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Begins on
Tuesday, September 8, 2026
at 4:00 PM (EDT)
PROCLAMATIONS/RESOLUTIONS
CONSENT AGENDA
6. Finance BusinessThe Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06(1) Fl Statute, acceptance and disposal of various Board property and various documents are submitted for the Board’s information. At times, approval is requested for various finance related issues.
7. FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization (K. Corcoran)Approval of the FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization.
8. Plan Amendment to the Clay County SHIP Program Local Housing Assistance Plan (LHAP) for Fiscal Years 2025-2028 to Add a Manufactured Housing (Mobile Homes) Strategy and Adopting Resolution (T. Sumner)A) Approval of Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028 to add a new housing strategy for Manufactured Housing (Mobile Homes).B) Approval of Resolution adopting the Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028.
9. Interlocal Agreement between Clay County and the Housing Finance Authority of Clay County, Florida, regarding the Leah Gardens Project and accompanying Local Government Funding Form (T. Sumner)A) Approval of the Interlocal Agreement with the Housing Finance Authority of Clay County (HFA) addressing the County’s contribution in the amount of $30,000.00 to the Developer, Leah Gardens, Ltd., related to the construction of affordable housing. HFA will deliver the above amount to the County which the County will use to provide the County’s contribution to the Developer in exchange for a Note at the closing. The terms of the Note will be secured by the mortgage on the Project given by the Developer to the County. After closing, the County will assign the Note and Mortgage to HFA.B) Additional approval of the Florida Housing Finance Corporation Local Government Funding Form.
11. State-Funded Grant Agreement Emergency Preparedness and Assistance Grant State FY 2026-2027 EMPA Agreement with State of Florida Division of Emergency Management, State Agreement No. A0694 (J. Hysler)Approval of the State Funded Grant Agreement (A0694) Emergency Preparedness and Assistance (EMPA) Grant with the State of Florida, Division of Emergency Management for State's FY 2025/2026 with a maximum reimbursement amount of $105,806.00. The Agreement is effective July 1, 2026, and shall end on June 30, 2027.
12. Eleventh Renewal to Agreement No. 2000/2001-164 for Workers’ Compensation Claims Administration Services with Scibal Associates, LLC d/b/a Qual-Lynx (B. DiMaio)Approval of the Eleventh Renewal to Agreement No. 2000/2001-164 with Scibal Associates, LLC d/b/a Qual-Lynx, regarding claims administration services (Workers' Compensation), for the term of October 1, 2026 through September 30, 2029, at the pre-negotiated rates listed in Exhibit B, with all other terms and conditions to remain in full force and effect.
13. County Insurance Premium for Property and Casualty Renewal (B. DiMaio)Approval of Property and Casualty Insurance Coverage Recommendations from the County's Agent of Record.
14. Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. re: Landfill Permit Compliance Services (M. Towns)Approval of Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. for Rosemary Hill landfill FY26/27 permit compliance services, pending FY26/27 budget approval.
15. Problem-Solving Courts Case Manager Agreement with Valerie Henry for FY 2026-2027 (C. Grimm)Approval of the Problem-Solving Court Case Manager Agreement with Valerie Henry for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
16. Professional Services Agreement for Family Court Magistrate Services with K. Beth Luna for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with K. Beth Luna beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
17. Fourth Extension and Amendment to Agreement No. 2020/2021-226 RE: Medical Director Services with Justin Deaton, M.D.(D. Motes)Approval of the Fourth Extension and Amendment to Agreement No. 2020/2021-226 for Medical Director Services with Justin Deaton, M.D., for the term beginning October 1, 2026 through September 30, 2029, pending approval of the FY26/27 budget.
18. Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. for FY 2026/2027 (C. Grimm)Approval of the Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
19. Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY 2026/2027 (C. Grimm)Approval of the Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY26/27 for the period of October 1, 2026 through September 30, 2027, pending FY26/27 Budget approval.
20. Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for Fiscal Year 2026-2027 (C. Grimm)Approval of the Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
21. Professional Services Agreement for Independent Contractor for Magistrate Services with Dominic D. DeLuca for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with Dominic D. DeLuca beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
22. Approval of Right-of-Way Easement between Clay County and Clay Electric Cooperative for Fire Station 24 (E. Dendor/C. Grimm)
23. Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc. (C. Currington/J. Pierce)Approval of the Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc.
24. RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County (J. Loos)Review and acceptance of staff’s ranking for RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County. If desired, the Board may request presentations from the firms. Should the Board desire presentations, the committee recommended that the Board consider scheduled presentations at a workshop or special meeting versus during a regular scheduled Board meeting. 1. Balfour Beatty Developments, Inc. – 136.92. Florida Development Solutions, LLC – 134.63. E2L Real Estate Solutions, LLC – 125.84. VanTrust Real Estate, LLC dba VTRE Development, LLC – 125.1If the Board approves the staff’s ranking, approval of award will be effective after the 72-hour protest period has expired. Staff will negotiate a Phase 1 Interim Agreement for Board consideration and approval for pre-construction activities which will include spatial needs assessment, site planning and financing. A committee consisting of the Assistant County Manager – Internal Services, Fire Chief, Director of Public Works, Engineering Director, Facilities Operations and Maintenance Division Director, Capital Projects Bond Transportation Program Director, President of St. Johns River State College, Chief Financial Officer for Clay County Sheriff’s Office and Chief of Services for Clay County Sheriff’s Office performed the evaluation and ranking of the Proposals received.
25. Public Emergency Medical Transportation (PEMT) Letter of Agreement with the State of Florida, Agency for Health Care Administration for State FY 2026-2027 (S. Martin)Approval of the Public Emergency Medical Transportation Letter of Agreement with the State of Florida Agency for Health Care Administration, regarding the remittance of Intergovernmental Transfers (IGTs) funds.
26. Directed Payment Program Letter of Agreement (Local Provider Participation Fund) with the State of Florida, Agency for Health Care Administration, for State Fiscal Year 2026/2027 (C. Grimm)
29. Closeout Forms from Clay County Utility Authority for the Clay County Animal Shelter – 20 Sleepy Hollow Road (C. Grimm)Approval of CCUA’s Closeout Forms regarding the water and wastewater installation project at the new Clay County Animal Shelter, in order for the County, as Seller, to turn over the ownership of the utility system to CCUA, as Purchaser, per the Developer Agreement dated May 13, 2025 (Agreement No. 2024/2025-234).
30. Lien Reduction Request – Code Enforcement Case No. CE-23-085 (K. Henry)Consideration of a request for reduction of the code enforcement lien associated with Case No. CE-23-085. The Special Magistrate has reviewed the request and made a recommendation regarding the reduction of the lien.
31. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC.
32. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC.
33. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC.
34. Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for FY 2026-2027 (K. Smith)Approval of the Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for the term beginning October 1 2026 through September 30, 2027, pending FY26/27 budget approval.
35. Clay County Health Department Operation Agreement Year 2026/2027 (K. Smith)Approval of Funding Agreement with the State of Florida Department of Health for the operation of the Clay County Health Department for the term of October 1, 2026 through September 30, 2027.
6. Finance BusinessThe Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06(1) Fl Statute, acceptance and disposal of various Board property and various documents are submitted for the Board’s information. At times, approval is requested for various finance related issues.
7. FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization (K. Corcoran)Approval of the FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization.
8. Plan Amendment to the Clay County SHIP Program Local Housing Assistance Plan (LHAP) for Fiscal Years 2025-2028 to Add a Manufactured Housing (Mobile Homes) Strategy and Adopting Resolution (T. Sumner)A) Approval of Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028 to add a new housing strategy for Manufactured Housing (Mobile Homes).B) Approval of Resolution adopting the Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028.
9. Interlocal Agreement between Clay County and the Housing Finance Authority of Clay County, Florida, regarding the Leah Gardens Project and accompanying Local Government Funding Form (T. Sumner)A) Approval of the Interlocal Agreement with the Housing Finance Authority of Clay County (HFA) addressing the County’s contribution in the amount of $30,000.00 to the Developer, Leah Gardens, Ltd., related to the construction of affordable housing. HFA will deliver the above amount to the County which the County will use to provide the County’s contribution to the Developer in exchange for a Note at the closing. The terms of the Note will be secured by the mortgage on the Project given by the Developer to the County. After closing, the County will assign the Note and Mortgage to HFA.B) Additional approval of the Florida Housing Finance Corporation Local Government Funding Form.
11. State-Funded Grant Agreement Emergency Preparedness and Assistance Grant State FY 2026-2027 EMPA Agreement with State of Florida Division of Emergency Management, State Agreement No. A0694 (J. Hysler)Approval of the State Funded Grant Agreement (A0694) Emergency Preparedness and Assistance (EMPA) Grant with the State of Florida, Division of Emergency Management for State's FY 2025/2026 with a maximum reimbursement amount of $105,806.00. The Agreement is effective July 1, 2026, and shall end on June 30, 2027.
12. Eleventh Renewal to Agreement No. 2000/2001-164 for Workers’ Compensation Claims Administration Services with Scibal Associates, LLC d/b/a Qual-Lynx (B. DiMaio)Approval of the Eleventh Renewal to Agreement No. 2000/2001-164 with Scibal Associates, LLC d/b/a Qual-Lynx, regarding claims administration services (Workers' Compensation), for the term of October 1, 2026 through September 30, 2029, at the pre-negotiated rates listed in Exhibit B, with all other terms and conditions to remain in full force and effect.
13. County Insurance Premium for Property and Casualty Renewal (B. DiMaio)Approval of Property and Casualty Insurance Coverage Recommendations from the County's Agent of Record.
14. Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. re: Landfill Permit Compliance Services (M. Towns)Approval of Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. for Rosemary Hill landfill FY26/27 permit compliance services, pending FY26/27 budget approval.
15. Problem-Solving Courts Case Manager Agreement with Valerie Henry for FY 2026-2027 (C. Grimm)Approval of the Problem-Solving Court Case Manager Agreement with Valerie Henry for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
16. Professional Services Agreement for Family Court Magistrate Services with K. Beth Luna for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with K. Beth Luna beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
17. Fourth Extension and Amendment to Agreement No. 2020/2021-226 RE: Medical Director Services with Justin Deaton, M.D.(D. Motes)Approval of the Fourth Extension and Amendment to Agreement No. 2020/2021-226 for Medical Director Services with Justin Deaton, M.D., for the term beginning October 1, 2026 through September 30, 2029, pending approval of the FY26/27 budget.
18. Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. for FY 2026/2027 (C. Grimm)Approval of the Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
19. Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY 2026/2027 (C. Grimm)Approval of the Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY26/27 for the period of October 1, 2026 through September 30, 2027, pending FY26/27 Budget approval.
20. Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for Fiscal Year 2026-2027 (C. Grimm)Approval of the Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
21. Professional Services Agreement for Independent Contractor for Magistrate Services with Dominic D. DeLuca for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with Dominic D. DeLuca beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
22. Approval of Right-of-Way Easement between Clay County and Clay Electric Cooperative for Fire Station 24 (E. Dendor/C. Grimm)
23. Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc. (C. Currington/J. Pierce)Approval of the Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc.
24. RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County (J. Loos)Review and acceptance of staff’s ranking for RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County. If desired, the Board may request presentations from the firms. Should the Board desire presentations, the committee recommended that the Board consider scheduled presentations at a workshop or special meeting versus during a regular scheduled Board meeting. 1. Balfour Beatty Developments, Inc. – 136.92. Florida Development Solutions, LLC – 134.63. E2L Real Estate Solutions, LLC – 125.84. VanTrust Real Estate, LLC dba VTRE Development, LLC – 125.1If the Board approves the staff’s ranking, approval of award will be effective after the 72-hour protest period has expired. Staff will negotiate a Phase 1 Interim Agreement for Board consideration and approval for pre-construction activities which will include spatial needs assessment, site planning and financing. A committee consisting of the Assistant County Manager – Internal Services, Fire Chief, Director of Public Works, Engineering Director, Facilities Operations and Maintenance Division Director, Capital Projects Bond Transportation Program Director, President of St. Johns River State College, Chief Financial Officer for Clay County Sheriff’s Office and Chief of Services for Clay County Sheriff’s Office performed the evaluation and ranking of the Proposals received.
25. Public Emergency Medical Transportation (PEMT) Letter of Agreement with the State of Florida, Agency for Health Care Administration for State FY 2026-2027 (S. Martin)Approval of the Public Emergency Medical Transportation Letter of Agreement with the State of Florida Agency for Health Care Administration, regarding the remittance of Intergovernmental Transfers (IGTs) funds.
26. Directed Payment Program Letter of Agreement (Local Provider Participation Fund) with the State of Florida, Agency for Health Care Administration, for State Fiscal Year 2026/2027 (C. Grimm)
29. Closeout Forms from Clay County Utility Authority for the Clay County Animal Shelter – 20 Sleepy Hollow Road (C. Grimm)Approval of CCUA’s Closeout Forms regarding the water and wastewater installation project at the new Clay County Animal Shelter, in order for the County, as Seller, to turn over the ownership of the utility system to CCUA, as Purchaser, per the Developer Agreement dated May 13, 2025 (Agreement No. 2024/2025-234).
30. Lien Reduction Request – Code Enforcement Case No. CE-23-085 (K. Henry)Consideration of a request for reduction of the code enforcement lien associated with Case No. CE-23-085. The Special Magistrate has reviewed the request and made a recommendation regarding the reduction of the lien.
31. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC.
32. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC.
33. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC.
34. Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for FY 2026-2027 (K. Smith)Approval of the Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for the term beginning October 1 2026 through September 30, 2027, pending FY26/27 budget approval.
35. Clay County Health Department Operation Agreement Year 2026/2027 (K. Smith)Approval of Funding Agreement with the State of Florida Department of Health for the operation of the Clay County Health Department for the term of October 1, 2026 through September 30, 2027.
DISCUSSION/UPDATES
TIME CERTAIN - 5:00 p.m. or as soon thereafter as can be heard.
40. Public Hearing on Petition and adoption of an Ordinance creating the Bellamy Community Development District (District 5, Comm. Burke) (C. Grimm)The Petitioner, Bellamy Property Holdings, LLC, hereby requests that the public hearing scheduled on the Petition to Establish the Bellamy CDD, scheduled for September 8, 2026, be canceled. It is further requested that the public hearing be re-noticed, at the Petitioner’s expense, for November 10, 2026.
41. 5:05 p.m. or as soon thereafter as can be heard - First Public Hearing - Adoption of Tentative Millage and Budget for FY 2026/2027 (M.Rood)
42. Final Public Hearing to consider adoption of COMP 26-0012 (B. Carson)This application is an amendment to the Comprehensive Plan to add the Branan Field Institutional (BF INST) land use.
43. First Public Hearing to consider ZON 26-0012 (B. Carson)This application is a land development code text amendment to Article III to add the Branan Field Institutional (BF INST) district.
40. Public Hearing on Petition and adoption of an Ordinance creating the Bellamy Community Development District (District 5, Comm. Burke) (C. Grimm)The Petitioner, Bellamy Property Holdings, LLC, hereby requests that the public hearing scheduled on the Petition to Establish the Bellamy CDD, scheduled for September 8, 2026, be canceled. It is further requested that the public hearing be re-noticed, at the Petitioner’s expense, for November 10, 2026.
41. 5:05 p.m. or as soon thereafter as can be heard - First Public Hearing - Adoption of Tentative Millage and Budget for FY 2026/2027 (M.Rood)
42. Final Public Hearing to consider adoption of COMP 26-0012 (B. Carson)This application is an amendment to the Comprehensive Plan to add the Branan Field Institutional (BF INST) land use.
43. First Public Hearing to consider ZON 26-0012 (B. Carson)This application is a land development code text amendment to Article III to add the Branan Field Institutional (BF INST) district.
LETTERS FOR DOCUMENTATION
45. Bid Opening Tabulations – (J. Loos)Bid Opening Tabulations for August 28, 2026:A. RFQ No. 25/26-103, Impact Fee Study Update, Legal Review, Extraordinary Circumstances Analysis, and Ordinance UpdateB. RFP No. 25/26-105, Indigent Decedent ServicesBid Opening Tabulation for September 1, 2026:A. Bid No. 25/26-098, Fire Station 17 Shower Remodel
45. Bid Opening Tabulations – (J. Loos)Bid Opening Tabulations for August 28, 2026:A. RFQ No. 25/26-103, Impact Fee Study Update, Legal Review, Extraordinary Circumstances Analysis, and Ordinance UpdateB. RFP No. 25/26-105, Indigent Decedent ServicesBid Opening Tabulation for September 1, 2026:A. Bid No. 25/26-098, Fire Station 17 Shower Remodel
Sep 08, 2026 Board of County Commissioners
PROCLAMATIONS/RESOLUTIONS
CONSENT AGENDA
6. Finance BusinessThe Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06(1) Fl Statute, acceptance and disposal of various Board property and various documents are submitted for the Board’s information. At times, approval is requested for various finance related issues.
7. FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization (K. Corcoran)Approval of the FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization.
8. Plan Amendment to the Clay County SHIP Program Local Housing Assistance Plan (LHAP) for Fiscal Years 2025-2028 to Add a Manufactured Housing (Mobile Homes) Strategy and Adopting Resolution (T. Sumner)A) Approval of Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028 to add a new housing strategy for Manufactured Housing (Mobile Homes).B) Approval of Resolution adopting the Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028.
9. Interlocal Agreement between Clay County and the Housing Finance Authority of Clay County, Florida, regarding the Leah Gardens Project and accompanying Local Government Funding Form (T. Sumner)A) Approval of the Interlocal Agreement with the Housing Finance Authority of Clay County (HFA) addressing the County’s contribution in the amount of $30,000.00 to the Developer, Leah Gardens, Ltd., related to the construction of affordable housing. HFA will deliver the above amount to the County which the County will use to provide the County’s contribution to the Developer in exchange for a Note at the closing. The terms of the Note will be secured by the mortgage on the Project given by the Developer to the County. After closing, the County will assign the Note and Mortgage to HFA.B) Additional approval of the Florida Housing Finance Corporation Local Government Funding Form.
11. State-Funded Grant Agreement Emergency Preparedness and Assistance Grant State FY 2026-2027 EMPA Agreement with State of Florida Division of Emergency Management, State Agreement No. A0694 (J. Hysler)Approval of the State Funded Grant Agreement (A0694) Emergency Preparedness and Assistance (EMPA) Grant with the State of Florida, Division of Emergency Management for State's FY 2025/2026 with a maximum reimbursement amount of $105,806.00. The Agreement is effective July 1, 2026, and shall end on June 30, 2027.
12. Eleventh Renewal to Agreement No. 2000/2001-164 for Workers’ Compensation Claims Administration Services with Scibal Associates, LLC d/b/a Qual-Lynx (B. DiMaio)Approval of the Eleventh Renewal to Agreement No. 2000/2001-164 with Scibal Associates, LLC d/b/a Qual-Lynx, regarding claims administration services (Workers' Compensation), for the term of October 1, 2026 through September 30, 2029, at the pre-negotiated rates listed in Exhibit B, with all other terms and conditions to remain in full force and effect.
13. County Insurance Premium for Property and Casualty Renewal (B. DiMaio)Approval of Property and Casualty Insurance Coverage Recommendations from the County's Agent of Record.
14. Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. re: Landfill Permit Compliance Services (M. Towns)Approval of Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. for Rosemary Hill landfill FY26/27 permit compliance services, pending FY26/27 budget approval.
15. Problem-Solving Courts Case Manager Agreement with Valerie Henry for FY 2026-2027 (C. Grimm)Approval of the Problem-Solving Court Case Manager Agreement with Valerie Henry for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
16. Professional Services Agreement for Family Court Magistrate Services with K. Beth Luna for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with K. Beth Luna beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
17. Fourth Extension and Amendment to Agreement No. 2020/2021-226 RE: Medical Director Services with Justin Deaton, M.D.(D. Motes)Approval of the Fourth Extension and Amendment to Agreement No. 2020/2021-226 for Medical Director Services with Justin Deaton, M.D., for the term beginning October 1, 2026 through September 30, 2029, pending approval of the FY26/27 budget.
18. Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. for FY 2026/2027 (C. Grimm)Approval of the Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
19. Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY 2026/2027 (C. Grimm)Approval of the Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY26/27 for the period of October 1, 2026 through September 30, 2027, pending FY26/27 Budget approval.
20. Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for Fiscal Year 2026-2027 (C. Grimm)Approval of the Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
21. Professional Services Agreement for Independent Contractor for Magistrate Services with Dominic D. DeLuca for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with Dominic D. DeLuca beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
22. Approval of Right-of-Way Easement between Clay County and Clay Electric Cooperative for Fire Station 24 (E. Dendor/C. Grimm)
23. Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc. (C. Currington/J. Pierce)Approval of the Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc.
24. RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County (J. Loos)Review and acceptance of staff’s ranking for RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County. If desired, the Board may request presentations from the firms. Should the Board desire presentations, the committee recommended that the Board consider scheduled presentations at a workshop or special meeting versus during a regular scheduled Board meeting. 1. Balfour Beatty Developments, Inc. – 136.92. Florida Development Solutions, LLC – 134.63. E2L Real Estate Solutions, LLC – 125.84. VanTrust Real Estate, LLC dba VTRE Development, LLC – 125.1If the Board approves the staff’s ranking, approval of award will be effective after the 72-hour protest period has expired. Staff will negotiate a Phase 1 Interim Agreement for Board consideration and approval for pre-construction activities which will include spatial needs assessment, site planning and financing. A committee consisting of the Assistant County Manager – Internal Services, Fire Chief, Director of Public Works, Engineering Director, Facilities Operations and Maintenance Division Director, Capital Projects Bond Transportation Program Director, President of St. Johns River State College, Chief Financial Officer for Clay County Sheriff’s Office and Chief of Services for Clay County Sheriff’s Office performed the evaluation and ranking of the Proposals received.
25. Public Emergency Medical Transportation (PEMT) Letter of Agreement with the State of Florida, Agency for Health Care Administration for State FY 2026-2027 (S. Martin)Approval of the Public Emergency Medical Transportation Letter of Agreement with the State of Florida Agency for Health Care Administration, regarding the remittance of Intergovernmental Transfers (IGTs) funds.
26. Directed Payment Program Letter of Agreement (Local Provider Participation Fund) with the State of Florida, Agency for Health Care Administration, for State Fiscal Year 2026/2027 (C. Grimm)
29. Closeout Forms from Clay County Utility Authority for the Clay County Animal Shelter – 20 Sleepy Hollow Road (C. Grimm)Approval of CCUA’s Closeout Forms regarding the water and wastewater installation project at the new Clay County Animal Shelter, in order for the County, as Seller, to turn over the ownership of the utility system to CCUA, as Purchaser, per the Developer Agreement dated May 13, 2025 (Agreement No. 2024/2025-234).
30. Lien Reduction Request – Code Enforcement Case No. CE-23-085 (K. Henry)Consideration of a request for reduction of the code enforcement lien associated with Case No. CE-23-085. The Special Magistrate has reviewed the request and made a recommendation regarding the reduction of the lien.
31. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC.
32. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC.
33. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC.
34. Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for FY 2026-2027 (K. Smith)Approval of the Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for the term beginning October 1 2026 through September 30, 2027, pending FY26/27 budget approval.
35. Clay County Health Department Operation Agreement Year 2026/2027 (K. Smith)Approval of Funding Agreement with the State of Florida Department of Health for the operation of the Clay County Health Department for the term of October 1, 2026 through September 30, 2027.
6. Finance BusinessThe Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06(1) Fl Statute, acceptance and disposal of various Board property and various documents are submitted for the Board’s information. At times, approval is requested for various finance related issues.
7. FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization (K. Corcoran)Approval of the FY 2026/2027 Clay County Sheriff’s Office Grant Application Authorization.
8. Plan Amendment to the Clay County SHIP Program Local Housing Assistance Plan (LHAP) for Fiscal Years 2025-2028 to Add a Manufactured Housing (Mobile Homes) Strategy and Adopting Resolution (T. Sumner)A) Approval of Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028 to add a new housing strategy for Manufactured Housing (Mobile Homes).B) Approval of Resolution adopting the Plan Amendment to the Clay County SHIP Program LHAP for FY 2025-2028.
9. Interlocal Agreement between Clay County and the Housing Finance Authority of Clay County, Florida, regarding the Leah Gardens Project and accompanying Local Government Funding Form (T. Sumner)A) Approval of the Interlocal Agreement with the Housing Finance Authority of Clay County (HFA) addressing the County’s contribution in the amount of $30,000.00 to the Developer, Leah Gardens, Ltd., related to the construction of affordable housing. HFA will deliver the above amount to the County which the County will use to provide the County’s contribution to the Developer in exchange for a Note at the closing. The terms of the Note will be secured by the mortgage on the Project given by the Developer to the County. After closing, the County will assign the Note and Mortgage to HFA.B) Additional approval of the Florida Housing Finance Corporation Local Government Funding Form.
11. State-Funded Grant Agreement Emergency Preparedness and Assistance Grant State FY 2026-2027 EMPA Agreement with State of Florida Division of Emergency Management, State Agreement No. A0694 (J. Hysler)Approval of the State Funded Grant Agreement (A0694) Emergency Preparedness and Assistance (EMPA) Grant with the State of Florida, Division of Emergency Management for State's FY 2025/2026 with a maximum reimbursement amount of $105,806.00. The Agreement is effective July 1, 2026, and shall end on June 30, 2027.
12. Eleventh Renewal to Agreement No. 2000/2001-164 for Workers’ Compensation Claims Administration Services with Scibal Associates, LLC d/b/a Qual-Lynx (B. DiMaio)Approval of the Eleventh Renewal to Agreement No. 2000/2001-164 with Scibal Associates, LLC d/b/a Qual-Lynx, regarding claims administration services (Workers' Compensation), for the term of October 1, 2026 through September 30, 2029, at the pre-negotiated rates listed in Exhibit B, with all other terms and conditions to remain in full force and effect.
13. County Insurance Premium for Property and Casualty Renewal (B. DiMaio)Approval of Property and Casualty Insurance Coverage Recommendations from the County's Agent of Record.
14. Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. re: Landfill Permit Compliance Services (M. Towns)Approval of Addendum No. 46 to Agreement No. 1992/1993-171 with Jones Edmunds & Associates, Inc. for Rosemary Hill landfill FY26/27 permit compliance services, pending FY26/27 budget approval.
15. Problem-Solving Courts Case Manager Agreement with Valerie Henry for FY 2026-2027 (C. Grimm)Approval of the Problem-Solving Court Case Manager Agreement with Valerie Henry for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
16. Professional Services Agreement for Family Court Magistrate Services with K. Beth Luna for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with K. Beth Luna beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
17. Fourth Extension and Amendment to Agreement No. 2020/2021-226 RE: Medical Director Services with Justin Deaton, M.D.(D. Motes)Approval of the Fourth Extension and Amendment to Agreement No. 2020/2021-226 for Medical Director Services with Justin Deaton, M.D., for the term beginning October 1, 2026 through September 30, 2029, pending approval of the FY26/27 budget.
18. Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. for FY 2026/2027 (C. Grimm)Approval of the Clay County Problem-Solving Courts Funding Agreement with Clay Behavioral Health Center, Inc. beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
19. Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY 2026/2027 (C. Grimm)Approval of the Funding Agreement with Jacksonville Area Legal Aid, Inc. for FY26/27 for the period of October 1, 2026 through September 30, 2027, pending FY26/27 Budget approval.
20. Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for Fiscal Year 2026-2027 (C. Grimm)Approval of the Allen, Norton & Blue, P.A. Engagement Letter Agreement for Legal Representation in Labor and Employment Matters for the term of October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
21. Professional Services Agreement for Independent Contractor for Magistrate Services with Dominic D. DeLuca for FY 2026/2027 (C. Grimm)Approval of the Professional Services Agreement for Independent Contractor for Family Court Magistrate Services with Dominic D. DeLuca beginning October 1, 2026 through September 30, 2027, pending FY26/27 budget approval.
22. Approval of Right-of-Way Easement between Clay County and Clay Electric Cooperative for Fire Station 24 (E. Dendor/C. Grimm)
23. Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc. (C. Currington/J. Pierce)Approval of the Memorandum of Agreement for In-Kind Donation of Bathroom Renovation at Omega Community Park with Middleburg Association of Athletics, Inc.
24. RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County (J. Loos)Review and acceptance of staff’s ranking for RFP No. 25/26-085, Public Private Partnership (P3) to Design, Build and Finance a Public Safety Complex in Clay County. If desired, the Board may request presentations from the firms. Should the Board desire presentations, the committee recommended that the Board consider scheduled presentations at a workshop or special meeting versus during a regular scheduled Board meeting. 1. Balfour Beatty Developments, Inc. – 136.92. Florida Development Solutions, LLC – 134.63. E2L Real Estate Solutions, LLC – 125.84. VanTrust Real Estate, LLC dba VTRE Development, LLC – 125.1If the Board approves the staff’s ranking, approval of award will be effective after the 72-hour protest period has expired. Staff will negotiate a Phase 1 Interim Agreement for Board consideration and approval for pre-construction activities which will include spatial needs assessment, site planning and financing. A committee consisting of the Assistant County Manager – Internal Services, Fire Chief, Director of Public Works, Engineering Director, Facilities Operations and Maintenance Division Director, Capital Projects Bond Transportation Program Director, President of St. Johns River State College, Chief Financial Officer for Clay County Sheriff’s Office and Chief of Services for Clay County Sheriff’s Office performed the evaluation and ranking of the Proposals received.
25. Public Emergency Medical Transportation (PEMT) Letter of Agreement with the State of Florida, Agency for Health Care Administration for State FY 2026-2027 (S. Martin)Approval of the Public Emergency Medical Transportation Letter of Agreement with the State of Florida Agency for Health Care Administration, regarding the remittance of Intergovernmental Transfers (IGTs) funds.
26. Directed Payment Program Letter of Agreement (Local Provider Participation Fund) with the State of Florida, Agency for Health Care Administration, for State Fiscal Year 2026/2027 (C. Grimm)
29. Closeout Forms from Clay County Utility Authority for the Clay County Animal Shelter – 20 Sleepy Hollow Road (C. Grimm)Approval of CCUA’s Closeout Forms regarding the water and wastewater installation project at the new Clay County Animal Shelter, in order for the County, as Seller, to turn over the ownership of the utility system to CCUA, as Purchaser, per the Developer Agreement dated May 13, 2025 (Agreement No. 2024/2025-234).
30. Lien Reduction Request – Code Enforcement Case No. CE-23-085 (K. Henry)Consideration of a request for reduction of the code enforcement lien associated with Case No. CE-23-085. The Special Magistrate has reviewed the request and made a recommendation regarding the reduction of the lien.
31. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 15 with Ajax Building Company, LLC.
32. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Training Facility with Ajax Building Company, LLC.
33. Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC (E. Dendor)Approval of the Phase 2 Construction Management at Risk (CMAR) Agreement for Construction of Clay County Fire Station No. 16 with Ajax Building Company, LLC.
34. Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for FY 2026-2027 (K. Smith)Approval of the Service Agreement for Commodities Management and Distribution with Challenge Enterprises of North Florida for the term beginning October 1 2026 through September 30, 2027, pending FY26/27 budget approval.
35. Clay County Health Department Operation Agreement Year 2026/2027 (K. Smith)Approval of Funding Agreement with the State of Florida Department of Health for the operation of the Clay County Health Department for the term of October 1, 2026 through September 30, 2027.
DISCUSSION/UPDATES
TIME CERTAIN - 5:00 p.m. or as soon thereafter as can be heard.
40. Public Hearing on Petition and adoption of an Ordinance creating the Bellamy Community Development District (District 5, Comm. Burke) (C. Grimm)The Petitioner, Bellamy Property Holdings, LLC, hereby requests that the public hearing scheduled on the Petition to Establish the Bellamy CDD, scheduled for September 8, 2026, be canceled. It is further requested that the public hearing be re-noticed, at the Petitioner’s expense, for November 10, 2026.
41. 5:05 p.m. or as soon thereafter as can be heard - First Public Hearing - Adoption of Tentative Millage and Budget for FY 2026/2027 (M.Rood)
42. Final Public Hearing to consider adoption of COMP 26-0012 (B. Carson)This application is an amendment to the Comprehensive Plan to add the Branan Field Institutional (BF INST) land use.
43. First Public Hearing to consider ZON 26-0012 (B. Carson)This application is a land development code text amendment to Article III to add the Branan Field Institutional (BF INST) district.
40. Public Hearing on Petition and adoption of an Ordinance creating the Bellamy Community Development District (District 5, Comm. Burke) (C. Grimm)The Petitioner, Bellamy Property Holdings, LLC, hereby requests that the public hearing scheduled on the Petition to Establish the Bellamy CDD, scheduled for September 8, 2026, be canceled. It is further requested that the public hearing be re-noticed, at the Petitioner’s expense, for November 10, 2026.
41. 5:05 p.m. or as soon thereafter as can be heard - First Public Hearing - Adoption of Tentative Millage and Budget for FY 2026/2027 (M.Rood)
42. Final Public Hearing to consider adoption of COMP 26-0012 (B. Carson)This application is an amendment to the Comprehensive Plan to add the Branan Field Institutional (BF INST) land use.
43. First Public Hearing to consider ZON 26-0012 (B. Carson)This application is a land development code text amendment to Article III to add the Branan Field Institutional (BF INST) district.
LETTERS FOR DOCUMENTATION
45. Bid Opening Tabulations – (J. Loos)Bid Opening Tabulations for August 28, 2026:A. RFQ No. 25/26-103, Impact Fee Study Update, Legal Review, Extraordinary Circumstances Analysis, and Ordinance UpdateB. RFP No. 25/26-105, Indigent Decedent ServicesBid Opening Tabulation for September 1, 2026:A. Bid No. 25/26-098, Fire Station 17 Shower Remodel
45. Bid Opening Tabulations – (J. Loos)Bid Opening Tabulations for August 28, 2026:A. RFQ No. 25/26-103, Impact Fee Study Update, Legal Review, Extraordinary Circumstances Analysis, and Ordinance UpdateB. RFP No. 25/26-105, Indigent Decedent ServicesBid Opening Tabulation for September 1, 2026:A. Bid No. 25/26-098, Fire Station 17 Shower Remodel
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