> ARE WE DOING SIMULTANEOUSLY OR SEQUENTIAL?

>> SEQUENTIAL, SIR. >> FIRST THINGS FIRST?

>> 23 IS FIRST. >> I TRIED.

>> WHAT WE DID, BECAUSE THIS A SAFETY ISSUE, WE ADDRESS THE SAFETY CONCERNS FIRST AND FUNCTION AND MISTAKES NEXT.

IT TOOK MAN POWER TO GET THE DESIGNS DOWN AND GET THE MEN BACK TO THEIR STATIONS. WE'LL HAVE TO GO SEQUENTIAL.

DOES THAT ANSWER YOUR QUESTIONS? >> YES.

>> IF I COULD BRIEF SOME OF THE PARKS AND REC'S PROJECTS.

[9.  Parks & Recreation Project Update (G. Price)]

I UNDERSTAND IT'S TWO PROJECTS GOING ON.

ONE IS THE FAIRGROUNDS EXHIBIT HALL ADDITION.

WE GOT THAT DESIGN BACK AND LOOKING FOR A BID PACKAGE FOR.

THAT THE SECOND PROJECT IS UTILITY DESIGN.

THERE IS AN ISSUE WITH THE FLOW, ALSO CONNECTING CCUA, DRAINAGE PROBLEMS. WGI ARE OUT THERE SURVEYING EVERYTHING. THEY WILL MAKE CORRECTIONS IN THE FUTURE. I WOULD LIKE TO POINT OUT FOR YOUR AWARENESS IS THE GUN RANGE. THAT HAS BEEN A HOT TOPIC AROUND HERE. I HAVE A TIME LINE OF THE RANGE BY THE END OF THE YEAR. WORKING WITH WGI ON THAT.

WE HAVE STAKEHOLDERS COMING IN TOMORROW WITH ME, WGI AND THE SHERIFF'S DEPARTMENT. THEN WE HAVE TO GET ON WITH THAT. THE NEXT ONE I'D LIKE TO BRING TO YOUR ATTENTION IS THE -- THAT IS NOT GOING AWAY.

THERE ARE SECOND, THIRD AND FOURTH, SECOND, SIXTH -- THESE ARE THINGS THAT NEED TO HAPPEN. NOW THERE A DECISION CAN HAPPEN.

WE HAVE TEAMED TOGETHER AND SEE ABOUT MOVING THAT AND SEE FUNDS COMING FROM OTHER PROJECTS. THAT'S ALL I HAVE.

>> QUESTIONS? >> THANK YOU.

>> YES, MA'AM. >> NO. 2, CASH OR INCREASE

[10.  Cash Drawer Increase - Rosemary Hill Solid Waste Management Facility (SWMF) and Clay County Public Libraries (M. Towns / K. Walker)]

FOR THE LIBRARY, ANY TYPE OF SERVICE LIKE A PHOTO COPIER TO PAYING AN OVERDUE FEE WITH REGARDS TO THAT.

THE QUESTION, SINCE WE DO NOT HAVE A PARTICULAR SET POLICY AND PROCEDURE ON CASH AND IT HAS BEEN IDENTIFIED AFTER AN AUDIT FROM THE CLERK'S OFFICE AND THE NEW COUNTY AUDITOR, TO LOOK AT

[00:40:04]

NOTHING TO GO TO GENERAL QUARTERS ON.

JUST BETTER WAY TO HANDLE CASH THROUGHOUT OUR LIBRARIES AND ENVIRONMENTAL SERVICES, IN ADDITION TO OTHER AREAS WE HANDLE CASH, BUILDING AND BUILDING PERMITS AND THAT.

WHAT WE ARE REQUESTING IN BRINGING IT TO THE BOARD.

YOU SAY IT'S ONLY $250. WHY ARE YOU DOING THIS? IT'S BEEN DONE THIS WAY IN THE PAST.

UNTIL WE CODIFY THIS WITH AN INSTRUCTION, BASICALLY, IN THIS POLICIES AND PROCEDURES WE'LL BE COMING TO THE BOARD TO ASK FOR THIS. I ASKED MILTON AND KAREN TO COME UP AND EXPLAIN SPECIFICALLY -- IT'S A LOW DOLLAR AMOUNT.

I THINK MILTON CAN DEFINITELY EXPLAIN BOTH WHY THIS NEEDS TO HAPPEN. THEN KAREN ALSO.

I WANTED TO MAKE SURE THEY GET SOME TIME TO EXPLAIN THAT TO

Y'ALL. >> GOOD AFTERNOON.

DEPUTY ENVIRONMENTAL SERVICES. WHILE WE'RE ASKING IN ENVIRONMENTAL SERVICES WE USE CASH ZAWRS FOR THE SCALE HOUSE.

I THINK YOU ARE FAMILIAR WITH THAT.

WE ARE FEE-BASED, FUNDED THROUGH THE SCALE HOUSE FOR THE MAJORITY OF OUR FUNDING. WE HAVE SCALE WITH CASH PRESENTLY. THE LIMITATIONS WE HAVE AND WHAT BROUGHT US TO ASK FOR A SECOND TILL, CURRENTLY IT'S 500.

WE EXPLORED SPLITTING THAT INTO TWO.

IT WILL BE PROBLEMATIC. WE END UP DOING MORE THAN ONE BANK LOAN FOR A CHANGE. IT IS SEVERAL THOUSAND IN CASH, MAKING THOSE TRANSMISSIONS WITH SMALLER BILLS FOR THOSE TRANSACTIONS. IT'S FOR CHANGE ON A REGULAR BASIS. SO, A COUPLE OF THINGS.

ONE IS TO ALLOW OUR STAFF TO HAVE BREAKS.

THOSE IN THE SCALE HOUSE ARE THERE ALL DAY WITH NO BREAKS.

THE PROCESS NOW WOULD BE FOR US TO REMOVE THAT TILL, COUNT IT DOWN, ISSUE IS BACK OUT TO A NEW PERSON TO SIGN INTO THE SYSTEM AND OPERATE TAP WAS SHUT DOWN THE OUT OF BOUND LANE FOR APPROXIMATELY -- OUT BOUND LANE FOR 15 MINUTES.

THAT IS NOT SOMETHING WE CAN DO AND SERVE THE PUBLIC.

WE ARE COMMITTED TO FIND A WAY TO GIVE OUR STAFF AN UNINTERRUPTED BREAK DURING THE DAY.

SECOND, IT ALLOW US -- WE HAVE TWO OUTBOUND LANES.

WE DON'T WANT TO OPERATE IN THAT FULL TIME, BUT IN TIMES WHEN A SPECIAL SITUATION IS HAPPENING, I.E., A STORM, WITH THE SECOND TILL, WE WOULD BE ABLE TO OPERATE TWO OUTBOUND LANES TO KEEP TRACK THAT MUCH FASTER. AND FINALLY, THE EXTRA CASH ON HAND DURING HOLIDAYS, SUCH AS WE JUST HAD, WHERE THE BANKS -- WE HAVE TO GET ENOUGH CHANGE, OR HOPEFULLY HAVE ENOUGH CHANGE ON FRIDAY TO LAST TO TUESDAY. GENERALLY WE ARE GOING EVERY DAY. CERTAINLY EVERY OTHER DAY FOR CHANGE. WE PATED FROM -- FROM FRIDAY WE GOT CHANGE ON FRIDAY AND OPERATED SATURDAY AND SUNDAY, BEING A HOLIDAY, THE BANK WAS CLOSED, WITH NO ABILITY TO GET CHANGE. THAT AT TIMES HAS BEEN PROBLEMATIC FOR US. THAT'S A THIRD ASPECT IT WOULD ASSIST WITH THE OPERATION ON ROSEMARY ROAD.

>> AND THE LIBRARY? >> WE ARE INSTALLING -- WE ARE INSTALLING SELF-CHECK MACHINES THE NEXT COUPLE OF WEEKS IN ALL OF THE LIBRARIES. THEY HAVE BILL ACCEPTORS WITH THEM SO PEOPLE CAN PAY THEIR FINE WHEN THEY ARE CHECKING OUT THEIR BOOKS IF THEY WANT. AND THOSE COIN ACCEPTORS HAVE TUBES THAT NEED TO BE FILLED WITH CHANGE, SO IF SOMEONE WERE TO PAY A 20-CENT FINE THE MACHINE GIVES THEM THEIR 80 SETS. I NEED MONEY TO FILL THOSE

MACHINES UP. >> SEVEN MACHINES?

>> CORRECT. THE LEDGER -- THE LARGE LIBRARY IS GETTING TWO AND THE SMALL LIBRARIES ARE EACH GETTING ONE.

>> QUESTIONS? THANK YOU.

THIS NEEDS TO GO TO DISCUSSION BECAUSE OF NOT HAVING A CODE?

>> YES, MA'AM. AGAIN, I WOULD LIKE TO TURN THESE BCC MEETINGS WHERE THE TWO OF YOU CAN ASK THE QUESTIONS AND WE CAN DELVE INTO IT AND IF I HAVE HOMEWORK TO DO I CAN GET IT DONE BEFORE THE BOARD MEETING. WE ARE WORKING IN PARALLEL.

WE ARE WORKING ON THE POLICIES AND PROCEDURES FOR THE CASH HANDLING WITH REGARDS TO THAT. WE'LL GET THAT OUT AS SOON AS WE

CAN. >> WONDERFUL.

>> THE ONLY OTHER ADDITIONAL COMMENTS THAT I HAVE, VERY GOOD

[00:45:03]

WE ARE STILL IN THE MIDDLE OF COVID, IS THE BOTTOM LINE.

WE HAD GOOD NEWS YESTERDAY. I WILL LET JOHN BRIEF YOU BOTH ON THAT. IF YOU HAVEN'T SEEN YOUR E-MAIL FROM LAST NIGHT. I WILL RESERVE MY TIME OVER TO

JOHN, IF THAT'S OKAY. >> THANK YOU.

I DON'T KNOW WHAT TO SAY. JOHN WOOD DIRECTOR OF EMERGENCY MANAGEMENT CLAY COUNTY. DY SEND YOU ALL A DOCUMENT LAST NIGHT. ST. VINCENT CAME IN WITH 2500 ADDITIONAL DOSES CLAY COUNTY WOULD HAVE HAD ON HAND.

WE STARTED WORKING ON THIS LAST WEEKEND.

ST. VINCENT'S AND OUR TEAM% WORKED HARD TO GET THAT TOGETHER. YESTERDAY THEY DELIVERED 2500 DOATIONS IN NINE AND A HALF HOURS.

VERY SUCCESSFUL EVENT. WE ARE CONTINUING TO PARTNER.

WE ARE WAITING ON THE FINAL WORD.

WE SHOULD BE RELEASING SOME ADDITIONAL DAYS FOR ALL RESPECTIVE SITE TOMORROW BY THE NOON NEWS HOUR, WE'LL BE RELEASING THAT INFORMATION FOR ADDITIONAL DATES.

>> I SAW ON THE NEWS THE GOVERNOR IS TALKING ABOUT ADDING MORE LOCATIONS. IS CLAY PART OF THAT?

>> NOT AS OF YET. I THINK IT WAS LESS AT THE 11:15 CALL. WE HAVE DAILY 11:15 STATE CALLS.

THE STATE GETS WEEKLY ALLOCATIONS.

LAST WEEK WAS 250. THIS WEEK IT'S DOWN TO 230.

ALL OF THESE SITES KEEP OPENING BUT IT'S COMING FROM THE SAME ALLOTMENT FOR THE STATE. WHEN THEY SAY THE PUBLIX ARE OPENING MINIMAL DOSES, HOPEFULLY AS THE SUPPLY PICKS UP, YOU WILL SEE PUBLIX, WALGREENS, CVS. BUT RIGHT NOW ONLY 13 COUNTIES IN THE STATE RECEIVED DOSES LAST WEEK.

OBVIOUSLY WE WERE NOT ONE OF THOSE 13.

THEY ARE CHANGING THEIR STRATEGY AND BEGINNING THIS WEEK.

THEY BELIEVE THEY WILL SUPPLY EVERY COUNTY WITH A MINIMAL AMOUNT OF VACCINE. MAYBE 100, MAYBE 1,000.

NO GUARANTEED NUMBER. THEY WANT TO GIVE EVERY COUNTY AN ALLOCATION OWE A WEEKLY BASIS NOW.

UNTIL THEIR SUPPLY PICKS UP THAT'S WHERE WE ARE.

>> I KNOW YOU TOLD ME THIS. AGAIN, MY BRAIN DOESN'T REMEMBER EXACTLY WHAT YOU SAID. I WANT TO BE CLEAR.

IS THE COUNTY BEING SUBSIDIZED AT ALL WITH THE ADMINISTRATION COST OF ADMINISTERING THE VACCINE, OR ARE WE ON OUR OWN.

>> THE MAJORITY IS ON OUR OWN ON DAY-TO-DAY EXPENSES.

WE INCUR OVERTIME OR ANY THINGS THAT WE BUY, WHICH IS A MINIMAL AMOUNT, BECAUSE WE ARE WENT FLOYD'S TEAM AND BROUGHT STUFF WE NEEDED UNDER THE CARES ACT. AS FAR AS DAITD STAFFING, IF IT'S STRAIGHT TIME. BUT IF IT'S OVER TIME THE STAFFORD ACT IS THE FEMA REIMBURSEMENT.

THAT'S THE ONLY TIME YOU CAN CLAIM THAT.

WE HAVE RECEIVED INCREASED FUNDING TO HIRE A COUPLE OF ADMINISTRATIVE POSITIONS. THAT'S WHAT WE ARE LOOKING AT

NOW. >> HOPEFULLY WITH SOME OF THE CHANGES THAT ARE COMING, THEY WILL TRY TO GET DOSES OUT AND MAYBE THEY WILL PROVIDE FUNDING. IT'S NOT FREE HE TO

ANY QUESTIONS? >> AFTER MANY APPOINTMENTS, WHAT IS THE ATTENDANCE RATE? I HAVE HEARD CONTROL IS SOME PEOPLE DON'T COME. THEY FORGET.

THEY GET INOCULATED SOMEWHERE ELSE.

I HAVE HEARD THERE HAVE BEEN SOME CENTERS -- I ALSO HEARD THAT THE FROZEN CERTAINLY AND ONCE YOU -- SERUM AND ONCE YOU THAW IT OUT, IF YOU DON'T LOSE IT YOU USE IT.

WE HAD SOME OF THOSE NO-SHOWS AS WELL.

>> I'LL INTERRUPT. THE WORST DAY WE HAD WAS 12 APPOINTMENTS NOT SHOWING UP. BUT WE HAVE A CONTINGENCY PLAN, WHETHER IT'S PENNY FARMS, THE CORRECTIONS -- THE JAIL MEDICAL STAFF. WE HAVE CONTINGENCY PEOPLE, THAT IF WE HAVE ANY LUCK AT THE END OF THE DAY, CLAY COUNTY HAS NOT

BROKEN A VILE OR WASTE ADD DOSE. >> BASICALLY MY QUESTION.

I'M HEARD OTHER INTENTS INTENSITY HAVE DESTROYED BECAUSE

OF NONUSE. >> I CAN GUARANTEE YOU CLAY COUNTY HAS NOT BROKE A VILE OR WASTED A DOSE.

>> I HAD ONE OTHER ISSUE. >> THANK YOU.

>> THANK YOU FOR ALL YOU DO. >> MA'AM, JUST THAT WAS A VERY QUICK TURN, TO MAKE THAT HAPPEN WITH ST. VINCENT'S, I HAVE TO COMMEND JOHN, LAUREN, DAVID, TROY, AND LONE OVER THERE FOR

[00:50:04]

I WOULD LIKE TO COMMEND THE SHERIFF'S OFFICE AND THE PSAS THAT WERE OUT THERE YESTERDAY DIRECTING TRAFFIC.

IT WAS QUITE A LARGE NUMBER. I BELIEVE WE HAVE PICTURES AND VIDEOS THAT WILL GO OUT F IT HASN'T GONE OUT ALREADY.

QUITE A HEAVY LIFT TO DO 2500. WE ARE ALWAYS LOOKING TO REMAIN FLEXIBLE AND MAKE SURE THE HEALTH OF OUR COMMUNITY IS NUMBER ONE TO GET THE VACCINATIONS OUT THERE.

I THINK TOMORROW, A SIDE NOTE, 12:00 TOMORROW.

I CAN'T STRESS THAT ENOUGH. IT WILL BE THE ANNOUNCEMENT THAT EMERGENCY MANAGEMENT WILL GO OUT WITH AN ANNOUNCEMENT FOR NEXT WEEK'S APPOINTMENTS AND THE FOLLOWING WEEKS THEY WOULD ROLL INTO THOSE. THEN I THINK WE ARE GIVING THREE HOURS -- JOHN, CORRECT? BEFORE THE WEBSITE OPENS.

THERE IS A 3 HOUR WARNING, HEADS UP, SO THAT THE PUBLIC CAN BE AWARE TO GET READY TO APPLY. WE HAVE PARTNERED WITH AGING TRUE TO MAKE SURE THOSE THAT DO NOT HAVE ACCESS TO A COMPUTER ARE ABLE TO GET THEIR NAMES IN THE SYSTEM.

PENDING ANY QUESTIONS, THAT'S ALL I HAVE.

>> ANY OTHER QUESTIONS? ALL RIGHT.

WITH THAT, THE MEETING

* This transcript was compiled from uncorrected Closed Captioning.